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Job DescriptionAdministrative Support Specialist Location: Pennington, NJ Schedule: Hybrid (minimum 3 days onsite per week; onsite required day 1) Pay Rate: $28-$29/hour Position Overview We are seeking a highly organized and proactive Administrative Support Specialist to provide advanced administrative support to senior leaders and a fast-paced onsite team in Pennington, NJ. This role requires professionalism, discretion, and the ability to manage multiple priorities while supporting day-to-day operations and site-related needs. The ideal candidate is detail-oriented, adaptable, and comfortable working with executives while handling confidential and sensitive information. Key Responsibilities • Provide advanced administrative support to senior leaders and the broader onsite team, • Manage complex calendars, prioritize meeting requests, and coordinate meeting logistics, • Schedule meetings requiring coordination across multiple calendars, • Coordinate travel arrangements and process expense reports in accordance with policy, • Serve as onsite floor support, including building access coordination, • Act as the onsite point of contact for visiting team members, ensuring access and accommodations, • Support site-specific events, including catering coordination and post-event cleanup, • Order and maintain office supplies and equipment, • Oversee printer maintenance, including ordering supplies and ensuring functionality, • Submit and track ad hoc maintenance requests, • Assist with signage and general upkeep of the office floor, • Coordinate the collection and return of equipment for exiting resourcesTools & Technology, • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio), • WebEx, • Travel & expense tools (e.g., Concur or similar systems), • Corporate travel and expense platformsRequired Qualifications, • Strong ability to think proactively and balance multiple competing priorities, • Polished professional with excellent written and verbal communication skills, • Advanced proficiency in Microsoft Outlook and other MS Office applications, • Highly organized with exceptional attention to detail, • Excellent time management and prioritization skills, • Self-starter with the ability to adapt quickly to changing priorities, • Comfortable working under pressure and responding to unexpected changes, • Demonstrated sound judgment and ability to handle highly confidential information, • Strong interpersonal skills with the ability to work effectively across all organizational levels, • Proven accuracy and commitment to quality control, • Experience supporting multiple leaders or executives simultaneouslyPreferred Qualifications, • 2+ years of administrative support experience, • Experience using Concur or similar travel and expense systems, • Experience supporting executive-level stakeholders across multiple locations, • Strong partnering and collaboration skills, • Familiarity with large, complex corporate environments and enterprise toolsPay Details: $28.00 to $29.00 per hour Search managed by: Nicole Russ Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

As part of an event security team, ESTs provide general security, personal safety and customer services to the University community for special events as well as specialized security preserving and protecting University property from theft and vandalism. ESTs maintain constant standing and active wa

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The Operation Section includes sworn police officers, security officers, and public safety telecommunicators. Prevents unauthorized persons from entering the grounds and buildings, checks automobiles and trucks entering and leaving the college. Takes action as required to prevent fire, theft, vandal

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Grainger - 400 Bordentown Hedding Road - Responsibilities: Safely complete inbound and/or outbound warehouse tasks, like unloading, sorting, labeling, and packing; Ensure products are packed and shipped correctly to exceed customers' expectations for quality and delivery speed; Operate computerized

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Security Guard] - Competitive Pay Structure ($16-$20 per hour) / Flexible Schedules (FT, PT, and Weekend Only Shifts) / Industry-leading Training / 401(k) Retirement Plan - As an Unarmed Security Officer at Tactical Response Security, you will: Patrol and monitor designated areas to prevent theft, v

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Securitas - - Responsibilities: Monitor and patrol client sites on a variety of schedules; Maintain a safe and secure environment; Enforce regulations and directives for client sites; Provide customer service and information to clients' employees and customers; Support incident reporting and situat

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Allied Universal - - Responsibilities: Perform security patrols of designated areas on foot or in vehicle; Watch for irregular or unusual conditions that may create security concerns or safety hazards; Sound alarms or calls police or fire department in case of fire or presence of unauthorized perso

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Iron Mountain - - Responsibilities: Administers and operates the organization's warehouses, including processing, destruction, and storage of all physical assets.Accounts for all assets in the stores facilities; audits goods received into warehouse.Oversees receipt, storage, moves and shipment of a

Savers Value Village - 330 Commerce Boulevard - Responsibilities: Assist customers and donors and maintain store production areas in a thrift store.

Social security number (only in the US).

Social security number (only in the US).

Security Officer / Patrol] - Earn $20/hr (Unarmed) or $30/hr (Armed) / Flexible Scheduling / Rapid-Response Assignments / Nationwide Full-Time & Part-Time Openings - As a Security Guard Armed/Unarmed at Fast Guard Service, you will: Monitor and patrol designated areas to ensure the safety and securi

Social security number (only in the US).

Social security number (only in the US).

Acts Retirement-Life Communities - - Responsibilities: Patrol the buildings and grounds to ensure security; Monitor the gatehouse; Provide support during evening and night hours for residents and team members; Respond to security incidents and assist as needed.

Savers Value Village - 1071 Whitehorse Avenue - Responsibilities: Help manage warehouse operations and production tasks to support thrift store logistics.

Harvard Maintenance - - Responsibilities: Maintain a professional demeanor, aiding customers, employees, visitors, and guests; Maintain a visible presence in the facility / building assigned; Monitor the environment, with the ability to detect suspicious and unsafe activity; Perform required patrol

Harvard Maintenance - - Responsibilities: Maintain a professional demeanor, aiding customers, employees, visitors, and guests; Maintain a visible presence in the facility / building assigned; Monitor the environment, with the ability to detect suspicious and unsafe activity; Greet customers, visito

Allied Universal - - Responsibilities: Provide customer service to our clients by carrying out security-related procedures, site-specific policies, and/or emergency response activities when appropriate; Respond to incidents and critical situations in a calm, problem-solving manner; Conduct regular

Grainger - - Responsibilities: Safely unload parcel trailers by hand; Put-away, sorting, labeling, picking, packing; Replenishing, auditing, and shipping tasks as needed; Operate warehouse vehicles and material handling equipment as required; Maintain cleanliness and safety in the work area.

Savers Value Village - 4136 Blanche Road - Responsibilities: Separate, sort, and process merchandise; Supply merchandise to various departments to keep production flowing; Operate equipment such as baler, electric pallet jack, or forklift; Stack and verify weight by placing merchandise on pallets; M

Focus Workforce Management - - Responsibilities: Picking, packing, warehousing, and shipping product or merchandise; Maintain excellent attendance; Communicate effectively; Follow all safety procedures; Maintain and assist keeping the facility clean.

Allied Universal - - Responsibilities: Provide customer service to personnel, contractors, and visitors by following security procedures and site policies; Respond to incidents and critical situations with calm, problem-solving approach, including de-escalation and incident documentation; Conduct r

Runway Road - Responsibilities: Warehouse Associates perform a variety of warehouse responsibilities including but not limited to loading, unloading, selecting, freight hauling, auditing, repacking, sorting, palletizing, clean up, housekeeping and other duties as assigned by site leadership.

Grainger - 400 Bordentown Hedding Road - Responsibilities: Safely complete inbound and/or outbound warehouse tasks, like unloading, sorting, labeling, and packing; Ensure products are packed and shipped correctly to exceed customers' expectations for quality and delivery speed; Operate computerized

Focus Workforce Management - - Responsibilities: Picking, packing, warehousing, and shipping product or merchandise; Maintain and assist keeping the facility clean; Follow all safety procedures; Communicate effectively; Ability to stand/walk for long periods of time.

Grainger - - Responsibilities: Perform tasks associated with receipt, storage, and shipment of product in a distribution center; Unloading, put-away, sorting, labeling, picking, packing, replenishing, auditing, shipping, and making boxes; Comply with safety, quality, and attendance expectations and

Moritz Security Services - Littlebrook Road North - Responsibilities: Patrol assigned interior and exterior areas; Monitor surroundings and promptly report any suspicious activity; Respond to incidents quickly, following company policies and use-of-force guidelines; Write detailed reports and mainta

Allied Universal - - Responsibilities: Provide customer service by carrying out site-specific procedures, access control activities, and/or emergency response actions; Respond to incidents, alarms, and/or unusual activity in a calm, problem-solving manner, documenting details and communicating with

Allied Universal - - Responsibilities: Provide customer service by carrying out security-related procedures, site-specific policies, and/or appropriate emergency response activities at the location.

QXO - - Responsibilities: Operate forklifts and other heavy equipment to load, unload, and move materials; Verify order contents and maintain documentation; Inspect, organize, maintain, and track inventory; Adhere diligently to safety protocols and wear PPE; Preserve safe and clean work environment

Allied Universal - - Responsibilities: Provide customer service to clients and visitors by carrying out security-related procedures, site-specific policies, and/or emergency response activities at a manufacturing and industrial location; Conduct routine and random foot and/or vehicle patrols of pro

Securitas - - Responsibilities: Patrol the facility by conducting walking tours; Maintain a safe and secure environment for clients; Patrol the premises and monitor activities; Enforce regulations and directives for the client site; Provide customer service and information to a client's employees a

Allied Universal - - Responsibilities: Provide customer service to patients, visitors, and/or staff by following security-related procedures and policies; Conduct regular and random foot patrols of interior areas, entrances, corridors, parking areas, and building perimeter; Respond to incidents and