Executive Assistant/Office Manager
23 hours ago
Greenwich
Job Title: Executive Assistant/Office Manager Reports to: Managing Partner Location: Onsite- Greenwich, CT Status: Full-time About the Company: Factory LLC is a private equity firm that makes control investments in the North American packaged food and beverage sector. The firm partners closely with management teams to drive long-term value creation through disciplined capital allocation and operational oversight. Role Overview: The Executive Assistant/Office Manager will provide high-level administrative and operational support to the Factory LLC investment team. This role is critical to the day-to-day functioning of the portfolio and requires exceptional organization, discretion, and attention to detail. The ideal candidate is proactive, service-oriented, and comfortable owning office operations while supporting financial and administrative activities in a fast-paced investment environment. Key Responsibilities: • Provide comprehensive administrative support to the Partners, including calendar management and meeting coordination., • Organize key annual investor meeting, managing venue arrangements, material, catering and onsite logistics., • Manage office operations, including ordering office supplies and maintaining common areas., • Serve as the primary point of contact for vendors, building management, and service providers., • Assist with basic bookkeeping tasks, including invoice processing and record maintenance., • Prepare and process expense reports, track reimbursements, and ensure timely submission., • Support bank-related activities, including initiating and tracking bank wires., • Assist with capital call administration, including preparation, tracking, and documentation support., • Plan and support internal and external meetings, including preparation of presentation materials., • Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries., • Support ad hoc projects and special initiatives as assigned. Qualifications: • Minimum 3 years of administrative or office management experience, preferably within private equity, finance, professional services, or a fast-paced corporate environment., • Experience with bookkeeping, expense management, and financial administration highly preferred., • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with expense and accounting systems a plus., • Strong organizational skills and exceptional attention to detail., • Ability to manage multiple priorities and deadlines simultaneously., • High level of discretion and professionalism., • Comfortable working independently and as part of a small, collaborative team with a strong sense of ownership., • Flexible and adaptable to changing priorities in an environment that values urgency, responsiveness, and sound judgment.