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Job Description Position Summary: Positive Investments, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office operations within the property management industry. This full-time, on-site role is ideal for a proactive professional who thrives in a fast-paced environment and is comfortable juggling a mix of traditional administrative tasks with special compliance and reputation management responsibilities. This position requires an extensive knowledge of Excel and impeccable organizational skills. Key Responsibilities: Administrative Support • Provide general administrative support to the corporate team., • Prepare reports, memos, letters, and other documents as needed., • Responsible for obtaining and renewing DBAs (Doing Business As) and business licenses for all applicable properties and entities., • Track deadlines for renewals to ensure continuous compliance with local, county, and state regulations., • Monitor and respond to Yelp reviews professionally and in alignment with company voice and brand., • Maintain records of reviews and feedback trends to share with executive and regional management., • Collaborate with marketing or leadership to escalate or resolve recurring concerns reflected in online feedback. Other Duties • Assist with special projects and support other departments as needed., • Elevator Operations: Coordinate elevator renewals, certifications, and troubleshoot operational issues in collaboration with service providers and manager/supervisors., • Fire Extinguisher Compliance: Oversee fire extinguisher inspections, servicing, and compliance across all company locations., • Laundry Services Management: Manage contracts, maintenance, and renewals related to laundry services across all company sites., • 2+ years of administrative or office management experience preferred., • Prior experience in property management or real estate industry a plus., • Strong written and verbal communication skills., • Excellent organizational skills and attention to detail., • Comfortable managing multiple priorities and meeting deadlines., • Proficient in Microsoft Office Suite (Specifically, proficient in Excel)., • Competitive compensation, • Medical, dental, and vision insurance, • Paid time off and holidays