Office/Accounts Manager
5 days ago
Rayleigh
We are recruiting for an experienced Office/Accounts Manager for an award winning landscape company based in the Rayleigh area. This is a varied role dealing with office management, accounts work and customer services. Salary £30,000 - £35,000 per annum. Experience in a similar role in landscape or construction type organisation would be an advantate. Typical duties will include: • Responding to customer enquiries, • Preparing quotations and invoices, • Reconciling payments, • Payroll, • Chasing outstanding accounts, • Scheduling landscaping works, ordering materials, liaising with suppliers and subcontractors, • Supporting project administration, maintaining financial records, assisting with year-end accounts, • Resolving customer issues, preparing business correspondence, • Ensuring the office operates efficiently while providing ongoing support to the directors and project teams. Professional Summary: You will be responsible for overseeing the day-to-day operations of a successful landscaping company, including financial administration, customer service, project coordination, supplier management, business processes, and office management, ensuring the efficient delivery of projects and supporting continued business growth. · Prepare project documentation. · Schedule works and coordinate diaries. · Order materials and liaise with suppliers. · Monitor project progress and update clients where required. · Maintain project files and documentation. Office Management · Oversee the day-to-day running of the office. · Develop and improve administrative systems and procedures. · Manage company records and filing systems. · Ensure documents are organised and compliant. · Support directors with administrative tasks. Compliance & Business Support · Maintain company policies and documentation. · Ensure relevant records are kept up to date. · Assist with health & safety administration. · Support HR administration where required. · Coordinate insurance and other business documentation. Marketing & Business Development · Assist with marketing activities and social media content. · Help prepare promotional materials. · Support customer follow-up and lead management. · Contribute ideas to improve business processes and customer experience. Skills · Strong organisational and time management skills. · Excellent written and verbal communication. · High attention to detail. · Confident using Microsoft Office and business software. · Financial administration and bookkeeping experience. · Customer service focused. · Ability to prioritise a varied workload. . Experience on Xero Accounting software an advantage · Problem-solving and decision-making skills. · Ability to work independently and as part of a team. This is a permanent role office based. Salary £30-35k for Full time hours but may negotiate. For further information apply today or contact Kim Baker, ENS Recruitment Southend. #PERMSOU