Executive Assistant
hace 2 días
San Diego
About the Job Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours! The Executive Assistant to the Chief Merchandising Officer (CMO) serves as a highly trusted administrative and operational partner supporting the leadership, organization, and effectiveness of PriceSmart’s global merchandising organization. This role requires a proactive, highly organized individual capable of managing complex priorities across multiple countries, functions, and leadership teams. The ideal candidate thrives in a fast-paced environment, demonstrates strong business acumen, and brings exceptional attention to detail, communication, and follow-through. This individual will play a critical role in helping the CMO and merchandising leadership team operate effectively by coordinating priorities, improving organization and planning, supporting key initiatives and events, and ensuring strong execution across administrative and operational activities. What You'll Do Executive Support & Prioritization • Provide day-to-day support to the Chief Merchandising Officer, including proactive calendar management across multiple countries, time zones, and business priorities, • Coordinate meetings, leadership reviews, and key business rhythms to ensure alignment with organizational priorities, • Proactively identify scheduling conflicts, preparation needs, and priority trade-offs, • Help maintain visibility to upcoming deadlines, deliverables, travel, and leadership commitments, • Prepare and organize presentations, meeting materials, agendas, and supporting documents, • Ensure a high degree of confidentiality, professionalism, discretion, and sound judgment in all interactions and communications Travel, Expenses & Administrative Coordination • Coordinate complex domestic and international travel arrangements, itineraries, and logistics, • Prepare and process expense reports and reimbursement requests in a timely and accurate manner, • Assist with department budget coordination and expense tracking, • Ensure office and meeting support needs are effectively managed, including supplies, meeting setup, catering, and facilities coordination Merchandising Organization Coordination & Business Operations Support • Assist with coordination of key merchandising leadership team priorities, planning cycles, and deliverables, • Help track business commitments, timelines, follow-ups, and organizational action items, • Support preparation and organization of recurring merchandising leadership meetings, business reviews, and offsites, • Assist with coordination and consolidation of merchandising department planning, forecasting, and G&A tracking activities, • Help improve visibility and organization around key priorities and upcoming business milestones, • Partner closely with merchandising leaders and cross-functional teams to support effective communication and execution Vendor Summit & Event Coordination • Support planning and execution of vendor summits, leadership meetings, and merchandising events, • Coordinate logistics, timelines, communications, meeting materials, and budget tracking, • Partner cross-functionally to ensure strong execution and follow-through for both virtual and in-person events Reporting, Analytics & Presentation Support • Conduct analysis, research, reporting support, and preparation of business materials and presentations as requested, • Support development and organization of recurring reports, trackers, and leadership updates, • Assist with gathering, organizing, and formatting data and business information, • Maintain organized templates, trackers, files, and documentation to support merchandising leadership workflows Who You Are Experience • 5+ years of experience supporting senior executives in a complex corporate environment, • Experience supporting large cross-functional and/or international organizations preferred, • Retail, merchandising, consumer products, or supply chain industry experience preferred, • Experience coordinating executive meetings, travel, budgets, and large-scale events preferred Skills & Capabilities • Exceptional organizational and prioritization skills, • Strong attention to detail and follow-through, • Ability to manage multiple priorities and deadlines in a fast-paced environment, • Strong written and verbal communication skills, • High degree of professionalism, judgment, diplomacy, and confidentiality, • Strong collaboration and relationship-building skills, • Ability to effectively communicate and interact with all levels of the organization, including senior leaders and external partners, • Strong business acumen and ability to work with confidential business and financial information, • Proactive, resourceful, and execution-oriented mindset, • Bilingual Spanish/English Preferred Technical Skills • Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Excel, and Teams, • Comfortable working with reporting tools, trackers, budgets, and data organization, • Ability to quickly learn new systems and tools Some Important Intangibles • You feel connected to our mission and values: Integrity, Excellence, Community, • You are a self-starter who doesn’t need direct supervision to motivate you for success, • You enjoy sharing your quirkiness and talents with your coworkers, • Enjoy working hard, • Full of energy for the things one sees as challenging, • The ability to remain calm when dealing with unforeseen constraints., • The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process. Benefits & Perks We believe taking care of our people is the right thing to do. This is what we can offer for all your hard work: • Competitive pay ($71,000 - $100,000), • Bonus - up to $2,500, • Medical, Dental and Vision plans, • Employee Assistance Program, • Education Assistance Program, • 401K Contributions, • Life Insurance, • LTD, • PriceSmart Membership Card, • Pet Insurance, • Meditation App, • BenefitsHub for Employee Discounts, • Fun events, • Employee recognition, • Supportive, nurturing environment with many opportunities for learning and growth, • ...and more! Our Commitment We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer. Get to know us PriceSmart was founded with a purpose to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices. Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal. At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door everyday, wherever that door may be, in any of our 13 countries.
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