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Job Description The Assistant Bookkeeper/Administrative Assistant supports financial and administrative operations within a medium-sized team by managing data entry, invoice processing, and customer communication. This role involves handling confidential financial information and working closely with the Owner to ensure smooth office administration and document management while utilizing multiple accounting software packages. Responsibilities • Perform accurate data entry and maintain financial records, • Process and track invoices promptly, • Communicate effectively with customers and internal team members, • Manage general office administrative tasks, • Organize and maintain document management systems Preferred Qualifications • 3+ years of experience in bookkeeping, • Associate degree in Accounting or a related field, • Proficiency in Microsoft Excel and multiple accounting software packages, • Strong skills in data entry and basic accounting principles, • Excellent organization, time management, and multitasking abilities, • Effective communication skills\nCompany Description General Construction firm in the New Hyde Park, Nassau County area. General Construction firm in the New Hyde Park, Nassau County area.

Job Description HVAC Estimating Administrative Assistant Farmingdale, NY A well-established HVAC company in Farmingdale, NY is seeking an organized and detail-oriented HVAC Estimating Administrator to support the estimating and sales team. This position will play an important role in coordinating estimates, preparing proposals, communicating with customers and vendors, and ensuring all estimating-related documentation is accurate and completed on time. The ideal candidate has strong administrative and organizational skills, excellent follow-through, and the ability to manage multiple projects and deadlines in a fast-paced HVAC environment. HVAC, construction, mechanical, or estimating experience is strongly preferred. Salary: Up to $60K Responsibilities • Support the estimating team with day-to-day administrative and coordination responsibilities., • Assist with preparing estimates, proposals, quotes, and other project documentation., • Review incoming project information, plans, specifications, and customer requests to ensure estimators have the information needed to prepare accurate proposals., • Coordinate site visits, walkthroughs, and appointments for estimators., • Communicate with customers, vendors, subcontractors, and internal teams regarding project details and estimating requirements., • Request and organize pricing, product information, and availability from vendors and suppliers., • Assist with obtaining material and equipment pricing for HVAC projects., • Maintain accurate records of estimates, proposals, customer information, and project documentation., • Track outstanding estimates and follow up on proposals as needed., • Enter and update information in company systems and spreadsheets., • Assist with preparing bid packages and organizing supporting documentation., • Help ensure proposals are completed accurately and submitted within required deadlines., • Coordinate with the operations and service teams to gather information needed for estimates., • Maintain organized files for active, completed, and pending estimates., • Assist with purchase orders, invoices, and other documentation related to awarded projects when needed., • Provide general administrative support to the estimating and sales departments. Qualifications • 2+ years of administrative, estimating, project coordination, or office experience preferred., • HVAC, mechanical, construction, or building-services experience strongly preferred., • Strong organizational skills and attention to detail., • Excellent written and verbal communication skills., • Ability to manage multiple priorities and meet deadlines., • Comfortable working with Microsoft Office, Excel, email, and computer-based systems., • Ability to read and understand basic project, equipment, or material information., • Strong follow-up and problem-solving skills., • Professional and customer-service-oriented approach., • Ability to work effectively in a fast-paced team environment. Compensation & Schedule • Full-time, Monday–Friday, • Farmingdale, NY, • Competitive salary based on experience, • Benefits package available Opportunity for long-term growth within an established HVAC organization

FlexStaff is seeking a professional Executive Assistant to provide administrative and organizational support to Owner and Senior Executives for one of our external client, design-build architecture and construction firm based in Nassau County, NY. \n \n In this role you will be responsible for wide range of tasks including scheduling, communication management, travel arrangements, and office operations, manages sensitive information and representing the Principal/Owner in certain situations. You will ensure the smooth and efficient day-to-day operations of an office, overseeing staff, and handling various operational functions to maintain a positive, professional and productive work environment. \n \n Requirements: \n\n • Previous experience in administrative support, office coordination, or reception\n, • Strong organizational and multitasking skills\n, • Excellent verbal and written communication skills\n, • Proficiency with Microsoft Outlook, Teams, and standard office equipment\n, • Ability to maintain confidentiality and professionalism at all times\n, • Strong customer service and problem-solving skills\n, • Basic computer troubleshooting experience preferred\n\n \n Key responsibilities \n\n • Manage daily office operations and ensure procedures are followed\n, • Answer phones, greet visitors, and direct inquiries appropriately\n, • Maintain calendars, schedule appointments, and coordinate meetings and TEAMS invites\n, • Assist the Owner/Principal with daily scheduling and meeting reminders\n, • Coordinate Lunch & Learns and track required CEUs\n, • Handle incoming and outgoing mail, packages, faxing, copying, filing, and correspondence\n, • Maintain Outlook contacts, employee directories, and office records\n, • Prepare meeting minutes, mail merges, and general correspondence\n, • Monitor office supplies, place orders as needed, and verify deliveries\n, • Coordinate travel and accommodation arrangements\n, • Troubleshoot basic computer issues and communicate with vendors/IT support\n, • Maintain office equipment and report any maintenance or repair needs\n, • Keep the reception area and office space clean, safe, and organized\n, • Open and close the office securely each day\n, • Support special projects and other administrative tasks as assigned\n\n

Job Description Ostroff Electric is looking for an Assistant Project Manager to join our team working on some of NYC's most exclusive residential projects — from Fifth Avenue co-ops to downtown penthouses and Hamptons estates. If you thrive in fast-paced, detail-obsessed environments and want to build a career in high-end residential electrical construction, we want to hear from you. About the Role As an APM, you'll support Project Managers in running day-to-day operations on premium residential jobs — coordinating with architects, designers, GCs, and clients to keep projects on schedule, on budget, and built to the exacting standards our clients expect. What You'll Do • Assist in managing project schedules, submittals, and RFIs, • Coordinate with GCs, architects, designers, and vendors, • Track material procurement and job site logistics, • Support budgeting, change orders, and job costing, • Attend site walkthroughs and client meetings, • Help ensure code compliance and quality control on-site What We're Looking For • 1–3+ years of experience in construction, electrical, or project coordination (residential/high-end a plus), • Strong organizational skills and attention to detail, • Comfortable managing multiple projects and deadlines, • Excellent communication skills — you'll be client-facing, • Familiarity with NYC construction processes/DOB is a plus, • Proficiency with project management software (Procore, Bluebeam, etc.) preferred Why Ostroff Electric • Work on landmark, high-profile residential projects across NYC, • Mentorship and growth path into senior PM roles, • Collaborative, tight-knit team culture, • Competitive salary + benefits Benefits: • 401(k) matching, • Dental insurance, • Disability insurance, • Health insurance, • Life insurance, • Vision insurance Physical Setting: • Office Schedule: Monday to Friday Ability to Commute: • Valley Stream, NY

Job DescriptionJob InformationLocation: Elmont, NY (in Person 5 days)Compensation Range: $180,000-$220,000 + standard benefit package Position Summary:The Assistant Controller manages the company’s accounting operations, overseeing corporate accounting, project accounting, payroll, and accounts payable functions to ensure accurate, timely processing, reconciliation, and financial reporting across the organization. This is a hands-on role responsible for the day-to-day accounting close process, project financial performance, and cash flow management, supervising accounting staff and partnering closely with the Corporate Controller, Human Resources, and Project Management to ensure accurate, coordinated financial reporting company-wide. Key Responsibilities: • Manage corporate accounting operations, including accounts payable, accounts receivable, general ledger functions, account reconciliations, and month-end and year-end closing processes., • Manage project accounting, including job cost accounting, work-in-progress (WIP) schedules, and percentage-of-completion accounting across active projects., • Oversee project profitability reporting, contract billing, change order accounting, and retainage management., • Analyze reports - including cost-to-completion, billing and projected revenue - and to evaluate project profitability and financial performance., • Partner with project managers to complete requisition processes, identify cost issues, margin risks, forecasting variances, and corrective actions., • Support cash flow management, budgeting, and forecasting at both the company and project levels, including monitoring accounts receivable, accounts payable, project billings, collections, and projected cash requirements., • Oversee payroll administration, including timely processing and reporting, tax submission, certified payroll, prevailing wage compliance, and project payroll processing., • Partner with HR to maintain a collaborative check-and-balance process over shared functions — benefits and payroll changes including hires and terminations, timekeeping/PTO reconciliation, and compensation changes — ensuring accurate, timely, and compliant data handoffs between departments., • Support ongoing compliance with applicable federal, state, and local tax and regulatory requirements, including timely filing of taxes., • Provide day-to-day supervision of accounting staff, including coaching, performance feedback, and career development., • Support internal and external audits, including coordinating with external auditors, tax advisors, and other outside parties., • Identify and implement improvements to accounting processes, systems, reporting and internal controls. Qualifications:Required: • Bachelor’s degree in accounting, Finance, or related field., • 5–7 years of progressive accounting experience, at least 3 years’ experience in the construction industry., • Working knowledge of job cost accounting, WIP reporting, and percentage-of-completion revenue recognition., • Experience with month-end/year-end close and preparation of financial statements., • Experience with general ledger reconciliation and accounts payable/receivable operations., • Working knowledge of federal, state, and regulatory requirements affecting accounting operations, including taxes and payroll., • Experience with certified payroll/prevailing wage compliance., • Proficiency with construction accounting/ERP systems (CMiC preferred)., • Advanced Excel skills (PivotTables, XLOOKUP/VLOOKUP, SUMIFS, financial modeling)., • Experience supervising or training accounting staff., • Excellent communication, organization, and problem-solving skills., • Ability to work collaboratively across departments. Preferred: • Experience in a closely-held or family-owned organization., • Familiarity with lien waivers and AIA billing formats. Core Competencies • Execution & Reliability — Delivers accurate, timely work within established processes and deadlines., • Team Development — Coaches, supervises, and develops accounting staff., • Sound Judgment Within Boundaries — Handles routine issues independently; knows when to escalate to the Controller., • Attention to Detail — Catches discrepancies before they reach the Controller or ownership., • Project Financial Insight — Reads job cost and WIP data to spot margin risk and forecasting variances early., • Cross-Functional Collaboration — Partners effectively with HR, Estimating, and Project Operations teams to reach aligned, company-wide outcomes., • Process & Controls Orientation — Identifies, recommends, and supports implementation of improvements to accounting processes and internal controls.

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Employee discounts, • Free food & snacks, • Health insurance, • Parental leave, • Training & development Assistant Project Manager – HVAC & Sheet Metal Construction We are seeking a motivated Assistant Project Manager to support our growing HVAC and sheet metal construction team. This role focuses on coordinating field operations, managing costs, and ensuring projects are completed safely, on time, and within budget. Responsibilities • Support daily job site operations and field coordination, • Assist with estimating (takeoffs, material pricing, labor projections), • Track job costs including labor, materials, and equipment, • Monitor labor productivity and assist with cost control, • Coordinate manpower, materials, and schedules to meet deadlines, • Provide support to field teams, foremen, and subcontractors, • Assist with project scheduling and progress tracking, • Ensure compliance with OSHA and company safety standards Qualifications, • Experience in HVAC, sheet metal, or mechanical construction preferred, • Ability to read blueprints and construction documents, • Strong organizational and time management skills, • Problem-solving mindset with attention to detail, • Ability to work independently and in a fast-paced environment, • Strong communication and team leadership skills, • Valid driver’s license (not preferred)

Job Description Job Type: Full-time Dept.: Purchasing & Warehouse Classification: Non-Exempt EEO Code: Laborers & Helpers Supervisor’s Title: Purchasing Manager Hours: Monday- Friday, 7:30am to 4:30pm with a one-hour unpaid break for lunch. Additional overtime hours may be required as business necessitates particularly during the summer months. Date updated: September 2026 Job Summary: The Purchasing Assistant works under the supervision of the Purchasing Manager. This person’s primary functions are to pull and verify material such as parts, equipment, and other necessary components for service & construction jobs, and to maintain a clean and functional stock room while keeping appropriate inventory levels on parts and consumable items. The Purchasing Assistant also serves as a backup to other positions in the purchasing and warehouse department. Availability for scheduled on-call/off-hours work is a requirement of this position. Additional overtime hours may be necessary as business requires them, particularly during the summer months. Flexibility and reliability are a requirement for this position. Essential Job Functions: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Pull, stage, & verify material to ensure accuracy that all required is present and accounted for., • Note necessary tools, gas, and refrigerants on outgoing jobs for service., • Organize staged service jobs ensuring materials are properly aligned and tracked., • Maintain appropriate inventory levels on parts and consumable items in the stock room., • Reclaim, consolidate, pull, and schedule disposal of refrigerant in accordance with procedures., • Maintain accurate refrigerant inventory, usage, disposal, and compliance records., • Follow company policies and procedures for the purchases of goods., • Keep and maintain a clean, well-organized stockroom., • Will need to be on-call for after-hours back-up service., • Serve as a backup to purchasing agents and warehouse associates during absences., • Backup functions include but are not limited to:, • Receiving inbound mail & freight deliveries., • Loading & unloading Donnelly box trucks., • Running errands related to warehouse and fleet functions., • Issuing purchase orders for service & construction., • Will need to maintain an acceptable attendance record by not exceeding five (5) unapproved absences per year. Position Requirements/Experience/ Education: • 1-2 years’ experience in HVAC/Plumbing warehouse/supply a plus, but not mandatory., • A high level of organizational skill is a must., • Reliable transportation to and from work., • Valid Driver's License & clean DMV., • Able to pass Criminal/Drug screening., • The ability to operate a box truck and work van is preferred., • The ability to operate a forklift with proper certification is preferred., • OSHA 10/30 certification is preferred. Ability Requirements: • Parts and tools identification., • Excellent follow-up skills., • Ability to multi-task., • Solid decision-making skills within the scope of the position., • Ability to adapt to the day-to-day requirements of our Service Department., • Exceptional time management skills. Qualification Requirements: • Knowledge of materials surrounding HVAC., • Good written and verbal communication skills., • Good organizational skills are necessary. Functional Details: • Is this position closely, moderately, or minimally supervised? Moderately Supervised., • Does this position have supervisory responsibility (i.e., responsible for hiring, firing, performance appraisals, etc.)? Yes No X If yes, list the number and title for positions that directly or indirectly report to this position (i.e., three secretaries, four programmers, etc.):, • Does this position have access to confidential information? Yes No X_ If yes, please explain:, • Does this position have authorization to obligate company funds? Yes X No If yes, please explain: Consumables and parts inventory., • This position requires what level of understanding of the English language? Fluent X Basic None • Will this person be required to pass a criminal background check, drug screening, DMV search, and reference verification? Yes X No If yes, please explain: He/she will need to successfully pass all the above screening requirements. • What type of tools will this person need to do their job? Basic hand tools. Physical Requirements: Are there specific physical or environmental demands associated with this position? (Mark each activity with frequency level of either “C” constant; “F” frequent; “O” occasional; or “N” never.) Environmental/Equipment: C Around moving machinery. O Exposed to marked changes in temperature. F Exposed to dust, fumes, gases, etc. O Operates motorized equipment/tools. O Works in confined spaces. O Exposed to electrical wiring. F Works at levels at or above 6 feet. Physical: C Standing C Walking O Sitting F Bending F Squatting N Crawling O Kneeling F Climbing O Balancing C Pushing/Pulling F Handling Objects (manual dexterity) F Reaching above shoulder level. C Using fine finger movements. C Speaking C Hearing Carry/Lift Loads up to: Y -25 lbs. Y 25-50 lbs. Y over 50 lbs.

Job Description Assistant Project Manager Farmingdale, NY Salary: $65,000 - $75,000 per year Industry: HVAC / Construction Job Overview A growing HVAC and construction organization is seeking a detail-oriented and motivated Assistant Project Manager to support both project operations and financial management functions. This position is ideal for someone with experience in project coordination, job costing, and construction accounting who thrives in a fast-paced environment. The successful candidate will work closely with project managers and accounting teams to help ensure projects are completed on schedule, within budget, and with accurate financial reporting. Responsibilities Project Management Support • Assist Project Managers with daily project coordination and administrative tasks, • Track project schedules, budgets, change orders, and project documentation, • Coordinate with vendors, subcontractors, suppliers, and internal departments, • Manage submittals, RFIs, permits, and closeout documentation, • Support material procurement and delivery schedules, • Maintain accurate project records and reporting Job Costing & Accounting • Set up and maintain project budgets and job cost codes, • Monitor and reconcile project expenses, labor costs, purchase orders, and subcontractor invoices, • Assist with monthly job cost reporting and project forecasting, • Support AIA billing, progress billings, and invoicing activities, • Partner with accounting teams to ensure accurate revenue recognition and project profitability tracking, • Review financial data and assist with budget management Qualifications • 2-5 years of experience in HVAC, mechanical contracting, or construction environments, • Experience with project coordination and job cost accounting, • Strong understanding of construction budgets, job costing, and financial reporting, • Proficiency in Microsoft Excel and construction management software, • Experience with Procore, Sage 300 CRE, Foundation, or similar systems is preferred, • Excellent organizational, communication, and problem-solving skills, • Ability to manage multiple priorities and deadlines, • Bachelor's degree in Construction Management, Accounting, Business, or a related field preferred Requirements Must have prior experience working in the HVAC or construction industry. Benefits • Competitive salary, • Professional growth opportunities, • Collaborative team environment, • Stable and growing organization, • Comprehensive benefits package available Apply today to join a successful team and contribute to the delivery of high-quality construction projects while advancing your career in project management and construction accounting.

Job Description HVAC Assistant Project Manager Location: Farmingdale, NY Industry: HVAC / Construction Salary Range: $75,000 – $90,000 Job Type: Full-time/Permanent About the Company We are a well-established HVAC contractor based in Farmingdale, NY, serving commercial and industrial clients throughout the region. Our team is known for delivering high-quality mechanical solutions with a focus on integrity, efficiency, and safety. As we continue to grow, we’re seeking a motivated and detail-oriented Assistant Project Manager / Job Accountant to join our operations team. Position Summary The Assistant Project Manager / Job Accountant will support project execution and financial tracking for multiple HVAC construction projects. This hybrid role blends operational support with accounting responsibilities, making it ideal for someone with a strong grasp of both project coordination and job costing within the construction industry. Key Responsibilities Project Management Support • Assist Project Managers with daily project coordination and documentation, • Track project schedules, budgets, and change orders, • Communicate with vendors, subcontractors, and internal teams to ensure smooth project execution, • Manage submittals, RFIs, and closeout documentation, • Help coordinate material deliveries and field operations Job Costing & Accounting • Set up and maintain job cost codes and budgets in the accounting system, • Track and reconcile costs, labor hours, purchase orders, and subcontractor invoices, • Assist in the preparation of monthly job cost reports and forecasts, • Monitor billing schedules and support the preparation of AIA billings and progress billings, • Work closely with the accounting department to ensure accurate revenue recognition and project profitability Qualifications • 2–5 years of experience in HVAC, mechanical contracting, or general construction, • Experience in both project coordination and job cost accounting, • Familiarity with construction management software (e.g., Procore, Sage 300 CRE, Foundation, or similar), • Strong proficiency in Microsoft Excel and project tracking tools, • Excellent organizational and communication skills, • Ability to manage multiple projects and priorities in a fast-paced environment, • Bachelor’s degree in Construction Management, Accounting, Business, or a related field preferred

Job Description Join a growing commercial construction company where you'll gain hands-on experience supporting estimating and project management on a wide variety of commercial construction projects. Approximately 95% of our work is commercial construction, making this an excellent opportunity for someone looking to build a long-term career in commercial estimating and project management. Responsibilities • Assist with preparing accurate cost estimates for commercial construction projects, • Review construction drawings, specifications, and bid documents, • Perform quantity takeoffs and assist with project bidding, • Support Project Managers throughout the lifecycle of commercial construction projects, • Coordinate with subcontractors, vendors, and suppliers, • Request and compare subcontractor pricing, • Track project documentation, schedules, and budgets, • Assist with change orders, project administration, and closeout documentation, • Maintain organized project files and estimating records Qualifications • 1-3 years of estimating, project coordination, or construction experience preferred, • Commercial construction experience strongly preferred, • Ability to read construction plans and specifications, • Strong math, analytical, and organizational skills, • Proficiency with Microsoft Office (Excel, Word, Outlook), • Excellent communication and time management skills, • Detail-oriented with the ability to manage multiple priorities, • Eager to learn and grow within the commercial construction industry Why Join Us? • Work on exciting commercial construction projects, • Gain experience in both estimating and project management, • Career growth opportunities, • Collaborative, team-oriented environment, • Stable, full-time, in-office position If you're looking to grow your career in commercial construction estimating and project management, we'd love to hear from you. Apply today!

Job Description Major Tasks, Responsibilities and Key Accountabilities ● Work with a project manager to assist with developing project schedules. Ensure that the field staff is providing accurate 3-week look ahead schedules. ● Prepare start-up packages for the field superintendent. ● Assembling start-up packages for the site superintendent 1. Site books, 2. Green book, 3. Print drawings for the site, always ensuring that the latest set is with the site super. Keep the subcontractors up to date with the latest plans. 1. Coordinate porta-potty, dumpsters, 2. Review drawings, prepare take-offs and coordinate and schedule materials to the site ● Follow up with subcontractors to ensure their insurance forms have been provided prior to the start of their scope. ● Tracking and coordinating of project materials for example, restroom accessories, tile/Schluter, wallpaper, furniture, lighting package, specialty items...etc. ● Issue bid award emails to subs as provided by the PM. ● Collect all submittals and provide them to the client, track accordingly. ● Review all subcontractors provided change orders and submit to the client, review with the PM. ● Release approved change orders and track in the job folder and budget. ● Daily check-in with the site supervisor to ensure the project is running per schedule, and address any issues, accordingly, looping in the PM as needed. ● Coordinate and facilitate weekly calls with the client, AOR, EOR, and super. ● Assemble the documents to provide to the client weekly; weekly report, 3 week lookahead, RFI, submittal logs, site photos and project schedules. ● Ensure all third-party software tools are updated accordingly (Raken, PlanGrid, Timberline) ● Follow up on open change orders. ● Closeout documentation to be requested and collected, initial requests to subs needs to be coordinated per the project schedule. ● Ensure as-builts are being developed by the site superintendent. Qualifications ● Proficient in Microsoft Word, Excel, PowerPoint, Project and Procore. ● Strong knowledge of construction management and methods. ● The ability to read blueprints and develop take-offs and subcontractor scope documents. ● Strong written and verbal communication skills with the ability to communicate across the organization. ● Experience in remodeling open businesses, complete fit outs of new spaces is preferred, ground up construction is a plus \nCompany Description Corcon is a nationwide solutions-based general contracting company that has been a leader in the industry for more than 25 years. We have steadily grown by enhancing our services to adapt to the ever-changing building and project management challenges in today's world. Whether the project is a major interior renovation or ground up construction, Corcon has both the knowledge and the resources to see the project through to completion. Corcon is a nationwide solutions-based general contracting company that has been a leader in the industry for more than 25 years. We have steadily grown by enhancing our services to adapt to the ever-changing building and project management challenges in today's world. Whether the project is a major interior renovation or ground up construction, Corcon has both the knowledge and the resources to see the project through to completion.

Job Description Legal Assistant Scahill Law Group, P.C. is a leading New York Litigation Law Firm dedicated to serving commercial insurers and self-insured corporations. For over 40 years we have focused solely on Civil and Insurance Defense Litigation for first-party and third-party lawsuits. Our practice groups include the defense of insurance, automobile, construction, labor law, and contract matters as well as the defense of claims filed under the Child Victims Act and the Victims of Gender-Motivated Violence Protection Law. Scahill Law Group is seeking motivated Legal Assistants to join our team. Supporting our paralegals take organization and dedication, among other traits to successfully handle all various legal tasks. Essential Duties and Responsibilities: Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. · Provide efficient administrative support. · Assist paralegals in handling various legal tasks. · Assist with drafting various correspondence to clients and adversaries, discovery demands, basic motions, etc. · Mail, fax, E-File, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. Requirements · 1 + years of office experience; knowledge of insurance defense and/or personal injury law is a plus . Knowledge of Microsoft Office Suite · Attention to detail, organized, time management . Ability to work in a fast paced, high volume firm Benefits • 401(k), • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off, • Referral program Schedule: • Monday to Friday $20 - $28 per hour – Commensurate on Experience

Job Description The mission of our Assistant Controller is to participate in the ongoing process and improve the reporting mechanisms necessary to facilitate our company. In this role, you will be responsible for providing and evaluating analysis for strategic planning. You will utilize your ability to work in a team by providing analytical support. Candidates must have experience in the construction industry. We are leaders in the development of inspection protocols and offer a great opportunity for the right candidate. Responsibilities as Assistant Controller: • Provide directions and assistance to employees performing accounting, billing, payables, payroll, general ledger, budgeting and financial reporting duties, • Ensure timely and accurate preparation, analysis and presentation of all financial reports, statements and tax returns/filings on a weekly/monthly, quarterly and annual basis, • Direct financial planning and budgeting for assigned entities, • Analyze financial details of past and present, and build financial models for expected operations to identify development opportunities, • Develops and enforces internal control policies, guidelines and procedures, • Directs implementation of new financial systems and procedures as assigned, • Advises management on short-term and long-term financial objectives, policies and actions, • Acts as primary liaison for financial audits with external CPA firm, and correspondence with state agencies and other external parties, • Ensure compliance with federal and state contract cost accounting principles and work with various departments to assist providing information, • Reviewing all financial statements and ledgers, and working with the accounting staff to clear up any discrepancies, • Provides training to the accounting personnel to develop their skills to meet future needs of the company., • Responsible for Real estate management and financials, • Ensuring team is staffed with quality employees at the proper wage, • Managing human resource processes, as needed, • Managing and maintaining all aspects of employee benefits QUALIFICATIONS AND EXPERIENCE: • 5+ years of combined accounting experience in public and industry accounting, preferably with experience in multi-level entities, payroll and sales taxes, and revenue accounting preferred, • Experience with Sage 300 preferred, • Experience with Microsoft suite software systems, • Advanced level Excel skills required including pivot tables, v-lookups, • Experience in managing day-to-day functions and leading accounting personnel, • Strong interpersonal and communication skills and ability to work with all levels of the organization, • Strong aptitude for research and problem solving, • Ability to work under pressure and consistently achieve required deadlines, • Excellent organizational and time management skills with attention to details and proactive approach, • High attention to detail and accuracy, • Ability to organize and set clear expectations for tasks and deliverables, • Strong oral and written communication skills, including excellent presentation skills, • Outstanding attention to detail and adherence to project deadlines, • Ability to work effectively, both independently and as a member of a team, • Ability to handle multiple tasks in a fast-paced environment, • Ability to “think outside the box” while identifying problems and developing creative solutions. EDUCATION AND CREDENTIALS- • Bachelor's degree in Accounting, Finance or Business Administration or experience equivalent. We offer an excellent benefits package that includes comprehensive medical, dental, vision, FSA benefits and 401(k). We are an equal opportunity employer.

Job Description About the Role: The Payroll Administrative Assistant plays a critical role in ensuring accurate and timely processing of payroll for construction industry employees across various projects in the United States. This position involves managing employee timekeeping records, verifying payroll data, and coordinating with HR and accounting departments to maintain compliance with federal and state labor laws. The role requires meticulous attention to detail to handle wage calculations, deductions, and benefits administration while maintaining confidentiality of sensitive information. The Payroll Administrative Assistant will also support audit processes and respond to employee inquiries regarding payroll issues, fostering clear communication and trust. Ultimately, this position ensures that all payroll activities are executed efficiently, contributing to employee satisfaction and organizational financial integrity. Minimum Qualifications: • High school diploma or equivalent required; Associate’s degree in Business Administration, Accounting, or related field preferred., • Minimum of 2 years experience in payroll processing or administrative support, preferably within the construction or related industry., • Proficiency with payroll software and Microsoft Office Suite, especially Excel., • Strong understanding of payroll regulations, tax laws, and labor compliance requirements in the United States., • Excellent organizational skills with the ability to manage multiple tasks and deadlines. Preferred Qualifications: • Experience with construction industry payroll systems and union payroll processing., • Familiarity with timekeeping systems and project labor reporting., • Certification in payroll administration (e.g., Certified Payroll Professional - CPP) is a plus., • Knowledge of benefits administration and workers’ compensation processes., • Strong interpersonal skills to effectively communicate with employees and management. Responsibilities: • Process and verify employee time sheets and attendance records to ensure accurate payroll data., • Calculate wages, overtime, bonuses, and deductions in compliance with company policies and legal requirements., • Maintain and update payroll records, including new hires, terminations, and changes in employee status., • Coordinate with HR and accounting teams to resolve discrepancies and ensure payroll accuracy., • Prepare and submit payroll reports and tax filings in accordance with federal, state, and local regulations., • Respond promptly to employee inquiries regarding payroll, benefits, and deductions., • Assist with internal and external payroll audits by providing necessary documentation and explanations., • Ensure confidentiality and security of all payroll information and employee records. Skills: The Payroll Administrative Assistant utilizes their expertise in payroll software and Microsoft Excel daily to accurately input and analyze employee time and wage data. Their knowledge of federal and state payroll regulations ensures compliance and helps prevent costly errors or penalties. Strong organizational skills enable them to manage multiple payroll cycles and deadlines efficiently, while maintaining meticulous records. Effective communication skills are essential for addressing employee questions and collaborating with HR and accounting teams to resolve discrepancies. Additionally, preferred skills such as familiarity with construction-specific payroll systems and certifications enhance their ability to handle industry-specific challenges and contribute to continuous process improvements.

Job Description Since 1971, P.J. Mechanical Corp. has established itself as New York's premier leader in HVAC construction, installation, service, and maintenance. Our experienced teams handle everything from ground-up construction to intricate renovations, working collaboratively across disciplines to deliver exceptional results. We offer our professionals the opportunity to work on diverse, challenging projects while being part of an established organization that values technical expertise, continuous learning, and provides the resources and support needed to advance your career in the dynamic HVAC industry. We are looking to add a Warehouse Assistant to the team. Position Details: • Monday–Friday, 8am–5pm (1-hour lunch) at our Bethpage Warehouse, • $25/hour + Benefits (Non-Union), • Approved overtime available, • Reports to Director of Warehouse Operations What You'll Do: You'll be the hub of our warehouse operations, keeping everything running smoothly from receiving to dispatch. Your day-to-day includes: • Managing receiving: inspect shipments, document with photos, update logs and PO notes, • Coordinate with drivers and handle delivery/pickup requests efficiently via email, • Draft and send emails, including daily driver schedules (we'll train you on our formats), • Track inventory and order supplies, tools, and refrigerants as needed, • Operate forklifts, • Prepare driver paperwork with packing slips and PO documentation, • Make quick decisions in a fast-paced environment Training & Development: We'll set you up for success with comprehensive training on our systems and processes. You'll also spend a week in our Dispatch/Purchasing Department to understand the full operation and have the opportunity to go into the field with supervisors to see how your work impacts the team. What You Need: • Computer proficiency (Word and Excel), • Ability to operate forklifts, • Ability to lift, bend, and walk, • Nice to have an EPA Card (Type A or higher) for refrigerant handling, • Ability to work well under pressure and handle multiple priorities, • Team-oriented mindset and strong communication skills Why This Role Matters: Parts start in the warehouse and end at the jobsite—you're a critical link in that chain. You'll be handling materials worth thousands of dollars and ensuring our field teams have what they need to succeed. What We Offer: • Premium medical coverage with a fully loaded Visa card for copays and prescriptions, • Complete health package – company-paid vision, dental, and life insurance, • Financial security – company-paid long-term disability and 401(k) with 100% company match, • Grow your career – tuition reimbursement for continued education, • Work-life balance – 10 paid holidays plus PTO, • Peace of mind – comprehensive coverage so you can focus on what matters P.J. Mechanical Corp. values diversity and is committed to creating an inclusive environment for all employees. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs and are committed to providing a work environment free from discrimination and harassment. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Job DescriptionSince 1994, SPORTIME has been proud to operate the finest tennis and sports facilities in New York State. SPORTIME’s 20 club locations most recently expanded to include the iconic Port Washington Tennis Academy, now SPORTIME Port Washington. SPORTIME currently offers 192 indoor and outdoor tennis courts and 131 pickleball courts, as well as rinks, turf, camps, gyms and more, at sites across Long Island, in NYC, in Westchester and in the NY Capital Region. SPORTIME clubs are state-of-the-art, yet affordable, and feature the best tennis, pickleball, sports and camp facilities and programs, including the John McEnroe Tennis Academy (JMTA) and SPORTIME Volleyball Club (VBC). SPORTIME clubs serve individuals of every age and athletic ability, 365 days a year. LOCATIONS: SPORTIME Bethpage, Roslyn and Syosset clubs JOB SUMMARY: The maintenance assistant will perform all of the necessary janitorial and maintenance tasks inside the club house, offices, and locker rooms. The maintenance assistant is also responsible for the daily cleaning and maintaining of the tennis courts. This position also involves all outdoor maintenance of the grounds and surrounding area to the facility. Additional duties may be assigned as they develop. This is a hands-on, full-time working position. Tennis court maintenance is a priority. RESPONSIBILITIES: ● Tennis Court Maintenance ● Daily communication with Maintenance team ● All janitorial work in and around the facility (washing and/or mopping floors, stairs, sidewalks, walls, dusting, vacuuming rugs, cleaning glass surfaces, wood panels, sweeping, applying wax to the floor. ● Restack paper products, soap, shampoo, razors, deodorant and other supplies ● Ensure courts are maintained (cleaned, maintained) daily ● Ensure equipment is operational, clean and safe to operate ● Maintain a safe, clean and secure work environment ● Abide by SPORTIME policies and procedures. ● Change light bulbs and batteries in automatic dispensers ● Collect and dispose of trash bags from receptacles ● Collect and place for storage: tennis balls and all other equipment used on ● Tennis court maintenance ● Uphold safety standards by wearing protective gear when using cleaning supplies, identify and correct tripping a and slipping hazards, bring faulty cleaning equipment issues to the attention of the Maintenance Director and the GM and ensure that all MSDS are up to date and easily accessible. KNOWLEDGE, SKILLS & ABILITIES REQUIRED: ● Valid NYS Driver’s License ● Reliable transportation to travel to several locations throughout the workday ● Knowledge of maintaining hard and clay tennis courts a PLUS ● Basic Knowledge of Electrical and Plumbing a PLUS ● Basic knowledge of carpentry, painting, construction and mechanical issues ● Knowledge of basic principles for providing customer service ● Ability to us electric tools, hand tools. ● Ability to bend, stretch, twist, or reach with your body, arms and/or legs ● Ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without “fatiguing” ● Ability to tell when something is wrong or is likely to go wrong. ● Ability to apply general rules to specific problems to produce answers /solutions ● Ability to lift and carry up to 50lbs ● Ability to communicate information verbally and in writing so that others will understand ● Developing constructive and cooperative work relationships with others and maintaining them over time. WORK CONTEXT/ACTIVITIES: ● In addition to the responsibilities and qualifications set forth above, this position requires strenuous physical activity, including but not limited to: • Lifting (up to 50 lbs.), carrying, balancing, walking, stooping, bending, stretching, twisting and reaching using entire body and a, • Use of both fine and gross motor skills, • Use of abdominal and lower back muscles, continuously over time, without fatigue, • Sit and to stand for long periods of time● The position requires the employee to work indoors and outdoors. Outdoor responsibilities include shoveling (in cold, damp snow and rain), raking, picking up trash, use of water, etc. COMPENSATION: $18.00 per hour SCHEDULE: Full-time (Overnight) with weekend availability BENEFITS: Member benefits- Employees receive complimentary Sportime membership and are eligible to use club facilities, including tennis, fitness and sports, to participate in club programs on a complimentary or discounted basis, and to receive discounts on retail and other purchases. Health, dental and vision insurance - Full-Time employees are eligible to enroll in Sportime’s group health, dental and vision insurance plans on the first day of the month after they have worked 60 days. Premiums are deducted pre-tax from employees’ gross pay; Sportime contributes to the premiums of employees based upon gross pay thresholds. 401k Plan with employer match – Employees are eligible to enroll in Sportime’s 401k retirement plan, with matching, after they have completed one year of continuous service, worked at least 1000 hours in such calendar or anniversary year, and are over 21 years old. Sportime Clubs, LLC is an Equal Opportunity Employer that encourages and seeks workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, age, sexual orientation, gender (including pregnancy and gender identity), marital status, disability, domestic violence victim status, predisposing genetic characteristics, military status, citizenship or any other characteristic protected by applicable federal, state, or local law. Sportime Clubs, LLC will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes from Recruiters or Placement Agencies will not be accepted by our company and will be processed accordingly. Powered by JazzHR idRcVQYVfV

Administrative Assistant Farmingdale, NY.Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building & Construction team in Farmingdale, NY.This is a fantastic opportuni

Payroll Administrative Assistant.The Payroll Administrative Assistant plays a critical role in ensuring accurate and timely processing of payroll for construction industry employees across various projects in the United States.This position involves managing employee timekeeping records, verifying p

Job Description Real Estate Management Company looking to hire an office assistant in Roslyn, NY The job entails, but not limited to: -Answering Phones -Billing and Collections for Tenants -Data Entry -Scheduling Repairs in rental apartments -Overseeing payments of supers, repairs, utilities, etc. -Dealing with Tenants on Day to Day business -Mail -Bookeeping -Paying invoices -Assistance dealing with City Agencies: NYC DOB, Con Ed, National Grid -Working with housing assistance programs; CityFheps, Section 8, Hasa, Etc. -Working with DHCR and Rent Stabilization -Creating and updating leases and renewals -Coordinating with attorneys for evictions -Assisting Principals with office and work related tasks -Helping with Office Upkeep Everything associated with Management, Construction, Renovation, Leasing, Etc of Residential & Commercial real estate. A lot of interaction with people. Must be able to deal with people in all situations. Must be able to multitask. Friendly environment. Spanish Speaking a plus. Please email applications \nCompany Description Small family owned business. Comfortable Work Environment Small family owned business. Comfortable Work Environment

Assistant Project Manager (Public).At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships.As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstand

Job DescriptionAbout CTSI:Consulting and Testing Services, Inc. (CTSI) has provided Construction, Environmental, Health and Safety services to privately held companies, institutions and industries throughout the New York tristate area, as well as nationally, since 1992. We are a small company with a dedicated team located in mid-town Manhattan and Long Island, founded on one strong commitment: to provide efficient and expert services to our clients based on professionalism, innovation and cost-effective expert solutions. About the Job:CTSI is looking to fill part-time Administrative Assistant position to start with the company as soon as possible (Mon-Thur Hicksville office right by LIRR Station, Fri-Manhattan office block away from PENN) with possibility for full time position with time. Responsibilities:As an Administrative Assistant you will provide support to daily office operations within CTSI‘s Long Island office 4 days per week and Manhattan office once per week. Responsibilities include but are not limited to: • Draft project survey reports in accordance with company templates, proposal, letters, correspondence, and bid document for a variety of ongoing projects., • Assist in project coordination through submitting filings, documents and insurance certification request, collecting daily project data from field staff., • Serve as an intermediary between other office staff, clients, laboratories, sub-contractors and CTSI‘s field staff., • Perform other administrative tasks such as document processing, answering phones, scanning, follow-ups with field staff, and other ad-hoc administrative tasks as assigned., • Assist in scheduling projects, meetings, and/or conferences as well as provide assistance to Senior Project Executives if necessary., • Provide support in updating and maintaining records and data., • Assist Office Manager with office maintenance and organization. QUALIFICATIONS: • HS Diploma/GED (or less) and at least 1 year of experience or Associate Degree and at least 2 years of experience., • Proficiency in Microsoft Office/MS Office 365 (Word, Excel, Outlook, and PowerPoint) is a MUST., • Must be self-motivated and proactive., • Must be able to work independently and take initiative., • Must be able to work in diversified groups., • Proper phone etiquette and accuracy of message taking is a must., • High degree of accuracy, organized and attention to detail is a must., • Must be dependable and eager to learn new tasks/skills., • Basic familiarity in Adobe Acrobat., • Knowledge in IT and computers helpful., • Excellent communication skills (written, verbal and customer service)., • Demonstrates a sense of urgency and ability to meet deadlines., • Comfortable working in high-paced environments., • Able to succeed while working under pressure., • Punctual and professional. BENEFITS: • Paid sick leave., • 401(k) plan., • Professional development opportunities, including certifications, training. CTSI is proud to be an equal opportunity employer.

Job Description The candidate for the Administrative Assistant should be organized and familiar with Microsoft Excel and Microsoft Word. They would work closely with their team, the field staff, and the project management staff. They should be capable of completing and understanding routine tasks, developing, and manipulating existing excel and word documents. Responsibilities: • Receive reports from field staff on a daily basis., • Filing of reports in designated job folders., • Review inspection report content for quality control/quality assurance., • Effectively communicate with the manager team members and others as necessary to expedite information distribution across necessary parties., • Perform other duties as assigned. Requirements: • Must be able to work both independently and as a team., • Must be able to prioritize work to meet deadlines., • Ability to communicate effectively., • Computer proficiency: Microsoft Windows, Excel, Word & Outlook Job Type: Full-time

Job Description Job Description As a Paralegal/Legal Assistant at Bisceglie & Associates, you will play a crucial role in supporting our legal team. You will work on a diverse range of cases related to labor, construction, and litigation law, providing essential assistance to our attorneys. Key Responsibilities • Conduct legal research and analysis to assist attorneys in case preparation., • Draft, edit, and proofread legal documents, contracts, and correspondence., • Organize and manage case files, documents, and evidence via NYSCEF and PACER., • Maintain and update legal databases and case management systems., • Assist with trial preparation, including document preparation and witness coordination., • Communicate with clients, opposing counsel, and court personnel as necessary., • Schedule and manage appointments, court dates, and meetings for attorneys., • Perform administrative tasks, such as filing, photocopying, and data entry., • Stay up-to-date with changes in relevant laws and regulations. Qualifications • Legal experience and Paralegal Certification required., • Must be tech-savvy and comfortable learning new legal software, databases, and case management systems quickly., • Experience preparing for trial in local and/or federal courts a plus., • Proficiency in legal research and writing., • Strong organizational and multitasking skills., • Excellent attention to detail and the ability to work under pressure., • Strong interpersonal and communication skills., • Ability to maintain confidentiality and handle sensitive information. This is an immediate opening, and we are looking to hire as soon as we find the right candidate. \nCompany Description Bisceglie & Associates is a well-established and respected law firm specializing in labor, construction, and litigation law. With a commitment to excellence and a dedication to our clients, we have a strong reputation for delivering top-notch legal services. We are currently seeking a motivated and skilled Paralegal/Legal Assistant to join our dynamic team. Bisceglie & Associates is a well-established and respected law firm specializing in labor, construction, and litigation law. With a commitment to excellence and a dedication to our clients, we have a strong reputation for delivering top-notch legal services. We are currently seeking a motivated and skilled Paralegal/Legal Assistant to join our dynamic team.