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Compliance and Audit Administrator

hace 1 día

Belfast

Job Title: Compliance and Audit Administrator Responsible to:Head of Compliance and Audit Context The Open College Network Northern Ireland (OCN NI) is a UK recognised Awarding Body based in Northern Ireland. We are regulated by CCEA Regulation to develop and award regulated professional and technical (vocational) qualifications from Entry Level up to and including Level 5 across all sector areas. In addition, OCN NI are also regulated by Ofqual to award similar qualifications in England. Role Purpose The Compliance and Audit Administrator will play a key role in supporting the effective delivery of OCN NIs quality assurance and regulatory activities. The post-holder will provide clear and professional guidance to Centres and External Quality Assurers (EQAs) on OCN NIs qualifications and quality assurance processes, while ensuring information is accurately maintained across internal management information systems. This role helps ensure our services operate to the highest standards of accuracy, compliance, and customer support. Main & Key Areas of responsibility Key Responsibilities Support Centres by providing clear advice on policies, assessment processes, and regulatory requirements. Assist with external verification activities, including gathering evidence, managing reports, and tracking required actions. Prepare, quality check, and distribute external assessment papers. Distribute completed assessment scripts to approved markers, providing clear marking guidance and deadlines. Monitor script distribution and marking progress, following up to ensure timely completion. Collect and review marked scripts, carry out basic quality checks, and record verified marks accurately. Maintain up to date and accurate records, ensuring all data is handled in line with GDPR requirements. Produce activity and compliance reports for internal teams as required. Liaise with internal and external stakeholders to resolve queries and share essential information. Support the coordination and delivery of training events. Contribute to continuous improvement, quality assurance activities, and alignment with ISO 9001 standards. Keep up to date with sector developments and participate in ongoing training and professional development. Personal Specification Essential Qualifications & Experience A minimum of 5 GCSEs at Grade C or above (or equivalent e.g., essential skills) to include English Language and Mathematics or NVQ Level 2 Administration (or equivalent). A minimum of 1 years relevant work experience in a clerical/administrative office environment to include the following: - Experience of carrying out a range of clerical duties including: - Maintaining databases and spreadsheets - Producing general correspondence - Experience of providing clerical/secretarial assistance in line with organisational procedures - Dealing with customer queries - Experience (in a working environment) and up to date knowledge of using Microsoft Office (e.g. Word; Excel; Outlook, Internet) The ability to use a wide range of IT packages and experience of and working knowledge of computerised booking systems Strong organisational/administration skills with the ability to plan and prioritise tasks within an agreed work schedule. Excellent communication (written and oral) and interpersonal skills with a strong customer awareness and focus. Ability to work on own initiative and as part of a team. Flexible, willing to adapt to new tasks and duties. Organised, methodical approach to work with good attention to detail. Desirable Qualifications & Experience Level 3 qualification in Business Administration or similar subject area One year's unsupervised experience of using management information systems Experience of working in an educational setting or awarding body Further Information Duration:The post is a permanent full-time position. Employment will be subject to a probationary period of 6 months to the satisfaction of OCN NI. Performance will be reviewed on an ongoing basis in line with OCN NIs current performance management system. Salary: Salary range is £27,485 - £30,162. This is a six-point salary scale, with progression opportunities occurring each April. Pension:9% Employer contribution, 6% Employee contribution. Location:Sirius House, 10 Heron Road, Belfast, BT3 9LE. Following successful completion of probationary period, an application can be made for hybrid working. Hours of Work:35 hours per week (exclusive of lunch breaks). Flexible start/finish times are in operation with core working hours from 10am to 4pm Monday to Friday. Holidays:Entitlement is 39 days each year inclusive of statutory and public holidays rising to 44 days after 10 years' service. The leave year runs from 1st August to 31st of July. Note:This document is supplied for information purposes only and does not constitute terms and conditions of employment. To apply please send your CV and a detailed covering letter demonstrating how you meet each of the essential criteria and desirable criteria (if applicable) by clicking in the apply button below.

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