131 Best hr operations Jobs in Mount Vernon, NY (July 2025)

Job Summary We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will provide administrative support to ensure smooth daily operations, assist with office management tasks, and coordinate with various departments. This role requires excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving in a fast-paced work environment. Duties Perform general administrative tasks, including answering phones, managing emails, and handling correspondence. Maintain and organize office files, records, and documentation to ensure easy access and retrieval. Assist with scheduling meetings, coordinating appointments, and managing calendars. Prepare reports, spreadsheets, and presentations using Microsoft Office Suite. Order office supplies, track inventory, and ensure all office equipment is properly maintained. Support HR and management with employee onboarding, paperwork, and company communications. Handle data entry, recordkeeping, and processing invoices or expense reports. Assist in coordinating company events, travel arrangements, and team activities. Serve as a point of contact for internal and external communications, ensuring professionalism and efficiency. Qualifications High school diploma or equivalent; an associate's or bachelor’s degree is a plus. Previous experience in an administrative or office support role preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with attention to detail and accuracy. Ability to multitask, prioritize, and manage time effectively. Excellent verbal and written communication skills. Professional demeanor with the ability to work both independently and collaboratively. Join Our Team! Become part of a supportive and innovative work environment where your contributions will help drive efficiency and success. If you are a motivated individual with a passion for organization and teamwork, we’d love to hear from you! Job Type: Full-time Pay: From $18.00 per hour Expected hours: 40 per week Language: Prefer Chinese Schedule: 8 hour shift Weekends as needed Work Location: In person

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Pacific Horizon Landscape

North Side, Mount Vernon

Job Title: Office Manager Location: Mount Vernon, NY (In-person) Employment Type: Full-time Reports To: Owner & General Manager Job Summary: Pacific Horizon Landscape is seeking a highly organized, proactive, and resourceful Office Manager to oversee daily administrative operations, streamline systems, and support the growth of a fast-scaling landscaping company. You’ll be the hub between the field crews, leadership, and clients—keeping everything moving with precision and accountability. --- Key Responsibilities: 1. Administrative Management: Manage scheduling for crews and appointments Answer phone calls, emails, and route messages appropriately Maintain client records, contracts, and work orders Ensure accuracy and organization of CRM (Copilot) 2. Office & Systems Oversight: Maintain and improve administrative processes and SOPs Handle inventory tracking for supplies and equipment Coordinate team meetings and take notes/action items Ensure compliance with insurance, licensing, and local regulations 3. HR & Payroll Support: Assist with onboarding new hires and maintaining personnel files Track hours and submit payroll data to payroll provider Maintain PTO and attendance records 4. Finance & Billing Support: Create and send invoices, follow up on payments Track expenses and organize receipts for bookkeeping Support monthly budget reporting and cost tracking --- Qualifications: 2+ years office management or admin experience (landscaping or service industry preferred) Strong organizational and time-management skills Tech-savvy: Comfortable using CRM, Google Workspace, QuickBooks (or similar) Clear communicator—both written and verbal Self-starter with a problem-solving mindset --- Work Hours & Compensation: Monday to Friday, 8 AM – 5 PM (some flexibility may be required) Starting pay: $22–$26/hour depending on experience Biweekly pay w ith direct deposit Paid training and opportunity for growth within the company

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