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FACILITIES COORDINATOR - LONDON Your new companyWe work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new roleYour duties will entail, but are not limited to the following: • Oversee the day-to-day running of office facilities and building services., • Ensure smooth delivery of all FM services (cleaning, security, maintenance)., • Schedule and monitor planned preventive maintenance (PPM) and reactive repairs., • Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene)., • Maintain HSE records and ensure compliance with regulations., • Act as Fire Marshal and assist with emergency procedures., • Conduct risk assessments and safety audits., • Manage third-party suppliers and contractors., • Negotiate contracts and monitor service level agreements (SLAs)., • Coordinate office moves, seating plans, and space optimisation., • Oversee signage, car parking, and building access systems., • Maintain security systems (CCTV, access control, alarms)., • Oversee telephony and IT infrastructure support., • Manage stock of office supplies and equipment., • Handle purchasing, invoicing, and cost control., • Act as first point of contact for facilities-related issues., • Manage work orders and escalate unresolved problems., • Assist with facilities budgets and financial reporting., • Track spending and identify cost-saving opportunities., • Support refurbishment projects, sustainability initiatives, and office fit-outs., • Ensure environmental impact reduction through recycling and energy-saving measures., • Respond to urgent maintenance issues and workplace incidents., • Participate in business continuity and disaster recovery planning., • Supervise reception or volunteer teams where applicable., • Previous experience in facilities, maintenance, or customer service is advantageous., • Job role in the heart of London, • London weighted salary, • Employee benefits Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are seeking a dedicated and experienced Education Health and Care (EHC) Coordinator to join our SEN and Disability Team. The successful candidate will be responsible for coordinating and managing the EHC needs assessments and annual reviews for young people aged 0-25 with special educational needs and disabilities. This role involves working closely with young people, their parents, schools, further education colleges, training providers, and relevant professionals to develop high-quality, outcome-focused EHC Plans.You must have experience working as an EHC Coordinator in a Local Authority to be considered for this role.Key Responsibilities: • Oversee the end-to-end process of EHCP assessments, reviews, and amendments, ensuring compliance with statutory deadlines., • Work collaboratively with families, schools, health and social care professionals to ensure EHCPs are tailored to meet the individual needs of children and young people., • Ensure all EHCPs are developed and maintained in accordance with the Children and Families Act 2014 and the SEND Code of Practice (2015)., • Act as a key contact for families, providing guidance and support while ensuring a fair and transparent process., • Maintain accurate records, track progress, and contribute to service development by identifying trends and areas for improvement.Location: Lynton House, Ilford

Seva Education is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo child protection screening, including checks with past employers, prohibition from teaching and the Disclosure & Barring Service. Job Title: Special Education Needs Coordinator (SENCO) Location: The candidate is expected to work between Central Harrow and Neasden School Sites. Salary range: £51,151 - £60,352 Responsible to: Head of School PURPOSE OF THE ROLE • To assist in the promotion, direction and oversight of high standards of teaching and learning, pupil/ student achievement and progression through effective inclusion for pupils with special educational needs., • Be consistent in the delivery of all the Seva Education policies and practices., • Managing, developing and maintaining high-quality SEN provision, • Observing pupils in the classroom, to coach and train colleagues, • Keeping all paperwork including records and policies, up to date and actioned, as appropriate, • Meet with parents to support SEN and pupils/ student healthcare., • To monitor the quality of SEN support delivered both by teachers and teaching assistants., • To ensure accurate and timely responses to commissioning partners and to maintain the SEND register of pupils/ students., • To ensure that awareness of SEND issues is maintained across all the teaching staff., • Be a role model for pupils/ students through personal presentation and professional conduct., • Perform particular duties in accordance with school procedures to ensure pupil safety., • Model a determination to succeed and a positive attitude to your work. Strategic direction and development of SEN Provision in the school (with the support of, and under the direction of the Head of School) • Deliver timely responses to commissioners to admit suitable pupils/ students to Seva institutions, • Exercise a key role in assisting colleagues with the strategic development of SEN policy / provision;, • Support all staff in understanding the needs of SEN pupils and ensure the objectives to develop SEN are reflected in the school improvement plan;, • Monitor progress of objectives and targets for pupils with SEN from teachers' plans, evaluate the effectiveness of teaching and learning by work analysis and use these analyses to guide future improvement;, • Analyse and interpret relevant school, local and national data and advise colleagues on the level of resources required to maximise achievement;, • Liaise with staff, parents,external agencies and other schools to coordinate their contribution, provide maximum support and ensure continuity of provision. Teaching and Learning • support the identification of and disseminate the most effective teaching approaches for pupils with SEN;, • work with colleagues to develop effective ways of bridging barriers to learning through, • assessment of needs, • target setting, including Personalised Learning Plans (PLPS) and Personalised Adaptive Provision Plans (PAPP’s), • delivering a recording system for progress, • collect and interpret specialist assessment data to inform practice;, • undertake day-to-day co-ordination of SEN pupils' provisions through close liaison with staff, parents and external agencies;, • work with colleagues to ensure all pupils learning is of equal importance and that there are realistic expectations of pupils;, • consider the range of teaching strategies / equipment that could be utilised for pupils requiring specialist provision;, • To write reports for parents on the pupils receiving specific teaching, • To liaise with parents and carers concerning pupil progress and concerns, and concerning updates to the PLPS/PAPPS, and to be proactive in communication about these issues, • To make recommendations to parents concerning the use of external agencies for identifying SEN, • Writing annual review reports in co-operation with therapy and teaching staff., • Communicating with external agencies to identify support packages such as CAHMs, Social Care etc., • Providing information and supporting the Executive Headteacher with creation of Individual Healthcare Plans., • Reviewing referral documents to provide input during panel meetings., • Providing professional insight for referrals. Professional Knowledge and Development • To maintain a thorough and up to date knowledge and understanding of the current SEND Code of Practice and of the school’s curriculum and policies, • To participate in INSET provided by the school and where appropriate to lead INSET on SEND issues., • To ensure that the School’s Health and Safety Policy is followed. Other Professional Requirements • Support annual reviews and attend / chair when necessary., • Liaise with other school SENCOs as required., • Complete school visits as part of the referral/consultation process. Safeguarding Children and Adults Seva Care Group ensures all employees have a responsibility to support the school in its duties by: • Attending mandatory training on Safeguarding children., • Being familiar with individual and the School’s requirements under relevant legislation., • Adhering to all relevant national and local policies, procedures, practice guidance and professional codes (KCSIE).

12230 - Maintenance Coordinator - Property ManagementWe're looking for a highly organised Maintenance Coordinator to join a busy property management team based in North London, ensuring properties are maintained to the highest standard while delivering a seamless experience for landlords and tenants. The Role You'll be the central point of contact for all maintenance-related matters, coordinating repairs, managing contractors, and ensuring issues are resolved quickly and efficiently. This is a fast-paced role requiring excellent communication, attention to detail, and the ability to prioritise workloads. Key Responsibilities • Manage and respond to maintenance requests from tenants and landlords, • Diagnose issues and coordinate appropriate repairs, • Schedule works with in-house teams and external contractors, • Obtain quotes, negotiate costs, and ensure value for money, • Track progress of jobs through to completion and follow up on outstanding works, • Conduct routine property inspections and identify preventative maintenance needs, • Ensure compliance with health & safety regulations and property legislation (Gas Safety, EICR, EPC, etc.), • Maintain accurate records of works, invoices, and contractor performance, • Previous experience in property management or maintenance coordination, • Strong organisational and multitasking skills, • Excellent communication and problem-solving abilities, • Ability to work under pressure in a fast-paced environment, • Knowledge of property compliance and maintenance processes (preferred), • £30,000 - £35,000 DOE, • Supportive and dynamic working environment, • Opportunities for career progression, • Monday-Friday 08:00 - 17:00 Office Based Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk

IT IS ESSENTIAL THAT ALL APPLICANTS MUST HAVE PREVIOUS DOMICILIARY CARE COORDINATOR EXPERIENCE TO BE CONSIDERED FOR THIS JOB. Are you an organised, people-focused professional who thrives in a fast-paced environment? Do you want a rewarding role where no two days are the same and your work truly makes a difference? Our client provides high-quality care that enables people to live independently in their own homes. Our Care Coordinators play a vital role at the heart of our service, ensuring care is delivered safely, smoothly, and with compassion. About the role As a Care Coordinator, you will be the central link between clients, healthcare professionals, and our dedicated care teams. You will oversee the planning, coordination, and ongoing management of care packages, ensuring outstanding service delivery and excellent communication at every stage. This is a varied and impactful role where your organisational skills and people-first approach will directly improve the lives of others! Key Responsibilities • Coordinating and scheduling care packages to ensure seamless service delivery, • Acting as a key point of contact for clients, families, healthcare professionals, and care staff, • Supporting field staff and responding calmly to changes or challenges, • Maintaining accurate records and managing confidential information professionally, • Excellent verbal and written communication skills, • Strong organisational skills with the ability to prioritise in a busy environment, • High attention to detail and a proactive approach to problem solving, • Confidence handling sensitive and confidential information, • A rewarding role where your work makes a genuine difference, • Opportunities for professional growth and career development, • Ongoing training and support to help you succeed If you’re organised, compassionate, and motivated about supporting others, this could be the perfect role for you!

At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence. Right now, we are looking for a Specialist Homelessness Prevention Coordinator to play a pivotal role in our Single Homeless Person Service in London. Sounds great, what will I be doing? In this role, you will use your specialist knowledge of housing legislation, including the Homelessness Reduction Act 2017,to prevent and relieve homelessness through timely, proactive interventions. You will conduct comprehensive assessments and develop co-produced Personal Housing Plans that empower clients to resolve their housing issues where possible. By maintaining accurate, up-to-date records and following up on all actions promptly, you will ensure that risks of homelessness are minimised and statutory duties are met effectively. What do I need to bring with me? You'll need to be able to demonstrate the core skills this role requires as well as match our values and mission. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. We also value lived experience of the areas we support, so if you feel comfortable, please do mention this on your application. You will bring knowledge, experience, or relevant qualifications in housing and homelessness legislation, including private rented housing, the Homelessness Reduction Act, eviction processes, and tenants' rights. You will also have a good understanding of welfare benefits legislation and health and safety, alongside experience addressing the causes of homelessness and developing effective interventions with service users. Comfortable working in a target-driven environment, you will be highly organised, able to manage a busy caseload, prioritise competing demands, and meet deadlines while maintaining high-quality outcomes. You will be a strong communicator with excellent relationship-building skills, able to work collaboratively with colleagues, partners, and the wider community. A proactive, solution-focused approach is essential, along with the ability to work independently with a high degree of responsibility and autonomy. You will be confident using IT systems and databases, maintaining accurate case records and reporting. With a strong work ethic, customer-focused mindset, and a genuine commitment to making a difference, you will thrive in a fast-paced, outcome-focused environment. Interview Steps We keep our interview process simple, so you know exactly what to expect. • Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values. They will also tell you about all the great work we do! Our commitment to Equality, Diversity, and Inclusion Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation. We are a disability confident employer Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us. Safeguarding Statement Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia. Important Information for Candidates If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed. We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered

Our client is a successful trading house, an opportunity has arisen for a Facilities & Workplace Coordinator to support the smooth day-to-day running of its London office. This role is responsible for ensuring the workplace operates efficiently, safely, and to a high standard by coordinating facilities services, contractors, and internal workplace support. Working closely with HR, IT, building management, and external suppliers, the coordinator will help maintain a well-organised and fully operational office environment. Key Responsibilities Workplace Operations • Monitor and manage the Workplace Services inbox, responding to queries and coordinating requests., • Conduct daily floor checks to ensure office spaces, equipment, and systems are functioning correctly., • Support onboarding and offboarding processes, including desk and locker allocations., • Carry out desk and workspace audits to ensure accurate allocations., • Submit weekly catering numbers and assist with workplace services and events. Facilities Management • Identify and report maintenance issues, coordinating with contractors and building management., • Manage reactive requests including lighting, temperature, power, and general office faults., • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits., • Ensure contractor documentation and permits to work are logged correctly., • Support workspace reconfiguration, desk moves, and operational changes., • Run monthly security access reports and maintain contractor service records. Health & Safety • Conduct regular workplace inspections and monitor first aid supplies., • Assist with risk assessments and fire safety compliance., • Support emergency evacuation communications and attend building management meetings. Administration • Track supplier invoices and support purchase order processes., • Maintain workplace service documentation and contract records., • Provide occasional reception cover and assist with meeting room setups when required. Skills & Experience • 2-3 years’ experience in facilities, workplace operations, or building services., • Strong Excel skills -Intermediate to Advanced confidence managing operational data., • Experience coordinating contractors, PPM schedules, and vendors., • Understanding of Building Management Systems (BMS) and office infrastructure., • Knowledge of health and safety processes including risk assessments and fire safety., • Strong organisational skills with the ability to manage multiple priorities., • Clear communication skills and a proactive, solutions-focused approach. Desirable: IOSH/NEBOSH, First Aid or Fire Marshal certification, or experience with building systems such as HVAC, electrical, and access control. In return, you can expect a competitive package with excellent benefits.

Legal Recruiting & Professional Development Assistant (EMEA) Leading US law firm is seeking a Legal Recruiting & Professional Development Assistant to join its supportive and highly professional team. This varied role will support the firm’s EMEA recruiting and professional development programmes and offers excellent exposure and autonomy within a fast-paced international environment. \n • Competitive salary + superb employee benefits, • 9:00am – 5:30pm working hours, • Flexible hybrid working (4 days in the office / 1 day remote), • Free office lunch on Wednesdays, • Key point of contact for internal and external graduate recruitment and development queries, • Support the Coordinator and Managers with lateral recruitment activities, including interview scheduling, • Process invoices and work with the Coordinator and Managers to track recruitment and development costs, • Assist with the coordination of Vacation Schemes, recruitment programmes, training contract and apprenticeship processes, • Support onboarding and leaver administration for Vacation Scheme students, including records and pre-employment checks, • Maintain liaison with future trainees and assist with trainee induction coordination, • Monitor the graduate recruitment inbox and maintain recruitment databases, spreadsheets, and trackers across EMEA, • Previous administrative experience within a law firm, • Proven ability to work in a team environment with business professionals and lawyers, • Proficient in MS Word, Excel, and PowerPoint, with experience using Apply4Law (preferred) or similar recruitment systems, • International outlook with strong cultural awareness, • Willingness to travel as required for law fairs

Cobalt Recruitment is proud to be working with a leading real estate operator to appoint a Facilities Coordinator for a landmark commercial skyscraper in London. This is a fully site-based role within a trophy asset, offering the chance to work in a fast-paced, high-profile environment alongside an experienced property and engineering team. The opportunity has arisen due to an internal promotion, making it an excellent move for someone looking to build their career within a best-in-class brand. The role blends operational coordination with day-to-day facilities administration and would suit someone who is proactive, highly organised, and confident managing multiple priorities across a busy commercial building. This is an ideal position for someone with a solid FM foundation who is excited by the opportunity to work within a flagship high-rise environment. Key Responsibilities • Support the daily operations of a multi-tenanted commercial tower, • Coordinate soft service providers including cleaning, security, reception, and waste management, • Carry out regular building inspections and ensure high presentation standards are maintained, • Manage occupier communications relating to maintenance works and operational updates, • Support compliance administration, permit-to-work processes, and contractor management, • Assist with invoice processing, purchase orders, and service charge administration, • Coordinate small works, repairs, and planned maintenance activities, • Maintain accurate records across CAFM and compliance systems, • Support occupier events, wellbeing initiatives, and wider building engagement activities If you are interested in this position, please apply with your CV today as this role may interview & appoint before the closing date of this advert.

\n\n \n\n \n\n \nSenior Billing Coordinator \n \nLondon | US Law Firm | Hybrid (4:1) \n\n \n\n \n\n My client is seeking an experienced Senior Billing Coordinator to join their Billing & Collections team in London. This role is ideal for someone who enjoys partner-facing work, takes ownership of billing processes, and is confident managing complex narratives, WIP, and client requirements. \n\n \n\n \n\n \nKey Responsibilities \n \nProactively monitor unbilled WIP for assigned partners and identify billing opportunitiesPrepare draft bills and narrative summaries for partner reviewReview time entries, investigate discrepancies and ensure narratives meet client expectationsFinalise, submit and track invoices, acting as the liaison between partners, clients and billing support teamsEnsure all billing complies with VAT rules, Solicitors' Accounts Rules and AML requirementsConfirm correct rates, discounts and client guidelines are applied to every billUpload invoices to client e‑billing platforms and resolve any submission issuesSchedule regular WIP and AR review meetings with partners and follow up on agreed actionsMaintain accurate records of time transfers, write‑offs and client/matter arrangementsProvide WIP and AR updates for audits and internal reporting \n \nSkills & Experience \n \nLaw firm billing experience is essentialStrong written and verbal communication skillsExcellent attention to detail and analytical abilityConfident working with partners and senior stakeholdersProficiency with billing systems (Elite 3E/Aderant preferred) and MS Office, especially Excel \n\n \n\n \n\n Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. \n\n \n\n \n\n \n\n

Role: Technician Start date: ASAP Contract Type: Permanent Salary: £37- 42k depending on experience Location: Wake The Tiger, London THE ROLE The Technician plays an essential role in supporting the technical team within the production department at Wake The Tiger. Working closely with the Technical Lead, the Technician will help maintain and develop a variety of complex technical systems across the park. This role involves supporting routine maintenance and taking on individual project. The Technician will bring hands-on experience across creative lighting, audio systems, interactive installations, mechanical features, and more. You will continue to develop that expertise in a unique and dynamic environment. The Technician will also be responsible for ensuring systems are operational during park hours and assisting with technical support when needed. The Technician will have the opportunity to work on assigned projects, develop their technical expertise, and be part of the team that keeps the park running smoothly. Hours are set via a rota, but flexibility and a willingness to take on overtime when needed are essential. This role requires adaptability, a proactive attitude, and a willingness to learn new tools, technologies, and processes to support the team and enhance the park. When the park is open, technicians must be available via radio to provide technical support or respond to maintenance issues during operating hours. They are also responsible for administrative tasks, including logging issues and updating O&M manuals for installations, as well as opening and closing the park. The Technician helps facilitate a safe, creative, and well-maintained environment for both the team and visitors. KEY RESPONSIBILITIES Maintenance and Technical Support • Support the team in maintaining technical systems and installations across the park., • Carry out routine maintenance, checks, and fault finding across all AV, control, and interactive systems to maintain consistent operational performance across the venue, • Play an active role in PPM (Planned Preventative Maintenance) tasks, ensuring systems such as audio, video and lighting are functioning properly. Administrative and Documentation Support • Log any technical issues and assist with the updating and maintenance of O&M manuals for installations., • Help the team maintain accurate records of repairs, updates, and any changes to the technical systems., • Support the Technical Coordinator with scheduling, purchasing materials, and tracking receipts. Health & Safety and Team Collaboration • Ensure all technical work is carried out in compliance with health and safety standards., • Work collaboratively with the team to maintain clean, organised technical areas., • Support the team in developing solutions to improve the park's technical systems and overall visitor experience. Project Work • Work on individual technical projects assigned by the Production Manager or Technical Lead, collaborating with other team members to complete tasks in a timely and efficient manner., • Assist with prototyping and testing new systems, helping to develop innovative solutions for ongoing projects., • Help with the installation, maintenance, and upgrading of technical systems and park infrastructure as needed. Support in Venue Hire • Collaborate with the Events Manager to plan and deliver technical requirements for venue hires, from initial scoping through to on-the-day delivery., • Step in to fill gaps in the rota during periods of increased venue hire demand, providing support as necessary to maintain operations., • Assist with venue setups and technical support during events, ensuring smooth operations of technical systems for venue hires. Park Operations Support • Be part of the technical team available during park operations to respond to maintenance issues and provide support., • Respond to technical issues during park hours and ensure any issues are resolved quickly to minimise disruption., • Support daily park operations by ensuring technical systems are functional and well-maintained., • Serve as the technical lead during park opening and closing, using fault-finding methods to address issues independently when necessary., • Contribute to the continuous improvement of the park by identifying opportunities for upgrades and enhancements., • Maintain accurate documentation, including fault logs, technical manuals, and maintenance records. SKILLS & EXPERIENCE Essential • Some practical experience with AV, control, or interactive technologies, with a genuine enthusiasm to develop further., • Working familiarity with some of the following: Dante audio, QSC Q-SYS, DMX and Artnet, Pharos, BrightSign or equivalent media servers., • Basic understanding of IT and networking fundamentals (VLANs, Wi-Fi, virtualisation, or NAS storage)., • Experience with creative technologies such as lighting, sound, interactive installations, or mechanical systems., • Ability to carry out fault finding and maintenance tasks under the guidance of the Technical Lead., • Strong communication skills and the ability to work effectively within a team., • Proactive approach to problem-solving with the ability to work independently when required., • Flexibility to work a rota including evenings, weekends, and additional overtime as needed., • A positive, can-do attitude and genuine desire to learn new technologies and ways of working. DIVERSITY & INCLUSION At Wake the Tiger, we prioritise inclusive and fair recruitment practices. We value diversity in all its forms and welcome candidates regardless of gender, race, ethnicity, sexual orientation, disability status, age, or religion. We are committed to creating an inclusive workplace where everyone feels valued and respected, so please let us know if you require any reasonable adjustments during the recruitment process. PRIVACY Please read our Privacy Notice describing how we may process, disclose and store your personal data if you apply for a role.

We’re hiring at Chiswick Clinic — but this is not a typical receptionist role. Start Date: ASAP (Ideally in May) We are a growing private dermatology and aesthetics clinic in Chiswick, West London, looking for a warm, organised and commercially aware Clinic Coordinator / Front of House Lead to become a key part of our team. This role is ideal for someone who enjoys being patient-facing, loves creating a welcoming first impression, and also has the maturity and organisation to help a high-standard clinic run smoothly behind the scenes. The successful candidate will become a central part of the clinic’s daily operations and patient journey, while also supporting the growth of the business through patient engagement, skincare education and sales. The Role You will be the first point of contact for patients and an important part of the overall clinic experience. Patient Experience & Front of House • Welcoming patients warmly and professionally., • Managing patient arrivals, check-in and check-out., • Creating a calm, friendly and professional atmosphere., • Building natural rapport with patients., • Supporting patient education around treatments, skincare and clinic services., • Encouraging patient reviews and feedback. Bookings, Calls & Patient Communication • Managing phone calls, emails and clinic enquiries., • Coordinating practitioner diaries and appointments efficiently., • Supporting patient flow throughout the clinic day., • Maintaining accurate patient records and documentation., • Processing payments, invoices and receipts accurately., • Supporting skincare product recommendations and treatment plan conversations., • Encouraging rebookings and follow-up appointments., • Assisting with promotions, recalls, campaigns and diary utilisation., • Helping drive clinic sales through skincare and treatment conversations in a natural, patient-focused way., • Supporting retail sales of prestigious skincare brands including ZO Skin Health, Obagi and Environ. Clinic Coordination & Operations • Keeping the daily clinic flow organised and calm., • Supporting communication between clinicians, therapists and patients., • Maintaining clinic systems, documents, templates and checklists., • Supporting operational administration and compliance processes., • Monitoring stock and clinic supplies. Health, Safety & Compliance Support • Supporting CQC-related processes and documentation., • Following clinic health, safety and infection control protocols., • Maintaining a clean, professional reception and waiting area., • Reporting issues or concerns appropriately. Team & Leadership Development • Becoming a reliable point of contact within the clinic., • Supporting onboarding and organisation for new team members., • Assisting with operational improvements as the clinic grows., • Developing into a future leadership role with potential progression towards Clinic Manager. We Are Looking For Someone Who Is • Warm, friendly and naturally engaging., • Organised, reliable and calm under pressure., • Professional but approachable., • Commercially aware without being pushy., • Confident using booking systems, shared documents and digital tools., • Interested in dermatology, aesthetics, skincare and patient education., • Comfortable working in a small, family-run, high-standard clinic environment., • Able to grow with the clinic long term. Experience & Skills Essential • Strong organisational and administrative skills., • Excellent spoken and written English., • Confidence speaking with patients and handling enquiries., • High attention to detail., • Ability to prioritise effectively in a busy clinic environment. Desirable • Previous experience in a private clinic, aesthetic clinic, dental practice, private GP or premium hospitality environment., • Skincare product knowledge., • Experience with clinic booking systems or CRM platforms., • Interest in aesthetics, skin health and preventative care. Location & Working Pattern • Chiswick Clinic, West London (W4)., • 4 days per week., • Typically Monday to Thursday, with some flexibility., • Ideally based locally or within approximately 30 minutes’ travel time of the clinic. What We Offer • Competitive base pay., • Commission on top of salary and performance-based incentives., • Ongoing training and development., • Training opportunities with prestigious skincare brands including ZO Skin Health, Obagi and Environ., • Supportive, family-run clinic environment., • Clear opportunity to grow into a future Clinic Manager role. Apply • Please send your CV along with a short message explaining why you feel this role would be a good fit for you.

🪑♻️ Customer Service / Sales Coordinator 🚛 📩 Salary: £30,000 – £38,000 + Benefits Hours: 09:00 – 17:30 Start: Immediate (notice periods considered) Contract: Permanent | Full-Time (Hybrid) Location: Farringdon 🚀 Culture Guru is recruiting on behalf of its client for a Customer Service/Sales Coordinator to join a growing, internationally connected business in the workplace design and interiors sector. 💫 The Business This is not your typical office-based role. Operating within a design-led, commercially driven environment, this business delivers high-end, beautifully executed workplace solutions across the UK and internationally. With an exciting pipeline of projects and continued growth across multiple markets, they are expanding their London team to elevate both client experience and operational excellence. 🧠 The Opportunity This is a high-impact, central role where you will sit at the heart of the business. You’ll be the person who keeps everything moving - connecting clients, sales, and operations to ensure a seamless journey from first enquiry through to final delivery. If you enjoy being busy, visible, and relied upon, this role offers real ownership, exposure, and the chance to play a meaningful part in a growing, design-led business. The culture is collaborative, fast-paced and hands-on - with a team that genuinely supports each other and celebrates success. 🤓 Responsibilities of the role, but not limited to; • Managing incoming client enquiries and delivering a polished, professional experience, • Supporting the sales team with proposals, product information, and client-ready materials, • Coordinating orders end-to-end, ensuring smooth progression from confirmation through to delivery, • Maintaining accurate and up-to-date records across CRM and internal systems, • Liaising with internal and international teams to align timelines, logistics, and expectations, • Supporting showroom activity, including hosting clients and assisting with events, • Ensuring exceptional attention to detail across all coordination and administrative tasks, • Acting as the central point of communication between clients, sales, and operations 😍 Desirable attributes of the successful candidate; • Experience within a customer service, coordination, or sales support role, • Highly organised with strong attention to detail, • Confident communicator, both written and verbal, • Able to manage multiple priorities within a fast-paced environment, • Proactive, solutions-focused, and able to take initiative, • Experience using CRM or internal systems (ERP exposure beneficial), • Exposure to SAP (SD module) and/or P.Con Basket would be highly advantageous, • Commercial awareness with a collaborative, team-oriented approach ⭐ What’s on offer: • International travel to the European office for premium training and onboarding, • Hybrid working model offering flexibility and balance, • A collaborative, supportive, and high-performing team environment, • Exposure to high-profile, design-led commercial projects, • Opportunity to work closely with international teams across the business, • Profit share scheme (following qualifying period), • 25 days holiday plus private medical insurance 📩 Apply now with your CV to be considered for this opportunity. If you’re looking for a role where you can be trusted, valued, and truly make an impact, this is one not to miss 🚀

Introduction to Reset Reset is a bold new incubation designed to dramatically change the lives of some of the most vulnerable children in England today for the better. Reset exists for children who are on, or at risk of being placed on Deprivation of Liberty orders due to the high risks they face from themselves or others, their complex and intersecting needs, and due to the lack of effective support available. The children Reset will support are likely to be aged 12 to 18 and face complex challenges that often stem from the impact of traumatic childhood experiences, such as mental ill-health, self-harming, being sexually and/or criminally exploited and getting caught in harmful risk-taking behaviours including the use of harmful substances such as drugs and alcohol. Reset is determined to ensure that, wherever possible, children are able to thrive back within their own families and/or communities. About the role We are looking for a highly organised, proactive and thoughtful coordinator to support the Chief Executive and founding team during this exciting early stage of Reset’s development. Alongside executive support, this role offers exposure to the breadth of work at Reset, from operations to communications, philanthropy and wider organisational work. To thrive in the role, you will be highly organised, proactive, detail-oriented and keen to contribute across a small and ambitious team where no two days will be the same. You will enjoy working flexibly and collaboratively, building relationships, and helping things run smoothly for the team and partners around us. This role will play an important part in helping shape Reset’s culture, systems and ways of working during this early stage of development. With a strong commitment to your growth, we offer support to help you excel professionally and advance your career, as well as a flexible working culture that champions both impact and balance. We provide in-office collaboration time with genuine flexibility to support your wellbeing, personal commitments, and life outside work. Job Description The role: Reset’s Coordinator will provide high-quality organisational and administrative support to the Chief Executive and wider founding team, enabling them to work efficiently and to maximum effect. You will play an important role in keeping the organisation running smoothly day-to-day while driving key projects and priorities across the organisation. As part of a small, high-impact team, you will gain broad exposure to a wide range of work, take on real responsibility and play a vital role in helping Reset establish itself successfully. This role would suit someone who is highly organised, eager to learn and energised by a fast-moving and mission-driven environment where priorities shift and no two days are the same. Key responsibilities Executive Support • Proactively manage complex diaries, scheduling and meeting coordination for the Chief Executive and senior team, • Anticipate the needs of the senior team by keeping on top of key priorities, • Coordinate travel, accommodation and logistics, • Prepare meeting agendas, papers and briefing documents, • Take notes, track and follow through on actions from meetings where required, • Draft emails, presentations and other documents, • Support the delivery of organisational priorities and projects, • Maintain clear systems, records and filing processes, • Facilitate internal meetings and team logistics, • Assist with office management and operational administration, • Act as a professional and welcoming point of contact for external partners and stakeholders, • Manage meeting logistics and support ongoing communications, • Contribute to building a positive, organised and collaborative team culture, • Proactively contribute to improving systems, processes and ways of working across Reset, • Support ad hoc projects and tasks across the organisation, • Take initiative and help solve problems as they arise We are looking for someone who is organised, proactive and keen to learn and who is comfortable in a small, evolving organisation where priorities may change quickly. You do not need extensive experience, but you do need strong judgement, attention to detail and a willingness to take ownership. Essential skills, experience, and attributes • Passionate about creating a fairer society where all young people thrive, • Previous administrative, operations or coordination experience, ideally supporting senior level staff or small teams, • Excellent organisational, time management and planning skills with the ability to manage multiple priorities and work independently, • Strong interpersonal and communication skills, both written and verbal, with the ability to build positive working relationships at all levels, • Proactive, adaptable and solution-focused, with the willingness to take initiative in a start-up environment, • A commitment to implementing and improving systems, processes and ways of working as the organisation grows, • High level of attention to detail and accuracy in managing information, schedules and documentation, • The ability to exercise good judgement Strong IT skills, including confidence using Microsoft Office / Google Workspace, • Ability to work with discretion, professionalism and confidentiality, including working with confidential documentation and information, • Experience working in a charity, education, public service or start-up environment, • Experience organising meetings, events or projects This role offers an excellent opportunity to learn and grow within a fast-moving, mission-driven organisation. The successful candidate will work closely with experienced senior leaders and gain broad exposure across how a new organisation is built and run, including operations, partnerships and organisational development. Over time, there will be opportunities to take on greater responsibility depending on your strengths and interests. Incubation by Purposeful Ventures Reset will be incubated by Purposeful Ventures. About Purposeful Ventures Our vision is of a fairer society where all young people thrive. Purposeful Ventures partners with social entrepreneurs and philanthropists to improve the education and well-being of young people from their earliest years. We define and diagnose the issues affecting children and young people, analyse evidence and explore the most promising solutions. We then select, accelerate and, where we find a gap, incubate organisations which tackle those issues. We offer more than just funding to our charitable organisations. Our expertise, operational experience and networks enable us to deliver tailored, hands-on support with a relentless commitment to system change. We are working with a wide range of organisations across the following portfolio areas to build and strengthen outstanding organisations that deliver systemic impact. The vision of Purposeful Ventures is for a fairer society where all young people thrive. We work with social entrepreneurs, organisations and philanthropists that share our vision. Through our work with these partners, young people are given opportunities in education and beyond, helping them reach their true potential. To date, Purposeful has provided Reset with expertise and funding to complete an 18-month research, feasibility and development phase to enable the ground to be laid to establish the initial Reset Practice in Autumn 2026. By launching Reset as an incubation, Reset benefits from the oversight, governance, expertise, operations (HR, finance, and IT) and network of the Purposeful team while being able to focus on the delivery of creating Reset as an organisation that can have immediate impact and flourish in the future. We are excited to begin the search for Reset’s Coordinator. We have secured initial funding and are actively securing funding for the full two-year pilot, which includes funds for these roles. We appreciate that candidates are likely to need clarity around timing, funding and transitions, and we will have open discussions with candidates about fundraising milestones during the interview process.

Are you an experienced procurement support professional with experience of procurement, frameworks, and contracts? Do you have further extensive experience of public sector procurement and purchasing? If this describes you, then let Informed Recruitment help you achieve your potential with an exciting opportunity as a Procurement Coordinator. As a specialist provider of resources to the Property & Associated Technology markets, we are partnering with a Social Enterprise undertaking an exciting expansion and looking to bolster their services to customers. The objective of the role will be to support the procurement team in the delivery procurement, new framework agreements, long-term contracts, and dynamic purchasing. Day-to-day activities will centre around the planning, management, administration, and overall delivery of compliant procurement which will include framework agreements, long term contracts, call off agreements, digital purchasing systems and public procurements. You will keep procurement systems and records up to date, monitor procurements to ensure they are delivered to agreed timescales, help define procurement best practice, oversee compliance, ensure procurement transparency in line with public procurement regulations and manage all documentation and records. In particular, the postholder will help administrate all mini-competitions and support the development of business cases for direct contract awards. Must Have • A commercial or academic background in procurement., • Knowledge of procurement frameworks and contracts, and experience in developing frameworks., • Experience of managing E-procurement portals and procurements, dynamic purchasing systems, and/or running tender exercises or mini competitions., • CIPS certification, • MS Office proficiency, IT literacy around Systems and Data., • Positive attitude with the ability to build good relationships.Nice to have/Will Strengthen Application, • Knowledge of public sector procurement and purchasing, including The Public Contracts Regulations 2015., • Experience working in the social housing sector and leaseholder consultation processes., • Experience working for or with a procurement consortium., • Experience of other public sector procurement means such as Find-a-Tender, or digital frameworks such as G-Cloud., • CIPS Level 5 certification, or evidence of working towards Level 5., • Data Analysis

Fidarsi are partnering with a boutique bank based in the City who seeks a proactive and detail-oriented HR Coordinator to support its growing HR function. This is a hands-on role suited to someone with 1–2 years’ HR experience who enjoys working with data, reporting, and payroll processes within a collaborative, high-performing environment. Key Responsibilities HR Operations & Administration • Provide day-to-day HR administrative support across the employee lifecycle (joiners, movers, leavers), • Maintain accurate employee records and HR systems, • Produce regular and ad-hoc HR reports (headcount, absence, turnover, etc.), • Ensure accuracy and integrity of HR data, • Act as key contact for payroll processes, • Prepare and submit payroll changes (starters, leavers, salary changes, bonuses), • Download and review payroll reports for accuracy, • Liaise with internal stakeholders (including Finance) to reconcile payroll data, • Work closely with Finance to validate payroll and reporting outputs, • Build strong working relationships across the business, • Provide support on HR projects and process improvements Skills & Experience • 1–2 years’ experience in an HR role (financial services experience not essential), • Strong analytical mindset with excellent attention to detail, • Experience working with HR data, reporting, or HR systems, • Exposure to payroll processes is highly desirable, • Confident using Excel (e.g. VLOOKUPs, pivot tables beneficial), • Strong organisational and communication skills, • Ability to handle confidential information with discretion

Wise May are looking for a Learning & Development Coordinator to join a US Law firm in the City of London. This is a fantastic opportunity to assist this tight knit and busy team, working alongside the Associate Director of the Learning & Development team. This is a full time, permanent role. The role has hybrid working (4 days in the office / Friday remote), and the hours are 09:30-17:30. Learning & Development Coordinator duties and responsibilities: • Coordinating firmwide training programmes, including scheduling sessions and tracking attendance., • Managing compliance processes, including tracking certifications, renewals, and mandatory training completion., • Supporting visa tracking and renewal processes., • Maintaining accurate learning records and updating internal systems., • Producing training and compliance reports across multiple jurisdictions., • Supporting onboarding and offboarding processes from an L&D perspective., • Managing LMS administration, including course assignments and learning pathways., • Coordinating training sessions, managing logistics, and stakeholder communication., • Liaising with internal teams and international counterparts to support learning initiatives., • Supporting wider L&D projects, surveys, and continuous improvement initiatives., • Assisting with external training bookings, invoices, and expenses. Learning & Development Coordinator key skills and experience required: • Demonstrable experience in an L&D administrative or coordination role., • Professional services experience, preferably in a law firm or legal services., • Strong organisational and administrative skills., • High attention to detail, particularly with data and reporting., • Confident communicator with the ability to liaise at all levels., • Proactive, enthusiastic and keen to build a career within L&D., • Strong MS Office skills, particularly Excel., • Ability to multitask and manage competing priorities. Company Benefits include: • Fantastic office space, • Pension contribution, • Private medical insurance, • Season ticket loan, • Hybrid working, • On site gym, • Employee Assistance Programme

We are currently supporting a number of leading private equity clients who require short-term IR Coordinator cover. Please note we are not looking for an analyst / associate level candidate. This is for someone with proven coordination / Team Assistant experience in a relevant field. These roles offer fantastic exposure within top-tier investment firms and are ideal for candidates with prior experience in Investor Relations within investment banking or asset management who can hit the ground running. The Opportunity This is an exciting chance to join high-performing IR teams on a temporary basis, supporting critical investor engagement and fundraising activity. You’ll gain exposure to senior stakeholders, fast-paced deal environments, and best-in-class processes – with potential for longer-term opportunities for the right individual. Key Responsibilities • Coordinating investor communications and supporting fundraising processes, • Managing CRM systems (DealCloud experience highly desirable), • Handling logistics for investor meetings, roadshows, and events, • Scheduling across multiple stakeholders and time zones, • Maintaining accurate investor records and reporting, • Supporting the preparation of presentations, materials, and ad-hoc requests About You • Previous Investor Relations experience within an investment firm (Private Equity, Asset Management, or Investment Banking), • Able to hit the ground running in a fast-paced environment, • Strong organisational and scheduling skills with excellent attention to detail, • Experience with CRM platforms (DealCloud preferred), • Proactive, adaptable, and eager to learn, • A strong team player with a professional and polished approach Why Apply? • Gain exposure to top-tier private equity firms, • Build on your IR experience in a high-calibre environment, • Opportunities for extension or permanent roles, • Work alongside experienced professionals in a collaborative setting

We are currently recruiting on behalf of a leading US law firm, to assist them in their search for a new Learning & Development Coordinator. This is a new role in their London office, to work as part of their highly collaborative team, whereby the successful applicant will be responsible for assisting with attorney development internationally. Responsibilities will include: • Tracking and coordinating attendance of local training programmes., • Tracking deadlines and updating records for bar licence and certificate renewals, and visa expiry dates., • Overseeing onboarding and leaving processes., • Collaborating with international offices to manage LMS content and handling LMS administration., • Coordinating training sessions and assigning new attorneys to compliance courses., • Producing reports for training and compliance, reviewing and updating, as necessary., • Booking external courses and tracking spending., • Processing department invoices and expenses., • Assisting with admin for mentoring programmes. The firm are offering a competitive salary & benefits package, and hybrid working arrangements are in place. Suitable candidates will have gained prior learning and development experience, ideally within a law firm, although professional services environments will also be considered. We are seeking applicants with exemplary communication, attention to detail, proactivity, and organisation skills. Demonstrated knowledge of legal bar compliance is highly desired. Please do not delay in applying; applications are being welcomed now, for immediate review, in order for the interview process to commence asap. Successful applicants will be contacted by US Law Support and provided with full details.

About Us Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients. About the Role The Position The Client Transition Analyst ("CTA") are members of the Client Transition Services Group (CTS) and are responsible for supporting the operational aspects of various client transition events including new mandate fundings, terminations, all asset-in-kind flows and product/portfolio changes, in addition to supporting transition events, asset transfers, and portfolio restructures requested by internal investment teams and portfolio managers. The position places strong emphasis on operational risk management and control environment. The CTA will work closely with the global relationship teams, investment teams, and numerous other operational functional areas of the firm to ensure a consistent service model in transitioning client assets and to mitigate risk during the transition event process. A substantial amount of time will be devoted to external communication with custodian banks, internal investment teams, third party accounting agents, outsourcing providers, vendors, transition managers, and clients. Responsibilities • Ensuring the timely and consistent delivery of account opening documentation for new client accounts; orchestrating custodial and market openings and connectivity both internally and externally as well as coordinating the execution of asset in-kind processing, • Executing investor driven asset transfers (securities and cash) during benchmark and periodic portfolio rebalances and implementing account restructures required by the investment teams., • Initiating account record set-up for new accounts and/or portfolios and on-going maintenance of existing account records; reviewing and approving new account set-ups; facilitating proper use of internal trade restriction flags for our institutional separate/sub-advisory clients as well as Wellington's fund range., • Coordinating fund launches, fund closures, share class launches, and related transition events for Wellington's fund range., • Providing assistance and training to colleagues as well as acting as global expert for account record set-ups; updating process and control checklists, • Liaison and co-ordination with Transition Managers / legacy investment managers where relevant; Coordinating the reconciliation of external transition management trade execution files for new or existing accounts, • Being a thought partner to Client Integration Managers, Portfolio Manager/Coordinator and Trading in the development and implementation of our client transition strategies., • Coordinating with Portfolio Management, Trading, and Investment personnel to help facilitate transition events on a pre and post event basis as well as adjusting cash and asset transactions related to portfolio rebalances and other portfolio manager allocation shifts, • Monitoring and processing of daily cash flows and confirming cash flow transactions with custodian banks, • Maintaining awareness of industry, custodian bank and regulatory change; develop understanding of different jurisdictions, client requirements, and custodian banks, • Liaising with the Cash Flow Team to coordinate client flow activity, supporting documentation, and best practices Qualifications, • Broad and proven knowledge of the investment process, custody, fund operations, transfer agency functions, and securities knowledge including derivatives, • Excellent organizational, project planning, and execution skills including the ability to prioritize effectively and handle multi-tasks under time constraints, • Possess a high degree of analytical ability, strong business judgment and risk awareness, including the ability to synthesize complex issues and effectively balance competing objectives, • Exposure to investment operations or financial services operations in a risk management environment would be preferred, • Proficiency with the Microsoft Suite, • Excellent communication skills, and proven service delivery, • An Interest or desire to acquire applicable industry qualifications or an advanced degree would be preferredNot sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds. As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at . We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.

About Morson Founded in 1969, Morson Group has grown from humble beginnings into a £1.3bn global technical recruitment organisation. With more than 30 UK offices and an international presence across Canada, the USA, Australia and Europe, we are one of the UK’s leading technical recruitment businesses and ranked among the top globally. Morson Group brings together a number of specialist practices delivering complex talent solutions across Engineering, Technology and Professional Services. We are proud to be recognised as one of the Best Big Companies™ to work for, with a strong reputation for learning, development and long-term career opportunities. The Role An exciting opportunity has arisen for an experienced Onsite Senior Coordinator/Account Manager to join the team on a 12-month fixed-term contract to cover maternity leave. Based full-time onsite with a key client in Hoddesdon, Hertfordshire, you will act as the key contact for both contractors and the client, ensuring the smooth day-to-day operation of the onsite workforce. This is a fast-paced and varied role suited to someone who enjoys building relationships, solving problems and delivering excellent service. Key Responsibilities • Acting as the main onsite contact for contractor support and queries, • Managing attendance, absences and general workforce administration, • Building and maintaining strong working relationships with client stakeholders and contractors, • Processing weekly payroll accurately and within deadlines, • Supporting recruitment activity when required, including:, • Writing and posting adverts, • CV screening and candidate assessments, • Coordinating interviews, • Managing onboarding and inductions, • Completing right-to-work and compliance checks, • Maintaining accurate records and ensuring all documentation is up to date About You • Previous experience within recruitment, onsite coordination or workforce management is essential, • Strong communication skills with the ability to engage confidently at all levels, • Highly organised with excellent attention to detail, • Customer-focused and solutions-driven, • Able to manage workloads independently and prioritise effectively in a busy environment, • Comfortable handling payroll and compliance processes accurately Working Hours & Location • Monday to Friday, • 8:30am – 5:30pm, • Fully onsite role based in Hoddesdon, Hertfordshire, • No weekends or shift work required

FRENCH SELECTION (FS) Crisis Management Coordinator - Worldwide Emergencies / Assistance / Operations IMPORTANT - SHIFT WORK: Flexibility to work rotating shifts, including nights and weekends Location: Central London Salary: between £30,000 and £32,500 per annum depending on relevant experience Ref: 5517M To apply using our preferred format, please visit French Selection website, see link below, go to the vacancies page, search job reference: 5517M Website: Global organisation delivering 24/7 emergency response, medical assistance, travel risk and security support services to clients worldwide. Main duties: Provide 24/7 monitoring of global events and coordinate effective emergency responses for clients by managing and triaging crisis situations from the operations centre. The role: • Monitor global events and identify potential medical, security, political, or natural disaster incidents affecting clients, • Coordinate and manage emergency responses -Act as the primary point of contact for clients during assigned shifts, handling emergency calls and requests -Triage incidents and escalate critical situations to the appropriate internal teams or external partners -Support operational planning and assist managers during live crisis or major incident responses -Maintain accurate case records, documentation, and updates within internal systems -Liaise with third-party providers and support services to organise assistance, evacuations, or risk solutions for clients. The candidate: • Strong communication skills, including handling senior clients professionally -Ability to remain calm and effective in high-pressure situations -Excellent attention to detail for accurate reporting and case management -Proactive approach with good decision-making and prioritisation skills • Ability to work well in a team and within a fast-paced operations environment -Flexibility to work rotating shifts, including nights and weekends -Experience working in an operations centre, medical qualifications, and/or a second language (French, German, Spanish, Mandarin or Arabic) are desirable but not mandatory The salary: between £30,000 and £32,500 per annum depending on relevant experience

HR Coordinator (Part-Time, 4 days per week) London (Hybrid Working, 2 days in the office 2 from home) £30,000 pro rata We are partnering with a well-established and respected organisation to recruit a proactive and detail-oriented HR Coordinator to join their HR team on a part-time (4 day a week) basis. This is a fantastic opportunity for someone with solid HR administration experience who enjoys working across the full employee lifecycle and delivering an excellent employee experience., who is looking for long term career development and progression. The Role As HR Coordinator, you will play a key role in supporting the day-to-day operations of the HR function, acting as a first point of contact for HR queries and ensuring processes run smoothly and efficiently. Key responsibilities include: • Acting as a first point of contact for HR-related queries, • Supporting end-to-end recruitment processes, • Coordinating onboarding, inductions, and probation reviews, • Maintaining and updating HR systems, and records (starters, leavers, absence, training, etc.), • Assisting with payroll data collation and changes, • Supporting employee benefits administration, • Managing leaver processes, including exit interviews, • Assisting with internal communications and engagement initiatives, • Supporting HR projects and audit preparation About You • 2–3 years’ HR administration experience, • Strong organisational skills with excellent attention to detail, • Confident handling sensitive and confidential information, • Effective communicator with a proactive, team-oriented approach, • Experience using HR systems (desirable) A competitive salary, alongside a strong benefits package including private medical cover, pension, generous annual leave, season ticket loan, subsidised gym membership, and hybrid working in a supportive environment. Plus loads of opportunity for development! If you are looking for your next HR role in fast paced environment, surrounded by a great team - then please do apply directly to the advert!

We are currently supporting a number of leading private equity clients who require short-term IR Coordinator cover. Please note we are not looking for an analyst / associate level candidate. This is for someone with proven coordination / Team Assistant experience in a relevant field. These roles offer fantastic exposure within top-tier investment firms and are ideal for candidates with prior experience in Investor Relations within investment banking or asset management who can hit the ground running. The Opportunity This is an exciting chance to join high-performing IR teams on a temporary basis, supporting critical investor engagement and fundraising activity. You’ll gain exposure to senior stakeholders, fast-paced deal environments, and best-in-class processes – with potential for longer-term opportunities for the right individual. Key Responsibilities • Coordinating investor communications and supporting fundraising processes, • Managing CRM systems (DealCloud experience highly desirable), • Handling logistics for investor meetings, roadshows, and events, • Scheduling across multiple stakeholders and time zones, • Maintaining accurate investor records and reporting, • Supporting the preparation of presentations, materials, and ad-hoc requests About You • Previous Investor Relations experience within an investment firm (Private Equity, Asset Management, or Investment Banking), • Able to hit the ground running in a fast-paced environment, • Strong organisational and scheduling skills with excellent attention to detail, • Experience with CRM platforms (DealCloud preferred), • Proactive, adaptable, and eager to learn, • A strong team player with a professional and polished approach Why Apply? • Gain exposure to top-tier private equity firms, • Build on your IR experience in a high-calibre environment, • Opportunities for extension or permanent roles, • Work alongside experienced professionals in a collaborative setting

Learning & Development Coordinator 🚨 London | Hybrid Working | Competitive Salary A leading US law firm is looking to appoint two Learning & Development Coordinators to join its London office on a hybrid working basis. This is an excellent opportunity for a proactive and highly organised Learning & Development Coordinator to join a collaborative global team and play a key role in delivering impactful training and development initiatives across multiple jurisdictions. As the Learning & Development Coordinator, you will support firmwide training programmes, onboarding and departures, compliance tracking, learning systems administration, mentoring initiatives, and wider engagement projects. Working closely with the Associate Director of L&D, you’ll help ensure attorneys receive a seamless and well-structured development experience. Key responsibilities include: ✔ Coordinating training programmes and events ✔ Managing learning records and compliance reporting ✔ Supporting onboarding and departure processes ✔ Assisting with mentoring and engagement initiatives ✔ Maintaining learning systems and training data The ideal candidate will have: 🔹 Previous experience within a legal environment 🔹 Excellent organisational and communication skills 🔹 Strong attention to detail 🔹 The ability to manage multiple priorities in a fast-paced environment This is a fantastic opportunity for a Learning & Development Coordinator looking to develop their career within a prestigious international law firm.

Project Overview: Join us for an extraordinary opportunity Be part of a major aviation project in the Greater London area, that will redefine the future of air travel and delivery excellence. We’re building a dynamic team to plan and deliver complex, high-impact work, at the heart of one of the region’s most innovative and fast-moving developments. If you’re motivated, hands-on, and thrive in the energy of large-scale infrastructure and aviation projects, this is your opportunity to thrive and make a real difference. Join a collaborative, fast-paced environment, where ambition, collaboration, and momentum drive success - and play a pivotal role in delivering transformation projects that will shape the future of aviation. The project scope includes planning, design, integration and delivery of major airfield infrastructure, buildings, systems and associated periphery infrastructure. Please register your interest early, by registering your interest to participate in this this transformational aviation project! Job Summary: We are seeking a proactive and organised Environmental Coordinator to support the development of the Environmental Statement (ES) and wider environmental workstreams required for a major infrastructure programme progressing through the UK's Development Consent Order (DCO) regime. Reporting directly to the Consents and EIA Manager, you will be a key member of the Environmental Assessment Team, helping to ensure that environmental data, documentation, commitments, and assessments are accurate, well coordinated, traceable, and compliant with planning requirements. This role is ideally suited for an early career environmental professional eager to develop expertise in environmental assessment, infrastructure planning, and UK consenting processes. Major Responsibilities: Environmental Inputs to the DCO Application • Assist in the preparation of environmental deliverables required for DCO submission, including technical assessments, environmental management plans, and supporting documentation., • Consolidate inputs from designers, engineers, specialists, and consultants into well‑organised, audit‑ready records., • Ensure assessments remain aligned with design changes, consultation feedback, new survey results, or regulator guidance. Environmental Commitments Management • Maintain and update commitments registers, mitigation trackers, and environmental requirements logs., • Monitor outstanding commitments, ensuring they remain traceable and verifiable throughout the DCO lifecycle., • Assist in converting DCO requirements into practical environmental controls and design inputs. Regulator & Stakeholder Support • Assist the Consents Manager with preparation of responses to statutory consultees, including environmental regulators, planning authorities, and nature conservation bodies., • Prepare supporting notes, summaries, and evidence bundles for consultation events, meetings, and technical workshops., • Maintain accurate engagement records for inclusion in the Consultation Report or Evidence Plan documentation. Education and Experience Requirements: • Degree in Environmental Science, Ecology, Environmental Engineering, or related discipline., • Strong organisational skills, with the ability to manage multiple inputs and maintain meticulous documentation., • Good written communication skills, with the ability to prepare clear summaries and structured technical content., • Understanding of environmental assessment processes (EIA/ESIA) and/or UK environmental legislation., • Ability to work collaboratively across multi‑disciplinary teams. Required Knowledge and Skills: • Experience supporting large infrastructure projects, planning processes, or DCO/NSIP submissions., • Familiarity with environmental commitments management or environmental management plans., • Experience handling technical documents, datasets, or evidence logs. Skills & Attributes • Highly organised and detail‑oriented., • Proactive and eager to take responsibility for coordinating tasks and chasing actions., • Strong communicator, both written and verbal., • Comfortable working to structured processes, deadlines, and quality expectations., • Team‑focused, with a collaborative and supportive approach. Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Showroom Coordinator Global Fashion & Lifestyle Brand Location: London Head Office (Hybrid Working) Contract: 12-Month Temporary Contract Start Date: Immediate Start Available We are seeking an organised, proactive, and detail-oriented Showroom Coordinator to join the London head office of a globally recognised fashion and lifestyle brand on a 12-month temporary contract. This is an exciting opportunity to work within a fast-paced, creative environment supporting showroom operations, sample management, and wholesale activities across key collections. The successful candidate will play a vital role in ensuring the showroom runs smoothly while supporting internal teams, clients, and external partners throughout seasonal market appointments and day-to-day operations. Key Responsibilities • Coordinate the day-to-day running of the showroom and ensure it is maintained to brand standards at all times, • Manage sample trafficking, stock control, and seasonal collection organisation, • Support wholesale appointments, client meetings, and market preparation, • Prepare product set-up, merchandising, and presentation for showroom appointments, • Liaise with internal departments including Sales, Merchandising and Buying teams, • Track sample movement and maintain accurate inventory records, • Arrange shipments, courier bookings, and returns for samples and product assets, • Assist with reporting, order support, and administrative tasks, • Support showroom events, launches, and seasonal campaigns when required, • Previous experience in a showroom, wholesale, fashion operations, or coordination role, • Strong organisational skills with excellent attention to detail, • Able to multitask and prioritise effectively in a fast-paced environment, • Confident communicator with a professional and collaborative approach, • Strong Microsoft Office skills, particularly Excel and Outlook, • Experience working within fashion, luxury, or lifestyle sectors is highly desirable, • Positive, hands-on attitude with a willingness to support across multiple functions, • Opportunity to join a leading global fashion and lifestyle brand, • Hybrid working model based from the London head office, • Collaborative and creative working environment, • Valuable exposure across showroom, wholesale, and brand operations

I am hiring for a Junior visual merchandising coordinator to join a premium beauty client for 12 months. Ideally starting Asap but can notice periods into account. Industry experience required: 2+ years (ideally you have a background in retail/beauty) Hybrid Working: 5 days a week. 3 days required in their London office 2 days wfh. (Also including Friday summertime hours) As this is a freelance contract you will be paid on a day rate on a monthly basis so must be able to go via an Umbrella company. Max Day rate is £150 Huge plus if you have premium beauty experience You will be shaping the brand presence across the EMEA Travel Retail markets. Reporting to the Visual Merchandising Manager/Senior Visual Merchandising Executive, this position focuses on delivering seamless store openings and executing impactful Visual Merchandising (VM) strategies. You'll work alongside a team of highly creative professionals who inspire innovation and offer invaluable opportunities for learning and growth. Key Responsibilities Store Openings & Project Execution • Comprehensive Coordination: Lead all VM activities for store openings, including placing VM collateral orders, creating planograms, and ensuring on-time delivery of materials. Ensure alignment and clear communication across all stakeholders., • Stakeholder Engagement: Collaborate with Retailers, RBD, TRWW, SD/PM/FVM, Commercial, and Marketing teams to align on timelines, requirements, and execution strategies., • On-Site Support: Visit stores during openings or key events to support implementation and provide VM expertise, acting as the main contact for store teams., • Vendor Oversight: Manage relationships with suppliers and printers to ensure timely and accurate production and delivery of VM materials., • Timeline Management: Oversee critical project milestones, ensuring all deadlines are met for store launch readiness., • Inventory Planning: Work closely with teams to maintain efficient VM collateral inventory for reuse and cost optimization., • Campaign Rollouts: Coordinate promotional and lightbox campaign rollouts across regional counters, ensuring alignment with brand standards., • Database Maintenance: Maintain a comprehensive, up-to-date database of store details, VM components, and layouts for EMEA., • Collaborative Communication: Act as the primary liaison for VM-related discussions with internal and external stakeholders, ensuring alignment on project objectives., • Team Guidance: Support Commercial teams with VM strategies to enhance brand visibility and elevate the in-store experience., • Regular Reporting: Present updates through detailed reports and presentations to senior stakeholders, including the RBD, VM Manager, and Marketing Manager. About You • Experience: Some Head Office experience in Visual Merchandising, preferably within the Beauty or Retail industries. Experience working with VM suppliers and retail partners is advantageous., • Communication Skills: An excellent communicator who builds strong relationships with stakeholders and articulates ideas confidently., • Organizational Excellence: Strong organizational skills with the ability to manage multiple deadlines and stakeholders simultaneously., • Adaptable & Creative: Thrives in fast-paced environments, thinks creatively, and generates innovative solutions., • Collaborative Spirit: Enjoys working as part of a team but is equally effective working independently., • Technical Proficiency: Proficient in Microsoft Excel, PowerPoint, and Adobe Creative Suite (Photoshop, Illustrator). Experience with Sketch-Up is a plus. Please apply with your CV.

Job Title: Stock Controller/Operations Coordinator (Full-Time, Permanent) Location: London – On-site Soho Store and approx 15% in office Start Date: Immediate Salary: Competitive, based on experience Reports to: Senior Merchandiser and Store Manager To Apply: Please send your CV and a brief cover letter to with the Subject: [your name] - Stock Controller/Operations Coordinator About MACHINE-A: MACHINE-A is a leading multi-brand fashion boutique known for curating cutting-edge contemporary and luxury designers. With a flagship boutique and office in Soho, and a growing global online presence, we are at the forefront of progressive fashion retail. As the business continues to grow, we are seeking an organised, detail-oriented and experienced Stock Controller/Operations Coordinator to support and manage our inventory. Role Summary: We are looking for an experienced Stock Controller/Operations Coordinator with at least three years of stock management experience, preferably gained in the Premium and Luxury Retail sector. The ideal candidate is proactive, highly organised, and fluent in English (knowledge of Italian is a plus). They should have a strong grasp of inventory and operations within fast-paced, multi-brand retail environments and possess excellent communication skills for effective coordination with vendors, clients, and internal teams. Advanced Excel skills—including proficiency in pivot tables, VLOOKUP, and basic formulas—are essential. The candidate should be results-driven and able to meet deadlines. As Stock Controller/Operations Coordinator, your duties will include, but are not limited to: ● Accurately processing deliveries, QC checks, returns, transfers, and special movements (light ecom packing, domestic and international shipments) using correct systems in accordance with company procedures. ● Accurately managing and maintaining stock levels across all locations, including planning, conducting, and completing regular monthly cycle counts, and end-of-year stock counts and reconciliations. ● Maintenance and management of stock in stock rooms and storage places, ensuring products are tidy, correctly labelled, and stored away. ● Maintaining accurate and up-to-date inventory records using (Lightspeed and Excel) internal systems and tools. ● Meticulous data entry / formatting of order confirmations. Adherance to deadlines. ● Liaising with suppliers, couriers, and internal departments to coordinate inbound and outbound stock movements. ● Identifying and investigating stock discrepancies or variances weekly, and implementing corrective actions ● Contribute to loss prevention by ensuring secure and compliant stock handling, in line with health and safety policies. ● Preparing inventory and sales reports under the support of the Merchandiser ● Collaborating with sales, e-commerce, merchandising, and finance teams to ensure accurate stock availability and timely replenishment. ● Assist in special projects and events (VIP events and appointments, brand and special collection launches, etc.) ● Carrying out other reasonable duties or ad hoc tasks as required to support the wider operations of the business. This role involves managing stock, supplies, and materials, and is physically demanding at times. Physical tasks associated with this position include: ● Climbing ladders ● Lifting items up to 25kg without assistance ● Engaging in activities such as bending, twisting, reaching, pushing, pulling, and repetitive movements ● Transporting large volumes of stock and equipment Requirements: • Minimum 3 years of stock management and systems experience, in fashion retail, • Intermediate Excel skills, • Experience in a multi-brand retail environment or large volume brand, • Strong attention to detail and excellent organisational and communication skills, • Able to work independently and problem solve, and knows when to ask for support Reliable and Dependable: Proven ability to manage essential duties consistently, with strong attendance and reliability. High Attention to Detail: Exceptional precision in data entry and inventory auditing. Proactive & Takes Initiative: A forward-thinking mindset with the ability to identify problems and implement solutions without waiting for instruction. Ownership Mentality: Ability to take complete responsibility for the stock function and outcomes, treating the inventory as your own.

FACILITIES & WORKPLACE SERVICES COORDINATOR Our client is a top financial services & technology firm with several offices worldwide. We are looking to hire a Facilities & Workplace Coordinator to support the busy and vibrant London headquarters based in the city. The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. The role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well maintained and fully operational. Please note this role is based on site 5 days a week in the London office. Workplace Operations • Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests. • Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly. • Communicate with HR, IT, and other teams regarding office issues or maintenance needs. • Organise and audit critical spare parts, keeping stockrooms tidy and accessible. • Send new starter communications and provide WPS introductions and office information. • Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House. • Conduct desk and space audits, identifying faults and ensuring allocations remain accurate. • Submit weekly catering numbers and assist with workplace service arrangements. • Represent WPS at relevant committee meetings. • Support workplace events such as summer and Christmas parties. Facilities Management • Identify, log, and report faults or maintenance issues to contractors or building management. • Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults). • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits. • Liaise with third‐party suppliers and building management to arrange service access. • Ensure contractor documentation and Permits to Work are submitted and logged. • Review contractor job reports and follow up on repairs or parts ordering. • Support contract management, including renewals and documentation. • Run monthly security access reports and work with HR to review user access and attendance. • Log contractor attendance and service records for all site visits. • Support weekend works, powerdowns, and essential out‐of‐hours activities. • Prepare workplace spaces for powerdowns, desk moves, and operational changes. • Assist with workspace reconfiguration and desk move projects. • Attend key PPM visits to ensure compliance and alignment with internal teams. Health & Safety • Conduct regular floor inspections and monitor first aid supplies. • Assist with risk assessments and general safety compliance. • Manage communications related to emergency fire evacuations. • Attend quarterly tenancy meetings with building management. • Administration & Financial Processes • Track and process supplier invoices, receipts, and administrative documentation. • Work with Finance to manage team credit card expenses and ensure timely receipt • submission. • Raise and amend purchase orders and maintain the WPS PO log. • Support contract administration and renewal tracking. • Provide reception cover during breaks and annual leave, including greeting visitors and • supporting meeting room needs. • Assist with meeting room setups and event coordination. Skills & Experience • Strong Excel skills (intermediate to advanced). • Comfortable using AI tools to streamline reporting, documentation, and operational workflows. • 2–3 years’ experience in facilities, workplace operations, or building services. • Understanding of Building Management Systems (BMS) and workplace systems. • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues. • Knowledge of health and safety compliance, including risk assessments and fire safety. • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor • relationships. • Strong organisational skills with attention to detail and the ability to manage multiple priorities. • Clear communication skills and confidence working with internal teams, contractors, and building management. • Proactive, solutions‐focused approach with an interest in improving processes and operational efficiency. Relevant certifications (advantageous but not always required): • IOSH or NEBOSH • First Aid or Fire Marshal • BMS or building services training • Understanding of building operations — lifts, HVAC, electrical systems, fire panels,and access control. What we offer: • Competitive Salary • Friendly, informal and highly rewarding culture • A fast-growing global firm with plenty of opportunities where you will have a significant impact

Company Description House of Decant is a destination for discerning drink lovers — offering a carefully curated selection of premium spirits, wines, and other exceptional drinks through our e-commerce platform. We believe that discovering and enjoying great drinks should feel effortless, elevated, and personal The Operations Coordinator / Buyer’s Assistant supports the day-to-day operational execution of House of Decant’s inventory, product listings, and supplier activity. This role focuses on accurate execution, coordination, and follow-through across inventory, systems, and logistics. The role works closely with buying, warehouse, and customer service teams to ensure products are correctly set up, stock is in the right place, and operational issues are resolved quickly. Key ResponsibilitiesInventory & Stock Support • Maintain accurate inventory levels across multiple locations, • Assist with inter-location stock transfers to meet demand and reduce stock imbalances, • Set up and maintain product listings across systems, • Upload product data, images, SKUs, and pricing updates, • Assist with purchase order creation and tracking, • Follow up with suppliers on delivery timelines and discrepancies, • Coordinate inbound shipments with suppliers and warehouses, • Support stock transfers between locations, • Track basic sales, stock movement, and inventory performance, • Prepare regular reports to support reordering and planning decisions, • Support new product launches and promotional campaigns, • Ensure stock availability, correct pricing, and accurate listings, • Act as a point of contact between buying, warehouse, and customer service teams, • Escalate issues clearly and early when problems arise, • 2–5 years’ experience in operations, inventory, buying support, or e-commerce, • Strong attention to detail and comfort working with data and systems, • Organised, reliable, and able to manage multiple tasks simultaneously, • Confident communicator with suppliers and internal teams Salary 35,000

Title: Client Events Coordinator Location: London Salary: Competitive Strictly Recruitment is seeking a proactive and detail-driven Client Events Coordinator to support the delivery of high-quality client events across one of our global law firm clients London office, with additional support for international-based events. This is an excellent opportunity for an events professional who enjoys combining hands-on delivery with strong organisational coordination in a fast-paced, law firm environment. Key Responsibilities: • Support the planning and delivery of high-quality client events across the London office, with additional involvement in Paris-based initiatives. Events will span in-person, virtual and hybrid formats, including seminars, hospitality and client functions., • Work closely with the London Client Development team and an international network of colleagues to ensure events are delivered to a consistently high standard in a fast‑paced professional services environment., • Coordinate all aspects of event execution, including invitations and client communications, venue and supplier sourcing, logistics and budget tracking, event technology, and on-site support to ensure a seamless attendee experience., • Build strong relationships with internal stakeholders, maintain event databases and CRM records, manage invoicing and compliance processes, and contribute to best practices by staying up to date with industry trends. The Ideal Candidate: • 1–3+ years’ relevant events experience., • Excellent organisational and writing skills, strong attention to detail, and the flexibility to work outside standard hours when required., • A collaborative mindset and confidence managing multiple deadlines are essential. If the above role is of interest to you or someone you may know, please do apply!

Position Summary: The HR Senior Coordinator will be the first point of contact for all HR matters and provide HR generalist support to the London office. This includes supporting employee lifecycle activities, HR processes, policy implementation, reporting and providing a high-quality service to employees and managers. Key Responsibilities and Accountabilities: Employee Lifecycle & HR Operations • Manage end-to-end recruitment process in coordination with the Director, HR & Operations, • Responsible for onboarding and offboarding driving continuous process improvements, • Prepare and issue HR documentation, including offer letters, employment contracts, completion of background checks, references and ad hoc documentation as required., • Act as the primary administrator for Oracle ERP, ensuring all employee records are accurate and updated, • Initiate, track and facilitate the administrative workflow for headcount and recruitment approvals., • Act as the first point of contact for policy, procedure, and employee relations enquiries., • Escalate employee relations matters and queries to the Director, HR & Operations as appropriate., • Lead in the review and updating of HR policies and employment contracts as per UK employment law., • Liaise with external legal counsel as required, • Support the HR Director in gathering documentation required for external legal counsel liaison., • Support the implementation of GDPR and employment law changes., • Liaise with finance for monthly payroll and pension processing., • Manage benefits administration and lead on annual renewals with brokers, including improvements and new benefits offerings., • Research learning and development practices to meet organisational, departmental and individual development needs., • Identifying training needs and supporting the administration of development programs for employees., • Coordinating training delivery and tracking completion. Reporting • Produce PowerPoints, organizational charts, and HR documents for internal and group meetings., • Prepare monthly, quarterly and as required reports on key HR metrics (headcount, turnover, etc.) for UK and Group reporting., • Ensure the accuracy of data used for analysis to support leadership decisions.

About the role We are currently working with a global consumer electronics brand that is continuing to enhance its customer operations across the UK. We are looking for a Customer Operations Coordinator to support the day-to-day management of customer delivery operations, warehouse logistics escalations, and e-commerce support activities. This role will help ensure a seamless customer experience across online orders and deliveries. This is a 12-month contract role, initially at 5 days in the office in the London area. The role is at £135-145 per day. Key responsibilities: • Act as the main point of contact between Customer Service, warehouse teams, and logistics providers for delivery-related queries., • Manage customer delivery issues and escalations through internal ticketing systems., • Investigate delayed, failed, or cancelled deliveries and coordinate resolutions with logistics partners., • Track and resolve customer order issues using internal systems and operational data., • Manage order cancellations and ensure timely communication with customers and internal teams., • Work cross-functionally to resolve operational issues impacting customer experience., • Maintain accurate records of customer interactions, resolutions, and operational updates., • Monitor and report on customer service and delivery performance metrics., • Identify recurring issues and support continuous improvement across logistics and customer operations processes., • Assist with maintaining and updating operational procedures and documentation. Your background: • Previous experience within customer operations, customer service, logistics, supply chain, or e-commerce support environments., • Strong analytical and problem-solving skills with the ability to investigate issues across multiple systems., • Excellent communication and stakeholder management skills with a customer-focused approach., • Experience using ticketing systems and operational support tools., • Ability to manage multiple priorities in a fast-paced operational environment., • Strong attention to detail and organisational skills., • Comfortable using Microsoft Office applications including Excel, Word, and Power BI., • Exposure to direct-to-consumer or e-commerce operations is beneficial., • Flexibility to support occasional weekend and evening shift coverage on a rota basis. Please apply.

An internationally renowned company is seeking an Account Coordinator with German language skills to join their team on a full time, permanent basis. Utilising your English and German language skills, the successful candidate will be responsible for providing a high level of customer service at all times ensuring sales opportunities are maximised through various communication channels. Responsibilities will include, but will not be limited to: • Developing and maintaining good relationships with customers to ensure the highest level of satisfaction, • Providing exceptional support via phone and email in the German language, • Assisting with customer enquiries and resolve any issues with a friendly and positive approach, • Maintain accurate records and ensure that all customer interactions are well-documented The ideal candidate will have a proven track record of success working within a customer service role, you will possess excellent communication skills and be an excellent team player. In return the company is offering a competitive salary and a range of company benefits too. For further information or to apply, please submit your CV through this website today. Park Street People Ltd is an Equal Opportunities Employer. We do not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and comply with all relevant UK legislation. We are acting as an Employment Agency in relation to this role.

Logistics Coordinator Office based in Finsbury, London with site travel required (UK driving licence essential) TGRC is hiring a Logistics Supervisor to support our client’s solar and renewable energy projects across the UK. The role involves managing all aspects of project logistics, ensuring materials and equipment are procured, stored, and delivered efficiently to support on-site construction. Key Responsibilities: • Oversee project logistics, including material handling, storage, and transportation., • Coordinate on-site procurement with suppliers to ensure timely availability of materials., • Work closely with construction and procurement teams to plan and schedule deliveries., • Monitor inventory levels, track shipments, and maintain accurate records., • Ensure compliance with health, safety, and environmental standards in all logistics operations., • Identify and resolve potential delays or logistical issues proactively., • Manage relationships with transport providers, suppliers, and subcontractors. Requirements: • Proven experience in logistics, supply chain, or materials management, ideally within construction or renewable energy projects., • Experience in solar, wind, or large-scale construction projects preferred., • Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously., • Excellent communication and coordination skills., • Knowledge of health and safety regulations relevant to construction sites., • Proficient in Microsoft Office and logistics management systems., • Ability to travel between project sites as required.

Title of the position: Medical Administrator Reports to: Medical Operations & Excellence Manager Purpose of the job: The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment. Main missions and responsibilities + expected results: Accountability 1: Scientific Event (internal and external) Administration Expected result: • Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings., • Ensure all event-related arrangements comply with internal policies and applicable compliance requirements., • Maintain accurate records and documentation related to scientific events. Accountability 2: Contract and Vendor Administration Expected result: • Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc., • Liaise with Legal, and other relevant teams as required to ensure timely review and approval., • Track contract status, renewals, and documentation. Accountability 3: Invoicing Coordination Expected result: • Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams., • Ensure accurate and timely processing of invoices, POPs, and expense documentation., • Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc. Accountability 4: Training Administration Expected result: • Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation., • Manage training logistics, materials distribution, material update, attendance tracking, and certification records., • Support onboarding and ongoing training initiatives for Global Medical team members., • Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials., • Support the maintenance of the BH Core Training Portal in collaboration with IT. Accountability 5: Onboarding and Organizational Support Expected result: • Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup., • Act as a key point of contact for administrative queries within the department., • Maintain departmental trackers, calendars, and documentation. Accountability 6: Systems and Project Support Expected Result: • Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.)., • Assist with user access management, documentation, training coordination, and data maintenance., • Support change management activities related to new tools and processes. Expected competencies: • Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry., • Experience supporting medical, scientific event and training-related activities., • Familiarity with regulated environments and compliance-driven processes., • Strong coordination experience with Finance, Legal, and cross-functional stakeholders., • Excellent organizational and time-management skills with strong attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced, global environment., • Strong written and verbal communication skills., • Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage., • Professional, discreet, and service-oriented mindset

Founded in 1948, Karadeniz Holding is a visionary industry leader that focuses on innovation while supporting growth with an emphasis on economic and environmental sustainability in a wide range of industries, primarily energy and shipbuilding. Operating in more than 20 countries with more than 3.000 employees from 30 different nationalities and having an installed capacity of more than 8,000 MW, the Group generates reliable and clean electricity on 4 continents with its fleet of 45 Powerships™ and 11 LNG vessels provides employment for more than 10 thousand people worldwide. Karadeniz Holding manages the Powership™ fleet under its international brand Karpowership, meets 10%-100% of the electricity needs of the countries it operates in Europe, Africa, America and Asia. With its high-capacity energy solutions, including Powership™, land-based plants and floating LNG infrastructure, Karpowership assists countries and companies in their energy transition processes. We are looking for a “Paralegal / Office Manager ” to be assigned to our “Legal” located in “London, UK.” Reporting to: Legal Manager (day-to-day) and General Manager (administrative) About the Role: We are looking for a highly organised and proactive Paralegal / Office Coordinator to support both the legal function and the general management of our growing UK office. This role is ideal for someone who enjoys being at the centre of operations acting as the office manager while bringing solid paralegal experience to support day-to-day legal work. You will work closely with the Legal Manager on standard documents, processes, and legal administration, while also supporting the General Manager and wider team in ensuring the smooth running of the London office. The position requires a hands-on, detail-oriented individual who is comfortable balancing legal support with broader organisational responsibilities, and who can take ownership of processes, coordination, and office management in a small but growing team. WHAT DO WE EXPECT? • 3–6 years’ experience as a paralegal or in a similar legal support or office management role, • Proficiency in written and spoken English is a must., • Experience in a law firm or in-house legal team preferred, • Strong organisational skills with experience in document management and process building, • Comfortable taking ownership in a small office environment, • Excellent communication and coordination skills across teams and locations, • High attention to detail and ability to manage multiple priorities, • Proficiency in Microsoft Office and document management systems Eligibility: Candidates must have the right to work in the UK. Please note that visa sponsorship is not available for this position. WHAT AWAITS YOU? Key Responsibilities: Legal Support & Processes • Assist the Legal Manager with handling standard legal documents, agreements, and correspondence, • Support and track contract lifecycle processes, including version control and execution, • Coordinate and follow up on document execution and signing processes across UK and HQ stakeholders, • Maintain, organise, and continuously improve legal document systems and records, • Drive document organisation and systematisation across legal and related business workstreams, • Support compliance-related tasks and internal legal processes Coordination & Administration • Coordinate with PAs, senior stakeholders, and HQ teams to ensure smooth workflows and timely approvals, • Organise and manage internal and external meetings, including scheduling, materials, and follow-ups, • Support the UK General Manager with meeting arrangements and ongoing administrative coordination, • Track, organise, and file invoices; follow up on approvals and support payment processes, • Assist with travel planning and logistics for team members where required Office Operations & Management • Take ownership of the day-to-day running of the London office, ensuring smooth and efficient operations, • Oversee office setup, maintenance, and ongoing office services (suppliers, facilities, and general workplace needs), • Coordinate logistics and operational matters between the London office and Istanbul headquarters, • Manage incoming and outgoing post and courier deliveries (including DHL), with tracking and proper distribution, • Arrange meeting rooms and manage on-site logistics for office activities and visitors, • Support team organisation and general office coordination, • Liaise with vendors, service providers, and building management as needed, • Support onboarding logistics and ensure office readiness for new joiners WHAT DO WE OFFER? • A high-ownership role at the centre of a growing UK office, working closely with both legal and senior management, • Direct exposure to in-house legal work, including contracts, processes, and cross-border coordination with headquarters, • The opportunity to build, organize, and improve legal and operational systems from the ground up, • A collaborative and international working environment, • Competitive salary and benefits package, • Hybrid working opportunity, • One day off on your birthday, • Professional and personal training & development opportunities, In line with our "One World" philosophy, we are adding success to our achievements with our colleagues, candidates, and all stakeholders. We are committed to providing equal opportunities for all applicants, regardless of race, religion, language or gender and we crown our success with our diversity. In accordance with the Law No. 6698 on the Protection of Personal Data, please review the Personal Data Protection Notice for detailed information regarding the processing of your personal data.

Criterion Capital is a leading London-based real estate investment and management company, specialising in the ownership and operation of high-profile commercial buildings across the West End and Central London. Our portfolio includes office, retail, leisure and mixed-use assets, all managed to high operational, compliance and service standards. We are now looking for an organised and proactive Facilities Coordinator to support our Commercial Facilities Management team, helping to ensure day-to-day operations, reactive works and planned maintenance are coordinated efficiently across the portfolio. The Role This is a hands-on coordination role supporting live commercial assets. You will be responsible for logging and managing maintenance activity, coordinating engineers and contractors, chasing progress, and ensuring accurate communication with internal teams and commercial tenants. You’ll work in a fast-paced environment, providing vital operational support to the Facilities Managers and helping maintain visibility, control and service standards across the portfolio. Key Responsibilities • Log and manage all reactive and planned maintenance requests via the job management system (Yardi or similar)., • Triage and prioritise jobs based on urgency, H&S risk, and operational impact., • Allocate jobs to engineers and contractors, coordinating access with tenants and site teams., • Track job progress, chase updates, and ensure timely close-out with supporting documentation., • Liaise professionally with commercial tenants, contractors and internal property teams., • Prepare and issue contractor quotations for review and approval., • Maintain accurate job records to support service charge, audit and FM reviews., • Support coordination of statutory inspections and PPM visits (fire systems, lifts, HVAC, etc.)., • Escalate delays, access issues or recurring failures to the Senior Facilities Manager., • Produce weekly dashboards covering WIP, ageing jobs, quotes and key operational risks. Key Skills & Attributes • Experience using FM job management or CAFM systems, • Highly organised with strong attention to detail and the ability to manage multiple priorities., • Confident, professional communicator when dealing with contractors and commercial tenants., • Comfortable working in a reactive, operational environment., • Proactive mindset — takes ownership and follows issues through to completion., • Good awareness of health & safety, compliance and service delivery expectations in commercial buildings. Experience Required • Previous experience in a facilities helpdesk, FM coordination, scheduling or property support role., • Exposure to commercial buildings or mixed-use assets preferred., • Strong written and verbal communication skills., • Ability to work under pressure and manage SLAs effectively. What Success Looks Like • Reactive works are logged, assigned and progressed without delay., • Clear visibility of job status, risks and outstanding actions for the FM team., • Improved contractor accountability and response times., • Smooth coordination of access and works across occupied commercial buildings.

Quality Assurance Coordinator, 6-month contract Vertex Pharmaceuticals Type of Role: Contract position, Inside IR35 Contract length: 6 months Location: Hybrid, 3 days on site in Paddington, London Looking for opportunities with purpose, impact and possibilities? Our client, Vertex, is a global biotechnology company that invests in scientific innovation. As they grow their pipeline at pace, they are strengthening their reputation for creating transformative medicines for people with serious diseases. General Summary: The Quality Assurance Coordinator will be responsible for a wide variety of coordination activities within the department. Activities typically consist of well-defined support tasks that are performed independently as well as projects of increased complexity completed under close supervision. Key Duties and Responsibilities: • Coordinate quality system oversight for team meetings, generating of system queries, meeting minutes, and following up on actions., • Manages records in electronic quality management systems (eQMS) or electronic document management systems (eDMS), including data entry, tracking, and follow-ups with Owners to drive completion., • Assist QA personnel and system owners in the design and delivery of analyses, metrics and KPI dashboards to allow real-time assessment of system compliance and to inform decision making., • Support in day-to-day QMS processes, QA process improvement projects, inspection readiness and the development of SOPs, procedures and reports., • Performs Archival of QA Records in eDMS (e.g., CMO batch records, data packages)., • Maintain files such that documents are readily available and easily retrievable., • Coordinates document approvals and create Docusign workflows, as necessary., • Participate on special projects and system implementations to ensure continuity and improvement in data analysis and reporting capabilities., • Support in the creation of dashboards, reports and any necessary data analysis / manipulations., • Support weekly/monthly/quarterly Quality System data review metrics and reporting., • Assist the facility in preparation for quality audits and participate in internal audits and external inspections, as needed., • Performs administrative functions for larger project teams and departments., • Multi-tasks to effectively manage own efforts on multiple projects., • Troubleshoots routine problems., • Tracks materials needed for project execution., • Adherence to tasks, commitments and deadlines provided by management and leadership., • Communicates proactively with internal and external partners and management. Experience Required: • Bachelor’s degree in a scientific or related field, • Experience in managing and archiving records in electronic quality management systems (eQMS), • Experience in general QA related activities, process improvement, coordination, reporting., • Works well both independently and in a team setting., • Effective communication skills, both verbally and in writing., • Critical thinking and problem-solving skills., • Possesses working knowledge of Microsoft office products (Word, Excel, Power Point, Outlook)., • Demonstrates attention to detail, flexibility, and ability to manage multiple activities to expected deadlines., • Good organizational/planning and coordination skills. Vertex is partnering with Talent Works to manage their international temporary job openings. If you are successful in your application, you will be employed by Talent Works to work on a temporary assignment at Vertex.

Robert Half is partnering exclusively with a globally recognised commodities trading organisation to recruit an experienced and proactive HR Officer to join their London office. HR Officer 📍 London | 4 days on site and 1 day wfh 💰 Competitive Salary + Benefits With an international presence across multiple regions (US,Dubai, Geneva), this is an exciting opportunity to join a fast-paced, collaborative business supporting employees across global offices. The role will suit someone who enjoys operating in a dynamic environment and is looking to broaden their HR experience within an international corporate setting. The Role: Reporting into the the Group Head of HR the HR Officer will support the full employee lifecycle while ensuring smooth day-to-day HR operations across the business. Responsibilities: • Supporting onboarding and offboarding processes across global offices but mainly UK., • Managing HR administration including contracts, offer letters, and employee records, • Coordinating recruitment processes and liaising with agencies and hiring managers, • Assisting with employee relations matters, policies, and HR procedures, • Supporting payroll and benefits administration, • Maintaining and updating HR systems and employee data, • Coordinating learning & development initiatives and training schedules, • Assisting with performance review and appraisal processes, • Supporting compliance with employment legislation and company policies, • Providing day-to-day HR support to employees and stakeholders globally Requirements: • 4 + years previous experience within an HR Officer, HR Coordinator, or HR Administrator role, • Background experience in financial services, fintechs and/or professional services., • Strong understanding of HR processes and employee lifecycle administration, • Experience working within a corporate or fast-paced environment, • Excellent organisational skills with strong attention to detail, • Strong communication and stakeholder management skills, • CIPD qualification or working towards CIPD is desirable, • Experience supporting international offices or global teams is advantageous If you are looking to develop your HR career within an international trading environment and enjoy working in a collaborative, fast-moving business, we would love to hear from you.

Legal Recruiting & Professional Development Assistant (EMEA) Leading US law firm is seeking a Legal Recruiting & Professional Development Assistant to join its supportive and highly professional team. This varied role will support the firm’s EMEA recruiting and professional development programmes and offers excellent exposure and autonomy within a fast-paced international environment. • Competitive salary + superb employee benefits, • 9:00am – 5:30pm working hours, • Flexible hybrid working (4 days in the office / 1 day remote), • Free office lunch on Wednesdays, • Stunning London offices Key Responsibilities of the Legal Recruiting & Professional Development Assistant (EMEA): • Key point of contact for internal and external graduate recruitment and development queries, • Support the Coordinator and Managers with lateral recruitment activities, including interview scheduling, • Process invoices and work with the Coordinator and Managers to track recruitment and development costs, • Assist with the coordination of Vacation Schemes, recruitment programmes, training contract and apprenticeship processes, • Support onboarding and leaver administration for Vacation Scheme students, including records and pre-employment checks, • Maintain liaison with future trainees and assist with trainee induction coordination, • Monitor the graduate recruitment inbox and maintain recruitment databases, spreadsheets, and trackers across EMEA, • Provide administrative support for mentoring and training programmes, including scheduling, materials, room bookings, and catering arrangements Skills & Requirements of the Legal Recruiting & Professional Development Assistant (EMEA): • Previous administrative experience within a law firm, • Proven ability to work in a team environment with business professionals and lawyers, • Proficient in MS Word, Excel, and PowerPoint, with experience using Apply4Law (preferred) or similar recruitment systems, • International outlook with strong cultural awareness, • Willingness to travel as required for law fairs

Operations Coordinator 📍 London | 💷 Up to £45,000 🕘 Mon–Fri, 8:45am–6:00pm Reduced hours during winter months Operations Coordinator Centre Point Recruitment is working on behalf of an established, modern and forward‑thinking Estate Agency looking to appoint an Operations Coordinator. This role is ideal for someone who enjoys being at the centre of a business, supporting leadership, improving processes and contributing to the smooth day‑to‑day running of a successful agency. The Role Business Operations • Coordinating workflows, priorities and improving internal processes, • Acting as a key point of contact for external stakeholders Lettings Support • Supporting the lettings function, • Coordinating listings and pre‑marketing activity, • Booking photography, floorplans, EPCs, and boards, • Managing landlord onboarding and documentation, • Supporting tenancy progression and compliance processes Compliance & Administration • Handling AML and Right to Rent checks, • Ensuring terms of business and records are accurate and up to date, • Maintaining structured, compliant lettings files Marketing • Supporting marketing activity across portals and social media, • Assisting with launch campaigns and property presentation Finance Support • Assisting with basic day‑to‑day accounts and financial administration, • Invoicing support and general financial record‑keeping

We’re hiring at Chiswick Clinic — but this is not a typical receptionist role. Start Date: ASAP (Ideally in May) We are a growing private dermatology and aesthetics clinic in Chiswick, West London, looking for a warm, organised and commercially aware Clinic Coordinator / Front of House Lead to become a key part of our team. This role is ideal for someone who enjoys being patient-facing, loves creating a welcoming first impression, and also has the maturity and organisation to help a high-standard clinic run smoothly behind the scenes. The successful candidate will become a central part of the clinic’s daily operations and patient journey, while also supporting the growth of the business through patient engagement, skincare education and sales. The Role You will be the first point of contact for patients and an important part of the overall clinic experience. Patient Experience & Front of House • Welcoming patients warmly and professionally., • Managing patient arrivals, check-in and check-out., • Creating a calm, friendly and professional atmosphere., • Building natural rapport with patients., • Supporting patient education around treatments, skincare and clinic services., • Encouraging patient reviews and feedback. Bookings, Calls & Patient Communication • Managing phone calls, emails and clinic enquiries., • Coordinating practitioner diaries and appointments efficiently., • Supporting patient flow throughout the clinic day., • Maintaining accurate patient records and documentation., • Processing payments, invoices and receipts accurately., • Supporting skincare product recommendations and treatment plan conversations., • Encouraging rebookings and follow-up appointments., • Assisting with promotions, recalls, campaigns and diary utilisation., • Helping drive clinic sales through skincare and treatment conversations in a natural, patient-focused way., • Supporting retail sales of prestigious skincare brands including ZO Skin Health, Obagi and Environ. Clinic Coordination & Operations • Keeping the daily clinic flow organised and calm., • Supporting communication between clinicians, therapists and patients., • Maintaining clinic systems, documents, templates and checklists., • Supporting operational administration and compliance processes., • Monitoring stock and clinic supplies. Health, Safety & Compliance Support • Supporting CQC-related processes and documentation., • Following clinic health, safety and infection control protocols., • Maintaining a clean, professional reception and waiting area., • Reporting issues or concerns appropriately. Team & Leadership Development • Becoming a reliable point of contact within the clinic., • Supporting onboarding and organisation for new team members., • Assisting with operational improvements as the clinic grows., • Developing into a future leadership role with potential progression towards Clinic Manager. We Are Looking For Someone Who Is • Warm, friendly and naturally engaging., • Organised, reliable and calm under pressure., • Professional but approachable., • Commercially aware without being pushy., • Confident using booking systems, shared documents and digital tools., • Interested in dermatology, aesthetics, skincare and patient education., • Comfortable working in a small, family-run, high-standard clinic environment., • Able to grow with the clinic long term. Experience & Skills Essential • Strong organisational and administrative skills., • Excellent spoken and written English., • Confidence speaking with patients and handling enquiries., • High attention to detail., • Ability to prioritise effectively in a busy clinic environment. Desirable • Previous experience in a private clinic, aesthetic clinic, dental practice, private GP or premium hospitality environment., • Skincare product knowledge., • Experience with clinic booking systems or CRM platforms., • Interest in aesthetics, skin health and preventative care. Location & Working Pattern • Chiswick Clinic, West London (W4)., • 4 days per week., • Typically Monday to Thursday, with some flexibility., • Ideally based locally or within approximately 30 minutes’ travel time of the clinic. What We Offer • Competitive base pay., • Commission on top of salary and performance-based incentives., • Ongoing training and development., • Training opportunities with prestigious skincare brands including ZO Skin Health, Obagi and Environ., • Supportive, family-run clinic environment., • Clear opportunity to grow into a future Clinic Manager role. Apply • Please send your CV along with a short message explaining why you feel this role would be a good fit for you.

Exclusive to Grõ Careers | Central London Not on job boards. Not with any other agency. Some project professionals are strongest not because they are leading the design itself, but because they are the person holding everything around it together. The programme. The commercials. The change. The scope. The coordination. The risk. The clarity that keeps delivery moving. If you are the kind of person who brings structure to complex projects - keeping teams aligned, managing change properly, and helping protect programme, budget, and delivery performance - this opportunity may be building in your direction. Grõ Careers has been exclusively retained on a Project Manager opportunity with a highly respected, multiple award-winning and design-led multidisciplinary firm in Central London. This is a rare move for someone who wants to step into a more progressive project / design management environment, supporting major live schemes while developing further in commercial management, contract administration, change control, and structured delivery. The Opportunity You’ll join an established management function working across complex projects where successful delivery depends on strong coordination, clear reporting, sound commercial awareness, and robust project controls. This is a position for someone who enjoys creating structure around project delivery - coordinating teams, tracking progress, managing change, supporting programmes, and helping multidisciplinary project teams work in a clear, organised, and commercially disciplined way. You’ll work closely with senior colleagues and design teams in a visible, client-facing environment, with genuine scope to progress quickly. What you’ll do • Support project delivery across multiple workstreams and live schemes, • Coordinate internal teams, external consultants, and wider project stakeholders, • Help create and manage project programmes, deliverables, actions, and reporting, • Support commercial processes, including fee tracking, forecasting, invoicing support, and broader project controls, • Help manage scope, change, and contractual issues across live projects, • Monitor project risks, issues, and delivery dependencies, • Attend and lead project meetings, workshops, and coordination sessions, • Maintain clear records around project change, RFIs, comments, and key decisions, • Support resource planning, team alignment, and project set-up activities, • Work closely with senior project leaders to help maintain momentum, accountability, and delivery quality Why this is different • A chance to join a substantial specialist team rather than a business where project management sits alongside another job, • Exposure to major, complex, design-led schemes within an award-winning environment, • A strong fit for people who want to deepen their experience in commercials, contracts, change, and multidisciplinary delivery, • Real development potential, with a highly progressive route into broader project / design management responsibility and senior opportunities You’ll be a strong fit if… • You are currently working as a Project Manager, Design Manager, Assistant Design Manager, Project Coordinator, Technical PM, or similar within a complex project environment, • You have experience supporting or managing coordination across multiple disciplines and stakeholders, • You are comfortable with reporting, trackers, project controls, and delivery management processes, • You understand the impact of change, scope, programme pressure, and commercial implications across a project, • You have experience supporting budgets, forecasting, fee-related processes, variations, or project reporting, • You have worked in NEC contract environments and understand the principles of structured change control, compensation events, programme implications, and contractual discipline, • You enjoy creating structure, improving workflows, and helping teams perform at their best, • You are organised, proactive, and comfortable working in fast-moving environments Particularly relevant backgrounds We are especially keen to hear from people with experience in: • major multidisciplinary projects, • healthcare, infrastructure, workplace, science & technology, public sector, mixed-use, or similarly complex environments, • project management, design management, contractor-side, consultancy, engineering, or design-led delivery roles, • NEC contract environments, • change control, risk management, project reporting, or commercially aware coordination roles What you’ll get • A permanent role within a highly regarded London studio, • A clear move into a more developed and progressive project / design management environment, • Strong long-term career development potential, • A collaborative, high-performing team, • Flexibility to work from home, • Competitive salary and benefits package If this sounds like the kind of move you’ve been building towards, please apply exclusively via Grõ Careers with your CV.

About the Role We are looking for a highly professional, polished, and service-oriented Receptionist / Office Coordinator to become the face of our business and play a key role in ensuring the smooth day-to-day running of a busy and professional office environment. This position is ideal for someone who enjoys working in a client-facing role, thrives in a fast-paced environment, and takes pride in delivering exceptional service standards. The successful candidate will be responsible for managing the reception area, coordinating office operations, supporting internal teams, and ensuring all visitors, meetings, and administrative processes are handled efficiently and professionally. The role requires excellent communication skills, strong attention to detail, discretion, and the ability to remain calm under pressure while managing multiple priorities. Experience within financial services, professional services, luxury hospitality, or a corporate office environment would be advantageous. Fluency in English is essential. Fluency in at least one of the following languages is mandatory: French, Italian or Spanish Key Responsibilities Reception & Front-of-House Management • Act as the first point of contact for all visitors, clients, and external stakeholders, delivering a warm, polished, and professional welcome at all times., • Manage the reception area to ensure it remains immaculate, organised, and representative of the company’s professional standards., • Answer, screen, and direct incoming telephone calls efficiently and courteously., • Handle general reception and front-of-house enquiries with professionalism and discretion., • Coordinate visitor access, meeting room arrangements, and guest hospitality., • Support the smooth day-to-day running of the office and ensure operational efficiency across all administrative functions., • Act as a central point of contact for office-related requests and coordination., • Assist senior management and wider teams with administrative support when required., • Coordinate office supplies, stationery, kitchen supplies, and general workplace requirements., • Monitor and maintain stock levels, ensuring supplies are replenished proactively., • Support onboarding logistics for new employees, including desk setup and office coordination., • Manage meeting room schedules, bookings, and preparation., • Ensure meeting rooms are consistently presented to a high standard before and after meetings., • Prepare and serve tea, coffee, and refreshments for clients, guests, senior management, and meetings to a professional standard., • Operate and maintain coffee machines and kitchen facilities, ensuring cleanliness and presentation at all times., • Coordinate refreshments, catering, and hospitality requirements for internal meetings, client meetings, and company events., • Liaise with catering providers and suppliers to ensure timely delivery and quality service., • Ensure kitchen, breakout, and hospitality areas remain clean, organised, and fully stocked throughout the day., • Arrange domestic and international business travel including flights, accommodation, taxis, trains, and transport logistics., • Prepare travel itineraries and ensure all travel arrangements are accurate and well organised., • Manage last-minute schedule changes calmly and efficiently., • Manage incoming and outgoing post, deliveries, and courier arrangements., • Ensure confidential documents and packages are handled securely and appropriately., • Liaise with office suppliers, contractors, maintenance providers, and building management., • Coordinate office maintenance requests and ensure issues are resolved promptly., • Assist with procurement processes and raising purchase orders in line with company procedures., • Take ownership of maintaining a welcoming, organised, and high-performing office environment., • Proactively identify opportunities to improve office operations, organisation, and guest experience., • Support workspace improvements and office initiatives that enhance employee and client experience. They will demonstrate strong communication skills, excellent multitasking abilities, and a calm and professional manner in a fast-paced environment. Skills & Experience Required • Previous experience in a Receptionist, Front of House, Office Coordinator, Administrative Assistant, or similar role., • Experience within financial services, corporate, hospitality, or professional services environments is advantageous., • Excellent verbal and written communication skills., • Professional appearance and presentation., • Strong organisational skills with excellent attention to detail., • Ability to prioritise tasks and manage multiple responsibilities simultaneously., • Proactive and solutions-focused mindset., • High level of discretion, confidentiality, and professionalism., • Strong interpersonal and relationship-building skills., • Friendly, approachable, and professional., • Calm under pressure with a positive attitude., • Reliable, flexible, and adaptable., • Strong sense of ownership and accountability., • Team-oriented with a willingness to support colleagues across the business., • Competitive salary package, • Private medical insurance, • Supportive and professional working environment, • Opportunity to work within a prestigious financial services firm • • Career development and growth opportunities

About the Job 🧑 ⚖️ Role | Donor Relations Coordinator 🎯 Areas | Donor Management, Engagement, Fundraising Support ✨ Tech | CRM Systems, Excel, Email Marketing Tools 📍 Based | London 💻 Remote | Hybrid 💰 Offer | £34,000 Hi 👋 We’re working with a purpose-led organisation looking to bring in a Donor Coordinator to support their fundraising and donor engagement activities. This is a great opportunity for someone who enjoys building relationships, managing data, and playing a key role in delivering meaningful impact. 💥 As a Donor Coordinator, you will: • Manage and maintain donor records within the CRM system, ensuring data accuracy and compliance, • Support donor communications, including emails, updates, and acknowledgements, • Coordinate fundraising campaigns and events, ensuring smooth delivery, • Act as a key point of contact for donor queries, providing a high level of service, • Experience in a fundraising, donor, or customer-focused role, • Strong organisational skills with excellent attention to detail, • Confident using CRM systems and managing data, • Strong communication skills, both written and verbal, • Competitive salary of £34,000, • Hybrid working model, • Opportunity to work within a purpose-driven organisation, • Supportive and collaborative team environment

People & Development Coordinator Location: Hybrid (3 days office-based) Hours: 8:00–16:30 or 9:00–17:30 Overview We are currently working on a fantastic L&D/people and development role for a for a long standing client. This is a brilliant opportunity to join a highly regarded consultancy known for its collaborative culture and strong focus on employee development. This is a newly created role within a supportive and well-established People & Development team, offering excellent long-term career prospects.The role focuses on coordinating professional development programmes (APQ), alongside supporting apprenticeships and early talent initiatives. You’ll play a key part in delivering a positive learning experience across the business. Key Responsibilities • Act as first point of contact for employees undertaking professional qualifications, • Coordinate enrolments, progress tracking and provider relationships, • Support delivery of training sessions, workshops and development programmes, • Assist with apprenticeship schemes and early talent activities, • Maintain training records, agreements and reporting, • Experience in HR, early careers or learning & development administration, • Highly organised with strong attention to detail, • Confident communicator with a collaborative approach, • Supportive, collaborative team culture, • Strong focus on learning, development and progression, • Long-term opportunity with a respected, established organisation