Finance administrator jobs in Albany, New YorkCreate job alerts

Immediate need for a talented Operations Administrator. This is a 12+months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:26-09204 Pay Range: $31 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: • Complete and submit proposal request forms, including labor, contractor, expense, and profit estimates based on client proposals and resource schedules, • Work with finance managers and project managers to update revenue forecasts in Salesforce, • Support finance managers with project expense accruals to maintain project profitability and monitor overall financial health and portfolio performance, • Generate and distribute standard project and financial reports to support visibility into project status and performance, • Assist with fixed fee and time & materials projects by coordinating time entry and expense reporting; process corrections or transfers of billable hours as needed, • Provide administrative support to the Finance Manager and additional ad hoc project and administrative support to staff, • Assist in post-project financial performance evaluations, including maintaining repositories, preparing basic dashboards/graphs, and supporting periodic reviews, • Prepare and coordinate third-party vendor requisitions and purchase orders, • Administer subcontracts and manage vendor relationships, including tracking third-party vendor accounts, • Manage third-party progress billing and subcontractor invoicing processes, • Handle UPS invoicing for the Mission Critical Team and NYC office, • Order and track field tools and equipment Key Requirements and Technology Experience: • Must have skills: - "project coordinator", "invoicing", “finance”. Our client is a leading Pharmaceutical Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy ___.

Position Overview NYS Administrator is responsible for managing all administrative, pricing, compliance, and reporting functions associated with the NYS Project Team. This role ensures accurate contract maintenance, supports internal teams with pricing and proposal tools, and provides essential documentation and reporting to state agencies and internal stakeholders. This position oversees “the administration of the NYS Project Team,” including price list updates, compliance reporting, proposal builder maintenance, and internal billing support. Key Responsibilities NYS Administration & Pricing • Manage quarterly NYS OGS contract updates, including obtaining new List Price/MSRP data from manufacturers., • Review manufacturer price lists to remove non‑allowable items such as travel, per diem, or “call for quote” pricing., • Update and maintain the OGS pricing spreadsheet to calculate state contract pricing based on approved discount structures., • Update and distribute the NYS Proposal Builder following PSG approval., • Incorporate annual labor rate changes based on DOL prevailing wage updates., • Provide comparable contracts, POs, and supporting documentation to BSC and authorized users for installation, service, and annual maintenance jobs., • Create and maintain remedial and preventative maintenance proposals for NYS agencies, including NYS Police, OGS, OCFS, OASAS, OTDA, and the Department of Tax & Finance. Reporting & Compliance • Support internal billing by obtaining tax‑exempt certificates, providing customer contacts, and participating in monthly invoice review calls., • Assist with vendor and subcontractor quote collection and ensure compliance with NYS contract rules., • Provide ticket numbers from Mastermind for site technicians at Empire State Plaza and Harriman State Office Campus., • Assist with Compass bookings., • Experience with government contracts is a plus but not required., • Strong Excel skills, including workbook management and data validation., • Ability to interpret pricing structures and contract terms., • Excellent organizational and communication skills., • Experience with NYS systems such as SFS, OGS portals, or contract reporter tools is a plus but not required., • Detail‑oriented with strong analytical skills., • Comfortable working with multiple stakeholders across agencies., • Able to manage recurring reporting cycles and maintain contract accuracy., • Strong follow‑through and accountability.

Job DescriptionAutomated Litigation Support Lab Manager Employment Type: Full-Time, ExperiencedDepartment: Finance As a CGS ALS Lab Manager, you will leverage industry knowledge, and market research, and have wide-ranging experiences across operating systems and coding languages. You will serve as the lead manager responsible for the delivery of lab data processing services and be responsible for ensuring that incoming productions are made pursuant to the applicable ESI specifications and providing the case attorney with detailed notice of deficiencies. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Serves as the lead manager responsible for delivery of lab data processing services.- Primarily ensures timely and accurate completion of tasks. Performs analysis, development and implementation of processing approaches for electronic files and related services pursuant to applicable ESI specifications.- Consults with attorneys and support staff on best practices for conforming to ESI specifications and, as required, participates in teleconferences with co-counsel, client agencies, and opposing counsel upon attorney request.- Responsible for ensuring that incoming productions are made pursuant to the applicable ESI specifications and when deficiencies are found, provides case attorney with detailed notice of deficiencies.- Responsible for keeping the client informed on activities in the Lab, e.g. deadlines, technical challenges, and availability of resources to complete work. - Responsible for webhosting support for unsupported cases managed by the lab.- Manages a team of eDiscovery professionals situated in a client-site eDiscovery laboratory, including: scheduling, requirements assessments, assigning work and ensuring deadlines are met, creating progress reports, and Quality Control (QC) of deliverables.- Advises client attorneys, paralegals, and case managers on all phases of the Electronic Discovery Reference Model (EDRM); especially: Data Collection, Processing, Hosting, Review, Analytics, and Production. Qualifications:- Extensive Relativity experience required.- Relativity certifications including Relativity Certified Administrator (RCA) and/or Relativity Analytics Specialist strongly preferred.- At least eight years of experience performing eDiscovery roles including but not limited to electronic files processing (EFP), image and data file conversion, data culling using review tools, quality assurance, database loads and retrieval, and data analysis and review.- At least five years of experience at the management/supervisory level.- Requires thorough knowledge of the litigation discovery process, and the EDRM workflow.- Working knowledge and certifications of document review software such as iConect, Relativity, Venio or similar tools.- Undergraduate degree required, preferably in computer science or related field. Only the Contracting Officer can approve a waiver of the degree requirement. Ideally, you will also have:- Experience with litigation support tools such as LAW, IPRO, Concordance, MS Office Suite, and LiveNote highly valued. Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation!Explore additional job opportunities with CGS on our Job Board: more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionJob Title: Accounts Payable Email Administrator Job Description The Email Administrator will play a crucial role in managing external communications with vendors regarding payment updates, seeking necessary information, and providing clarifications. The primary mode of communication will be via email, complemented by phone interactions when required. This role involves gathering information from managers to provide precise updates and assisting with invoice entries into the system as needed. Responsibilities • Email vendors to provide updates on payments and gather necessary information., • Engage in phone calls with vendors as needed to collect information for the Accounts Payable Manager., • Enter invoices into the Workday system., • Organize and file old paperwork once it is entered into the system., • Conduct spot checks on entered information to ensure accuracy.Essential Skills, • Proficiency in data entry and administrative tasks., • Strong typing skills., • Knowledge of Microsoft Excel.Additional Skills & Qualifications, • 0-3 years of data entry experience., • A college degree is required.Work Environment Work hours are from 8 AM to 4:30 PM, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. The role is part of an Accounts Payable team consisting of over 15 members. Job Type & Location This is a Contract to Hire position based out of Albany, NY. Pay and Benefits The pay range for this position is $17.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job DescriptionJob Title: Accounts Payable Email Administrator Job Description The Email Administrator will play a crucial role in managing external communications with vendors regarding payment updates, seeking necessary information, and providing clarifications. The primary mode of communication will be via email, complemented by phone interactions when required. This role involves gathering information from managers to provide precise updates and assisting with invoice entries into the system as needed. Responsibilities • Email vendors to provide updates on payments and gather necessary information., • Engage in phone calls with vendors as needed to collect information for the Accounts Payable Manager., • Enter invoices into the Workday system., • Organize and file old paperwork once it is entered into the system., • Conduct spot checks on entered information to ensure accuracy.Essential Skills, • Proficiency in data entry and administrative tasks., • Strong typing skills., • Knowledge of Microsoft Excel.Additional Skills & Qualifications, • 0-3 years of data entry experience., • A college degree is required.Work Environment Work hours are from 8 AM to 4:30 PM, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. The role is part of an Accounts Payable team consisting of over 15 members. Job Type & Location This is a Contract to Hire position based out of Troy, NY. Pay and Benefits The pay range for this position is $17.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

This position advises on a wide range of legal issues pertaining to University business, its relationships with affiliated entities, and its administrators, faculty, and staff. Drafting and negotiating contracts within the context of New York State finance and procurement guidelines;.

Job Title: Salesforce Project Manager.Location: NY/NJ (Hybrid – 3 days/week).Seeking a Senior Project Manager to lead Salesforce B2B delivery projects, managing end-to-end execution, stakeholders, and cross-functional teams.Manage multiple Salesforce projects (scope, timeline, budget).Drive projec

Position Summary The Finance Manager is responsible for the full range of financial, accounting, audit, investment, and fund management functions of the Hudson Valley Community College Foundation. This role reports to the Chief Advancement Officer / Executive Director of the Foundation and also sup

Well-regarded university is in need of a talented Executive Assistant to provide high-level administrative support to the Vice President.This is a wonderful onsite Monday through Friday 9am-5pm, potential temporary-to- direct hire role.You will be: Managing correspondence, reports, and presentations

Strong knowledge of finance principles in a higher education environment. Under the general direction of the Vice President for Finance & Administration, the Controller provides strategic leadership and operational oversight for the University's financial management and business operations. Reports

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Job Title: Energy Project Manager(On W2).Required Hours/Week: 35 Hours/Week.Writing and editing communications deliverables as part of implementing a comprehensive, strategic and proactive corporate communications program that builds public awareness of Client mission and accomplishments.Will assist

Construction Inspection Project Manager.Albany, NY | Transportation Infrastructure | $130K+ Equivalent.A transportation engineering consultancy is seeking an experienced.Construction Inspection Project Manager.Lead and manage construction inspection staff across multiple projects.Assign inspectors t

Project Manager / Estimator - Bidding.Albany, NY with over 100 years of experience in heavy construction throughout the Capital Region and beyond.Prepare project estimates and identify projects to pursue.Coordinate and oversee construction projects from bid process to finish.Manage project timelines

Months experience working on various applications within healthcare including but not limited to patient records, billing and finance, and human resources.

We're a lively, modern law firm in Albany looking for a superstar receptionist who brings energy, smiles, and great vibes to our front desk every day.Greet clients and guests with warmth and enthusiasm.Answer phones with a friendly, professional tone.Manage scheduling, calendars, and conference room

For more details, please connect with Soumya Priyadarshi Nayak at 919-892-9711 or email at.Direct End Client: State of New York.Location: 44 Holland Ave Albany, NY 12229– Hybrid.Requirement ID: HBITS-07-14694.Artificial Intellegence (AI) related and other vendor related projects.Department : Offic

Job Title: Administrative Assistant.We are seeking a highly organized and proactive Administrative Assistant to support financial advisors and account managers within a fast-paced, client-focused environment.This role requires strong attention to detail, excellent communication skills, and the abili

Boutique Private Equity firm focused in the media and communications space is seeking a highly skilled Executive Assistant to provide high-level administrative support to the firm's executives and senior leaders.This role requires 5 days on-site form 9am-6pm with reachability after-hours as needed.T

Office Manager Saratoga County, NY Fusco Personnel is actively recruiting for an Office Manager for our client located in Saratoga County, NY.The Office Manager is responsible for providing comprehensive administrative support to ensure the efficient operation of the office.This role requires strong

Our client, a private equity firm located in Midtown, Manhattan is looking for a Temporary to Permanent Executive Assistant/Office Admin to join their team.This position will start as soon as possible and will operate on an in office schedule between the hours of 9am - 5pm.The temp duration is 3-6 m

HUMAN RESOURCES ASSISTANT Temp to Permanent Israeli Based Nonprofit Organization Career enhancing opportunity working in the Human Resources department of this prestigious organization.Duties and Responsibilities: Handle all administrative tasks of the office, including screening calls, handling inc

Our client, a global investment management firm, is seeking a Receptionist for their NYC Office located in Midtown, Manhattan.This role would begin as soon as Monday, 4/6, and requires this person to be 5 days on site from 8am-5pm with some flexibility as needed.The assignment will last for 1 month

Patient Support Representative.This position is primarily responsible for patient support by checking in and checking out patients, collecting patient balances, updating practice system, answering calls and directing callers to appropriate personnel, and other administrative and clerical work as ass

Executive Administrative Assistant.Job Corps is seeking a highly organized and professional Executive Administrative Assistant to provide high-level administrative support to the Center Director.This role is critical in ensuring efficient center operations by coordinating communications, managing sc

Administrative Assistant Design Construction.At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, tur

Reporting to the Deputy Director of Administration and Corporate Operations, the Administrative Assistant will be responsible for providing a broad range of administrative support to the Administration and Corporate Operations Division, which includes Human Resources, Procurement and Program Complia

Fresenius Medical Care - 517 Delaware Avenue - Responsibilities: Answering telephone & routing calls to the appropriate person; Professionally greet all patients and guests; Maintain a professional environment at all times; Monitors the reception and waiting areas; Coordinating scheduling and regist

Part-time Receptionist/Office Coordinator.Womble Bond Dickinson (US) LLP is seeking a part-time Receptionist/Office Coordinator in their Albany, New York office.The position is multi-faceted, with a strong emphasis on hospitality.Other responsibilities include providing back-up to support services a

Trinity Health - - Responsibilities: checking in/out patients; Insurance verification; Appointment scheduling; Medical record maintenance; answering phones.

ENT and Allergy Associates, LLP and Hmi is seeking a self-motivated, people-friendly Full Time Medical Receptionist for our Southampton office location.Scheduling patient appointments.Entering patient demographics into the computer.Pulling and filing medical charts.Assisting the office manager and p

Senior Registration Associate - Urology Office- Clifton Park.If you are looking for an administrative position in Clifton Park, full-time, this could be your opportunity! Here at St.Peter's Health Partner's, we care for more people in more places.This position is located at 1735 U.Where career oppor

Transports residents as directed by supervisor, management staff or Administrator.

Receptionist And Director Of First Impressions.The New York State Senate is seeking a motivated, organized, and detail-oriented individual to join their team in the Personnel office as the Receptionist and Director of First Impressions.In addition to providing administrative support, the professiona

Join The New York State Department Of Agriculture And Markets.Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and

The Office Assistant 1, SG-6, will be assigned to the Claims Processing Unit within the Office of Victim Services.Specific duties include, but are not limited to:.Monitor incoming claim applications and data enter paper victim compensation claim applications on behalf of victims of crime;.Assign vic

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US.We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.Founded in March 1996, we have a presence in all 50 States.Tryfact

Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and consumers alike.Here, you can cultivate your career in a dynam

Assist nurse and administrators as needed.

May assist in maintaining contact information and distribution lists of local civil service administrators.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families.As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to m

Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth.Candidates from outside or within State Service can apply.As an Administrative Assistant 1 you are the principal administrative

Under general supervision, performs advanced administrative assignments.Requires continuous use of advanced technical and business vocabulary and a detailed knowledge of departmental procedures and operations.Provide proactive executive assistance to the Area Retail Leader.Performs advanced and dive

Trinity Health - 400 Patroon Creek Boulevard - Responsibilities: Schedules patient appointments to maximize patient access.Handles all incoming calls and directs appropriately.Registers patient obtains necessary consent forms and patient demographic data.Collects co-pay at check-in/or check-out when