Financial assistant jobs in Valley Stream, New York - Page 3Create job alerts

Job DescriptionOffice Administrator / Bookkeeping Assistant $29/hour | Full-Time | Westbury, NY (On-Site) About the Role We are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company. This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions. You will work directly with leadership and play a key role in keeping the office running smoothly. Key ResponsibilitiesOffice & Administrative Support • Manage incoming mail, scanning, and document organization, • Maintain digital files and ensure proper documentation across jobs, • Support day-to-day office coordination and administrative needs, • Assist with scheduling, follow-ups, and general office logisticsBookkeeping Support, • Generate client invoices and follow up on outstanding balances., • Enter data into QuickBooks and internal systems, • Enter cash receipts and scan supporting documentation, • Process vendor bills and ensure timely and accurate processing of payments., • Code credit card purchases utilizing QuickBooks Online bank feedOperational Support, • Ensure job documentation is complete and properly stored, • Assist in maintaining consistency between office records and financial data, • Provide general support to leadership as needed What We're Looking ForCore Traits • Highly organized and detail-oriented, • Reliable and consistent with strong follow-through, • Comfortable working in a fast-paced office environment, • Strong communication skills and professional demeanorExperience, • Prior office or administrative experience preferred, • Exposure to bookkeeping or accounting tasks is a plus, • Construction or trades experience is a plus, • Basic familiarity with QuickBooks Online Compensation & Schedule • $29/hour (full-time), • Monday–Friday, 9:00 AM – 5:00 PM (on-site), • Benefits include medical insurance, 401(k), paid holidays, and PTO Why This Role is a Great Opportunity • Clear structure and responsibilities, • Hands-on exposure to both operations and accounting, • Opportunity to grow into a more senior role over time, • Stable, team-oriented environment

Westco Financial Group, located in Lynbrook, NY, is seeking an Executive Assistant to the Chief Investment Officer.

Job Description Who We Are: At Community Mainstreaming, our mission is to support individuals with developmental disabilities in living fulfilling, independent lives. Through our comprehensive services, we promote inclusion and empower those we serve to thrive within their communities. We are driven by compassion, innovation, and a strong commitment to making a difference. Learn more about our impactful work at communitymainstreaming.org. Overview: As the Assistant Residence Manager, you'll play a vital role in creating a supportive and nurturing environment for our residents. You'll ensure the residence operates seamlessly, aligning with each individual's habilitation plan and necessary support. Your dedication will help maintain compliance with all relevant regulations and agency policies and procedures, making a positive impact on the lives of those we serve. Why You’ll Love Working with Us: A supportive, inclusive team culture where your contributions make a real difference. The chance to work for an organization that transforms lives and empowers individuals with developmental disabilities. Opportunities for career advancement and professional development. If you’re ready to lead a dedicated residential team and build long-term relationships with those you care for, we’d love to hear from you. Apply now by submitting your resume. Join us in making a meaningful impact every day! Minimum Qualifications: • Associate’s degree in related field preferred, minimum of 60 college credits., • Minimum of 2 years of experience in the I/DD field., • Knowledge of OPWDD regulations., • Excellent communication and organizational skills., • Ability to handle emergencies in a professional manner., • Driver’s License: A valid and clean New York State driver’s license is required., • Familiarity with eVero, ADP, and Microsoft Office is a plus., • Ability to lift 50 pounds or more, • Daily standing, bending and lifting, • Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment., • Dental Benefits: Employer-paid., • Vision Plan, • Accident Insurance, • Critical Illness Insurance, • Pet Insurance, • Identity Theft & Fraud Protection, • Legal Services, • 403(B) Retirement Plan: Organization match of up to 5%., • Life Insurance: 100% employer-paid, coverage of 1x annual salary., • Tuition Assistance, • Section 125 Flexible Spending Program, • Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours., • Up to 48 hours of personal time per calendar year. Pay: $23.00/hr. What You Will Do: • Assist in the daily operations of the residence, ensuring compliance with regulatory requirements, agency policies, and quality programs., • Oversee individuals' personal allowances, bank accounts, and financial records., • Monitor medication administration to ensure accuracy and compliance with standards., • Promote the health, well-being, and personal choice of individuals., • Assist in the training, supervision, and evaluation of all assigned direct care staff., • Assist the manager in creating and maintaining weekly staff schedules., • Oversee all program documentation., • Perform duties of a direct support professional as needed., • Complete incident reports as required. Work Hours/Schedule: Full-Time (40 hours per week) Tuesday - Saturday (12 PM - 8 PM)

Job Description The Accounts Payable (AP) Assistant plays a crucial role in supporting the accounting department by ensuring accurate and timely processing of invoices and purchase orders. This position is responsible for maintaining vendor relationships through effective communication and resolving discrepancies to uphold the company’s financial integrity. The AP Assistant will manage data entry tasks, reconcile statements, and assist with month-end closing activities to contribute to smooth financial operations. The role requires strong organizational skills and attention to detail to handle multiple tasks efficiently. Ultimately, this position helps maintain the company’s positive cash flow and vendor trust by ensuring all accounts payable processes are executed accurately and on schedule. Minimum Qualifications: • High school diploma or equivalent., • Basic understanding of accounting principles and accounts payable processes., • Proficiency in Microsoft Office, especially Excel., • Strong attention to detail and organizational skills., • Proficient with QuickBooks Desktop Preferred Qualifications: • Associate degree or coursework in accounting, finance, or a related field., • Experience with accounting software such as QuickBooks., • Previous experience in an accounts payable or accounting support role., • Excellent communication skills for vendor interaction., • Ability to adapt to new financial systems and processes quickly. Responsibilities: • Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies., • Enter accounts payable data into the financial system and maintain organized records of all transactions., • Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries in a professional manner., • Support month-end closing activities by reconciling accounts payable transactions and preparing reports as needed., • Other tasks as necessary. Skills: The required skills such as attention to detail and proficiency in Microsoft Excel are essential for accurately entering and verifying invoice data, which helps prevent errors in payments. Organizational skills enable the AP Assistant to manage multiple invoices and vendor communications within working hours. Communication skills are used daily to interact professionally with vendors and internal teams to resolve discrepancies and ensure smooth payment processes. Familiarity with accounting software, while preferred, enhances the ability to navigate financial systems and streamline data entry and reporting tasks. Overall, these skills combine to support the accounting team in maintaining accurate financial records and timely payments, contributing to the company’s operational success.

Job Description Job Title: Assistant Community Manager Location: Jamaica Queens · Position Description: · We are seeking an experienced and dynamic Assistant Community Manager to join our Multifamily Management department. · This position maintains positive relationships with owners, residents, and staff, which builds the positive reputation of Gotham Organization, while assisting with implementing the annual plans to achieve revenue goals, execute capital improvements and meet all legal requirements. · The Assistant Community Manager is responsible for assisting with all property operations and is to effectively initiate, manage, coordinate and motivate all available labor and resources in order to accomplish property objectives/goals as set forth by the Portfolio Director and property owner. These objectives/goals include but are not limited to effectively maximizing occupancy levels, profit levels and property values. · Essential Responsibilities: o Owner(s) & Resident Relations: · Interacts directly with property owners, asset managers, and business partners to ensure client satisfaction. · Ensure timely and accurate communications with clients, staff and all stakeholders across all projects or transactions · Interface with residents to address issues/concerns and enhance the living environment. · Work collaboratively with other departments (i.e., compliance, transfer, leasing, and accounting) o Building Operations: · Assist/manage day-to-day operations of the property while emphasizing a positive response to concerns of residents and clients. · Assist with ensuring the timely maintenance of all building operations and systems. · Assist with ensuring that all properties pass all audits, reviews, and inspections. · Assist with oversight of all maintenance and repair work, including obtaining quotes from vendors, scheduling and coordinating work, and reviewing work after completion. · Assist with negotiating service contracts, including bidding, awarding, and managing building contracts and ensuring that suppliers/service providers are meeting contractual obligations (i.e., HVAC, cleaning, landscaping, snow removal, pest control, critical systems maintenance, etc.). · Respond to building emergencies in the absence of the Community Manager to coordinate resources and provide appropriate guidance in securing the emergency and implementing corrective and preventive actions. · Assist with overseeing apartment improvement construction projects and capital improvements as required. o Leasing Functions: · Assist with reviewing lease agreements for current and prospective residents. · Assist with maintaining optimal renewal rates through administering renewal leases. o Administrative & Financial Functions: · Participate in the preparation of short and long range operating budgets and forecasts. · Assist with Monthly Variance Reports, Utility Consumption Reports, and other reports as required. · Assist with analyzing past income and expenditure patterns and make recommendations. · Process invoices through various accounts payable procedures; manage vendor payments expenditures/records, orders and delivery logs; and review charges and identify and report discrepancies. o Supervisory Functions: · Assist with providing direction and scheduling to Resident Managers, office, and building staff. · Assist with setting goals and objectives for administrative and maintenance staff · Assist with supervision of the work of outside contractors at the property to ensure compliance with contractual agreements, municipal codes, and safety standards. Works with contractors to minimize the impact of work on the resident’s comfort and accessibility. · Position may be required to perform duties outside their normal responsibilities as needed and when requested. · Qualifications and Competencies: · Bachelor’s degree in business, marketing, real estate or finance, or equivalent experience in residential property management. · 2-3 years of residential rent regulated property management experience in NYC, preferred. · Familiar with high-end residential properties. · Familiar or experience with LIHTC units. · Familiar or experienced in building operations and maintenance. · Familiar with or proficient in Yardi. · Proficient in Microsoft Outlook, Excel, and Word. · Acts in ways that demonstrate integrity. Makes and fulfills commitments. · Displays diplomacy while handling difficult issues and challenges in a calm, rational manner and inspires others to do the same. Remains empathetic and objective while acknowledging others’ strong emotions. · Achieves results within timelines. Demonstrates levels of urgency appropriate to the situation. Prioritizes tasks with logic and prevents or manages obstacles to attaining the necessary results. Demonstrates flexibility when required and still achieves the best possible result. Delegates and develops staff while achieving results and prepares them for future situations. · Builds and maintains trust with owners, residents, staff, and contractors/vendors using open, honest and regular communication. Show awareness and empathy to the needs, feelings and expectations of others. Builds rapport with a broad range of people. · Demonstrates knowledge of all industry standards in the correct use of and limits to facilities operating systems and the legal requirements of the NYC rental market. Company DescriptionGenuine Property Services is a New York City-based property management firm focused on residential and multi-use developments. We bring special expertise to the areas of financial management, facility operations and regulatory compliance. We have built our growing portfolio around integrity, expertise and innovation. Centered on these core values, our mission is to deliver best-in-class property management services that enable our clients, residents and communities to flourish. At Genuine Property Services, we are firmly committed to investing in talent, and recognize that cultivating dedicated and satisfied employees is essential to delivering exceptional services. We offer competitive salaries and an attractive benefits package. Genuine is an equal opportunity employer. Genuine does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.Genuine Property Services is a New York City-based property management firm focused on residential and multi-use developments. We bring special expertise to the areas of financial management, facility operations and regulatory compliance. We have built our growing portfolio around integrity, expertise and innovation. Centered on these core values, our mission is to deliver best-in-class property management services that enable our clients, residents and communities to flourish.\r\n\r\nAt Genuine Property Services, we are firmly committed to investing in talent, and recognize that cultivating dedicated and satisfied employees is essential to delivering exceptional services. We offer competitive salaries and an attractive benefits package. \r\n\r\nGenuine is an equal opportunity employer. Genuine does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are a modern, technology-driven, and forward-thinking financial services firm backed by MassMutual. At our core, we specialize in elevated, holistic financial planningdelivering a higher standard of strategy, service, and client impact. Begin as a Protg with the opportunity to grow into a Financi

We are looking for a reliable and detail-oriented Part-Time Financial Assistant to join our growing office. Assist with client paperwork and financial documents. Prior office or financial experience preferred but not required.

Comprehensive Wealth Management Firm seeking an Executive Assistant to the Chief Investment Officer. The position requires qualities such as being smart, loyal, willing to learn, interested in the financial industry, able to assist in client meetings, and presenting well. Experience with a financial

Are you a skilled Financial Analyst looking for your next opportunity? Join our dynamic talent pool and gain access to exciting roles with top-tier clients. Be the first to hear about new openings and work with innovative teams that value financial excellence in data-driven analysis. Develop predict

Westco Financial Group, located in Lynbrook, NY, is seeking an Executive Assistant to the Chief Investment Officer.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Meadowbrook Dentistry is a digital smile design clinic located in Plainview, Long Island, NY, specializing in cosmetic, restorative, and family dentistry.Our practice offers a range of services including veneers, Invisalign, and dental implants to help patients achieve healthy and beautiful smiles.W

Experienced Medical Receptionist - Front Desk, Mineola, Long Island.For Premier Private Ophthalmology Office in Mineola, Long Island (11501), adjacent to Long Island Railroad, Mineola Station and NYU Winthrop University Hospital with affiliated practice in the NYC, East Village (close to Stuyvesant

Job Title: Administrative Assistant Location: East Elmhurst, NY, 11370 Duration: 2 Months contract with possibilities of extension Shift: 40Hrs per week Schedule Notes: · Will need two forms of ID (1 government ID) and will have to go through PREA and DOC. Job Title: Administrative Assistant Job Ca

Fluency in English (native or bilingual level) Detail-oriented Proficient in financial analysis, financial modeling, data analysis, and other reasoning exercises related to finance management A current, in progress, or completed Masters and/or PhD is is preferred but not required. In this role, you

Proficient in financial analysis, financial modeling, data analysis, and other reasoning exercises related to finance management. Leverage your education and work experience to check the reasoning and accuracy of an AI Assistant's work. To succeed in this position, you should have expert-level fina

Administrative Assistant Provide general office administrative services Assist with general office administrative tasks Perform other administrative/clerical duties Perform administrative and office support Accomplishing clerical or administrative duties Maintain files in the administrative office A

Proficient in financial analysis, financial modeling, data analysis, and other reasoning exercises related to finance management. Relevant backgrounds include Financial Accounting, Investment Banking, Corporate Development, Wealth Management, and Insurance Planning. We're currently expanding into a

Years Financial Planning and Analysis in the Banking or Financial Services Industry - Preferred. USA CIB Senior Data Analyst - Financial Planning & Analysis, Associate. Coaches and reviews the work of lower-level professionals, helping them adopt Power BI, Power Query, SQL and automation best practi

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative