Office Manager
1 month ago
Melville
Busy Melville Commercial Real Estate firm actively looking for an Office Manager to oversee its day-to-day operations. Fluency in Timeslip is a necessity. Exceptional organizational, problem-solving, communication, interpersonal, and time management skills are needed for this position.
The ideal candidate will have at least 5 years of Law Firm experience in the following areas:
Managing and coordinating calendars of 17 staff and attorneys.
Work with building management and third-party vendors to coordinate and oversee regular suite maintenance and repair.
Responsible for all contract negotiations and renewals including: office rental terms, vendor contracts, professional and health insurances.
Manage Accounts Receivable, Accounts Payable, Payroll and all aspects of billing.
Responsible for all Human Resource functions including recruiting, interviewing, hiring, onboarding, maintaining personnel files, etc.
Provide on-site technical support for office machines including: computers, monitors, printers, copiers, fax, etc.
Coordinate security, computer and telephone server systems.
Prepare all client Engagement Letters and facilitate opening of all new matters and files.
Handle ordering of all office & kitchen supplies.
Coordinate annual evaluation process for all staff.
Create and maintain firm employee manual.
Coordinate and run office social events.
Participate in Partnership meetings, weekly firm calendar meetings and weekly admin. meetings.
Oversees law firm marketing, including: website management, social media, article publications, etc.
Assist with client communications.
Must be proficient in: Timeslips or similar law firm billing software, MS Word, Excel & Outlook.
Pay: $70,000.00 - $90,000.00 per year, salary commensurate with experience.
