Administration Executive (Mandarin Speaking)- London
5 days ago
City of London
Administration Executive (Mandarin Speaking)- London Must have UK working entitlement. We are a well-established international shipping and logistics company headquartered in Hong Kong, with a growing presence in London. We are seeking a proactive, organised, and culturally adaptable Office & Administrative Executive to support our UK operations and contribute to the smooth running of our London office. This is an excellent opportunity for a professional with strong administrative experience who thrives in an international business environment and enjoys working across cultures and functions. Key Responsibilities • Provide comprehensive administrative support to the shipping department, including document preparation, filing, and day-to-day office coordination., • Prepare and manage correspondence and documentation with local authorities, regulatory bodies, and intermediary agencies., • Support the Department Head with external communications, relationship management, and participation in company events and business engagements., • Manage office procurement processes, including sourcing suppliers, obtaining quotations, conducting price comparisons, and negotiating with vendors., • Maintain accurate administrative records and ensure effective document management and filing systems., • Coordinate general office operations to ensure an efficient and professional working environment., • Assist with additional ad-hoc projects and administrative tasks as required. Requirements • Bachelor’s degree or above., • 3–5 years of experience in administration, office management, or a related field., • Excellent interpersonal and communication skills, with the ability to work effectively in an international business environment., • Fluent English and Mandarin Chinese language skills for professional communication., • Strong organisational skills with the ability to manage tasks independently and meet deadlines., • Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint., • Strong English and Chinese typing skills., • Extensive experience living in the UK and a strong understanding of the local business environment., • Valid UK driving licence and confidence driving in the UK., • Prior work or life experience in a Chinese-speaking environment would be highly advantageous. What We Offer • Opportunity to work within a respected international shipping and logistics group., • Exposure to cross-border business operations between the UK and Asia., • Collaborative and multicultural working environment., • Salary range between 30 - £40,000pa depending on experience.