Retail Development Coordinator
2 days ago
Elmont
Something Extraordinary Every Day™ As a Retail Development Coordinator, you play a key support role within the Retail Development Team, keeping day-to-day operations running smoothly as the team delivers retail and branded development projects across Belmont Park Village. You'll support senior team members across administration, design assistance, cost tracking, and stakeholder coordination — ensuring that information is well managed, deadlines are tracked, and the team can focus on delivering exceptional retail environments. What you will be doing Administrative & Project Support • Organizing and maintaining project trackers, approval logs, and shop fit schedules, keeping milestones and records up to date., • Collecting, filing, and archiving contractor, consultant, and brand documentation in line with team procedures — including statutory certificates, sustainability records, and as-built drawings., • Maintaining digital filing systems for permits, insurance documents, payment records, and project correspondence., • Preparing materials for executive approvals and assisting with compiling reports and presentations as directed. Design & Brand Assistance • Assisting with preparing and issuing CAD drawings, area schedules, and measurements for internal and brand use., • Supporting the development of visual materials including Photoshop studies, mood boards, mockups, and presentation decks., • Maintaining materials libraries, finishes samples, and reference documentation., • Collating and organizing criteria manuals, permitting information, and competitor reference materials. Financial & Procurement Administration • Raising, tracking, and monitoring purchase orders and invoices using Oracle or equivalent systems., • Maintaining cost trackers and assisting with budget reporting., • Supporting the Finance and Procurement teams in resolving routine queries related to Retail Development activity. Stakeholder & Site Coordination • Coordinating scheduling for meetings, workshops, site visits, and brand presentations — taking and distributing meeting notes where required., • Acting as a professional and responsive first point of contact for administrative queries, escalating matters appropriately., • Assisting with preparation for site visits involving brands, architects, engineers, and contractors. General Team Support • Drafting routine correspondence, emails, agendas, and presentations under guidance., • Assisting with onboarding new team members., • Contributing to ad-hoc research and additional tasks as needed., • Supporting travel arrangements and expense submissions for the team. What makes you special Experience • Prior experience in an administrative, coordinator, or assistant role — ideally within retail design, construction, property or a professional services environment., • Comfortable working within structured processes and supporting multiple stakeholders simultaneously. Technical Skills • Microsoft Office: Demonstrated proficiency in Excel, Word, Outlook, and PowerPoint., • Document Management: Experience with SharePoint or a similar file-sharing platform., • Financial Systems: Exposure to Oracle or a comparable procurement/invoice-processing system is preferred., • Collaboration Tools: Proficiency in Microsoft Teams and Zoom., • Design Tools: Familiarity with CAD, Photoshop, or InDesign is advantageous but not essential. Core Skills & Abilities • Strong organizational and time-management skills, with the ability to manage multiple tasks and competing priorities., • High attention to detail and a commitment to accuracy., • Clear written and verbal communication., • Able to follow direction, work independently on routine tasks, and escalate appropriately., • Professional discretion and respect for confidentiality., • Comfortable learning new systems and processes., • Stay calm under pressure., • Approach your work with a positive, service-oriented attitude., • Flexibility to work evenings, weekends and holidays as the business requires., • Fluency in English; any additional language is beneficial. About Us Belmont Park Village brings an elevated luxury shopping experience to metro New York. As the newest addition to The Bicester Collection, this open‑air destination blends world‑class designer fashion, delicious dining, irresistible year‑round savings, and exceptional guest services. Whether you’re coming from the city or from Long Island, the Village is conveniently located at the Queens–Nassau County border. With Long Island Railroad service from Grand Central and Penn Station in just 35 minutes, plus quick access from both JFK and LaGuardia airports, arrival is effortless for local shoppers and travelers. Belmont Park Village is located on the iconic Belmont Park campus. Adjacent to the Village is UBS Arena, home of the New York Islanders and a premier venue for concerts and entertainment, as well as the legendary Belmont Park Racetrack, host of the prestigious Belmont Stakes. Together, these destinations create a dynamic environment where heritage, style, sport, and entertainment meet, making Belmont Park Village a one‑of‑a‑kind destination for shopping, dining, and exploration. There’s no one quite like us The Bicester Collection is the world’s leading luxury shopping destination, committed to creating magical and memorable experiences for our guests. Taking the name of the founding Village, The Bicester Collection distinguishes the 12 Villages in the United States, Europe, and China as one collection of destinations for our guests, our brand partners, our travel and tourism partners, our corporate and financial media, and our internal teams. Our Vision is to be the best shopping destination in the world. Our Mission is to make the lives of others better - our brands, our guests, our people, and our communities. Our Brand Promise is to offer something extraordinary every day. Our Five Values are the glue that binds us together and allows us to lead ahead: • Authenticity - Always do the right thing, • Innovation - Think outside of the box, • Passion - Do what you love and love what you do!, • Critical Thinking - Challenge the obvious, • Vision - Be mission-driven always Why we’re exceptional The key to our success is the quality and commitment of our people. To work in one of the teams at any of the Villages is to play an active role in redefining both the art and the science of retail. This creates a dynamic approach that underpins our ability to anticipate future trends in a fast-changing world. We provide an amazing benefits package including paid holidays, a flexible time-off policy, access to health insurance plans (including medical, dental, and vision), life insurance, and short- and long-term disability insurances. We also offer a generous 401(k) match, tax-advantaged spending accounts, a generous employee referral bonus, and other supplemental benefits. The key to our success is the quality and commitment of our people. The Bicester Collection is made up of over 1,200 colleagues of over 50 nationalities. You’ll be working within a creative and collaborative environment like no other, with the opportunity to develop your professional and personal skills while advancing your career. This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. Belmont Park Village is an Equal Opportunity Employer and does not discriminate based based on actual or perceived age, race, ethnicity, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, arrest record or conviction record, or sincerely held practice of religion or any other characteristic protected by federal, state, local, or other law (“Protected Characteristics”).
