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Positive Employment is currently recruiting for a Strategic Head Of Capital Delivery for our client a government organisation in West London. Are you an individual able to take overall responsibility for the successful delivery of all capital programmes within a borough, including a wide range of housing, community and schools projects? The successful post holder will lead, manage and co-ordinate all elements of the programme from initial feasibility and planning to successful handover including: Overseeing management of consultation and engagement with residents and key stakeholders; land assembly; procurement of the consultants and effective management; development of delivery and finance strategies; development of design and sustainability strategy and detailed design on schemes; procurement of development/construction contracts; legal and contractual negotiations; programme and project management to meet programme objectives and delivery targets. Manage a service that delivers a multi-faceted programme with capital expenditure in excess of £100m pa and be responsible for ensuring the appropriate systems are in place to monitor and manage progress and spend. This role is a permanent contract. The working arrangement will be hybrid working. Responsibilities include: • Providing operational leadership across programme delivery, budgets (over £50m annually), performance management, and service delivery standards., • Ensuring compliance with all legislative and health and safety requirements, with active risk management., • Working collaboratively with elected members, partners, service providers, and communities to deliver projects that meet organisational and statutory goals., • Leading programme and project management to ensure delivery on time, within budget, and to required outcomes., • Developing strategies and allocating resources across projects to meet objectives., • Establishing and maintaining effective financial, risk, and performance monitoring systems., • Leading a technical advisory team providing expertise in compliance, construction, and cost management., • Managing organisational performance, financial planning, customer satisfaction, and quality assurance processes., • Overseeing financial appraisal and project viability from feasibility to completion, advising senior leadership on funding and delivery strategies., • Ensuring all projects meet stakeholder expectations, legal obligations, and council priorities., • Leading complex procurement activities (£1m–£100m+), providing expert advice and applying best practice., • Degree or equivalent in construction, project management, or a related field., • Relevant professional/management qualification with ongoing professional development., • Membership of a professional body (e.g. RICS, APM)., • Strong strategic leadership, political awareness, and ability to operate across organisational boundaries., • Significant senior management experience in large organisations, particularly in construction or capital programmes., • Proven track record of delivering capital programmes through collaborative partnerships., • Experience in leading teams and promoting employee engagement., • Strong knowledge of construction practices, legislation, procurement, and commercial management., • Understanding of risks in construction/regeneration programmes and mitigation strategies., • Knowledge of financial, legal, and social environments within a local authority context., • Awareness of challenges faced by inner-city communities. Pay: £92,610.00 per annum Please note this role is within the scope of IR35.

Legal Executive Assistant Fast-growing, international law firm seeks a new Legal Executive Assistant to join the growing Private Equity team on a permanent basis. \n • Salary of £48,000 per annum, • Hybrid working (3 days in office / 2 days remote Legal Executive Assistant Key Responsibilities: \n • Proactively manage, control and fully understand fee earner diary., • Prepare for all meetings, including preparation of all pre-reading documentation and all follow up actions., • Travel arrangements including liaison with travel company, arranging visas, booking travel., • Support lawyers in marketing activities including research and obtaining client information., • Ensure all new client/matter onboarding processes are completed accurately., • Attend and actively participate in WIP and credit control meetings., • Manage partners' billing processes., • At least 5 years’ experience within a PA/EA role in a Legal or Professional Services environment, • Advanced Microsoft Office skills to include Excel, Word and PowerPoint, • Confident and professional manner with the ability to build strong relationships and excellent communication skills, • Reliable, hardworking, able to work to tight deadlines and to remain calm when under pressure\n

Corporate Legal PA Join one of the most prestigious US law firms in their stunning City offices as a Legal PA supporting their market-leading Corporate team. \n • Competitive salary, • Excellent employee benefits, • Free breakfast, lunch, and coffee shop, • 09:30-17:30 working hours, • Hybrid working (4 days office / 1 day remote) Corporate Legal PA Key Responsibilities: \n • Extensive diary management across multiple time zones, • Schedule and organise meetings, conferences, and departmental activities, • Book complex travel and accommodation arrangements, prepare travel itineraries and process travel expenses, • Document preparation including spell checks, edits, and proofreading work to ensure accuracy and completeness, • Maintain positive contact with clients, open new files, and maintain all client and general files, • Ensure lawyers’ weekly timesheets are dealt with in a timely manner, • Previous experience in a similar role within a law firm, • Ability to transcribe legal documents and correspondence from rough draft or dictation at a level of 70 wpm, • Excellent English language and grammar skills; ability to proofread typed material for grammatical or spelling errors, • Experience using Visio would be advantageous

Bilingual French speaking Legal PA We’re on the lookout for a Bilingual French speaking Legal PA who is experienced in supporting at Partner level to join one of our prestigious US law firm clients. This full-time, permanent position offers a traditional PA role within the Private Equity department, supporting Partners, Associates, and Trainee Solicitors with a range of administrative responsibilities and document management tasks. \n • Salary to £60,000, • Exceptional employee benefits including 30 days annual leave + bank holidays, • Hybrid working – 4 days in the office / 1 day remote, • Working hours can be 9am - 5pm or 9:30am - 5:30pm, • Paid overtime after the first 30 minutes, • Actively manage fee-earners’ diaries and resolve conflicting appointments., • Proactively manage fee earners and own inbox, ensure that client/matter related emails are dealt with and filed on a timely basis., • Manage the billing process with the Finance team., • Open new clients and matters, including conflict checks and drafting/amending engagement letters., • Arrange complex travel and prepare detailed itineraries for fee earners., • Fluent English and French language skills, • 3+ years of Legal PA experience supporting at Partner level within a law firm, ideally within Corporate, Banking or Private Equity, • Proficiency with the MS Office (Word, Excel, PowerPoint, and Outlook) applications.

Legal PA to Partner – US Law Firm Calling all Legal PAs with experience supporting Partners within recognised City law firms! This opportunity would suit a proactive Legal PA who enjoys taking on significant client-facing responsibilities and thrives in a high-calibre, collaborative environment at a major London-based US law firm. \n • Competitive salary, • Superb employee benefits and perks, • Free daily in-office breakfast and lunch, • Hybrid working – 4 days in the office / 1 day remote, • Manage complex partner diaries, including coordinating across multiple time zones, • Maintain effective communication with internal teams and external clients, • Coordinate administrative tasks including travel arrangements and expenses, inbox monitoring, diary management, meeting organisation, billing, time entry, mail, and research, • Produce and amend documents and correspondence from handwritten, dictated, or printed material, often to tight deadlines, • Create and update Adobe and Word forms, PowerPoint presentations, and Excel spreadsheets, • Handle telephone enquiries professionally, directing calls and taking messages as appropriate; provide back-up support for lawyers and secretaries, • Assist with onboarding new clients, opening matters, and drafting engagement letters, • 5+ years of Legal PA / Secretarial experience working in a similar role within a law firm, • Experience supporting Partner-level fee earners, • Excellent diary and travel management and extensive experience booking travel, • Exceptional communication and organisation skills, • Ability to work within a team

Intellectual Property PA (12 Month FTC) One of London’s leading intellectual property law firms is seeking an engaging and experienced Intellectual Property PA with strong organisational skills and meticulous attention to detail, who can confidently provide specialist administrative and work management support to fee earners. \n • Salary to £50,000, • 12-month fixed-term contract, • Hybrid working (4 days office / 1 day remote), • Assist fee earners with setting up meetings, arranging conference calls, booking flights, hotels, lunches, and dinners, • Manage incoming post, acknowledge as needed, and maintain up-to-date electronic files, • Prepare correspondence, reports, and documents for review and signature, • Save and organise emails and attachments in electronic filing systems, • Draft invoices and related correspondence for review, and process via e-billing platforms, • Provide general administrative support, including email preparation, document handling, and occasional photocopying, • Proven Legal PA / Secretarial experience within a law firm, • Excellent academics, • Proficient in Microsoft Office Suite

Legal PA (12 Month FTC) Leading International law firm is seeking to hire an experienced and proactive Legal PA to join their London office on an initial 12-month fixed-term contract. \n • Competitive salary, • 12-month fixed-term contract, • 09:30-17:30 working hours, • Hybrid working (3 days office / 2 days remote), • Fantastic employee benefits, • Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations, and events and with other projects and tasks, • Distribute and co-ordinate appropriate support for specific client projects, • Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner, • Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner, • Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts, and process invoices and expenses, • Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering, • Ensure travel bookings are completed and that relevant information is submitted and communicated in advance, • Short dictations and basic document amendments and updates, • Previous experience in a similar role within a law firm is essential, • Advanced knowledge and experience of using Software including all Microsoft Office packages and experience using Practice Management systems, • Demonstrate solutions-focused working methods

Legal PA (Commercial Yachts) An exciting opportunity has arisen for an experienced Legal PA to join a highly regarded City law firm. In this role, you will share responsibility for a group of fee earners with another Legal PA, supporting a team that includes Partners within the firm’s renowned Shipping department in London. \n • Salary to £46,500, • Hybrid working (3 days office / 2 days remote), • Stunning offices in the City / Bank location, • Support lawyers in marketing and Business Development activities, • Enter new contact information onto the CRM system, • Assist with BD pitches, • Assist lawyers in the billing and credit control process, • Manage diaries, ensuring they are up to date, • Arrange meetings, book conference rooms, refreshments / catering, • Arrange for travel bookings and related details, including travel itineraries and expenses, • 2 years+ Corporate Legal PA / Secretarial experience within a law firm, • Highly skilled on all MS Office applications, • Knowledge of iManage, Intapp, InterAction CMS, Chrome River, and Elite 3E systems, • Excellent attention to detail, communication, and organisational skills

COSTS DRAFTSPERSON / COSTS LAWYER, SOLICITOR, CHARTERED LEGAL EXEC OR LAW COSTS DRAFTSMAN WITH INTER PARTES EXPERIENCE. \n\n Gemini Recruitment are currently partnering with specialist Lawyers and Law Costs Draftsmen (Cost Law Services Ltd) who are seeking experienced Costs Lawyer, Solicitor, Chartered Legal Exec or Law Costs Draftsman with extensive experience in drafting bills on Legal Aid and Inter Partes matters. \n\n Salary: On offer is an attractive salary package, a supportive team environment and real prospects for success and promotion. The Company will consider applicants wishing to work part time, full time or with flexible working hours. The Company will consider hybrid working. \n\n Accountability within a remote working culture is the norm within this business. \n\n COSTS BACKGROUND: \n\n Cost Law Services Limited is looking for two costs professionals with Inter Partes and Legal Aid experience. We have grown exponentially to form a team of over 30 Law Costs Draftsmen and Lawyers in the UK with immense experience in all aspects of costs law in the UK and 35+ staff abroad. Not only do we represent a leading legal aid practice on all their billing they are now focusing on growing their client base. \n\n Our broad spectrum of billing varies across multiple areas of law with a sound knowledge of the costs system and the ability to manage client expectations and to ensure their cash flow is maintained. \n\n Our work involves a wide variety of legal practice areas and including Court of Protection, Children Law, Clinical Negligence, Commercial Litigation, Family, Housing & Property Litigation, Immigration, Judicial Review and Personal Injury matters. This includes, all the varied types of Bills, PODS; Replies; Negotiations; Budgets – (and relevant precedents), PA and DA assessments etc. \n\n The Role - \n\n The ideal candidate will have strong technical knowledge and experience in bill drafting. The Candidate will have an in-depth Knowledge of the Legal Aid Costs and assessment rules; will have experience with The Legal aid agency (LAA) software CCMS, and all Legal Aid claims as well as Inter partes (IP) work. \n\n Main Duties and Responsibilities: \n\n\n\t • Report directly to Supervisor/Manager/ Director;\n\t, • Professional pro-active approach, strong client care skills and a proactive understanding of clients’ needs;\n\t, • Preparing assessment bundles;\n\t, • Drafting POD’s/ Replies;\n\t, • Conducting Negotiations;\n\t, • To complete post assessment work;\n\t, • To complete Legal Aid Claims (Claim 1’s/Claim 1a’s/ Claim 2’s);\n\t, • To liaise and advise junior fee earners and support staff in relation to the variety of legal costs matters;\n\t, • Drafting Cost Budgets and relevant Precedents;\n\t, • Drafting, High Cost Case Plans; (Desirable)\n\t, • Corresponding with third parties – experts, counsel etc.,\n\t, • Uploading applications to the Legal Aid Agency\n\t, • Maintaining accurate time recording;\n\t, • Implementing any recommendations made by your supervisor following monthly reviews ensuring that these are dealt with promptly;\n\t, • Demonstrate passion and experience in Costs Law;\n\t, • A strong academic background i.e with a Law degree;\n\t, • Legal experience as a Costs Draftsperson & or a Costs Lawyer;\n\t, • Clear understanding and application of the civil procedure rules relating to costs;\n\t, • Minimum of 2 - 4 years’ experience in drafting Inter partes bills;\n\t, • Costs Negotiations Experience;\n\t, • Advocacy (desirable);\n\t, • Business acumen and the ability to market the Company;\n\t, • Excellent communications skills to work effectively with team members and third parties;\n\t, • Excellent analytical and organisational skills and ability to use own initiative but know when to seek guidance;\n\t, • Committed team player, self –motivated and professional ;\n\t, • Excellent IT Skills -familiar with Microsoft Office applications Costs Master and document management skills;\n\t, • 20 days annual leave\n\t, • Additional holiday accrual*\n\t, • Up to 4 days paid sick leave*\n\t, • Practicing Certificate renewed annually (if applicable);\n\t, • ACL Panel Membership and Accreditation/re Accreditation/ Reaccreditation fee paid for*\n\t, • Panel courses mandatory for Accreditation paid for*\n\t, • Access to vast range of training webinars / E-Library;\n\t, • Automatic enrolment onto the Company’s pension scheme;\n\t, • Childcare Vouchers\n\t, • Eye test vouchers\n\t, • Excellent progression opportunities\n\t, • Supportive team environment.\n\t, • Flexible working arrangements/ considered\n\t

📍 Dublin / London £40,000 pa + bonus | Start: 2 months pre-launch This is the role you’ve been waiting for. MEND is an autoimmune skin wellness brand about to launch across the UK and Ireland. We’re not entering the beauty industry quietly. We’re here to disrupt it. And we need someone brilliant to help us do it. We’re looking for a Brand & Retail Manager who thinks like a founder, moves like an operator, and knows this industry cold. Someone who doesn’t just want a seat at the table but wants to build the table. This role has a clear trajectory to COO as the brand scales. This is not a maintenance role. This is a build. You’ll own the full ecosystem from day one. • Ecommerce. Retail., • Logistics., • Community., • Brand., • The initial route to market is TikTok Shop, Amazon, and our own website, with retail partnerships to follow across the UK and Irish markets. You’ll be the person making sure every moving part is connected, accountable, and flying., • You’ll set up supply chain from scratch. Warehousing. Cost management. Sourcing. Procurement. You’ll build and lead a team., • You’ll hit revenue targets and milestones., • You’ll host community events and nurture the kind of brand loyalty that turns customers into advocates., • You’ll drive a five star consumer experience at every single touchpoint., • You’ll also need to understand the legal and regulatory landscape and be ready to support fundraising prep as we scale. Three hero products. Branding done. Credibility established. Now we need the person who makes it real. Who you are: • You’re a multitasker who thrives in a start up environment. Self sufficient. Accountable. Obsessively organised with an eye across every aspect of the business., • You’ve ideally built or launched your own brand, or you’ve been deep inside a start up where you had to wear every hat., • You come from a beauty or skincare background. Experience in wellness, eczema, psoriasis, or the global skin conditions space is a huge plus., • You understand what it means to launch a brand in the UK and Ireland with a global mindset from day one., • You have at least five years of operational experience in beauty or wellness., • You’ve worked with or alongside brands like Charlotte Tilbury, REFY, The Ordinary, or similar., • You’re not an account manager. You’re a retail and operations leader with serious industry connections., • You’re based in or between Dublin and London., • You understand both the UK and Irish markets and ideally work in one while knowing the other well. What we offer: • A £40K base with bonus., • A genuine founding role in a brand with global ambition., • A clear path to COO., • And the chance to be part of something extraordinary from the very beginning. You won’t be joining a machine. You’ll be building one. The process: Application review → phone screen → written assessment (case study and personal statement) → first interview → panel interview → references → offer. The written assessment asks you to tackle a real brief: getting MEND into key retailers or developing a launch strategy. We want to see how you think, not just what you’ve done. If you’ve been waiting for the right brand to go all in on, this is it. • Apply now with your CV and cover letter.

Owen Reed is looking for a Legal PA for a top law firm in London. This is an opportunity to join the Corporate team, providing high-quality PA support to partners and fee earners. Owen Reed is seeking an experienced and proactive Legal PA to join the Corporate team of a leading law firm. This role will provide high-quality support to partners and fee earners, combining strong organisational skills, matter management expertise and a proactive approach to client service. The Role As Legal PA, you will provide comprehensive administrative and PA support, assisting with financial management, matter management, business development, diary and travel coordination, and wider operational support. Key Responsibilities Fee Earner and Financial Support • Work collaboratively with Finance teams to support fee earners’ financial performance, including billing, reporting, management of matter balances and working capital, • Support all matter management processes, including applying correct rates at matter opening, preparing engagement letters and liaising with the Business Acceptance Unit, • Manage conflict checks and Client Due Diligence processes, completing the Client Matter Inception process in line with firmwide protocols, • Work closely with Business Development to support events, conferences, CRM administration, CV updates, credentials databases, bids, tenders and pilots, • Provide comprehensive diary management, forward planning and meeting coordination, • Manage travel arrangements, including identifying cost-effective options for complex travel requirements, • Utilise the Cube for all administrative tasks, taking ownership to ensure timely and accurate completion, • Delegate appropriate tasks to Document Production, including pitch documents, tenders and legal document amendments, • Demonstrate technical competency to support fee earners effectively and address knowledge gaps where needed, • Adhere to the firm’s risk and compliance policies, escalating issues where appropriate, • At least three years’ experience, or equivalent, gained within a comparable environment and at an appropriate level, • Excellent verbal and written communication skills, with strong grammar and punctuation, • High degree of competence in Microsoft Office, • Proven experience delivering exceptional client service, • Strong attention to detail and experience working in a fast-paced environment, • Ability to work collaboratively as part of a team, while also working independently, • Strong organisational skills and ability to manage competing priorities, • Willingness to work flexibly to meet client needs, • Commitment to exceeding expectations and delivering high standards of support

The Firm Our client, a leading London law firm, is looking for an experienced Legal PA to join their Real Estate team in London Bridge. The Opportunity The successful Legal PA will support several fee earner with diaries, client contact, billing and documents, and quickly become someone the team relies on day to day. This role would suit a Legal PA who is confident supporting at Partner level and enjoys being a key part of a busy Real Estate team. Duties to include: • Managing complex diaries, meetings and travel arrangements, • Preparing and formatting legal documents and correspondence, • Supporting billing processes, including WIP and invoicing, • Building strong relationships with Partners and understanding their priorities, • Acting as a key point of contact for clients, • Assisting with file management, compliance and general administrative tasks This Legal PA position is a full time, 12 Month fixed term contract role, working Monday to Friday, 9:30am to 5:30pm Requirements • At least 4 years previous Legal PA experience within a law firm (essential), • Experience supporting at Partner level is (essential), • Experience supporting a Real Estate team within a law firm (essential) Vacancy highlights • Hybrid working with 3 days in the office, • Fully comprehensive benefits package To be considered for this Legal PA opportunity please contact Birchrose Associates for a confidential discussion

Legal PA – Family | Boutique Law Firm | Up to £50,000 A fantastic opportunity has arisen for an experienced Legal PA to join a highly regarded boutique law firm within their Family team. This is an initial maternity cover with strong potential to become a permanent position. The Firm My client is a well-established boutique firm with an excellent reputation in Family law, particularly known for handling complex and high-value matters. They offer a professional yet supportive working environment, with a strong emphasis on collaboration and high standards of client service. The Role You will provide full PA support to 1 Partner and 2 Fee Earners, working closely within a busy and fast-paced Family team. This is a varied role requiring strong organisational skills and the ability to manage multiple priorities. Key Responsibilities: • Diary and inbox management for fee earners, • Preparing and formatting legal documents and correspondence, • Managing electronic and paper files via iManage, • Time recording and coordinating the billing process (P4W), • Liaising with clients, courts, barristers and third parties, • Assisting with case management and administrative tasks, • Organising travel and preparing itineraries, • Supporting with new matter opening and file archiving Key Requirements: • Previous Legal PA experience within Family law is essential, • Strong organisational skills and attention to detail, • Confident, proactive and able to work independently, • Experience with iManage and/or P4W is advantageous, • Strong communication skills and professional client manner What’s on Offer: • Salary up to £50,000, • Office-based initially, with hybrid working (3 days office / 2 days WFH) after successful completion of probation, • Opportunity to join a highly regarded firm with a strong reputation, • Potential for a permanent position following the initial contract If you are an experienced Legal PA within Family law looking for your next opportunity, please apply or get in touch to find out more.

Private PA to CEO 1-1 22840 £65,000 - £75,000 + benefits Are you a dynamic, professional PA with extensive experience supporting a HNWI (within a corporate environment)? Do you have excellent organisational skills and attention to detail? Do you have a good eye for numbers, excellent Excel skills as well as strong communication skills and the ability to build rapport with others? Are you proactive, with a curious mind and able to provide solutions that deliver results, often with deadline pressures? Are you used to dealing with confidential information, acting as a gatekeeper and first point of contact? Our client is looking for a highly organised PA with sound experience in a corporate environment. This is a busy, high-trust role with a strong focus on projects. This is an in-office role Monday to Friday. What you’ll be doing day to day: • Managing a complex diary, balancing internal and external priorities, • Handling inbox and communications, keeping things clear and on track, • Organising travel, itineraries, and expenses, • Tracking and paying invoices, reconciling payments, reporting to accountants (using Xero), • Bookkeeping for private and businesses to report to accountants, • Keeping records for VAT reporting, • Liaising with household staff, builders, renovators, decorators, contractors, • Being the point of contact for investment interests and assisting with business interests, • Assisting with property sales and purchases, rentals etc., • Managing cars, insurances, etc., • Collating legal documentation and ensuring a smooth electronic system for tracking documentation, • Arranging personal events, • Supporting leadership meetings, preparing presentations, briefing packs and documents, • Keeping records accurate and handling confidential information with care, • Supporting wider projects and team activity when needed The skills you need to bring: • Superb Personal Assistant skills with a background in financial or professional services, • Confident managing complex diaries, • Excellent attention to detail and numeracy skills (particularly advanced Excel and Zero), • Professional, polished and confident supporting at C-suite level, • Strong communication skills and ability to build relationships quickly, • Able to multitask and work at pace, • Proactive with a hands-on approach and strong use of initiative, • Able to work independently while collaborating closely with others, • Calm, flexible and used to a fast-moving environment

Senior Partner Legal EA An incredible opportunity has arisen with an elite US law firm who are renowned for their inclusive, entrepreneurial and innovative approach who are seeking to hire a Senior Partner Legal PA to provide a polished support service to their industry leading lawyers in the London office: • Highly competitive salary, • Hybrid working (4 days office / 1 day remote), • Collaborative environment, • Exceptional employee benefits Senior Partner Legal EA Key Responsibilities: • Act as a trusted liaison for the Partners, handling high-level internal and external communications, • Organise complex diary, travel (national and international) and meeting arrangements, • Prepare documents to support fee earners which may include transcribing from dictation, drafts or notes, • Assist with practice development initiatives within the department, • Assist with business development research, pitches and presentations, • Liaise with the Accounting and Finance department where required for bills / time entry etc. Senior Partner Legal EA Skills & Requirements • 3 years+ previous Managing or Senior Partner level PA/EA support, • Law firm secretarial experience within Corporate / Banking / Capital Markets / Investment Funds, • Advanced MS Office skillset (Word, PowerPoint & Excel)

Legal EA – Commercial Litigation / Disputes London | Hybrid A high-performing international law firm is looking for an experienced Legal PA to join its top-tier Litigation & Disputes team in London. This is a fantastic opportunity to support a group of lawyers working on complex, high-profile matters across areas such as investigations, crisis management, and cross-border disputes. The firm combines the quality of work you’d expect from a global player with a more agile, collaborative culture. The Role This is a busy, fast-paced position where you’ll act as a true right-hand support to fee earners. You’ll be trusted to manage competing priorities, stay one step ahead, and ensure everything runs seamlessly behind the scenes. Key responsibilities include: • Complex diary and inbox management across multiple time zones, • Coordinating meetings, calls and international travel, • Preparing and formatting legal documents, reports and presentations, • Managing billing processes, including amending narratives and handling invoices, • Supporting with matter administration, document management and filings, • Acting as a key point of contact for clients and internal stakeholders, • Ensuring lawyers are fully prepared for meetings with all relevant materials What They’re Looking For • 4+ years’ experience as a Legal PA within litigation / disputes, • Strong understanding of legal processes and working in a high-pressure environment, • Highly organised with excellent attention to detail, • Confident managing multiple priorities and tight deadlines, • Strong communication skills and the ability to build relationships at all levels, • Advanced MS Office skills (experience with document tools and billing systems is beneficial), • A proactive, solutions-focused mindset Why This Role? • Exposure to high-quality, complex litigation work, • A collaborative, inclusive and high-performing team environment, • A firm known for being dynamic, entrepreneurial and people-focused, • Real scope to add value and become a key part of the team If you’re a Legal PA with solid litigation experience looking for a step up into a more engaging, fast-moving environment, this is well worth exploring.

Corporate Legal PA (12 Months FTC) Top tier City law firm is seeking an outstanding Legal PA to provide comprehensive and proactive support to members in the firm’s market-leading Corporate department. • Salary to £49,000, • 12-month fixed-term contract, • Candidates must be available immediately or at very short notice, • 09:30-17:30 working hours + hybrid working (3 days office / 2 days remote), • Annual wellbeing fund, gym membership contribution, and many more fantastic employee benefits, • City location near Liverpool Street / Fenchurch Street Corporate Legal PA Key Responsibilities: • Proactively manage and understand fee earners’ diaries., • Manage own email and Partners emails as required, responding to or drafting responses as appropriate., • Organise appointments, conferences, meetings via multiple methods, considering lead and travel time etc., • Diarise, manage, and coordinate lunches, dinners, and other events as required, managing logistics, attendee lists, and dietary requirements., • Coordinate with venues, menu planning and ensuring costs are maintained against budget., • Prepare status updates and progress reports to Partners., • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of Partners and Practice Manager objectives., • Assist Partners with their BD responsibilities and working closely with the BD team. Corporate Legal PA Skills & Requirement: • Must have 5+ years’ experience providing Legal PA support to Senior Leadership within a law firm., • Excellent attention to detail and experience in taking a holistic approach to supporting stakeholders., • Demonstrates a strong business sense and can interpret priorities and make sound judgment calls when needed., • High level of time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances.

Junior Legal PA Fantastic London based US law firm is looking to hire a new Junior Legal PA, which is a newly created role for the London office – and will be supporting 1 Partner and a team of very busy Associates within he Finance team. \n • Salary £40-45,000 (experience dependent), • Hybrid working – 3 days office / 2 days remote, • Superb employee benefits and unrivalled collaborative working culture, • Generous pension and gym membership contribution, • A full mix of PA and traditional document creation / amending, • Organising detailed travel arrangements, • Managing diaries and ensuring your Fee-Earners are updated and kept in the loop for meetings / itineraries on a daily basis, • Editing marked-up documents, • Drafting emails / letters using firm templates, • 1-2 years previous Legal PA / Secretarial experience working within a within a City law firm (within Corporate, Finance, Funds, Tax), • Strong organisational, communication and technical skills, • Confident, proactive and have the ability to work well under pressure, • Advanced MS Word and document skills are essential

Transactional Shipping Legal PA | London (EC2N) | £41k - £46.5k with hybrid working We are working with a leading international law firm to recruit a highly organised and proactive Personal Assistant to support a busy transactional Shipping team. This is an excellent opportunity to join a collaborative, globally connected practice with a strong reputation in complex, cross-border work. The Role Supporting senior partners and a team of lawyers, you will play a central role in the smooth running of the team. Key responsibilities include: • Complex diary and travel management, including international arrangements, • Coordinating meetings, conferences, and client events, • Acting as a key point of contact for clients and internal stakeholders, • Supporting matter management, including opening/closing files and drafting engagement documents, • Assisting with billing, expenses, and financial administration, • Preparing and amending legal documents, reports, and presentations Business Development & Administration You will also support wider team initiatives, including: • Maintaining CRM systems and updating client records, • Assisting with pitches, marketing materials, and events, • Coordinating webinars and industry engagement activities, • General administrative support and liaising with internal departments About You • Minimum 1 year’s experience in a law firm, • Strong organisational skills with excellent attention to detail, • Confident communicator with a professional and client-focused approach, • Proficient in Microsoft Office and familiar with office systems, • Able to manage competing priorities and work effectively under pressure, • Proactive, adaptable, and a strong team player This role suits someone who is flexible, solutions-driven, and looking to build their career within a high-performing legal environment.

An excellent opportunity has arisen for an experienced Legal PA to join the Intellectual Property, Tech & Data team of a highly regarded international law firm in London. This is a brilliant role for a proactive, commercially minded PA who enjoys working in a fast-paced, client-focused legal environment. The team is busy, collaborative and ambitious, and the successful candidate will play a key role in supporting fee earners across a broad mix of administrative, financial, client relationship and matter management responsibilities. This is not a purely diary-and-travel role. The firm is looking for someone who can take real ownership, build strong relationships with partners and fee earners, anticipate what is needed, and help drive processes forward. You will be trusted to manage complex diaries, coordinate meetings across time zones, arrange international travel, support client onboarding and matter administration, assist with billing and WIP processes, and help with business development activity including pitches, presentations, events, CRM updates and legal directories. The role will suit someone who is confident dealing with senior stakeholders, comfortable working under pressure, and able to manage competing priorities with calmness and professionalism. You will need strong attention to detail, excellent communication skills and the ability to work collaboratively with lawyers, clients and internal business services teams. Previous experience in a law firm or professional services environment is strongly preferred, together with experience of complex diary and travel management, advanced Microsoft Office skills, and a good understanding of billing, WIP, client onboarding and matter management processes. Experience using systems such as iManage, Aderant or similar would be useful. This is a fantastic opportunity for a PA who wants to be valued as a true business support professional, rather than simply an administrator. The firm offers a supportive culture, hybrid working, strong benefits, private healthcare, wellbeing initiatives and a genuinely progressive environment where people are encouraged to take ownership of their careers.

Starting on Monday 18th May, this is a temporary, ongoing role for a Team Assistant paying £17.50/hr. Working from 9-5:30pm each day, you'll work 4 days in the Mayfair office and 1 day from home each week. You must be able to commit to this role indefinitely and have strong secretarial and PowerPoint skills to be considered... We are looking for a highly organised and detail orientated Team Assistant to join a professional services consultancy in a corporate Mayfair office on an ongoing temporary basis. This is not a PA role, however it’s perfect for someone who thrives in a structured, document-heavy environment and enjoys producing high quality work. Key Responsibilities: • Creating, formatting and refining documents in PowerPoint, • Proofreading documents with exceptional accuracy, • Supporting EAs with document preparation, • Ensuring all materials meet high corporate standards, • General administrative support What We’re Looking For: • Strong secretarial experience is essential, • Advanced PowerPoint skills – you must be a true PowerPoint whizz!, • A keen eye for detail and a genuine enjoyment of proofreading, • Highly proactive, organised and able to manage tasks independently, • A background in legal or property secretarial roles would be highly advantageous 🔹 Working Pattern: • 5 days per week (4 days office-based, 1 day remote), • 9:00am – 5:30pm This is a fantastic opportunity for someone with a strong secretarial background who enjoys producing polished, high-quality documents in a fast-paced corporate setting. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed

ROLE OVERVIEW // This is an exciting opportunity for a proactive, professional and detail-focused individual who is eager to support our talented workforce and be an integral part of our Recruitment team. We are recruiting an Administrator to work in the Recruitment team within the Human Resources (HR) department on a permanent basis. The Recruitment team reports into the Head of Recruitment and is responsible for all new hires across the business services and legal groups, except for trainee solicitors and solicitor apprentices. The primary focus of this role will be to facilitate and support the team throughout the entire recruitment cycle. As a key member of the team, the successful candidate will play a pivotal role in delivering an efficient, proactive, and reliable recruitment service to our stakeholders. Reporting to the Recruitment Manager, the successful candidate will collaborate closely with three Recruitment Advisers and a Recruitment Assistant, fostering a collaborative team environment that thrives on shared expertise and mutual support. The HR department is led by our Chief People Officer and comprises the following - HR Advisory, Early Careers Development, Early Careers Recruitment, Recruitment, HR Systems and MI, Global Mobility, Reward and Benefits and Employee Relations. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. Interview Coordination • Coordinating interviews and candidate assessments to ensure a positive candidate and interviewer experience, • Diary management and booking rooms, • Liaising with hiring managers, candidates and recruitment agencies on a daily basis, • Ensuring the Recruitment Advisers are regularly updated on the status of interview scheduling and escalating any queries or issues that may arise, • Drafting new joiner offer paperwork and contracts, • Adding joiners onto the pre-employment screening system On-boarding New Employees and Contractors • Supporting with the on-boarding process, inputting new joiner data into the HR system, conducting right to work checks, • Initiating visa sponsorship processes and co-ordinating relocation support packages for overseas candidates, • Processing invoices and expenses for the team, • Attending weekly meetings to discuss upcoming new joiners or contractors and assist on any joiner queries/issues General • Providing required administrative support to the Recruitment team, • Proactively anticipating any needs or issues before they arise, • Attending and contributing to team meetings, • Maintaining the recruitment intranet pages to ensure information remains accurate, • Maintaining the integrity of the data held on the system and in personnel files in accordance with the firm’s data management policy, • Providing administrative support for ad hoc projects CANDIDATE PROFILE // • Candidates for this position must have:, • Intermediate level knowledge of Microsoft Office Packages, in particular Word, Excel and Outlook., • Excellent administrative and organisational skills, this role would suit someone from a secretarial or PA background, • Excellent interpersonal and communication skills, written, spoken and presentational, • Excellent attention to detail and good use of grammar, • Proven ability to deal with confidential matters with discretion, • A willingness to provide feedback, share information and contribute ideas and suggestions as necessary, • Ability to build strong business relationships with internal and external clients and the resilience to deal with demanding individuals, • Active listening skills, demonstrating professionalism in all dealings, • Ability to accept instructions and guidance from different angles, • Strong ability to multi-task, keep calm under pressure and work to tight deadlines, • Experience of working in a diverse team whilst fostering an inclusive team culture, • High level of professionalism and integrity; displaying the highest standard of professional ethics, • Comfortable using AI-enabled tools, such as Copilot, to support day-to-day work, with the ability to apply sound judgement and critical thinking when interpreting outputs. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.

Legal Executive Assistant Fast-growing, international law firm seeks a new Legal Executive Assistant to join its renowned Intellectual Property team on a permanent basis. • Salary of £48,000 per annum, • Hybrid working (3 days office / 2 days remote), • Generous range of flexible benefits, • Fantastic health wellbeing package and attractive bonus scheme Our client is looking for a proactive, ambitious and highly competent Executive Assistant with experience working at Partner level, who will operate successfully in a pressurised and fast-paced environment. Legal Executive Assistant Key Responsibilities: • Proactively manage, control and fully understand fee earner diary., • Prepare for all meetings, including preparation of all pre-reading documentation and all follow up actions., • Travel arrangements including liaison with travel company, arranging visas, booking travel., • Support lawyers in marketing activities including research and obtaining client information., • Ensure all new client/matter onboarding processes are completed accurately., • Attend and actively participate in WIP and credit control meetings., • Manage partners' billing processes., • Actively filing documents appropriately within iManage. Legal Executive Assistant Key Skills & Requirements: • At least 5 years’ experience within a PA/EA role within a law firm, • Advanced Microsoft Office skills to include Excel, Word, and PowerPoint, • Confident and professional manner with the ability to build strong relationships and excellent communication skills, • Reliable, hardworking, able to work to tight deadlines and to remain calm when under pressure

A top Mid-Tier Law Firm based in the City of London has a busy and exciting role in Legal Private Client team with a specialist focus on Tax and Estate Planning. This role will be offered on an initial 8 month FTC with the potential to go permanent. Responsibilities: As a Legal PA, you will provide secretarial and administrative support to a minimum of 6 fee earners in the Tax & Estate Planning team. Where necessary, you will also be required to provide additional support to secretarial and fee earner staff within the department/wider firm. You also will be one of a team of people who organise travel arrangements (air/train tickets) for fee earners in the firm. • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Skills and Experience • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential. Person Specification • Ability to prioritise work effectively when under pressure and deal with competing workloads., • Ability to work without supervision and use own initiative to ensure tasks are completed., • Highly organised with excellent attention to detail., • Professional and flexible in approach to both work and colleagues., • Excellent communication skills and ability to deal with people at all levels across the firm, • Formal secretarial training is desirable but not essential., • The normal working hours for this role are 9.30- am – 5.30 pm Monday to Friday but candidates should be prepared to work outside contractual hours as and when required. For more information, please apply directly or contact Jess at AJ Chambers.

A global Law firm seek an experienced PA Team Leader/Manager to join them on a full time, permanent basis. This is an incredibly exciting and meaty position that will see you looking after PAs within a few practice areas within the business. Salary: up to 68k Hybrid: 3/2 Key Responsibilities Operational & Department Support • Act as a central contact for Heads of Department and Partners, coordinating non-billable initiatives and day-to-day operational matters., • Oversee the smooth running of assigned practice groups, ensuring administrative processes support effective delivery of legal services., • Maintain awareness of team wellbeing and escalate any concerns appropriately in collaboration with HR., • Coordinate and communicate team updates, including new joiners, departures and leave arrangements., • Assist with salary review processes by supporting benchmarking and data gathering., • Contribute to diversity and inclusion initiatives, supporting internal champions and encouraging an inclusive team culture., • Work closely with finance teams to provide Partners with relevant performance and utilisation data., • Track utilisation levels across associates and trainees, helping to ensure balanced workloads and development opportunities., • Oversee billing processes in partnership with revenue teams, ensuring accuracy, timeliness and adherence to procedures., • Collaborate with IT on system updates and improvements, sharing feedback and ensuring effective adoption., • Collaborate with business development teams to ensure Partners have access to client, market and financial insights., • Support the coordination of client relationship activities, including prompting engagement with key clients., • Lead, coach and develop the PA team, promoting high standards of performance and professional behaviours., • Provide ongoing feedback, conduct regular check-ins and manage performance effectively., • Encourage a proactive, service-focused approach within the team, aligned to the needs of stakeholders., • Support recruitment activities where required, including workforce planning and hiring processes., • Allocate work across the team to ensure fairness, efficiency and developmental opportunities., • Contribute to consistency and best practice by sharing ideas and aligning approaches across teams., • Support the implementation of new processes and initiatives in line with wider business objectives., • Identify training needs and work with learning and development teams to address capability gaps., • Partner with senior management to review resourcing needs and identify opportunities across teams., • Contribute to continuous improvement of support structures and ways of working., • Provide additional support to other teams or fee earners during peak periods when required. Please apply today to be considered!

Legal PA | International Law Firm | Finance | 3:2 Hybrid Working hours: Monday-Friday, 09:30-17:30 Hybrid working: 3 days in the office, 2 from home Location: Liverpool Street Salary: Competitive up to £54k, dependent on experience Are you a highly organised, proactive Legal PA looking to take the next step in a fast‑paced, high‑performing finance practice? This is an exciting opportunity to join a prestigious global law firm renowned for its collaborative culture, excellence, and commitment to developing its people. We're partnering with a leading international law firm seeking a confident, detail‑driven Legal PA to support a small group of senior Partners within their Finance team. In this role, you’ll play a vital part in ensuring the smooth operation of a busy Finance practice. You’ll take full ownership of diary management, complex international travel, financial processes, document production, and client coordination. Your ability to anticipate needs, stay several steps ahead, and work with accuracy under pressure will make you indispensable to the team. Key responsibilities include: • Managing complex, ever‑changing diaries across multiple time zones, • Handling inbox management on behalf of Partners, prioritising and responding where appropriate, • Preparing and amending documents, correspondence, presentations and reports, • Opening new matters, ensuring accuracy and full compliance, • Building strong relationships across the team and acting as a trusted partner to fee‑earners What we're looking for: • Strong experience as a Legal PA within a City or international law firm, • Experience supporting senior or high‑profile individuals, • Experience with E-Billing essential, • Familiarity with finance/transactional practices is beneficial, • Advanced MS Office skills (Word, Outlook, PowerPoint; some Excel), • A strong team player with a flexible and positive mindset Why join this firm? You’ll be joining a global firm known for its inclusive, supportive culture and its commitment to helping individuals thrive. The business champions diversity, offers clear development pathways, and provides the tools and training you need to excel. If you’re a driven Legal PA who loves working at pace and supporting leaders at the top of their field, we would love to hear from you. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.

Legal PA – Top-Tier US Law Firm (Finance/Corporate) Location: Near Liverpool Street Station Salary: Up to £55,000 Working pattern: Hybrid Office: Stunning, modern offices A prestigious US law firm is seeking an experienced Legal PA to support partners and associates within its highly regarded Finance or Corporate practice. This is an excellent opportunity to join a high-performing, international firm in a professional and fast-paced environment. The role: You will provide full PA support to a busy team, including: • Complex diary and travel management, • Preparing and amending legal documents, • Managing billing, expenses and client matter administration, • Acting as a key point of contact for clients and internal stakeholders, • Assisting with pitches, presentations and team projects The ideal candidate: • Previous experience as a Legal PA within Finance or Corporate (or a similar transactional practice area), • Highly organised with the ability to manage multiple priorities, • Professional, confident and proactive in approach, • Strong communication skills and attention to detail What’s on offer: • Salary up to £55,000 (depending on experience), • Hybrid working model, • Beautiful, state-of-the-art offices close to Liverpool Street, • Excellent benefits and a collaborative working culture, • Opportunity to work for a leading US law firm with exposure to high-quality work

AJ Chambers have a great role for a Legal Secretary to join a busy Litigation team within a top Law Firm in Central London. Main duties will include but not limited to: • Prepare, format, and amend legal documents and correspondence (e.g., claim forms, witness statements, court bundles)., • Manage fee earners’ diaries, schedule appointments, and coordinate meetings and court dates., • Open and close files, ensuring compliance with firm and regulatory procedures., • Conduct Land Registry and Companies House searches and prepare simple reports., • Draft routine correspondence and assist with court form submissions and applications., • Manage billing processes including preparing invoices, timesheet entries, and liaising with accounts., • Liaise with clients, counsel, court staff, and third parties professionally via phone, email, and in person., • Ensure file management compliance including archiving, document storage, and file reviews., • Handle administrative tasks such as photocopying, scanning, filing, and post distribution., • Support with case preparation including bundling and pagination of legal documents for hearings and trials. Skills and Experience Required: Essential: • Previous experience as a legal secretary in property litigation or general litigation., • Strong working knowledge of legal terminology, court procedures, and document formats., • Excellent typing and audio transcription skills (60+ wpm)., • Proficient in MS Office Suite (Word, Outlook, Excel, etc.) and legal case management systems., • High level of attention to detail and strong organisational skills., • Ability to manage time effectively and work under pressure., • Professional telephone manner and client service skills., • Experience supporting multiple fee earners., • Knowledge of electronic court filing systems (e.g., CE-File)., • Familiarity with billing software (e.g., Elite, SOS, or similar systems). Personal Qualities: • Proactive and self-motivated., • Calm and composed under pressure., • Team player with a flexible, can-do attitude., • Strong written and verbal communication skills., • Client-focused with a commitment to delivering a high-quality service. Qualifications: • Legal Secretarial Diploma or equivalent experience preferred. The role will offer a competitive salary and hybrid working For further information please contact Ella Britton

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

We are working with a highly regarded Legal 500 law firm seeking an experienced Executive Assistant to support senior partners within a high-performing Employment & Immigration team. The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team. This is a full-time with hybrid working and great benefits. Key Responsibilities Partner & Stakeholder Support • Act as a professional, client-focused ambassador for partners both internally and externally, • Build highly effective working relationships with multiple partners, • Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals, • Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities, • Attend meetings, take minutes where required, and proactively follow up on actions Diary & Inbox Management • Take full ownership of complex and demanding partner diaries, • Proactively manage conflicts, queries, and last-minute changes, • Ensure partners are fully prepared for meetings and commitments, • Manage inboxes on behalf of partners, including:, • Drafting and sending emails, • Highlighting urgent or sensitive correspondence, • Redirecting client-critical emails to relevant fee earners or team members Financial, Billing & Matter Management • Demonstrate strong commercial and financial awareness, • Coordinate billing processes on behalf of partners, • Proactively organise WIP and financial review meetings, • Work closely with finance teams and client administrators to meet billing deadlines, • Take ownership of financial and matter management processes, including chasing unpaid bills, • Handle complex compliance and billing-related matters Business Development & Marketing Support • Liaise with Marketing and Business Development teams, • Coordinate BD activities for the Corporate team, • Assist with the preparation of pitches, presentations, and client materials, • Play a key role in organising client events, seminars, and conferences Travel & Logistics • Arrange complex travel end-to-end, including:, • Flights, accommodation, visas, and currency, • Manage arrangements in line with individual preferences, • Ensure diaries are fully updated with all travel details Process Improvement & Leadership • Introduce and implement best practice operational processes, • Act as a role model and change agent within the support function, • Work closely with the Secretarial Team Leader to improve ways of working, • Take full ownership of tasks, managing workload against deadlines and business needs Working Environment • Collaborative, inclusive, and high-performing culture, • Hybrid working model, balancing office presence with flexibility, • Central London office location, • Strong emphasis on wellbeing, teamwork, and professional growth Essential Skills & Experience • Proven experience supporting senior partners or executives in a Corporate department within a law firm or professional services environment, • Exceptional diary and inbox management skills, • Strong commercial and financial awareness, • Highly organised, proactive, and detail-focused, • Confident communicator with strong stakeholder-management skills, • Comfortable working at pace and handling competing priorities For more information, please apply directly or contact Jess at AJ Chambers

Owen Reed is looking for a Senior Legal PA for a top law firm in London. This is a 12-month fixed-term contract opportunity supporting the Property Litigation team. Owen Reed is seeking an experienced and highly organised Senior Legal PA to join the Legal Operations team within the Legal Support Services department of a leading law firm. This is a Partner-focused role supporting senior fee earners, requiring exceptional organisational skills, technical excellence and a proactive, client-focused approach. The Role As Senior Legal PA, you will provide high-quality administrative, operational and coordination support to Partners and senior fee earners, ensuring smooth management of client matters, billing, travel, business development activities and wider team support. Key Responsibilities Fee Earner Support • Act as the first point of contact on behalf of fee earners, managing calls, emails, correspondence and meeting requests, • Provide proactive and advanced international diary management across multiple time zones, • Prepare materials and briefing information for client meetings and support follow-up actions, • Support fee earners with expense claims, • Support the smooth running of the client and matter lifecycle in line with documented procedures, • Work closely with onboarding and compliance teams to ensure all required documentation is completed and stored correctly, • Support compliance relating to new matters, retainer letters, conflict checks, searches, CDD and KYC, • Maintain electronic and hard copy filing protocols, • Support billing processes, financial information and matter setup, • Coordinate WIP lists and billing activities on behalf of Partners, • Monitor time recording and billing against estimates, • Support the management of unpaid bills and liaise with Credit Control, • Manage routine and complex travel arrangements through the Firm’s in-house provider, • Prepare itineraries and supporting documentation, • Support preparation of client presentations and materials, • Organise client events, including breakfasts, lunches and dinners, • Collaborate with Legal PAs, Business Administrators, Document Production and internal support teams to delegate work effectively, • Support process improvements and contribute to operational efficiency, • Provide support across Legal Operations teams as required, • Promote teamwork, flexibility and a supportive team environment, • Previous experience in a senior legal administrative or Senior Legal PA role within a legal environment, • Strong understanding of compliance and matter management processes, • Excellent time management skills with the ability to manage multiple priorities, • Experience managing complex diaries across multiple stakeholders, • Exceptional attention to detail and accuracy under pressure, • Highly organised and able to work effectively within structured compliance frameworks, • Strong IT skills, including MS Office and business management systems, • Experience using client contact databases, matter management systems and billing platforms, • Excellent written and verbal communication skills, • Strong interpersonal skills and ability to work collaboratively across teams, • High levels of discretion and ability to manage confidential information appropriately, • A proactive, flexible and solutions-focused approach

AJ Chambers are working with a prestigious Law Firm based in Central London who are looking for a Float Legal Secretary to join the team, predominantly supporting the Family and Litigation teams The Float Team The Float Team currently consists of two secretaries who provide support across all departments, covering periods of holiday, sickness, or where additional assistance is required. The Role This role involves providing a broad range of secretarial and administrative support to fee earners. The successful candidate must be able to step into different roles at short notice and will have strong experience in family law. Responsibilities include: • Typing, formatting, and proofreading legal documents, correspondence, and presentations, • Maintaining both physical and electronic filing systems, including opening, closing, and archiving files, • Assisting with case management systems, conflict checks, and billing processes, • Managing diaries and schedules for fee earners Skills and Attributes The ideal candidate will demonstrate: • A strong commitment to delivering exceptional client service, • Excellent accuracy, attention to detail, and organisational skills, • The ability to remain confident and effective under pressure, • Strong written and verbal communication skills, including professional telephone manner, • Discretion and the ability to handle confidential information sensitively, • Initiative, adaptability, and lateral thinking, • Confidence working with fee earners at all levels, • Strong IT skills, including Microsoft Office, Zoom, and Microsoft Teams, • Experience with SOS Connect, BigHand or Diktamen, Nuance/Kofax, and iManage (desirable, training provided), • Excellent time management and the ability to work independently with minimal supervision, • A collaborative approach and the ability to build positive working relationships, • A willingness to support colleagues and contribute to team efficiency, • Fast and accurate typing skills (minimum 65 words per minute), • Strong business writing and numeracy skills Please contact Ella Britton at AJ Chambers for further information

Legal Team Assistant Leading City law firm is seeking 3 x Legal Team Assistants to join their London office on an initial 12-month fixed-term contract. This is a fantastic opportunity for bright, hardworking, and reliable juniors who are driven to pursue a career as a Legal PA at one of London’s most prestigious firms. \n • Salary to £28,500, • Office based (Monday-Friday), • 09:30-17:30 working hours, • Gym membership contribution, and many more amazing employee benefits Key Responsibilities of the Legal Team Assistant: \n • Help with organising events or meeting logistics such as booking conference rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches or dinners., • Assist with travel bookings which may include single/return train/flight tickets, hotel and taxi bookings, • Assist with quick turnaround document work that cannot be sent to the firm’s Document Production team., • Print, photocopy and scan relevant documents as and when required., • Assist with the preparation of Court/Counsel bundles, Deeds and fee earner working papers., • File relevant documents in electronic or hard copy files., • Assist with fee earner expense claims, cheque requisitions, and other banking related admin in a timely manner., • Manage the entry of timesheets for partners (where relevant)., • School / College leaver with 5 GCSEs graded 9-4 (A*-C), including Maths & English., • CILEX qualification is desirable but not essential., • Good knowledge of the Microsoft suite (Outlook, Word, Excel, and PowerPoint), • Good written and verbal communication skills and a demonstrated ability to build effective working relationships.

Legal PAs ** Legal PA (Contracts) | London | Up to £50,000 | Hybrid (3 days office) If you’re a Legal PA who wants variety, exposure and genuinely career-enhancing experience — not just another stopgap — this is where things get interesting. I’m currently working on multiple high-quality contract roles across London with respected law firms who value their support teams properly (yes, they do exist). These aren’t “fill the gap and keep the lights on” roles. These are strategic hires where you’ll be embedded, trusted and relied upon. The opportunities • 12–18 month contracts across:, • Disputes, • Banking, • Partner / Head of Department support, • Specialist areas including cyber and emerging practice areas, • Salaries ranging from £48,000 – £50,000, • Hybrid working (typically 3 days in the office) You already know the drill — but at a level that actually stretches you: • Complex diary and stakeholder management across busy teams, • High-level document work, coordination and matter support, • Acting as a true right hand to senior fee earners Let’s be honest — not all contracts are created equal. These give you: • Credibility on your CV (the kind that opens doors later), • Real exposure to senior people and high-value work, • The chance to test a firm before committing long-term, • Experienced Legal PAs who can hit the ground running, • Someone who enjoys pace, variety and being relied upon The best Legal PAs don’t just look for permanence anymore — they look for progression, exposure and positioning. A well-chosen contract can do more for your career than the wrong permanent role.

AJ Chambers are working with a top West End Law firm who are looking for a Legal PA to support partners and fee earners within the Employment team. The role involves managing complex diaries, coordinating client communications, preparing legal documents, and ensuring the smooth running of day-to-day matters. Key Responsibilities Administrative Support • Provide proactive secretarial and administrative support to partners, associates, and trainees in the Employment team., • Manage complex diaries, schedule meetings, and coordinate appointments., • Arrange travel and accommodation where required., • Screen and manage incoming calls and emails. Document Management • Prepare, format, and amend legal documents including:, • Employment contracts, • Settlement agreements, • Tribunal documentation, • Client correspondence, • Produce documents using Microsoft Office and document management systems., • Ensure documents are filed and stored in accordance with firm procedures. Client Liaison • Act as a key point of contact for clients and internal stakeholders., • Coordinate meetings, calls, and conference arrangements., • Maintain high levels of client confidentiality and professionalism. Case and Matter Management • Assist with opening new matters and maintaining case files., • Manage filing systems (electronic and hard copy)., • Track key deadlines including tribunal dates and client deliverables. Billing and Financial Administration • Prepare and process client billing., • Assist with time entry for fee earners., • Monitor expenses and disbursements. Team Support • Provide wider administrative support to the Employment team where needed., • Assist with team projects, events, and internal initiatives. Skills & Experience Essential • Previous experience as a Legal PA or Legal Secretary, preferably in Employment law or litigation., • Strong organisational and time management skills., • Excellent written and verbal communication., • Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)., • Ability to manage multiple priorities in a fast-paced legal environment. The role offers great benefits, hybrid working and a competitive salary Please contact Ella at AJ Chambers to discuss in more detail

We’re currently supporting a well-established City law firm looking to bring in a Legal PA to support a team of senior lawyers. This is a varied role offering a mix of diary and travel management, client interaction, and involvement in wider team activity, with real exposure across the business. Key responsibilities: • Complex diary and travel management, • Supporting senior lawyers with day-to-day coordination, • Client liaison and meeting organisation, • Previous experience in a Legal PA or professional services PA role, • Strong organisational skills and attention to detail Working pattern: Hybrid (London-based) This would suit someone looking for a step up in exposure and responsibility, or a move into a more collaborative and supportive team environment. If this sounds of interest, or you’d just be open to hearing about similar opportunities, feel free to get in touch.

Legal PA ( 8-month FTC) Tax & Estate Planning Law Firm based in Central London who is recognised as one of London’s leading national and international Tax & Estate Planning practices is seeking to hire a Legal PA ( 8-month FTC) Tax & Estate Planning. As a Legal PA in the Tax & Estate Planning team, you will provide secretarial and administrative support to at least six fee earners: four partners, one associate and a trainee • Salary to £46,700, • Hybrid Working, • Excellent employee benefits Legal PA ( 8-month FTC) Tax & Estate Planning Key Responsibilities: • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Legal PA ( 8-month FTC) Tax & Estate Planning Skills & Requirements • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential.

Junior Legal PA (at US Law Firm) Fantastic London based US law firm is looking to hire a new Junior Legal PA, which is a newly created role for the London office – will be supporting 1 partner and 2 associates in the M&A PE team. The right candidate will have a proactive mindset with a genuine willingness to support others. • Salary £38-40,000 (experience dependent), • Private Medical Insurance / Permanent Health Insurance, • 30+ days annual leave, • Free GP service and regular health checks Junior Legal PA Key Responsibilities: • A full mix of PA and traditional document creation / amending, • Preparing and formatting legal correspondence and documentation to a high standard, • Managing busy diaries and coordinating meetings effectively, • Monitoring and managing emails, ensuring timely responses where appropriate, • Maintaining accurate and organised electronic and hard copy filing systems, • Recording time entries and preparing expense reports, • Arranging travel, including sourcing and booking transport and accommodation, and preparing detailed itineraries, • Handling incoming calls professionally, screening and directing as appropriate, • Managing your workload efficiently, using initiative and staying one step ahead, • Proofreading and carrying out quality checks on all work produced, • Building strong working relationships with colleagues and external contacts, • Upporting and maintaining effective administrative systems for the team, • Organising and maintaining your own information systems Junior Legal PA Skills & Requirements: • At least 6 months’ experience in a legal secretarial or administrative role, ideally within a City or West End environment, • Experience handling confidential information with discretion and integrity, • Strong written and verbal communication skills, • Excellent attention to detail, • Good working knowledge of Microsoft Office including Outlook, Word, PowerPoint, Excel and Adobe, with a willingness to learn, • Positive and practical approach, with resilience and a can do attitude, • Strong organisational and administrative skills

Legal PA to Partner – US Law Firm Calling all Legal PAs with experience supporting Partners within recognised City law firms! This opportunity would suit a proactive Legal PA who enjoys taking on significant client-facing responsibilities and thrives in a high-calibre, collaborative environment at a major London-based US law firm. • Competitive salary, • Superb employee benefits and perks, • Free daily in-office breakfast and lunch, • Hybrid working – 4 days in the office / 1 day remote, • City Thameslink / Chancery Lane / Blackfriars Legal PA to Partner – Key Responsibilities: • Manage complex partner diaries, including coordinating across multiple time zones, • Maintain effective communication with internal teams and external clients, • Coordinate administrative tasks including travel arrangements and expenses, inbox monitoring, diary management, meeting organisation, billing, time entry, mail, and research, • Produce and amend documents and correspondence from handwritten, dictated, or printed material, often to tight deadlines, • Create and update Adobe and Word forms, PowerPoint presentations, and Excel spreadsheets, • Handle telephone enquiries professionally, directing calls and taking messages as appropriate; provide back-up support for lawyers and secretaries, • Assist with onboarding new clients, opening matters, and drafting engagement letters, • Process expense claims accurately and in a timely manner Legal PA to Partner – Skills & Requirements: • 5+ years of Legal PA / Secretarial experience working in a similar role within a law firm, • Experience supporting Partner-level fee earners, • Excellent diary and travel management and extensive experience booking travel, • Exceptional communication and organisation skills, • Ability to work within a team

Employment Partner – Remote (UK) Are you an Employment Partner ready to step away from traditional firm constraints and into a genuinely modern, high-performing platform? We are working with a fast-growing, specialist employment and regulatory law firms, ranked in the Chambers Global Elite firms list. Built on agility, collaboration, and commercial fairness, this firm offers a rare opportunity to take control of your practice - without sacrificing support or quality. This firm offers one of the most competitive commission structures in the UK legal market, with a transparent and rewarding link between effort and income: • Retain 75% of billings on work you originate and deliver, • 60% on work you deliver but don’t originate, • 25% for internal referrals Full-service support – without the overhead Unlike many “consultant” models, you’ll have access to a proper infrastructure: • Dedicated PA and paralegal support (fully funded), • Marketing, PR, and press support to build your profile, • PSL and know-how resources, • CRM, billing, compliance, and IT all handled for you, • Pitch support and collaborative business development This allows you to focus on what matters: clients, relationships, and high-quality legal work. Why this opportunity? • Stability & growth – No partner has left in over 5 years, a testament to the firm’s culture and success, • Truly agile working – 100% remote, giving you freedom to work on your terms while staying connected to a supportive, collegiate team, • Collaborative culture – No silos, no politics, no management pressures – just a genuine partnership of lawyers working together, • Progressive model – A chance to be part of a forward-thinking firm that values innovation, autonomy, and work-life balance Apply in the strictest of confidence online and or via telephone. There is no need for a CV for an initial conversation. Contact: Oliver Hines (Retained Consultant) Direct Dial: 0121 392 7377 Mobile: 07904 630 131 Email:

Reception & Operations Assistant One of our clients, who are renowned as being one of the most dynamic in the business within their field have created a new position within their London office for a Reception & Operations Assistant to join them on a permanent basis, providing unrivalled client service from their brand-new office space in the heart of the City • Salary to £40,000, • Office based, 9:00 – 17:30, • Fantastic benefits inc. life insurance, onsite GP and gym subsidy Reception & Operations Assistant Key Responsibilities: • Meet and greet all clients at their reception area., • Manage and maintain schedules for all conference rooms, internal meeting rooms and visitor offices., • Regularly checks stock of stationery cupboards, reprographics area, staff kitchen and conference rooms., • Understand the AV and IT equipment to help employees and clients to join calls or display presentations., • Assist the Operations Manager with internal office moves and setting up for new joiners., • Assist the paralegal and Legal PA teams with ad-hoc administration requirements. Reception & Operations Assistant Key Skills & Requirements: • 2 years+ reception / front of house experience from a law firm., • Strong working knowledge of MS Office (Word, Outlook and Excel) and switchboard systems., • Enjoy working in a busy and fast paced environment.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Prestigious US Law Firm | London | Up to £65,000 | 4 Days in Office A prestigious US law firm with an outstanding reputation is seeking a sharp, proactive and highly organised Legal Secretary to support a busy Partner in a high performing funds team. You will provide administrative and secretarial support across a varied workload for the Head of Funds. Key Responsibilities • Complex diary and inbox management, • Coordinating in person and hybrid meetings, • Travel booking, itineraries and logistics, • Billing, invoices and expense reports, • Preparing, amending and formatting legal documents, • Liaising with clients, internal teams and external contacts, • Supporting business development and client engagement activities, • Maintaining confidential files and records, • Supporting ad hoc projects and wider team needs You will ideally have: • 3 to 6 years’ experience as a Legal PA, Legal Secretary, Executive Assistant or Team Assistant, • Experience supporting Partners, senior lawyers or senior executives, • Solid MS Office skills, including Word, Excel and PowerPoint, • Experience with billing, expenses and document management systems, • The ability to juggle competing priorities in a busy environment The Opportunity • Salary up to £65,000 with 4 days in the office, • Join a prestigious US law firm with an outstanding market reputation, • Work closely with senior lawyers in a professional environment, • Excellent opportunity for a polished Legal PA looking for a top-tier platform This role would suit a confident Legal PA / Legal Secretary who thrives in a fast paced legal environment and enjoys providing high quality support to senior stakeholders.

Executive Assistant to Executive Committee Member – US Law Firm (London Office) 📍 City of London | £Competitive + excellent benefits Are you the trusted right hand every senior exec dreams of? A prestigious US law firm is on the lookout for a sharp, confident and highly experienced Executive Assistant to support one of their senior Executive Committee Members in their London office. This isn’t your run-of-the-mill PA role – this is high-level, high-stakes, and highly rewarding. 🔍 What’s the role? You'll be the linchpin for one of the firm’s top decision-makers – think complex diary management across global time zones, coordinating international travel, and being the first point of contact for senior internal and external stakeholders. You’ll need to anticipate needs before they’re even spoken, manage confidential matters with absolute discretion, and keep things running seamlessly behind the scenes – all while juggling shifting priorities and deadlines. ✅ What do you need? • Solid EA experience supporting senior leadership (Head of Department at least), • Exceptional organisational and communication skills, • Proactive mindset – you see what needs to be done and get stuck in, • Gravitas and confidence when liaising with senior stakeholders, • Experience in a professional services or legal environment is highly desirable 💼 Why this firm? This firm blends its US roots with a forward-thinking London culture. Expect a fast-paced but genuinely collaborative environment, stunning offices in the heart of the City, and a leadership team that values and invests in its support staff. 🎯 Who would this suit? Someone who thrives in a high-pressure environment, takes pride in their work, and enjoys being in the know. You’ll be the kind of EA who treats your Exec’s priorities as your own, stays three steps ahead, and can be both calm and assertive under pressure. Please note this role is 4 days per week in the office. With lots of in office perks and an excellent benefits package!

Legal PA (Family Law) Up to £50,000 DOE City of London Hybrid working We are delighted to be working in partnership with a highly regarded law firm to recruit an experienced Legal Personal Assistant to join their established Family Law team. This is an excellent opportunity for a proactive and organised PA to support senior fee earners in a fast-paced and supportive environment. The Role Our client is seeking a professional and detail-oriented Legal PA to provide comprehensive administrative and secretarial support to their busy Family Law department. The successful candidate will play a key role in ensuring the smooth running of the team and delivering exceptional client service. Key Responsibilities • Providing full PA and secretarial support to Family Law solicitors/partners, • Managing complex diaries, arranging meetings, hearings, and client appointments, • Preparing, formatting, and proofreading legal documentation and correspondence, • Managing document workflows and filing within iManage, • Preparing court bundles and assisting with hearing preparation, • Liaising with clients, counsel, courts, and third parties, • Monitoring inboxes and prioritising urgent matters, • Supporting with billing, time recording, and administrative processes, • Maintaining strict confidentiality in relation to sensitive family matters About You • Proven experience as a PA, ideally within Family Law, • Strong working knowledge of iManage is highly beneficial, • Excellent document production and IT skills (Microsoft Office), • Highly organised with strong attention to detail, • Able to manage multiple priorities and meet tight deadlines, • Professional, discreet, and empathetic in handling sensitive matters, • A strong communicator with a proactive approach The Opportunity Our client offers a collaborative and supportive working environment, competitive salary (dependent on experience), and genuine opportunities for development. If you are an experienced PA looking for your next opportunity within a reputable firm, we would love to hear from you. Morgan Spencer – Your Career, Our Expertise We are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities. Equal Opportunities: Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance. Confidentiality & GDPR: All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent. Morgan Spencer Limited, registered in England & Wales No: 4254114

Are you an experienced Secretary/PA/EA looking for your next role in 2026 or even just passively scanning the market? If so, our consultants here at Ryder Reid are best placed to help! We are consistently busy with Secretary/PA/EA roles and will continue to be so in 2026 and are partnered with the most prestigious US and UK law firms in the City. Our clients trust us with their roles, and we need exceptional people like you! Our Secretary/PA/EA roles offer salaries ranging from £45k-£65k and come with brilliant benefits and office working environments. Our clients also offer hybrid working so whatever it is you’re looking for next, we can help match you to the right Secretary/PA/EA role! We are looking for Secretaries/PAs/EAs with law firm experience, this can be anything from 2+ years! The main thing is that you’re passionate about the work you do, have great energy and enthusiasm, and are driven to work hard! Why is Ryder Reid a good partner for you? • We have been in the market for an impressive 30 years and are specialists in our areas., • With the above, we have long-standing relationships with top firms, even those that give us roles exclusively so you can be one of the first to be shortlisted for brilliant roles!, • We are consultative – our relationship with you extends beyond securing a job… we can support with CV advice, giving market intel, and offering thorough interview preparation., • Love working with us and know others that would love the same experience? We offer £500 referral fees when we place someone you’ve sent over to us! Check out our great reviews on Google and believe it for yourself! If you’re an experienced Secretary/PA/EA, keen to hear from us, and would like us to help you with your job search, please upload your CV and we’ll be in touch. We look forward to hearing from you! Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For almost thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.

Funds Legal PA – West End One of our most prestigious US law firm clients is seeking a polished Funds Legal PA to work alongside some of the best Partners and Associates in their field, within a fast-paced and rewarding environment. • Very generous salary, • Based in the West-End, • 09:30-17:30 working hours, • Exceptional employee benefits, • 10% firm pension contribution, • Free in-office meals Key Responsibilities of the Funds Legal PA: • Extensive diary management and establish / maintain deadline reminder systems, • Schedule and organise meetings, conference, and departmental activities, • Book travel and accommodation arrangements, prepare detailed itineraries and process travel expenses for reimbursement, • Ensure that lawyers weekly timesheets are dealt with a timely manner, • Prepare legal documents and follow the firm’s document processing methods i.e. creates, spell checks, edits and proofreads work, • Transcribe from handwritten materials and, if applicable, dictation, • Maintain e-filing and management of email inboxes Skills & Requirements of the Funds Legal PA: • Must have Legal PA / Secretarial experience at a high-ranking law firm, • Strong understanding of Microsoft Office related software, • Excellent teamwork and professional attitude