Part time executive assistant jobs in Hoboken, New Jersey - Page 2Create job alerts

Job Description • We have an opening for a full time EXECUTIVE STEWARD position., • Location: La Mercerie - 53 Howard Street, New York, NY 10013 Note: online applications accepted only., • Schedule: Full time schedule. Days and hours may vary. More details upon interview., • Requirement: Experience in being a receiver in a restaurant setting is a must., • Pay Range: $19.00 per hour to $25.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1479331. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email . Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A ! Job Summary Summary: Responsible for supervising and coordinating activities of non-cooking kitchen workers. Essential Duties and Responsibilities: • Implement, oversee and follow up on all sanitation standards and procedures., • Responsible for ensuring food service equipment is secure and maintained in proper order., • Prepare weekly schedules and schedule additional personnel as needed., • Maintain control over inventory of china, glass and silver., • Oversee and maintain the supply of necessary equipment (china, glass and silver) to the Restaurant, Room Service and Banquet areas., • Ensures that supplies of coffee, coffee filters, bread, butter, jellies, dairy products, etc. at required stations. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Abides by all Company policies and procedures including but not limited to: • The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer., • The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables., • The use of slip-resistant shoes and proper lifting techniques. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job Description Executive Administrative Assistant – Fast-Paced Trading Environment Are you a seasoned administrative professional ready to thrive in a high-energy, fast-paced trading floor environment? We’re seeking a dynamic Executive Administrative Assistant with 10+ years of experience supporting senior management to join a team where precision, agility, and professionalism are key. In this role, you’ll provide critical support to multiple senior leaders and their teams, managing complex calendars, coordinating travel, and processing expenses with speed and accuracy. You’ll be the go-to resource for navigating company policies and procedures, and your ability to communicate across all levels of the organization will be essential. This is not your average desk job—our trading floor moves fast, and we need someone who can keep up, stay organized, and remain calm under pressure. If you thrive in environments where no two days are the same and where your contributions directly impact team success, this is the opportunity for you. Key Responsibilities: * Manage multiple executive calendars and coordinate travel logistics * Process expenses using Concur with precision * Serve as liaison across business functions and leadership levels * Organize client entertainment functions and team events Required Skills: * Expert-level proficiency in Outlook, Excel, Word, and PowerPoint * Advanced Concur experience for travel and expense management * Exceptional time management and prioritization skills * Strong written and verbal communication abilities * High attention to detail and organizational excellence * Ability to work extended hours when needed Top Must-Haves: * Concur expertise * Mastery of MS Office Suite * Outlook calendar and email management If you’re ready to bring your administrative expertise to a high-impact role, apply now and become an essential part of a team that values excellence, speed, and collaboration. Position is fully onsite, 5 days a week Pay Details: $35.00 to $40.00 per hour Search managed by: Nicole Russ Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: TKD is seeking a skilled and experienced Legal Secretary to join our International French Practice. This role is ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering high-quality legal administrative support. The successful candidate will provide personable, high-touch assistance to attorneys and clients, contributing to a collaborative and professional workplace culture. Essential responsibilities include: • Provide administrative support to multiple attorneys, including:, • Word processing, filing, billing, invoice review, and time entry, • Answering phones and managing daily mail, • Scheduling meetings, conference rooms, and travel arrangements, • Submitting expenses and maintaining calendars, • Faxing and document management, • Proofreading and formatting legal documents, • CRM work, and other business development research, • Foster strong relationships with attorneys, clients, colleagues, and guests, • A minimum of three (3) years of recent experience as a legal secretary, executive assistant, or administrative professional in a legal setting, • High school Diploma or equivalent required, • Fluency in French ( Spoken and written ) is required, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and legal document management systems, • Exceptional verbal and written communication skills, including proofreading, • Highly organized, detail-oriented, and dependable, • Positive attitude with a team-oriented mindset, • Strong analytical and problem-solving abilities, • Ability to manage multiple tasks and prioritize effectively, • Comfortable working with diverse clients and stakeholders, • Discreet and professional in handling confidential matters What you'll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Job DescriptionSalary: $55,000 - $73,000 Annual Salary About Global Citizen Global Citizen is a movement of engaged citizens who are using their collective voice to end extreme poverty. On our platform, Global Citizens learn about the systemic causes of extreme poverty, take action on these issues, and earn rewards for their actions as part of a global community committed to lasting change. Global Citizens have taken over 42.9 million actions since 2009. Today, these actions, in combination with high-level advocacy work, have led to over $49 billion being distributed to our partners around the world, impacting 1.3 billion lives in the fight to end extreme poverty. Role Overview We are seeking a dynamic and detail-oriented Senior Associate to support the CEO in advancing key logistics and travel priorities. This is a fast-paced, high-pressure role that will regularly involve out of office work on evenings and weekends due to travel and required advance planning efforts. This role involves extensive travel coordination, including managing logistics, liaising with local vendors, traveling with the CEO and ensuring seamless on-the-ground execution during the CEOs engagements. The Senior Associate will facilitate strategic planning by coordinating meeting materials, tracking action items, and drafting compelling communications for both internal and external audiences. This role will also support the general operations of the Office of the CEO, and may be assigned other tasks as time and logistics duties allow. Key Responsibilities • Travel and Logistics support (55%), • Travel with, and in advance of, the CEO as requested, working closely with the Office of the CEO EA on all travel details to properly advance CEO travel., • Oversee on-the-ground logistics and act as a liaison with local vendors on behalf of the CEO. This includes: security, accommodation, transport, etc., • Act as a liaison between the Office of CEO and relevant internal teams and external partners as it relates to travel advance and logistics., • Office Prioritization and Execution Support (40%), • Support Office of the CEO operations with tasks as assigned, including but not limited to:, • Keeping our SalesForce database current information., • Monthly reconciliation., • Office of the CEO event production support: vetting and booking venues; manage OoCEO invitations; etc., • Other tasks as assigned., • Be trained on all duties of the Executive Assistant and backfill the role as needed for PTO / sick time., • Manage CEOs schedule, • Proactively communicate scheduling needs, • Run the OoCEO project management task list, • Performance Reporting (5%), • Establish quarterly and annual goal-oriented, and data-driven, stakeholder road maps and key performance indicators in close collaboration with the Chief of Staff (CoS) and relevant internal teams; ensuring all information lives in the Office of the CEO drive., • Present quarterly plans to the Office of CEO and prepare data-driven updates for mid-quarter check-ins. Requirements For Success • Willingness & ability to travel as needed (up to 50%-60%)., • Flexible availability this role requires being available outside standard office hours., • Confidentiality, discretion and trustworthiness., • Ability to think ahead and problem solve in-real time., • Project management skills (hitting deadlines, preparing travel briefs, database management)., • Required to be based in the New York City area., • Competency in more than one language is beneficial., • Mature attitude and comfortable working with high-level and public figures. Benefits Why Global Citizen? In this coming decade of action and accountability, Global Citizen will be the leading international voice, educator, and influencer that rallies humanity to take full responsibility and accountability for eradicating extreme poverty. You have a chance to contribute and make this world a better place for all. More Details • Must be authorized for employment in the USA., • Global Citizen operates on a hybrid work model - 3 days (Tuesday, Wednesday, and Thursday) in our NYC office and 2 days (Monday & Friday) telecommuting., • Full-time, ongoing employees are eligible for a competitive benefits package: Medical, dental, vision, and life insurance; commuter benefits; 403(b) retirement savings + employer match; generous paid time off (vacation, sick, and holidays); paid parental leave; employee discounts; FSA/HSA; Professional Development Assistance; EAP. Global Citizen is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Global Citizen strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship or any other protected classification under applicable federal, state, or local laws. In addition, Global Citizen complies with the relevant country laws governing employment nondiscrimination in all our international offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Executive Assistant – Global Private Equity Firm $100- 115K DOE + discretionary bonus + comprehensive benefits Onsite | Midtown East Hours: 9:00am–5:00pm ET (with flexibility as needed) Seeking a polished, proactive, and highly organized Executive Assistant to support a dynamic team within a leading Global Private Equity Firm. This is an outstanding opportunity for a polished, resourceful Executive Assistant who values professionalism, autonomy, and being part of a tight-knit, globally connected team. What You’ll Do: • Provide comprehensive administrative support to a Partner, SVP and the small team, • Manage dynamic and complex calendars across multiple time zones, • Coordinate domestic and international travel, including flights, accommodations, and visa arrangements, • Prepare detailed itineraries and ensure smooth day-to-day logistics, • Handle expense reports and reimbursement processing in a timely manner, • Greet clients, investors, and guests with professionalism; coordinate meeting rooms and catering needs, • Partner closely with the Office Manager to ensure office and kitchen supplies are well stocked, • Proactively manage correspondence and ensure timely communication flow, • Maintain discretion and professionalism at all times, handling sensitive information with care, • Occasionally assist with light personal tasks or ad hoc projects What We’re Looking For: • Minimum of 4+ years of experience as an Executive Assistant within Private Equity, Financial Services, or Professional Services, • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), • Exceptional organizational skills and attention to detail, • Professional demeanor and excellent verbal and written communication skills, • Ability to manage shifting priorities and deadlines, • Proactive, self-starter attitude with the ability to anticipate needs and operate independently You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Executive Assistant – Wonderful Team! A global private equity firm with an incredible, collaborative culture is hiring for an Executive Assistant to support a wonderful team of professionals (including one Senior Partner). This role engages with all parts of the organization, so this individual must be collaborative and spend time building relationships and learning the firm’s processes and priorities. Salary commensurate with experience: $130-150k base + discretionary bonus + great benefits (3 weeks vacation, fully paid benefits, 401k match) Hybrid – Midtown East NYC in office 4 days/week, remote Fridays Hours: 8:45/9am-5:30/5:45 pm Responsibilities • Schedule and coordinate various types of internal and external calls and meetings with numerous stakeholders., • Plan international & domestic travel, itineraries, and local transportation for business trips. Update calendars with details once confirmed., • Coordinate and manage lunch and dinner reservations., • Prepare and submit expense reports and reimbursements in a timely fashion (both company Amex and cash reimbursements) using Concur., • Organize, plan, coordinate, and manage the day-of activities for special projects and events., • Own the preparation of materials for certain meetings including binding decks as needed., • Prepare and organize notes for Advisory Board meetings alongside other admins., • Microsoft Office: Word, PowerPoint and Excel skills will be critical., • Bachelor’s Degree required., • 6+ years supporting executives in financial services, • Experience managing travel itineraries, meeting planning and conference calls (including different time zones), • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook., • Experience working closely with other admins as part of a team and comfortable taking direction from other Assistants., • Able to multi-task and pivot / reprioritize as new information emerges., • Thinks proactively and anticipates / sees around corners., • Uses critical thinking to solve problems., • Communicates with speed and transparency., • Strong attention to detail and uses discretion with confidential matters. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description The People Coordinator will play a key role in supporting Madison Energy Infrastructure's New York office and the broader people function. This person will serve as executive assistant to multiple senior leaders while also supporting initiatives across Employee Experience, People Operations/HR, and People Strategy. This is a dynamic, highly visible position that blends executive support, office management, team culture-building, and project coordination. The ideal candidate is proactive, organized, and resourceful – someone who can expertly manage complex calendars and logistics while keeping the office humming and high-performing. At Madison Energy Infrastructure, we believe our people are our most important asset — and that meaningful work should be both challenging and fun. The right candidate thrives in a fast-paced environment, takes pride in creating inclusive and welcoming spaces, and brings strong attention to detail to everything they do. Success in this role also requires the ability to expertly manage executive calendars and keep operations running seamlessly behind the scenes. NOTE: This is an in-person role based in our New York office, Monday through Thursday, with a work-from-home option on Fridays. Timeliness and dependability are key, as your presence helps keep our office running smoothly and our team connected. What You'll Own Office Management • Oversee day-to-day office operations, including supplies, vendor coordination, facilities management, and IT/office systems support., • Act as the primary point of contact for office-related needs and inquiries., • Coordinate with building management and external service providers to maintain a safe, efficient, and welcoming work environment., • Support meeting logistics, including scheduling conference rooms, setting up AV equipment, and arranging catering as needed., • Coordinate and support events at the New York City office, with a focus on welcoming customers and partners to our MEI+ Lab, our new collaborative workspace and innovation hub. Employee Engagement & People Team Support, • Plan and execute employee engagement initiatives, such as team events, office gatherings, recognition programs, and wellness activities., • Promote a collaborative, inclusive, and positive workplace culture aligned with MEI's mission and values., • Support onboarding of new employees and assist with internal communications related to office updates and employee resources., • Contribute to cross-functional People projects, including special initiatives across the People team sub-functions, • Partner with the Chief People Officer and People team leadership on strategic priorities and company-wide culture or process improvements as needed Executive Support, • Serve as a trusted partner and point of coordination for multiple executives, helping manage priorities, communication, and time effectively., • Manage complex calendars, coordinate meetings and travel logistics, and proactively anticipate scheduling needs to maximize executive productivity. Act as a key liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on priorities., • Support preparation materials for meetings, presentations, and correspondence with a high degree of professionalism and confidentiality., • Handle expense reporting and administrative tasks with accuracy timeliness, and discretion., • Bachelor's degree or equivalent experience., • 3+ years of experience in office management, executive support, or administrative roles, ideally in a fast-paced or growth-oriented company., • Ability to plan and support internal events and initiatives that strengthen team connection and culture., • Extraordinary organizational, written and oral communication, and interpersonal skills., • Proactive problem-solving skills, ability to manage multiple priorities with discretion and professionalism., • Ability to anticipate needs, take initiative, and work independently in a fast-paced environment., • High proficiency with Microsoft Office Suite and; familiarity with expense and scheduling tools., • Experience working in a fast-paced, scaling environment., • Takes pride in creating inclusive and welcoming spaces. What We Offer, • PTO and company holidays, • Medical, dental, vision, • Employer-paid short-term disability, long-term disability, life insurance, • 401(k) and company match, • Professional development stipend

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Paid time off About LoanBud LoanBud is a rapidly expanding fintech focused on supporting small businesses through innovative financing solutions. Our mission is to empower small-business owners by providing streamlined access to capital through SBA and other small-business loans. We foster a culture of growth, teamwork, and dedication to the entrepreneurial spirit. Position Overview Were hiring an Administrative Financial Assistant to keep our finance and partner operations running smoothly. You will assist with accounts receivable (AR), accounts payable (AP), commission management, partner onboarding, and general administrative tasks that support our Finance, Partnerships, and Executive teams. Key Responsibilities Accounts Receivable (AR): Generate and send invoices; maintain AR aging; post receipts and reconcile deposits; coordinate reminders and escalate past-due items; maintain customer billing records and supporting documentation. Accounts Payable (AP): Enter/code vendor bills; manage approvals; schedule payments; reconcile credit cards and expense reports; maintain vendor files (W-9s, profiles) and 1099 support. Commission Management: Maintain deal logs and commission matrices; prepare monthly commission statements; validate inputs against lender/partner reports; track payouts and resolve discrepancies. Partner Onboarding: Collect and file partner agreements and payment details; set up partners in CRM/finance systems; provision access to portals; schedule kickoffs; share enablement materials; maintain partner roster and payout settings. General Administrative Support: Assist with calendar/travel coordination; prepare agendas, notes, and follow-ups; organize digital files (Drive/Notion); maintain SOP checklists and recurring task cadences; support office operations (vendors, supplies, mail/shipments). Close & Controls Support: Assist with month-end close checklists, reconciliations, and tie-outs (banks, AR/AP, commissions); uphold documentation standards, approval limits, and confidentiality/InfoSec procedures. Requirements • 25 years of experience in bookkeeping/finance admin or operations support (startup or financial-services experience a plus)., • Proficiency with QuickBooks Online (Advanced preferred) and bill-pay/expense tools (Bill.com, Ramp, or similar)., • Strong spreadsheet skills (lookups, pivot tables) and comfort working with statements and PDFs., • Clear written and verbal communication; highly organized, detail-oriented, and deadline-driven., • Discretion handling sensitive financial and personal data. Nice to Have: Payroll/benefits exposure (Gusto/ADP); CRM familiarity (HubSpot/Salesforce); experience with commissions or revenue-share payouts; SBA, lending, mortgage, or brokerage exposure. Location The position is office-based in New York City, supporting our collaborative and interactive company culture. Compensation & Benefits • Compensation: Base salary $50k $65k, commensurate with experience., • Comprehensive health, dental, and vision insurance., • Generous paid time off to support work-life balance., • Competitive 401(k) plan with company matching. Application Process Interested candidates are invited to submit a detailed rsum and a brief cover letter explaining their fit for this role and motivation to join LoanBud. Be Part of Our Growth Story Join LoanBud and help more entrepreneurs access the capital they need to grow. Your operational excellence will directly accelerate approvals and partner successapply today and help shape the future of how small businesses access SBA financing.

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. Community Health Programs provide wellness, healthy lifestyle support, and civic engagement programs to the Bronx. QUALIFICATIONS: • Associates degree, or high school diploma or equivalent and four years related experience, • Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment, • Proficiency in basic filing principles and standard correspondence formats, • Minimum typing speed of 50 words per minute, • Coordinate the activities of various support staff to ensure adequate staffing for answering phones, entering data, copying and mailing of documents, etc., • Ensure that all office equipment is in proper working order, • Maintain and update all required postings of employment law notices, employee notices and certificates of insurance, • Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis, • Review invoices for accuracy and forward to fiscal department on a timely basis, • Maintain inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in or discarded. Inventory logs are forwarded to the Assistant to the Executive Director annually, • Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on, at a minimum, a monthly basis, • Maintain OSHA data sheets, training logs, office certificates, etc., to ensure site compliance with regulatory agencies, such as Department of Health, Department of Labor, etc., • Supervise support staff, such as program assistants and volunteers by coordinating assignments and evaluating staff on a monthly and yearly basis, • Collect, organize and forward time sheets to the human resources department by 11 a.m. on the Friday preceding the Thursday pay day, • Maintain contract, personnel, time sheet and sign-in log files, • Draft, copy, fax and file memoranda, letters and other agency documents, • Maintain calendar, schedule appointments and arrange meeting rooms, • Submit monthly progress reports to supervisor, • Assist with the collection of documents for audits and submission of proposals. Deliver and/or pick up documents to/at BronxWorks offices, funding sources and or other agencies, • Assume responsibilities of program assistant when necessary, • Perform additional duties as assigned, • Provide general support, outreach, and promotion for Community Health programming, • Data entry, • Assist with payment reconciliation of programming billing, • Perform program tracking and record keeping, • Perform program outreach, • Develop program outreach materials, including flyers, social media posts, • Provide office support including clerical, filing, faxing, scanning, typing, and photocopying, • Greet program participants and answer participant questions, • Report to, and meet with, supervisor on a weekly basis or as determined, • Work closely with Community Health, • Work closely with Program Coordinators, • Assist with preparing materials, workshop schedule, confirming participants, taking inventory of equipment, • Perform data entry work, • Answer participant questions and provide instructions when needed, • Ensure activity spaces are ready for programming and have materials needed for activities, • Reconcile consultant invoices to ensure timely payments for services, • Reconcile kitchen invoices for participant meals, • Review invoices for accuracy and follow up with appropriate staff when needed, • Maintain calendar, schedule appointments and arrange meeting rooms, • Assist with the collection of documents for program reports, • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to bend and retrieve objects and/or documents., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. BronxWorks Legal Services The BronxWorks model aims to break the cycle of poverty through a holistic approach, helping individuals and families transition from crisis to self-sufficiency. A key component of this continuum of support is BronxWorks Legal Services, which provides free legal assistance to those facing eviction, seeking immigration stability, and survivors of domestic violence and other crimes. Within BronxWorks Legal Services, the new Tenant Defense Program will play a vital role in securing housing stability for low-income tenants. The program will support New York City’s groundbreaking Universal Access to Counsel initiative which, as implemented, ensures low-income tenants the right to full legal representation in eviction proceedings. Administrative Assistant Opportunity BronxWorks seeks an administrative assistant eager to work in a fast-paced, dynamic setting and provide administrative support to legal professionals working to prevent the eviction of vulnerable, low-income tenants in the Bronx. The administrative assistant will perform receptionist duties, support program administration and case administration, and provide direct support and assistance to the VP of Legal Services. This position offers an excellent opportunity to launch or grow a public interest career, hone administrative skills, and meaningfully contribute to efforts to prevent displacement of Bronx communities. ESSENTIAL DUTIES AND RESPONSIBILITIES Support for the VP of Legal Services • Coordinate the VP’s professional calendar, ensuring appointments and meetings with internal and external stakeholders are scheduled efficiently and potential conflicts are avoided., • Schedule and manage logistics for recruitment events, including law school recruitment initiatives., • Prepare and edit presentations, reports, and meeting materials, incorporating graphics and other design elements as needed., • Screen incoming calls and emails, prioritize high-priority communications, and propose appointment dates for the VP., • Arrange travel accommodations and logistics for recruitment efforts and other professional engagements., • Draft hiring-related forms for the VP’s final review and approval., • Organize and coordinate interview schedules, ensuring clear communication with job applicants and hiring committee members., • Maintain and routinely update spreadsheets tracking hiring decisions and progress., • Purchase, receive, and maintain office supplies and equipment, ensuring proper documentation of purchasing decisions and maintaining accurate records. Submit invoices for processing. Review invoices and confirm accuracy., • Track and prepare reports on program financial and other information., • Collect and log checks and money orders delivered to staff., • Submit purchase orders, packing slips, and invoices to the fiscal department promptly and accurately., • Utilize purchasing software, such as Nexonia/Emburse, to record and submit expenses, purchases, and billing information., • Maintain an organized and efficient office environment by implementing office systems, managing layouts, and coordinating equipment procurement., • Monitor and replenish office inventory, checking stock regularly and anticipating supply needs to ensure uninterrupted operations., • Place purchase orders for supplies, equipment, and food, ensuring timely delivery and proper documentation., • Oversee day-to-day office operations, including clerical support such as filing, faxing, scanning, typing, and photocopying. Maintain fax and copy machines., • Receive, send, sort, and distribute mail efficiently., • Maintain and update a monthly inventory log for all office items, equipment, and furniture, ensuring proper records of purchases, transfers, or disposals., • Ensure all office equipment is in good working condition, troubleshooting issues as they arise and collaborating with IT or the fiscal department to resolve them., • Assist with the proper storage and organization of client files, adhering to confidentiality and compliance standards., • File, copy, and organize client documents and charts as required., • Track, collect, and organize program data for reporting purposes, ensuring all deadlines for funding requirements and case updates are met., • Prepare and complete reports, addressing any discrepancies in data and ensuring accuracy prior to submission., • Maintain an up-to-date calendar of reporting deadlines and proactively follow up to address missing information or delays., • Oversee program-specific and department-wide calendars, including the Tenant Defense Program (TDP) calendar., • Manage calendar of team meetings and trainings, managing logistics such as scheduling, materials preparation, and follow-up actions., • Edit and distribute meeting agendas in advance and ensure action items and minutes are clearly documented and shared., • Arrange for technology needs and manage high-quality recordings of meetings, ensuring they are stored appropriately on shared drives., • Maintain up-to-date knowledge of program priorities, services, policies, and intake procedures., • Answer phone calls and general voicemail, respond to inquiries with accuracy and excellent customer service, direct calls, and take messages. Record messages, and route inquiries to the appropriate staff members., • Serve as a trusted administrative partner to the Vice President of Legal Services and senior leadership, handling highly sensitive, privileged, and confidential matters, including those related to personnel, employee discipline, performance, restructuring, and labor relations., • Prepare and maintain confidential records and internal memoranda related to staffing decisions, employee grievances, and personnel investigations., • Attend confidential management meetings related to strategic planning, staffing, budgeting, labor strategy, or internal investigations, and prepare agendas, meeting notes, and follow-up communications., • Support the VP in compiling data, drafting communications, and preparing documentation related to employee performance, counseling, promotions, and terminations., • Coordinate scheduling and logistics for confidential interviews, disciplinary meetings, internal reviews, and labor-related consultations., • Act as liaison to internal and external counsel on matters relating to human resources, employee relations, and labor matters, ensuring discretion and confidentiality., • Manage secure filing systems for confidential personnel and legal documents, ensuring appropriate access control and information security standards., • Perform other duties as assigned QUALIFICATIONS • Associate degree and two years applicable experience or bachelor’s degree., • Excellent customer service and interpersonal skills. Able to effectively communicate with individuals from diverse backgrounds, external resource providers, and people experiencing crisis., • Excellent oral and written communication and analytical skills., • Strong attention to detail and concern for quality and accuracy., • Demonstrated ability to maintain a calm, helpful demeanor in a sometimes stressful and fast-paced environment. A positive attitude and collegiality., • High degree of professional ethics and integrity and ability to maintain confidentiality., • Excellent time management and organizational skills. Able to multi-task and produce quality work on tight deadlines., • Proficiency in Microsoft office suite, including Outlook, Word, Excel, and Sharepoint, and other standard business technology, including electronic case management and communication systems., • Verbal and written proficiency in a language other than English, especially Spanish, is strongly preferred., • Demonstrated commitment to social justice and working in with low-income and vulnerable populations and communities of color to advance equity. PHYSICAL REQUIREMENTS • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation., • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. An overview of benefits can be found at . BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff, and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .