Legal Assistant
20 days ago
Red Bank
Job Description LEGAL ASSISTANT Location: Onsite Job Summary Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys with all administrative aspects of their business needs. Essential Duties/Responsibilities • Drafts and proofreads contracts, deeds, leases, and other documents related to real estate transactions., • Reviews title commitments, surveys, zoning reports, and other third-party documents., • Supports entity formation and preparation of certificates, resolutions, and consents., • Coordinates with title companies, surveyors, clients, lenders, and opposing counsel throughout transactions., • Prepares signature packages, assemble closing binders, and manage post-closing documentation., • Assists with closing process, including preparing closing documents, coordinating with title companies, preparing closing checklists, preparing closing binders, and attending closings as needed., • E-files both via NJ E-Courts and PACER. Experience in New York State Courts Electronic Filing (NYSCEF) preferred but not required., • Drafts and proofreads correspondence, discovery, minutes, pleadings, contracts, motions, and varied other documents., • Manages the court dockets, deadlines, and matter dates., • Supports deposition, hearing, motion, and trial preparation., • Redacts, bate stamps, and organizes documents for production., • Updates contact information for attorneys., • Initiates opening of new files and closing of complete ones per attorney direction in compliance with firm policies and procedures., • Provides administrative support of general office duties such as printing, scanning, copying., • Arranges couriers, court reporters, expert witnesses, and other special functions., • Assists with proper case screening and origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents., • Closes concluded matters per attorney direction., • Inputs attorney time into time keeping software as requested., • Maintains attorney calendars by planning and scheduling meetings, appointments, and both onsite and remote conferences., • Prepares check requests and submits purchase orders as needed., • Prepares expense reports., • Performs other duties as assigned.Education and Required Skills, • Associate degree or equivalent experience., • Minimum 3-4 years law firm experience., • Ability to function well in a high-paced environment., • Ability to maintain confidential and sensitive information and to exercise discretion and good judgement., • Effective time management skills and excellent organizational skills., • Excellent verbal and written communication skills., • Proficient understanding of legal terminology and principles, research methods, and court processes., • Strong analytical and problem-solving skills., • Strong attention to detail particularly in proofreading., • Notary preferred. Work Hours: • In-office work at the Red Bank, NJ location. Hybrid or remote work are not options for this position., • Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one-hour unpaid lunch)., • Overtime may be required from time to time.