Receptionist administrative assistant jobs in Newark, New Jersey - Page 2Create job alerts

Compass Group - JobID: 5409D94BF42328363675F57E61D6B531 [Administrative Assistant / Secretary] As a Receptionist at Compass Group, you'll: Properly greet and handle visitors with a smile and maintain eye contact through the entire interaction; Address guests and clients by name whenever possible; An

Hilton Hotels - JobID: HOT0C424 [Office Assistant / Receptionist] As an Administrative Assistant at Hilton, you'll: Provide the hotel executive team with administrative support including typing, filing, answering telephones, maintaining appointment calendar, making travel arrangements, note-taking a

This position will provide general administrative support to the Senior Managing Director, Office Manager and Agents.

Data entry clerks come from all various backgrounds including, data entry, outbound telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call center, part-time. This is a great way for you to make extra income at home as data entry clerk. If you are th

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Work at Home Data Entry Clerk - Part Time. This is a

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.Our client, a leading Real Estate brokerage firm, is seeking to hire a Temp to Perm Reception/Admin for their Chelsea office (Manhattan, NY).Position starts early December 2025.The temp duration is typica

CBS Sports is seeking a professional, proactive, and energetic Receptionist/Department Assistant to support front-desk operations and provide administrative assistance to key department leaders. Administrative & Department Support. Support department-wide communication, event coordination, and proje

Job DescriptionWe are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment. Responsibilities: • Greet and assist visitors, ensuring they feel welcomed and directed appropriately., • Answer incoming calls through a multi-line phone system and transfer calls to the correct departments., • Manage the delivery and sorting of incoming mail and packages., • Handle sensitive and confidential information with discretion and attention to detail., • Assist with administrative tasks such as scheduling and document preparation., • Communicate effectively with clients and managers regarding deadlines and job-related matters., • Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications., • Support additional projects and tasks as assigned by management., • Ensure the reception area remains tidy and organized at all times., • Collaborate with team members to improve office operations and efficiency.• Minimum of one year of office service experience, preferably in a legal, banking, or corporate environment., • Previous experience as a receptionist, switchboard operator, or administrative assistant is highly preferred., • Strong verbal and written communication skills., • Proficiency in handling multi-line phone systems and transferring calls efficiently., • Ability to manage and prioritize mail sorting and delivery tasks., • Experience in working with sensitive and confidential documents., • Exceptional organizational skills and attention to detail., • Ability to work effectively in a fast-paced environment.

Job Description Bilingual Receptionist/Office Assistant Jun Wang & Associates, P.C. is a New York based law firm delivering a full range of legal services. Since the firm’s inception, Jun Wang & Associates has distinguished itself by creating a practice focused on complex, sophisticated transactional work. Our firm provides practical legal solutions for our clients, whether it be an acquisition of property, formation of businesses, the purchase or sale of a business, or other associated legal needs such as business immigration. Our clients include prominent national and multinational corporations, charitable organizations, industry executives, as well as high-net-worth individuals. We are seeking a full-time Receptionist who can speak English and Chinese. The primary duty is to provide our departments with administrative support. Must be highly detail-oriented. Strong computer and communication skills are also required. The start-end time of the working day is somewhat flexible within a reasonable business hour range. This position has the potential to learn and grow to become a Paralegal within our firm. Compensation commensurate with experience. Education: Bachelor’s (preferred)

Job Description Manhattan Footcare is looking for a full-time Medical Receptionist who can also perform Medical Assistant duties for our busy Podiatric practice in Brooklyn, NY. As a successful candidate, you will be responsible for obtaining patient records and test results, coordinating daily administrative tasks, preparing treatment rooms for examinations, and assisting our practitioners during medical procedures, as well as being responsible for coordinating the daily administration of doctors, staff, visitors, and patients at a healthcare facility. To ensure success, medical receptionists/assistants should be confident and professional administrators with fantastic communication and interpersonal skills that will contribute to the efficient day-to-day administration of the healthcare facility. Top candidates will work comfortably under pressure while multi-tasking in a fast-paced environment and can effectively react to patient emergencies. Responsibilities: • Greet and attend to patients in person and over the phone., • Professionally assist doctors, staff, visitors, and patients., • Maintain business inventory such as checking supplies, scheduling equipment, and maintenance repairs., • Answer all phone calls in a professional and courteous manner., • Perform all duties within HIPAA regulations., • Maintain confidentiality of all doctor, staff, and patient information., • Schedule appointments between doctors and patients., • Liaise between medical departments with discretion and professionalism, • Adhere to policy and procedures during all activates., • Assist with admissions/treatment as per agreed protocols., • Ensure that stock levels are adequate and orders are made timeously., • Communicate medical results to patients under clinical supervision., • Complete accurate documentation of patient visits., • Obtaining and recording patient medical histories, vitals, test results, and other information for medical records while maintaining strict confidentiality., • Coordinating the daily administrative activities, including scheduling, patient check-in and check-out, and patient medical record maintenance., • Preparing treatment rooms for clinical examinations and assisting practitioners with medical procedures and other patient care., • Delivering compassionate support, attention, and assistance to patients and families., • Ensuring compliance with all health care regulations, including HIPAA and OSHA., • A basic understanding of patient care, medical terminology, coding procedures, reference tools, and appropriate clinical pharmacology for medical assistant practice scope., • Excellent interpersonal, organizational, and customer service skills., • Familiarity with electronic medical health care record systems.Company DescriptionOur podiatrists, Steve Menna and George Pace, of Manhattan Footcare, with offices in Manhattan and Brooklyn, NY are dedicated to getting to the root of your foot or ankle concerns. We are board certified from the American Board of Podiatric Surgeons, hospital affiliated, and have over 40 years of experience performing surgical corrections of various pedal deformities. Manhattan Footcare specializes in foot and ankle surgeries, diabetic footcare, wound care, sports medicine, pediatrics, geriatric footcare, pain relief, skin and nail pathology, custom orthotics, and more!Our podiatrists, Steve Menna and George Pace, of Manhattan Footcare, with offices in Manhattan and Brooklyn, NY are dedicated to getting to the root of your foot or ankle concerns. We are board certified from the American Board of Podiatric Surgeons, hospital affiliated, and have over 40 years of experience performing surgical corrections of various pedal deformities.\r\n\r\nManhattan Footcare specializes in foot and ankle surgeries, diabetic footcare, wound care, sports medicine, pediatrics, geriatric footcare, pain relief, skin and nail pathology, custom orthotics, and more!

Work at Home Data Entry Clerk - Part Time. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. We offer y

Aerotek - JobID: JP-005717722 [Administrative Assistant / Receptionist] As a Coordinator at Aerotek, you'll: Be responsible for contacting customers about orders; Answer inquiries from customers via phone, email, or fax; Provide order status and updates to customers, pricing and negotiation, and doc

Compass Group - JobID: DA72E40EAA22BAC762239A820127808C [Administrative Assistant / Secretary] As a Receptionist at Compass Group, you'll: Properly greet and handle visitors with a smile and maintain eye contact through the entire interaction; Address guests and clients by name whenever possible; An

Mount Sinai - Roosevelt Hospital - West Building [Office Assistant / Receptionist] As an Executive Administrative Assistant at Mount Sinai, you'll: Coordinate executive schedules and meetings; Manage communication and correspondence for executives; Organize travel arrangements and itineraries; Prepa

If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your

Job Description About the Role: The Medical Receptionist 1 at the Center for Digestive Disease (CDD) plays a critical role in ensuring the smooth and efficient operation of the front office by managing patient interactions and administrative tasks with professionalism and care. This position serves as the first point of contact for patients, providing a welcoming environment and facilitating effective communication between patients and healthcare providers. The role involves scheduling appointments, managing patient records, verifying insurance information, and handling inquiries both in person and over the phone. By maintaining accurate and organized documentation, the Medical Receptionist supports clinical staff in delivering timely and high-quality patient care. Ultimately, this position contributes significantly to patient satisfaction and the overall efficiency of the digestive disease center’s operations. We are excited to announce that we are looking for a Full Time, Medical Receptionist 1 at Center for Digestive Disease in Union, NJ. Minimum Qualifications: • High school diploma or equivalent., • Previous experience in a medical office or healthcare setting, preferably in a receptionist or administrative role., • Basic knowledge of medical terminology and healthcare office procedures., • Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office)., • Certification as a Medical Administrative Assistant (CMAA) or equivalent., • Experience working in a specialty medical practice, particularly in gastroenterology or digestive diseases., • Familiarity with insurance verification processes and medical billing procedures., • Bilingual abilities to assist a diverse patient population., • Greet and check in patients promptly and courteously upon arrival at the center., • Schedule, reschedule, and confirm patient appointments using the center’s electronic health record (EHR) system., • Collect and verify patient insurance information and process necessary documentation for billing purposes., • Answer incoming calls, respond to patient inquiries, and direct calls to appropriate clinical or administrative staff., • Maintain accurate patient records, update demographic and medical information, and ensure confidentiality in compliance with HIPAA regulations., • Coordinate with clinical staff to manage patient flow and communicate any delays or changes in scheduling., • Assist with administrative tasks such as filing, faxing, and managing correspondence related to patient care. The Medical Receptionist 1 utilizes strong organizational skills daily to manage appointment schedules and patient records accurately, ensuring seamless clinic operations. Effective communication skills are essential for greeting patients warmly, answering inquiries, and coordinating between patients and clinical staff. Proficiency with EHR systems and office software enables the receptionist to efficiently document patient information and process insurance details. Attention to detail is critical when verifying insurance coverage and handling sensitive patient data to maintain compliance with privacy regulations. Additionally, problem-solving skills help address scheduling conflicts and patient concerns promptly, contributing to a positive patient experience and supporting the healthcare team. Monday-Friday 40 hours

Job Description Administrative Assistant/ Medical Front Desk Receptionist Summary of Responsibilities This position will work directly with the Administrator (or Front Office Supervisor if applicable) for the smooth functioning of the reception/registration aspects of our Center. He/she will be primarily responsible for maintaining the daily schedule, answering multiple phone lines, and obtaining patient registration information on a daily basis. In addition, the Patient Services Coordinator will enter the demographic and insurance information into the billing system and verify that a pre-authorization number is obtained from the insurance company when required. Qualifications • High School Graduate, • Trained in Medical Office protocol., • At least one year of experience in a Medical Office setting with a working knowledge of Medical terminology. Prior experience with scheduling desired., • Previous experience with multiple phone lines, and routine front office equipment, e.g. fax, copier, postage machine., • Above average computer skills needed, e.g. experience in all aspects of MS Office., • Pre-employment physical with additional testing as required to meet OSHA standards. Job Relationships • Works under the direction of the Administrator (or Front Office Supervisor if applicable); reports to the Administrator., • Works cooperatively with Endoscopy Center co-workers, the staff of Physicians utilizing the Endoscopy Center and the external billing company representatives., • Presents a friendly, courteous, and helpful manner in all interactions with patients and other offices. Physical Activities and Requirements • Possesses good physical health, capable of working in a demanding environment., • Able to perform the basic functions of the job including extended hours, standing, bending, and stretching with frequent trips to all areas of the Center., • Able to lift, and carry supplies and equipment as needed., • Possesses manual dexterity, hearing acuity, and visual acuity, which are important to the performance of the job tasks., • Speaks clearly and distinctly to perform extensive communication with other staff members, patients, and their families/escorts, physicians, vendors and other third parties., • Appears professional at all times., • Wears professional attire as dictated by center policy. Responsibilities The duties and responsibilities of the Patient Service Coordinator include, but are not limited to: • Schedules the appointment and completes patient demographic and insurance information, • Accurately schedule a patient for a procedure or change an appointment in the automated scheduling system., • Calls patients that chose the phone interview option to complete their registration form, asking all questions in a professional manner., • Accurately enter data into all billing screens., • Reviews all registration forms generated from the computer or received by fax. Follows up by phone call, if any pertinent information is incomplete., • Obtains pre-authorization for procedures at the Center, • Checks every patient’s insurance to see if an authorization is needed for a procedure at the Center., • Calls the Professional office to obtain referrals for the procedure. If the procedure location is listed on the referral, obtains a copy of the referral for our chart. Inputs the authorization number to the appropriate screen, when required., • Prints list of completed patient information prior to date of procedures, thereby checking for completeness. Any missing information or authorization is to be obtained no later than the working day prior to the procedure date., • Prepares and reviews data prior to the day of the procedure, • Verifies the accuracy of the next day’s schedule and prints the completed registration forms and appointment schedule from the billing system on the morning of the working day prior to procedure date to ensure that all data is complete., • Assembles chart paperwork and checks that all papers have the patient’s identification sticker., • Calls all patients the day before the procedure as a reminder of the date and time and verifies that patient knows how to get to the facility. Reminds patient to bring their insurance card with them and why this is necessary., • Prints billing sheet the working day prior to the procedure date. Places sheet in designated location in the Procedure area., • Prepares the patient identification bracelet., • Verifies the presence of a consent form for the procedure., • Greets Patients on the day of the procedure, • Greets the patient and escort in a friendly and professional manner., • Verifies the correct procedure and correct physician with the patient and has the patient sign the consent. Then signs and dates the consent as the witness.., • Verifies the correctness of the information on the ID bracelet, utilizing proper patient identification then applies it to the patient’s wrist., • Asks the patient to review and sign the registration form, noting any changes. Makes a copy of the front and back of the insurance cards and verifies the information on the card against the registration form. Enters any changes into the billing system., • Explains the center policy on Advanced Directives, Patient Rights and Responsibilities to the patient., • Explains the Financial Policy to the patient, obtains the patient’s signature, records the date and returns a copy to the patient., • Assembles the chart, places the chart on a clipboard, leaving the Pre-Assessment Record on top for the Admitting Nurse., • Asks the patient and escort to sit in the reception area and notifies the nursing staff to make them aware that the patient is ready., • Answers the questions of family/friends regarding the progress of the procedure and informs them of any delays (the Recovery room Nurse will keep the Patient Services Coordinator notified)., • Directs the family/friends to the Recovery Room as needed, explaining to them the reasoning for only one family member per patient., • Miscellaneous Duties, • Efficiently and courteously answers multiple phone lines and directs calls as appropriate. Able to give clear, concise directions to the Center., • Maintains an adequate inventory of stationary, printed forms, copy paper and dictation tapes and coordinates ordering with his/her supervisor., • Maintains a supply of charts compiled., • Places initialed copy of Pathology report in chart and files medical charts as needed., • Operates and troubleshoots computer, fax, copier and printer., • Troubleshoots Microsoft Outlook, the electronic medical record system, the billing system, prints reports and prepares daily tape backup., • Informs their supervisor of any problem with the schedule (e.g. no shows, cancellations, delays)., • Opens the Center in the am for patients, turning off the alarm and checking for any signs of unauthorized entrance., • Keeps the reception area neat and clean during the day (throwing out cups, straightening magazines, etc.), • Completes any request for a copy of medical records at the direction of the Facility Manager., • When directed, can initiate the “911” call, and gives information according to policy., • Performs additional duties as directed (within the scope of training) e.g. gives pre-procedure instructions to patients., • Attends all staff meetings and in-service classes on regularly scheduled days

Job DescriptionJoin a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking a dental front desk opportunity in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Receptionist role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? • Competitive pay, • Health benefits package: medical + vision + dental + 401K + life ins. + disability, • Offered after 30 days, • Offered to full-time employees 30+ hours, • Paid time off: 3 weeks + 8 holidays, • Opportunities for growth & advancement Responsibilities: • Operate telephone system, answer, screen and forward calls, provide information, take messages and schedule appointments, • Greet visitors and callers, handle inquiries, and direct them to appropriate persons, • Learn and operate new office technologies as they are developed and implemented, • Use scripts effectively both over the phone and in person (as assigned), • File and maintain records, sort and distribute mail, and handle courier deliveries, • Input data into the computer, ensuring accuracy and efficiency, • Provide information about the practice, such as location of offices, employees within the organization, or services provided, • Transmit information or documents to patients using computer, mail, or facsimile machine, • Balance credit transactions and provide basic financial clerical support duties, • Present cases to patients and maintain professional demeanor Requirements: • High school diploma, • Accurate typing at 40 words per minute, • Minimum of one year of office experience in a dental practice, • Preferred two years of experience, • Knowledge of dental software (ie. Dentrix, Denticon) is preferred Interview Process: • 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description FRONT DESK RECEPTIONIST Full Time New York, NY The “TRUE HEALTH” and HEALTHCARE FOR ALL WOMEN OB-GYN. is a for-profit healthcare organization with 7 health centers, providing primary care and preventative medicine in the following locations in Nassau County, Queens, and Brooklyn. As privately qualified health centers, we serve the individuals in our communities, providing enhanced services, expanded hours and reduced prescription pricing, while raising the level of care. We treat patients regardless of income, residency, or immigration status. The TRUE HEALTH offers a stable employment opportunity with a growing company, and competitive base compensation along with health and dental insurance, paid time off, 401-K with company match, paid holidays, employee discounts and much more. Our Mission The mission of TRUE HEALTH is to provide access to equitable, comprehensive, optimal healthcare by improving the overall wellness of all individuals in our communities and delivering high quality extensive patient centered care. Our Vision Creating healthier communities by transforming the health care system one person at a time. JOB TITLE: Front Desk Receptionist REPORTS TO: Practice Manager/Administrative Manager The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of this position. About the Role: The Medical Receptionist plays a crucial role in ensuring the smooth operation of our healthcare facilities located in Brooklyn, Fresh Meadows, and Great Neck. This position is responsible for managing patient interactions, scheduling appointments, and maintaining accurate patient records, which are essential for providing high-quality healthcare services. The Medical Receptionist serves as the first point of contact for patients, creating a welcoming environment and addressing inquiries with professionalism and empathy. By efficiently handling administrative tasks, the Medical Receptionist contributes to the overall patient experience and supports healthcare providers in delivering effective care. Ultimately, this role is vital in fostering a positive relationship between patients and our healthcare team, ensuring that all administrative processes run seamlessly. Minimum Qualifications: • High school diploma or equivalent., • Proven experience in a medical office or healthcare setting., • Strong organizational skills and attention to detail., • Excellent communication and interpersonal skills., • Certification as a Medical Administrative Assistant., • Experience with medical billing and coding., • Bilingual abilities to assist a diverse patient population., • Familiarity with HIPAA regulations and patient privacy practices., • Previous experience in a fast-paced healthcare environment., • High school diploma or equivalent required, • Bilingual in English and Spanish/Creole required, • Proficient computer skills (i.e., Microsoft Office & Outlook), • Good customer service and communication skills, • Ability to multitask and pay attention details, • One (1) year clerical experience in a medical setting preferred, • Greet patients and visitors in a friendly and professional manner., • Manage appointment scheduling and confirm patient visits., • Maintain and update patient records and ensure confidentiality., • Handle phone calls, respond to inquiries, and provide information about services., • Process patient insurance information and assist with billing inquiries., • Promptly greets, assists, and directs patients and visitors in a pleasant and professional manner., • Responsible for patient check-in, registration, and check-out., • Instructs patient/guardian of documentation required for visit. On subsequent visits, verifies demographic and billing information to ensure accuracy., • Obtains patient demographic and insurance information, verifies insurance eligibility, and enters accurate information in the electronic health record., • Provides patients with an explanation of all registration forms, obtain patient/guardian signatures on required consents and acknowledgements, and scan all accurately completed registration forms in the electronic health record., • Navigates through insurance portals and accurately interprets coverage information such as the plan coverage description, copayment, primary care provider, etc., • Verifies whether a referral or pre-authorization of medical necessity is required for visit., • Assists patients with changing their primary care provider if applicable., • Enters eligible patients into the sliding scale program and enter all necessary information in the electronic record., • Collects and processes payment due for visit and complete the daily cash reconciliation process., • Schedules patients’ appointments in accordance with criteria established by the health center., • Performs appointment reminder calls and no-show calls., • Manages a large volume of incoming calls on a multi-line phone system. Handles all calls politely and professionally and refers calls to the appropriate staff member., • Communicates and coordinates with physicians and/or clinical staff to ensure timely patient care., • Records and relays messages to the appropriate staff member., • Opens, sorts, and distribute mail and faxes., • Performs other clerical duties such as filling, photocopying, and scanning of medical records., • Provides coverage in other departments or health centers as needed The required skills for this position, such as strong organizational abilities, are essential for managing multiple tasks efficiently, including scheduling appointments and maintaining patient records. Excellent communication skills are utilized daily to interact with patients, answer their questions, and provide them with necessary information about their healthcare services. Proficiency in electronic health record systems is critical for accurately documenting patient information and ensuring that healthcare providers have access to up-to-date records. Preferred skills, such as knowledge of medical billing and coding, enhance the Medical Receptionist's ability to assist with insurance inquiries and streamline the billing process. Additionally, bilingual abilities can significantly improve patient interactions, making healthcare more accessible to a diverse community. SALARY: $18.00/hour MORE INFORMATION: This is a non-exempt position. The TRUE HEALTH provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, gender, marital status, sexual preference, and orientation, or non-disqualifying physical or mental handicap/disability in each aspect of the human resources function. Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The TH shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job DescriptionBenefits: • Employee discounts Job Description: As the Medical Office Receptionist, you will act as the main point of contact for patients and other staff, providing customer service and administrative support. You will handle incoming calls, schedule appointments, collect payments, verify insurance information, and assist with general office tasks. The ideal candidate will have a professional, friendly, and welcoming demeanor, strong communication skills, and the ability to multitask in a fast-paced environment. Responsibilities: • Greet patients and visitors in a welcoming, professional, and courteous manner., • Manage and maintain a clean and organized reception area., • Provide excellent customer service and address patient concerns., • Answer and route incoming phone calls, provide accurate information regarding services, policies, and appointment preparation., • Check patients in and out, verify insurance and demographic information, and collect payments or required documentation., • Manage a high-volume appointment schedule, including new visits, follow-ups, cancellations, and rescheduling., • Assist with patient registration and paperwork as well as managing the patient records., • Assist with other administrative tasks as needed such as filing, faxing, emailing, scanning, and managing front-desk supplies., • Support billing processes by collecting payments, addressing basic billing inquiries, and forwarding complex issues to the billing team., • Manage patient billing and collections, and be able to explain claims and insurance statements in an empathetic manner., • Maintain patient confidentiality and follow HIPAA compliance standards at all times., • Prepare, scan, and upload medical forms, referrals, and other documentation as needed., • Be able to work independently and communicate effectively with clinical staff to coordinate patient flow and address urgent concerns.Qualifications:, • High School diploma or High School equivalent., • Must demonstrate a high level of competency in the management of clinic patients., • Exceptional verbal and written communication skills., • Excellent attention to detail, organization, interpersonal and customer service skills., • Proficient in Google Workplace applications., • Ability to work effectively in high-pressure situations that involve confidential and sensitive matters., • Proficient in the operation of a computer keyboard, iPad, printer, and office phone., • Ability to read, write and communicate effectively orally and in writing., • Knowledge of basic arithmetic and medical terminology., • Experience as a Medical Assistant in a dermatology setting is preferred.Benefits:, • Employee discounts, • Paid time off Address: 59 East 54th Street, Suite 71 New York, NY 10022 Our philosophy at Turner Dermatology is to protect and understand the total health of your skin. We appreciate the uniqueness of your skin and the story that it has to tell. Regardless of your skin type, dry to oily, fair to darker complexion, young or mature, we will use the latest and most innovative ideas to formulate your skin care plan. Dr. Ryan Turner is a Harvard educated and trained dermatologist who was named as a New York Rising Star in the New York Times Magazine Super Doctors edition. He has also contributed beauty tips to publications including InStyle, Men's Health, Into The Gloss (Glossier) and Total Beauty.

Job Description Administrative Assistant United Church of Christ Purpose: The Administrative Assistant provides support to the ministerial team of Middle Church and to the staff and congregation more broadly. Key responsibilities include database management and support; correspondence with congregants and community members; scheduling and notetaking during meetings; management of online and physical filing systems; managing inventory and ordering supplies; support for website and social media as needed; the creation of spreadsheets, graphs, bulletins and programs as needed; general office support; support for worship and program on Sundays and throughout the week including hospitality. Skills Required: The successful candidate is organized, responsible, prompt, unflappable, flexible, and eager. They should have 5 years of administrative experience in a similar organization. They must be able to work in the office 5 days a week, Sunday through Thursday 9 am-5pm, and on rare occasions, Friday and Saturday in exchange for other weekdays. Is kind, collaborative, candid and has competency in multicultural settings. They must have expert knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat Pro, scheduling, database, and project management software. Design and Social media experience are a plus. Position Details: Supervisor: Director, Events and Community Center Schedule: Sunday through Thursday 9 am-5pm, and on rare occasions, Friday and Saturday in exchange for other weekdays, for 40 hours per week. Collaborates closely with: • Director of Operations and Administration, • Ministers, • Operations/Administrative team Serves on the following teams: • Operations, • Worship, • Attends All Staff meetings as note taker Key Responsibilities: • Provides key administrative support to the team, including database management, database support, scheduling and notetaking during meetings, management of office and online filing systems, and general office support., • Provides focused administrative support to Development and Care, including correspondence, data tracking and reporting; the creation of graphs and presentations; scheduling meetings and sending cards. Offers administrative support to worship, justice, communication, and congregational life programs., • Serves as front of office/receptionist when needed., • Supports Sunday worship and programs throughout the week including hospitality. May include creating bulletins, programs, graphs, etc., • Thinks strategically with colleagues about all aspects of the ministry of Middle Church, always asking, • Are we building community?, • Are we nurturing spirits?, • Are we retaining members?, • Are we deploying activists?, • Are we growing leaders?, • Are we developing internal and external partners?, • Are we raising Love to heal souls and the world? The above statements are intended to describe the general nature and scope of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, skills, and responsibilities required. All curricula, webinars, videos, and other media developed by this position collaboratively with other Middle team members or individually as a part of the above scope of work will be Middle Church property, unless a signed agreement is established before the work has begun.

Job DescriptionSalary: $24.04 The Bowery Mission is a Christian, faith-based organization committed since the 1870s to serving people experiencing homelessness, hunger, and poverty. The Bowery Mission meets essential needs and creates transformative communities with men, women, children, and families in New York so that we can together overcome homelessness and poverty and flourish. As a key member of the Tribeca or Bowery Campus team, the Front Desk Coordinator (FDC) serves as a first point of contact and resource of support for the guests, clients, staff, volunteers, vendors, and all other visitors. The FDC works to create and maintain a welcoming, hospitable, and peaceful environment that affirms compassionate care and individual dignity while supporting an exceptional standard of professionalism, teamwork, safety, and organization. The FDC operates efficiently in a fast-paced, multi-faceted environment and works across systems to enhance customer service and the functionality of the campus as a whole. The FDC welcomes and orients individuals to the campus, receives and properly directs phone calls, emails, mail, deliveries, and donations, provides administrative support to the campus departments, and as needed, supports crisis intervention. Specific responsibilities include but are not limited to: • Grant or deny building access as per protocol., • Properly direct guests/clients, volunteers, staff, vendors, and all other visitors. Respond to inquiries regarding TBMs services, provide resource information, and address minor complaints., • Register all visitors into the appropriate record/logbook and direct them as needed to the appropriate staff. Ensure all volunteers are registered for scheduled activities., • Document and communicate messages. Receive incoming and outgoing mail, packages, and donations/in-kind gifts., • Direct fire safety/law enforcement/EMT personnel, attorneys, government entities, and media according to TBM policy and immediately notify the appropriate staff., • Provide administrative support across departments to support efficient campus operations., • Ensure all messages, deliveries, mail, and donations/in-kind gifts are routed to the appropriate department/team member., • Meet all internal and external recordkeeping requirements and standards. Uphold a high standard of data integrity. Schedule: Monday-Friday: 8:00am-4:30pm Requirements: • Embrace's the organizations Statement of Faith., • 2 years+ in customer service, administrative assistant, or receptionist roles with support provided to supervisors/specialists., • Batchelors degree or equivalent work and education., • Administrative skills., • Proficient in Office technology., • Certified inMental Health First Aid., • Certified in Non-violent Crisis Intervention., • Motivational Interviewing., • First Aid/CPR, F-80 and/or F-02 fire safety certification., • Naloxone Administration. Salary: $24.04 per hour Due to the number of applications, we receive, we are only able to respond to qualified candidates who are selected for interviews. We sincerely appreciate all candidates for their interest in The Bowery Mission.

Job DescriptionDescriptionPosition: Front Office Assistant Company: Pocket Ledge Location: Jersey City, NJ Salary Range: $18.50 - $27.00 per hour (depending on experience) About Pocket Ledge: At Pocket Ledge, we’re more than just a marketing company – we’re your dedicated partner in achieving business excellence. With a passion for innovation and a commitment to results, we’ve been helping businesses like yours thrive in the dynamic world of marketing. Job Description: We are seeking a highly organized and proactive Front Office Assistant to join our dynamic team. This role is pivotal in ensuring the smooth operation of our front office, where first impressions are crucial. As the first point of contact for our clients and visitors, the Front Office Assistant will be responsible for creating a welcoming environment that reflects our company's professionalism and commitment to excellence. Key Responsibilities • Greet and assist visitors and clients upon arrival, ensuring a positive first impression., • Manage incoming phone calls, directing them to the appropriate personnel or taking messages as needed., • Handle incoming and outgoing mail and packages, ensuring timely distribution and processing., • Maintain an organized and welcoming front office space, including managing the reception area and meeting rooms., • Schedule and coordinate appointments and meetings, ensuring efficient use of time and resources., • Assist with administrative tasks such as filing, data entry, and document preparation as necessary., • High school diploma or equivalent; additional certification in office management or related field is a plus., • Proven experience as a front office assistant, receptionist, or in a similar administrative role., • Excellent communication and interpersonal skills, with a strong customer service orientation., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment management., • Strong organizational skills and the ability to prioritize tasks in a fast-paced environment., • Attention to detail and problem-solving skills, particularly in handling client inquiries., • Competitive salary based on experience and qualifications., • Comprehensive benefits package, including health insurance, dental and vision coverage, retirement savings plan, and paid time off., • Opportunities for professional development and advancement within the company., • Vibrant office culture with a collaborative and supportive team environment.

Job Description Administrative Assistant Job Description Final Palm St. .pdf (For Full Job Description Please Click Link) Job Posting: Administrative Assistant, UVSO Palm Street Daycare Organization: Unified Vailsburg Services Organization (UVSO) UVSO is seeking a highly organized and friendly Administrative Assistant to join our team at the Palm Street Daycare. This role is pivotal in creating a warm, safe, and efficient environment for our children, families, and staff. Key Responsibilities: * Act as the primary receptionist, managing all front-desk duties including phones, emails, mail, and greeting visitors. * Maintain and organize confidential student records, track attendance, and manage school data systems. * Support day-to-day operations, including inventory management, submitting facility work orders, and assisting with school events. * Process requests for classroom materials, track orders, and manage instructional resource storage. * Provide direct administrative support to the Associate Director and faculty, including scheduling, document preparation, and professional development coordination. Ideal Candidate Qualifications: * Required: * Minimum of one year of experience in an office environment. * Exceptional organizational, communication, and interpersonal skills. * Proficiency in Microsoft Office Suite and Google Drive. * Discretion in handling sensitive and confidential information. * A strong commitment to the mission and values of UVSO. * Preferred: * Bachelor’s degree. * Fluency in Spanish. How to Apply:If you are a proactive problem-solver who thrives in a supportive, fast-paced environment, we encourage you to apply. UVSO is an equal opportunity employer.

Job DescriptionWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA Document review. Your responsibilities will include answering phone calls, scheduling pick up appointments, and responding to e-mails. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Bilingal English/Spanish is a must. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Accounts Payable and Accounts Receivables, • Write emails, place purchase orders and process customer orders, • USDA Document Reviews, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required,, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers, fax machines and postage machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bilingal English/Spanish

Job DescriptionWe are looking for a detail-oriented Administrative Assistant to support our Development department in organizing a special event. In this contract position, you will play a key role in ensuring the smooth planning and execution of the event. This role is based in New York, New York, and requires immediate availability. Responsibilities: • Manage budgets for event-related revenue and expenses, ensuring accurate reporting and financial accountability., • Coordinate venue selection, vendor arrangements, program themes, event activities, and marketing efforts to align with event objectives., • Oversee logistics including scheduling, run-of-show planning, audiovisual requirements, registration processes, and communication with staff and stakeholders., • Supervise the design and production of invitations, printed materials, lists, and packages, ensuring all sponsor benefits are accurately fulfilled., • Handle the invitation process, including curating invitation lists, designing invitations, managing registrations, and organizing seating arrangements.• Previous experience in receptionist duties and administrative support., • Strong customer service skills with the ability to interact professionally with clients and stakeholders., • Proficiency in data entry and maintaining accurate records., • Exceptional organizational and multitasking abilities to manage event logistics efficiently., • Familiarity with event planning processes and tools., • Excellent communication skills, both written and verbal., • Ability to work under tight deadlines and adapt to changing priorities.

Job Description We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support. Responsibilities: • Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality., • Keep reception and shared spaces clean, organized, and inviting for all team members., • Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals., • Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees., • Utilize the Envoy platform to oversee desk availability and team member locations., • Compile and present weekly and monthly security metrics, highlighting trends and incidents., • Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials., • Collaborate with the Workplace team and other business partners on various projects and initiatives., • Support workplace processes including employee offboarding, ticketing systems, and facility management tasks., • Proven experience in receptionist or administrative roles, demonstrating strong organizational skills., • Ability to handle office deliveries, catering coordination, and vendor interactions efficiently., • Proficiency in using basic office equipment and software tools, including email platforms., • Strong interpersonal skills to assist visitors and provide excellent customer service., • Familiarity with platforms such as Envoy for desk tracking and workplace management., • Capable of managing multiple tasks simultaneously while maintaining attention to detail., • Experience planning and supporting events, including handling logistics and budgets., • Adept at maintaining clean and functional office spaces, including restocking supplies.

Job Description Financial firm has a temp opening for an Administrative Assistant/Receptionist in Midtown and Connecticut. Must have Private Equity or Hedge Fund experience. Word, Excel, and PowerPoint. Professional good communication, customer service and interpersonal skills. MS Office skills. Demonstrates effective verbal and written communication skills, including professional telephone etiquette, along with solid general office and administrative support capabilities. Able to multitask, upbeat personality, detail oriented and team player. $35-$40.

Job Description Management company has opening for a temp Receptionist/Junior Administrative Assistant in Bronx, NY. Meet and Greet clients. Answer phones, clerical, photo copying, data entry and basic computer skills. Professional, strong communication skills, good organizational skills, able to multitask and a team player. Good customer service, patient, kind, and a good attitude. Must be Bilingual Spanish. Property Management experience is a plus. Pay $18-$20.