Construction Administrator
3 days ago
Tarrytown
Job DescriptionConstruction Administrator Tarrytown, NY | Monday–Friday, 7:00 AM – 3:30 PM Mechanical Construction | Large‑Scale Project Environment Be the Organizational Force Behind a Major Mechanical Construction Project We’re looking for a Construction Administrator who brings precision, discipline, and strong coordination skills to fast‑moving mechanical construction projects. This is a highly visible role supporting a major campus expansion, where your ability to manage documents, communication, and workflows will directly impact project success.If you enjoy being at the center of the action—coordinating teams, keeping information moving, and ensuring nothing slips through the cracks—this position offers long‑term career value and exposure to large‑scale mechanical construction. Project & Document Control • Provide day‑to‑day administrative and coordination support to Project Managers and Project Engineers, • Maintain complete, accurate project records including drawings, specifications, RFIs, submittals, and change documentation, • Track, distribute, and manage drawing revisions so field teams always have current information, • Upload, organize, and maintain documents in platforms such as Procore, SharePoint, and BluebeamCoordination & Communication, • Prepare and distribute meeting agendas, meeting minutes, and project correspondence, • Manage submittal and RFI logs, ensuring timely routing, tracking, and follow‑up, • Act as a communication hub between project management, field supervision, fabrication teams, vendors, and subcontractors, • Coordinate site access requirements including badges, onboarding paperwork, and safety documentationProject Support & Closeout, • Assist with tracking schedules, material procurement logs, and delivery milestones, • Support change order documentation, labor tracking, and basic cost reporting, • Play a key role in project closeout by assembling O&M manuals, as‑built drawings, warranties, and turnover packages, • Help ensure full compliance with owner, GC, and internal documentation standardsRequired Experience & Skills, • 2+ years of experience as a Construction Administrator, Project Coordinator, or Project Assistant (1–5 years considered), • Prior experience supporting mechanical construction projects such as HVAC, plumbing, piping, or industrial systems, • Working knowledge of construction documents including drawings, RFIs, submittals, and specifications, • Proficiency with Microsoft Excel, Word, and Outlook, • Hands‑on experience using Procore and Bluebeam, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities in a deadline‑driven environment, • Clear written and verbal communication skillsPreferred Qualifications, • Experience with AutoCAD or Revit, • Familiarity with piping systems or mechanical construction workflows, • Exposure to construction project management practices, • OSHA 30 certification (or willingness to obtain) Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program • Hiring diverse talent, • Maintaining an inclusive environment through persistent self-reflection, • Building a culture of care, engagement, and recognition with clear outcomes Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.