Executive Administrative Assistant
hace 1 día
Oxford
About Us Step into a pivotal role at the heart of a rapidly scaling global technology company shaping the future of autonomous systems. Oxa Autonomy are seeking a highly organised, proactive Part-Time Executive Assistant to support both the CFO and COO—two key leaders driving our international growth. This is a unique opportunity to gain exposure to high-level decision-making, strategic operations, and global expansion, while playing an essential role in keeping a fast-paced, innovative business running smoothly. If you thrive in dynamic environments and want to contribute meaningfully to a company on the rise globally, this role offers both impact and flexibility. Role & Responsibilities The opportunity will be for an initial 12 month period, hours of 10am-2pm Monday-Friday on a hybrid working arrangement. Responsibilities will include: • Diary management with internal and external contacts, • Managing Executives time constraints and ensuring all meeting times are met, • Make travel and accommodation arrangements for senior executive members, • Act as the point of contact among executives, employees, clients and other external partners, • Completing a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organisation, • Work closely with the Executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately, • Coordinate effective meetings by organising and collating meeting agendas and coordinating follow up actions., • Prepare paperwork/briefings for upcoming meetings, talks, interviews etc., • Full email inbox management, • Project type tasks & support as required, • Any other reasonable duties as required What you will need to succeed • Recent experience as an Executive Administrative Assistant, Personal Assistant or similar role, • Outstanding organisational and time management skills, • Excellent verbal and written communications skills, • Discretion and confidentiality, • Ability to work under pressure and to deadlines when required, • Strong ability to execute work with a diversity, equity, and inclusion lens., • Significant executive support experience, including supporting C-level executives., • Expert proficiency with Macs and desktop publishing software; ability to design and edit graphic presentations and materials., • Exceptional organisational skills and impeccable attention to detail., • High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, donors, and funded partners., • Make appropriate, informed decisions regarding priorities and available time., • Able to maintain a high level of integrity and discretion in handling confidential information., • Excellent judgement is essential., • Ability to switch gears at a moment’s notice. Benefits • Competitive starting salary, • Annual salary review, • Salary exchange pension scheme, • Company Share Scheme, • A flexible personal benefit fund with core benefits including private medical insurance, critical illness cover; life assurance, EAP, group income protection, health cash and more, • 25 Days annual leave plus 8 days bank holidays; as long as you promise to come back!, • Quarterly company communications event