Deputy Finance Manager
7 days ago
Southend-on-Sea
The Deputy Finance Manager will support the Head of Finance in the effective and accurate management of the organisation’s financial operations. • Maintain accurate accounting records on QuickBooks, up to trial balance., • Take responsibility for the Equals department, including the administration of staff debit cards., • Line manage and support two Accounts Assistants., • Ensure financial processes and controls are followed consistently., • Provide support and cover for the Head of Finance when required., • Contribute to the efficient and effective delivery of the Finance function., • Process purchase invoices accurately and efficiently., • Obtain the appropriate approvals for purchase invoices., • Deal with supplier queries and resolve issues promptly., • Code and enter purchase invoices into QuickBooks, working closely with the Head of Finance., • Complete purchase ledger reconciliations., • Process supplier credits and ensure records are accurately maintained., • Assist with weekly BACS payment runs., • Complete daily and monthly reconciliations of all bank accounts., • Maintain accurate records of cash balances., • Support the Head of Finance with income administration., • Process and bank cash and cheques on a weekly basis., • Assist with the preparation and monitoring of weekly cashflow forecasts., • Liaise with Housing Income regarding service charges., • Investigate and respond to finance-related queries., • Ensure income is accurately recorded and reconciled., • Take responsibility for the Equals department., • Administer staff debit cards and associated transactions., • Ensure transactions are appropriately authorised and recorded., • Post Equals transactions accurately into QuickBooks., • Monitor compliance with relevant financial policies and procedures., • Maintain accurate accounting records on QuickBooks through to trial balance., • Prepare and post journals to the Profit & Loss account and Balance Sheet., • Produce financial reports for non-finance staff., • Extract and analyse financial information from QuickBooks., • Use Microsoft Excel, including pivot tables and lookups, to present and analyse financial data., • Ensure financial information is accurate, timely and accessible to relevant staff., • Monitor the contract tendering process., • Support the management and administration of contracts with external suppliers., • Ensure relevant financial and procurement procedures are followed., • Provide day-to-day supervision and support to two Accounts Assistants., • Allocate and monitor work as required., • Provide guidance and support to Accounts Assistants., • Ensure appropriate cover is provided during periods of absence., • Promote effective teamwork and good communication within the Finance team., • Assist with internal and external audit queries., • Provide financial information and supporting documentation as required., • Ensure the organisation’s Finance Policies and procedures are followed and adhered to., • Maintain appropriate financial controls and accurate financial records., • Identify and raise any financial control issues with the Head of Finance., • Provide cover for the Head of Finance when required., • Work collaboratively with colleagues across the organisation., • Undertake general and ad hoc finance duties as required., • Maintain confidentiality and professional standards at all times., • Support the continuous improvement of financial processes and procedures. Essential • Qualified or studying towards AAT Level 4, or an equivalent qualification., • Alternatively, significant relevant experience (QBE) will be considered. Essential • Experience of working independently and autonomously., • Experience using QuickBooks, including producing and interpreting QuickBooks reports., • Experience of maintaining effective financial controls., • Desirable, • Knowledge and experience of working within the charity finance sector., • Experience of working within a multi-property environment. Essential • Highly organised, with excellent attention to detail., • Ability to work confidently and independently while also working cooperatively as part of a team., • Strong financial and numerical skills., • Good IT skills, including effective use of Microsoft Office, email, internet applications and database systems., • Ability to analyse financial information and present it clearly to non-finance colleagues., • Good communication and interpersonal skills., • Ability to maintain accurate records and meet deadlines., • Monday to Friday 37 hours per week, • Salary between £33,635 to £37,035, • Life Assurance Scheme, • Employee Assistance Programme, • Blue Light Card, • Staff are entitled to 33 days of annual leave including bank holidays, with an extra day awarded after 5 years of service (pro-rated for part-time employees)., • Training and Development, • 24/7 Digital GP Access, • A day off for your birthday!, • Cycle to work scheme, • Reimbursed parking Closing date: 21st Oct Interviews held: 28th Oct #J-18808-Ljbffr