Executive Assistant Office Manager
hace 2 días
East Rutherford
Company Overview: Kurv Industrial (“Kurv”) is a privately-owned, vertically integrated real estate operating company and investment manager that focuses on the acquisition and development of Class A industrial real estate in the supply-constrained core industrial markets of Chicago, Dallas, Miami, New Jersey/New York, Los Angeles/San Francisco, and Seattle. For more information about Kurv and its accolades, please visit _. Job Summary: Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders. This role serves as the central point of coordination for office operations, ensuring a well-managed, efficient, and professional work environment. In parallel, the role provides executive support to optimize leadership effectiveness through strong organization, communication, and administrative execution. Essential Job Responsibilities Office Management: • Oversee day-to-day office operations to ensure a well-maintained, efficient, and professional environment, • Manage conference room scheduling and coordinate meeting logistics for internal and external stakeholders, • Act as primary point of contact for office-related needs, including maintenance, shipping, supplies, and equipment, • Manage relationships with vendors, service providers, and building management, • Coordinate with IT and external partners to support office systems and equipment functionality, • Support employee onboarding logistics, including workspace setup and coordination with HR, • Partner with HR to support and maintain office policies and procedures, • Monitor and maintain office supply inventory, including kitchen and common areas, • Coordinate guest and vendor access to the office, • Plan and support office events and internal team activities, • Ensure the office environment is safe, secure, and aligned with company standards, • Perform additional duties as assigned to support evolving business needs and operational priorities of the company Executive Assistant Support: • Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements, • Prepare materials for meetings, presentations, and internal/external communications, • Manage expense reports and related documentation, • Coordinate meeting logistics, including scheduling, agenda preparation, and follow-up, • Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication, • Maintain organized records, files, and documentation (electronic and physical), • Exercise a high level of discretion in handling confidential and sensitive information Qualifications • Bachelor’s Degree, with at least 2-3 years of office administration or office management experience, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expense management systems like Concur, with the ability to create reports, presentations, and data analysis tools, • Exceptional organizational and time management skills, adept at handling multiple priorities, meeting tight deadlines, and maintaining efficiency in a fast-paced environment, • Clear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and effectively engage with stakeholders at all levels, • Excellent written, verbal, and presentation skills with the ability to communicate effectively to executive leadership and external stakeholders, • Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment, • Demonstrated initiative, ownership mentality, and ability to work independently, • High level of accuracy, attention to detail, and commitment to excellence Personal Attributes • Self‑motivated, proactive, and accountable professional, • Coachable, receptive to feedback, and eager to grow in responsibility and expertise, • Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders, • Collaborative, team‑oriented individual with strong interpersonal skills, • Highly organized with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment, • Demonstrates integrity, professionalism, and sound judgment Compensation & Benefits • Compensation package commensurate with market data and individual experience, including salary and bonus potential, • 401(k) plan with employer match, • Comprehensive health, dental, and vision insurance, • Generous paid time off, including vacation, sick, and holiday leave Other Details • Willingness to work >40-hour work week, • Upbeat and collaborative company culture, • We do not offer remote work options, but provide flexibility
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