Facilities & Operations Assistant
7 days ago
Portsmouth
Facilities & Operations Assistant (Maternity Cover) Portsmouth £23,200 – £25,000 per annum (dependent on experience) Fixed-term maternity cover (until September 2027) Role Overview An opportunity has arisen for a Facilities & Operations Assistant to join a busy Business Operations team within a fantasic reporting directly to the Facilities & Operations Manager. This role is responsible for supporting the smooth day-to-day running of office facilities and operations, delivering a wide range of administrative and operational support services across facilities management, IT coordination, office administration, and visitor services. Hours: 35 hours per week, Monday to Friday (09:00–17:00) Benefits • Private medical insurance and life assurance, • Employee Assistance Programme (EAP), • 7% non-contributory pension contribution (plus salary sacrifice options), • Enhanced maternity, paternity, and sick pay, • Cycle to work scheme, • Free onsite gym access and parking, • Hybrid working and enhanced annual leave, • Additional wellbeing and support benefits Key Responsibilities The successful candidate will support a broad range of operational activities, including: • Supporting day-to-day building operations, including liaising with suppliers, raising maintenance requests, and monitoring ongoing works, • Assisting with health and safety compliance, including fire alarm testing, record keeping, and evacuation support, • Maintaining asset registers and coordinating office equipment, IT assets, and supplies, • Acting as the first point of contact for internal IT queries and coordinating with external IT support providers, • Supporting security and access processes, including visitor management, passes, and liaison with site security teams, • Providing general administrative support, including inbox and telephone management, post handling, and office duties, • Assisting with reception duties and ensuring a professional and welcoming experience for all visitors, • Supporting office moves, events, and wider operational projects as required, • Assisting with pool vehicle management, including bookings, maintenance coordination, and record keeping, • Maintaining office and kitchen supplies to ensure smooth daily operations Additional Requirements • Must have the right to work in the United Kingdom (sponsorship is not available), • Appointment is subject to a satisfactory DBS check and additional security clearance where required Apply today or call Lynsey at Key Recruitment for more information