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Job Description Broadview at Purchase College Position Title: Administrative Assistant Department: Environmental Services Exempt Status: Non-Exempt Supervisor: Director of Environmental Services GENERAL SUMMARY: A unique opportunity exists to join a team in creating a vibrant senior learning community on the campus of Purchase College, State University of New York. The residents of this university-based retirement community will be able to enjoy the many amenities of the college including the renowned Neuberger Museum of Art, the Performing Arts Center, the academic and athletic facilities, and the park-like campus. They will be able to enjoy all these benefits while living in a village designed specifically for their interests and needs. As part of the Purchase College community, Broadview residents will enjoy both formal and informal programming and collaborative opportunities designed to promote intergenerational engagement with members of the college community, ranging from classes and mentoring to providing employment opportunities for students. Broadview will offer the full continuum of services, inclusive of Independent Living, Assisted Living, Enhanced Assisted Living, and Memory Care. INCLUSIVE AND COLLABORATIVE CULTURE: We are dedicated to promoting diversity, equity, and inclusion. Diversity is the commitment to a community of equity and access through the acceptance of all aspects of human difference. This includes but is not limited to age, disability, race, ethnicity, gender, gender expression and identity, language heritage, national origin, sexual orientation, religion, socioeconomic status, status as a veteran and worldview. Broadview at Purchase College is proud to be SAGE CARE certified, and all employees will be provided with SAGE CARE training. Broadview at Purchase College is committed to integrating various cultural and social perspectives to engender excellence and to creating a collaborative culture in order to provide an exceptional experience for every employee and resident. POSITION SUMMARY: The successful Administrative Assistant must first and foremost be extremely reliable, pro[1]active and have superior customer service skills. This position requires a responsible individual who can commit to being at work, on time and who has at least 3 or more years previous experience working in the customer service field. Knowledge of EVS is a plus EXPERIENCE & EDUCATION REQUIREMENTS: • Minimum 3 to 5 years’ experience in experienced in scheduling & customer service. • High school diploma/GED, • Must possess a current, clear and valid driver’s license., • The ability to speak, read, write and comprehend the English language., • Manage all communication methods (emails, phone, mail, work order software, etc.), answer all incoming calls; take and deliver incoming messages as directed., • Schedule and follow – up on all resident issues regarding their apartment., • Communicate information to staff as needed, maintain confidentiality and be a trusted team member., • Manage an active, comprehensive calendar and coordinate all logistics., • Ability to multi-task without getting overwhelmed., • Daily monitoring of attendance for EVS staff, • Weekly and monthly distribution of resident gift bags., • Daily staff reporting of all cancelations of cleaning services., • All project extra cleaning services must be placed in Workhub daily., • Daily monitoring and updating of all cleaning schedules and 30-day away schedules and updated changes in the schedules distributed to staff., • All assigned radios placed on charged daily at the end of the shift and distributed daily to lead staff and all new phones distributed in a timely manner and new updated phone list distributed to all leadership in a timely manner., • Independent problem solver, who works well under pressure in a fast-paced environment with shifting priorities., • Excellent time management and organizational skills with the ability to prioritize work., • Additional duties as assigned. • Lifts and carries up to 20lbs. with assistance occasionally, • Pushes and pulls up to 20lbs. with assistance occasionally, • climbs, reaches, bends and twists occasionally, • reaches, bends and twists occasionally, • sits, stands, and walks frequently

Job DescriptionJOB TITLE: Program AssistantDEPARTMENT: Coachman Family CenterFLSA: Non-Exempt REPORTS TO: Program Director LOCATION: White Plains, NY SALARY: $38,000.00-$42,000.00/Annual SUMMARY: Responsible for maintaining professional communications to DSS, administrative staff, casework staff, facilities staff, security staff and residents. DUTIES & RESPONSIBILITIES: • Ensures accessibility to admin and case work staff by continuous knowledge of their whereabouts, • Ensures that all forwarded phone calls are answered during the hours 9-5, • Ensures that reception is staffed at all times Monday through Friday 9 am to 5 pm, • Ensures that the Westhab and DSS client databases are kept current on a daily basis, • Greets all residents reporting to administration and directs them appropriately, • Monitors resident use of computers, phones and access to administration area, • Maintains accurate records, prepares reports and facilitates the flow of necessary paperwork throughout the facility., • Ensures all correspondence is handled appropriately, • Assists with ordering office supplies and maintaining office inventory, • Provides administrative support to facilities staff as directed, • Coordinates donation deliveries, maintains donation “wish list” of needed items, • Other duties as assigned EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS: Associates degree with 2+ years in an administrative program support role in a shelter preferred. Requires strong verbal, written and computer skills. Must have good customer service skills and the ability to multi task while remaining focused. Fluency in Spanish is highly desirable. AGENCY PROFILE: Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

Job DescriptionHR Coordinator, HRBP Benefits7-Month Temporary Assignment Position: HR Coordinator, HRBP Benefits Employment Type: Temporary (7-Month Assignment) Schedule: Full-Time, On-Site, Monday - Friday, Business Hours Compensation: $28 - $31/hour About This RoleMadison Approach Staffing is recruiting an organized and detail-oriented HR Coordinator to support the HR Business Partner team at our healthcare client for a 7-month assignment. This dynamic role combines administrative excellence, vendor management, and customer service in a fast-paced healthcare environment. If you thrive in a multifaceted HR role where no two days are the same, and you're looking to gain comprehensive healthcare HR experience, this opportunity is perfect for you! Position OverviewAs the HR Coordinator supporting the HR Business Partner team, you'll be the operational backbone ensuring smooth day-to-day HR functions across multiple facilities. From managing vendor relationships to coordinating new hire orientations and handling employee inquiries, you'll touch every aspect of the HR employee lifecycle while building valuable relationships with hiring managers and departments. Key ResponsibilitiesCustomer Service & Employee Support • Deliver exceptional customer service to internal and external candidates, hiring managers, and leadership, • Manage and respond to ASKHR inbox daily for assigned campus locations, • Serve as primary point of contact for HR inquiries and issue resolution, • Build and maintain strong relationships with hiring managers and departments across all facilities, • Provide front desk coverage and reception support as neededVendor Management & Contracted Staffing, • Verify credentials and licenses for contracted services within vendor management system (B4 Health), • Create requisitions and contracts for contracted staff requests within B4 Health system, • Establish contracted staff profiles in Kronos timekeeping system, • Maintain daily communication with departments and staffing agencies, • Coordinate contracted staffing needs across multiple departmentsNew Hire & Employee Lifecycle Support, • Assist HR Business Partner team with preparation and follow-up for new hire orientation programs, • Send email communications for 5/45 day surveys, 90-day performance evaluations, and exit surveys, • Track and manage non-productive hours reporting, • Support onboarding processes and ensure smooth employee transitionsReporting & System Administration, • Generate and analyze reports from B4 Health and Symplr Performance systems, • Provide user maintenance including password resets and account troubleshooting, • Assist with system updates and data integrity across HR platforms, • Support HR technology initiatives and process improvementsSpecial Projects & Additional Duties, • Participate in special projects and initiatives as assigned, • Support HR Business Partner team with ad hoc requests and departmental needs, • Contribute to continuous improvement of HR operations and processesWhat You'll NeedRequired Experience & Skills, • Proven administrative or HR coordination experience, • Excellent written and verbal communication skills with ability to analyze, explain, and present data effectively, • Strong multitasking abilities with demonstrated capacity to manage competing priorities, • Exceptional attention to detail with strong problem-solving and critical thinking skills, • Microsoft Office Suite proficiency including Word, Excel, PowerPoint, Outlook, and Access, • Ability to work independently while collaborating effectively with cross-functional teams, • Customer service mindset with professional demeanorEducation, • Associate's Degree required, • Bachelor's Degree preferredIdeal Candidate Profile, • Self-motivated with strong organizational skills, • Adaptable and comfortable in fast-paced healthcare environment, • Tech-savvy with ability to learn new HR systems quickly, • Relationship builder with excellent interpersonal skills, • Discreet and professional when handling confidential information, • Proactive problem-solver who anticipates needs