Full-Time House Manager & Family Assistant (with Strong Tech Skills)
13 days ago
Scottsdale
Job Description Title: Full-Time House Manager & Family Assistant Location: Scottsdale, AZ (85255) Employment Type: Full-time (40 hours/week) Compensation: $3035/hour, based on experience (paid on the books) Start Date: ASAP Schedule: MondayFriday, ~9 AM 5 PM (flexibility appreciated) Requirements • Maintain a smoke-free environment, • Reliable transportation and clean driving record, • Able to pass background check, • Up-to-date on vaccinations (COVID, flu, etc.), • Likes being around children, • Comfortable with dogs and attuned to family life, • Discretion and commitment to privacy required, • Tech-savvy and comfortable with digital tools (Notion, Google Calendar, Google Chat, Android apps). This is a must! We're looking for a skilled, self-driven house manager/family assistant to bring structure, support, and calm consistency to our days. This person will play a key role in keeping our household running smoothly and supporting both parents and kids in the rhythm of daily life. While this is not a nanny role, we value someone who genuinely enjoys children and can step in for light childcare support when needed - such as backup supervision, transitions, or family travel prep. Above all, we want someone who feels like part of the extended family: someone who helps us build a home that feels good, flows well, and allows us to create more space for connection and quality time. Who You Are You are calm, steady, and solutions-oriented - someone who thrives in dynamic environments and stays a few steps ahead. You notice what needs to be done without being asked and bring thoughtful, grounded energy to the home. You're: • Discreet, professional, and respectful of boundaries, • Warm and attuned to children (especially verbal, emotionally sensitive kids), • Experienced in managing households and supporting busy families, • Efficient and organized, able to complete tasks in a timely, practical way, • Hospitality-minded, making spaces feel welcoming and well-ordered, • Comfortable managing a backlog of tasks, prioritizing daily needs while keeping longer-term projects on track, • Tech-literate (Notion, Google Workspace, Android programs) and open to learning new systems, • Fragrance-free (due to household sensitivities), • Comfortable with dogs walking, training reinforcement, and even supervising pool swims, • Respectful of religious and cultural values, • College-educated, articulate, and mature, • Create and maintain household systems (closets, pantry, kids' spaces, storage), • Oversee donations, reduce paper clutter, and help automate bills when possible, • Prep the home for biweekly housekeeping (Mon & Fri mornings), • Manage specialty laundry care and occasional dry cleaning, • Assist with guest casita prep and upkeep, • Track projects and follow through on improvementsMeal Planning & Prep, • Plan and prep simple, healthy family dinners (5 days/week), • Respect dietary restrictions (two lactose-intolerant family members), • Balance meal prep time with efficiency - nutritious meals without being tied up for hours, • Organize meal delivery or grocery services as needed, • Reset and clean the kitchen after prepErrands & Inventory, • Grocery shopping, returns, gift shopping, pharmacy runs, • Track and restock pantry, fridge, toiletries, and supplies (Amazon, Costco, etc.), • Research and order home, pet, or furniture items, • Manage home deliveries and organized mailLaundry & Linen Care, • Wash, fold, iron/steam, and organize clothing and linens, • Manage seasonal wardrobe and bedding swapsPet Care, • Walks and daily exercise, • Reinforce training/commands, • Supervise swimming/pool time, • Schedule vet, daycare, and grooming appointmentsFamily Support & Logistics, • Occasional backup childcare or supervision, • Pack/unpack kids for school, activities, or camp, • Keep school paperwork, calendars, and registrations up to date, • Assist with finding and coordinating therapists/specialists as neededCar & Home Oversight, • Fuel, clean, and organize vehicles, • Schedule maintenance (oil changes, inspections, etc.), • Liaise with contractors, builders, and vendors (renovations, repairs, etc.)Occasional Travel Support, • Research and plan travel logistics and accommodations, • Pack/unpack family and children, • Provide overnight support during trips if needed, • Suggest creative family experiences (e.g., glamping with the kids)Qualities We Value, • Efficiency in tasks: Balanced approach to time and results - ensuring projects, meals, and routines are handled effectively., • Positive and cheerful demeanor: We are seeking someone who brings uplifting, solution-focused energy to our home., • Adaptability: Willing to pivot smoothly when children are home unexpectedly or schedules change., • A short letter introducing yourself and why you're a great fit, • Your updated resume, • Three professional references (with contact info)