Venue Sourcing Manager - Reuters Events
9 days ago
London
Do you have a high level of attention to detail Do you want to play an instrumental role in sourcing the venues for our global portfolio of B2B conferences Are you keen to build on your event industry experience If so this might just be the role for you. Were looking for a dedicated focused and highly organisedVenue Sourcing Managerto joinReuters Events. As part of this role youll be based in London (working on a hybrid basis) and will play a key role in sourcing the venues for our busy portfolio of physical events across a range of global locations. Established in 1990 as FCBIReuters Eventswas acquired byReutersin 2019. We deliver world-class conferences and content across the globe and work with industry leaders and visionaries to provide the critical intelligence senior level executives need to make strategic decisions. Reuters Eventsbrings together Reuters globally trusted brand scale and editorial excellence aligned with domain expertise. We provide content-led conferences for professionals in highly specialized industry sectors to complement our extensive in-depth content. Reuters Events exists to deliver the intelligence and foster the relationships that shape strategy and safeguard success at leading companies worldwide. About The Role As a Venue Sourcing Manager you will: • Analyse historical data and event profiling to ensure scope of event is in alignment, • Create and manage RFPs using Cvent, • Understand the importance of flow of meeting space and review floorplans in accordance with this, • Prepare accurate and succinct venue comparison documents and run shortlisting meetings effectively, • Create event budgets ensuring financial targets are met, • Request review and amend venue contracts, • Negotiate rates (F&B minimum rental room blocks etc.) and contract clauses (commercial terms), • Review previous event contracts to ensure rates are consistent and identify areas of growth/potential economies of scale, • Manage supplier expectations, • Prepare event folders to hand over to the operational team, • Engage and build relationships with GSOs and other key contacts, • Assist in managing and updating our contact database across systems, • Request and review venue sustainability and diversity & inclusion initiatives, • Research venues in potential growth cities, • Attend site visits industry tradeshows & fam trips About You The skills and experience you will likely have to be our Venue Sourcing Manager are: • B2B event sourcing & contracting experience, • Event budgeting experience, • A level of commercial understanding, • Excellent level of attention to detail, • Ability to balance lots of projects simultaneously and to prioritize accordingly, • Ability to negotiate effectively yet fairly, • Be able to adapt swiftly to changes and problem solve, • Bring a proactive energy to the team, • Ability to build strong relationships both internally and with external suppliers, • Good understanding of how to use Excel including basic formulas, • Ability to maintain best practices throughout the whole process Please do not be put off applying if meet the majority but not all of the requirements above. We want people who are keen smart and excited to work for us. #LI-FP3 Whats in it For You * Hybrid Work Model: Weve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected. * Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities whether caring for family giving back to the community or finding time to refresh and reset. This builds upon our flexible work arrangements including work from anywhere for up to 8 weeks per year empowering employees to achieve a better work-life balance. * Career Development and Growth: By fostering a culture of continuous learning and skill development we prepare our talent to tackle tomorrows challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow lead and thrive in an AI-enabled future. * Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation two company-wide Mental Health Days off access to the Headspace app retirement savings tuition reimbursement employee incentive programs and resources for mental physical and financial wellbeing. * Culture: Globally recognized award-winning reputation for inclusion and belonging flexibility work-life balance and more. We live by our values: Obsess over our Customers Compete to Win Challenge (Y)our Thinking Act Fast / Learn Fast and Stronger Together. * Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental Social and Governance (ESG) initiatives. * Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice truth and transparency. Together with the professionals and institutions we serve we help uphold the rule of law turn the wheels of commerce catch bad actors report the facts and provide trusted unbiased information to people all over the world. About Us Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal tax accounting compliance government and media. Our products combine highly specialized software and insights to empower professionals with the data intelligence and solutions needed to make informed decisions and to help institutions in their pursuit of justice truth and transparency. Reuters part of Thomson Reuters is a world leading provider of trusted journalism and news. As a global business we rely on the unique backgrounds perspectives and experiences of all employees to deliver on our business goals. To ensure we can do that we seek talented qualified employees in all our operations around the world regardless of race color sex/gender including pregnancy gender identity and expression national origin religion sexual orientation disability age marital status citizen status veteran status or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation ___We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation Do you have a high level of attention to detail Do you want to play an instrumental role in sourcing the venues for our global portfolio of B2B conferences Are you keen to build on your event industry experience If so this might just be the role for you. Were looking for a dedicated focused and highly organisedVenue Sourcing Managerto joinReuters Events. As part of this role youll be based in London (working on a hybrid basis) and will play a key role in sourcing the venues for our busy portfolio of physical events across a range of global locations. Established in 1990 as FCBIReuters Eventswas acquired byReutersin 2019. We deliver world-class conferences and content across the globe and work with industry leaders and visionaries to provide the critical intelligence senior level executives need to make strategic decisions. Reuters Eventsbrings together Reuters globally trusted brand scale and editorial excellence aligned with domain expertise. We provide content-led conferences for professionals in highly specialized industry sectors to complement our extensive in-depth content. Reuters Events exists to deliver the intelligence and foster the relationships that shape strategy and safeguard success at leading companies worldwide. About The Role As a Venue Sourcing Manager you will: • Analyse historical data and event profiling to ensure scope of event is in alignment, • Create and manage RFPs using Cvent, • Understand the importance of flow of meeting space and review floorplans in accordance with this, • Prepare accurate and succinct venue comparison documents and run shortlisting meetings effectively, • Create event budgets ensuring financial targets are met, • Request review and amend venue contracts, • Negotiate rates (F&B minimum rental room blocks etc.) and contract clauses (commercial terms), • Review previous event contracts to ensure rates are consistent and identify areas of growth/potential economies of scale, • Manage supplier expectations, • Prepare event folders to hand over to the operational team, • Engage and build relationships with GSOs and other key contacts, • Assist in managing and updating our contact database across systems, • Request and review venue sustainability and diversity & inclusion initiatives, • Research venues in potential growth cities, • Attend site visits industry tradeshows & fam trips About You The skills and experience you will likely have to be our Venue Sourcing Manager are: • B2B event sourcing & contracting experience, • Event budgeting experience, • A level of commercial understanding, • Excellent level of attention to detail, • Ability to balance lots of projects simultaneously and to prioritize accordingly, • Ability to negotiate effectively yet fairly, • Be able to adapt swiftly to changes and problem solve, • Bring a proactive energy to the team, • Ability to build strong relationships both internally and with external suppliers, • Good understanding of how to use Excel including basic formulas, • Ability to maintain best practices throughout the whole process Please do not be put off applying if meet the majority but not all of the requirements above. We want people who are keen smart and excited to work for us. #LI-FP3 Whats in it For You * Hybrid Work Model: Weve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected. * Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities whether caring for family giving back to the community or finding time to refresh and reset. This builds upon our flexible work arrangements including work from anywhere for up to 8 weeks per year empowering employees to achieve a better work-life balance. * Career Development and Growth: By fostering a culture of continuous learning and skill development we prepare our talent to tackle tomorrows challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow lead and thrive in an AI-enabled future. * Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation two company-wide Mental Health Days off access to the Headspace app retirement savings tuition reimbursement employee incentive programs and resources for mental physical and financial wellbeing. * Culture: Globally recognized award-winning reputation for inclusion and belonging flexibility work-life balance and more. We live by our values: Obsess over our Customers Compete to Win Challenge (Y)our Thinking Act Fast / Learn Fast and Stronger Together. * Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental Social and Governance (ESG) initiatives. * Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice truth and transparency. Together with the professionals and institutions we serve we help uphold the rule of law turn the wheels of commerce catch bad actors report the facts and provide trusted unbiased information to people all over the world. About Us Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal tax accounting compliance government and media. Our products combine highly specialized software and insights to empower professionals with the data intelligence and solutions needed to make informed decisions and to help institutions in their pursuit of justice truth and transparency. Reuters part of Thomson Reuters is a world leading provider of trusted journalism and news. As a global business we rely on the unique backgrounds perspectives and experiences of all employees to deliver on our business goals. To ensure we can do that we seek talented qualified employees in all our operations around the world regardless of race color sex/gender including pregnancy gender identity and expression national origin religion sexual orientation disability age marital status citizen status veteran status or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation