Staff Accountant
3 days ago
Woodbridge
Job Description Job Title: Staff Accountant Job Description The Staff Accountant plays a hands-on role supporting day-to-day accounting and job-costing functions in a construction-focused environment. This position is ideal for someone with construction accounting experience who is comfortable working in QuickBooks Desktop and enjoys wearing multiple hats in a small, fast-paced company. The role centers on contract billing, cash flow tracking, accounts payable and receivable support, payroll coordination, and year-end accounting support, working closely with internal team members and external accounting partners. This opportunity offers clear expectations, a close-knit culture, and a defined path to grow into a controller-level role. Responsibilities • Track, maintain, and report project costs for multiple construction jobs., • Enter, reconcile, and maintain detailed job cost data in QuickBooks Desktop., • Generate accounting and job costing reports for internal management, external accounting firms, and accounting consultants., • Collaborate closely with managers to ensure accurate and timely job costing for all projects., • Prepare backlog reports and monitor project financial status., • Manage and record subcontractor and client retainage in the accounting system., • Enter equipment job costing entries and ensure accurate allocation of equipment costs to jobs., • Assist with month-end and year-end close processes, including reconciliations and supporting schedules., • Process and reconcile subcontractor and vendor invoices in a timely and accurate manner., • Manage vendor accounts, resolve billing discrepancies, and maintain strong relationships with vendors and subcontractors., • Maintain compliance documentation for vendors and subcontractors, including W-9s, Certificates of Insurance, and Public Work Certificates., • Generate and manage lien waivers, including partial waivers for progress payments and final waivers prior to final payments., • Obtain warranties and other required documentation before releasing final payments., • Prepare and issue client invoices promptly and accurately, aligned with contract terms., • Execute and reconcile monthly billing for revenue in the range of $10–15 million., • Enter monthly contract billing into QuickBooks Desktop and ensure proper coding and documentation., • Follow up with clients regarding payment status and support cash flow tracking., • Maintain and adjust union labor billing rates and communicate rate increases as needed., • Enter intercompany billing when required by the accounting consultant., • Assist with certified payroll reporting for a workforce of approximately 10–20 employees., • Submit monthly OCIP payroll reports when required., • Prepare payroll reports by insurance class code (such as grading, supervision, shop, excavation, and clerical) for insurance renewals, annual audits, construction credit applications, and periodic evaluations., • Enter monthly journal entries for intercompany transactions as needed., • Maintain a working knowledge of union wages and benefits to support accurate payroll and billing., • Complete insurance renewal applications and assist with estimated payroll calculations by class code for renewals., • Execute OCIP enrollments and update insurance rates in QuickBooks Desktop as required., • Complete construction credit applications and prepare documentation for audits and compliance reviews., • Manage client and vendor compliance documentation and provide Minority and Affirmative Action reports to clients upon request., • Assist with prequalification applications and support additional reporting requirements., • Support safety and compliance reporting requirements as needed., • Oversee and support an existing team member in the accounting function and collaborate with the certified payroll team., • Work cross-functionally with internal partners on accounting and operational needs., • Experience with construction accounting and job costing in a hands-on role., • Proficiency with QuickBooks Desktop, including job cost entry, reporting, and rate updates., • Strong reconciliation skills across accounts payable, accounts receivable, and general ledger accounts., • Demonstrated ability to manage contract billing and track cash flow., • Experience supporting accounts payable functions, including invoice processing, vendor account management, and compliance documentation., • Experience supporting accounts receivable functions, including invoicing, billing reconciliation, and payment follow-up., • Familiarity with certified payroll reporting and union payroll processes., • Working knowledge of union wages, benefits, and union-related billing requirements., • Experience assisting with month-end and year-end close activities., • Understanding of general ledger accounting and journal entry preparation., • Associate’s degree in accounting or finance., • Ability to manage multiple priorities in a fast-paced, small-company environment., • Strong attention to detail and accuracy in financial data and documentation., • Experience in a construction industry environment, particularly with project and job-cost accounting., • Experience in contract billing for high-volume monthly revenue., • Experience with union benefits and union-related reporting., • Familiarity with OCIP reporting and enrollments., • Experience preparing documentation for insurance renewals, annual audits, and construction credit applications., • Comfort overseeing and supporting other accounting team members., • Interest in and aptitude for growing into a controller-level role over time., • Ability to work cross-functionally with operations and other internal partners to support business needs. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.
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