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Job DescriptionAdministrative and Operations CoordinatorJob Type: Direct Hire Salary: $65,000-$70,000 annually (plus benefits) Location: White Plains, NY | Hybrid (3 days/week in office: Tuesday-Thursday) Start Date: Immediate Job OverviewMadison Approach Staffing is recruiting for an Administrative and Operations Coordinator for our client, a growing nonprofit foundation dedicated to promoting equity in access to mental health training and treatment. This role provides organization-wide administrative and operational support with broad impact across executive, development, finance, and programs functions. The ideal candidate is highly organized, enjoys managing multiple projects, works independently in a fast-paced environment, and is passionate about mental health, philanthropy, and volunteerism. This position reports directly to the Executive Director and has meaningful opportunities for growth within the organization. Key ResponsibilitiesOperations • Manage donor database (Bloomerang CRM) including data entry, report generation, mass email campaigns, and donor acknowledgments, • Serve as liaison with bookkeepers and finance partners; share monthly donor reports and financial documentation, • Process accounts payable using Bill.com system; upload invoices, initiate bill payments, and coordinate with vendors (8-10 monthly), • Make bank deposits and manage basic financial functions (not P&L or reconciliations), • Generate and manipulate fundraising reports for development committee and board members, • Develop and maintain best-practice procedures and how-to guides for internal systemsAdministrative Support, • Oversee general office operations including supply management, technology needs, and office organization, • Cover main phone line and manage incoming inquiries professionally, • Coordinate scheduling, logistics, materials, and follow-up for meetings and events, • Prepare, print, and send email and written correspondence, • Assist with onboarding new employees, board members, and volunteers, • Support Executive Director and Development team with scheduling and project coordinationTechnology & Communications, • Assist with monitoring social media channels and updating WordPress website (backend edits, posting images), • Troubleshoot basic administrative technology issues and set up software logins, • Provide low-intensity support to communications team with event materials and contentEvents & External Relations, • Assist with 2-3 annual events including registration support and logistics coordination, • Attend quarterly board meetings to take notes (4 meetings/year), • Communicate professionally with potential donors and sponsors when neededRequired Skills & Experience, • Education: Bachelor's degree preferred, • Experience: 3-5 years administrative and/or operations experience, preferably in nonprofit or small organization, • Database Systems: Experience with CRM/donor databases and comfort learning new technology platforms, • Technical Proficiency: Strong skills with Microsoft Office and/or Google Workspace (Docs, Sheets, Slides, Drive), • Organization: Exceptional organizational and time management skills with ability to set priorities and manage multiple concurrent projects, • Self-Starter: Proactive problem-solver who takes ownership of projects and works independently with minimal supervision, • Communication: Clear, concise communicator (written and verbal) who communicates early and often, • Mission-Driven: Genuine affinity for mental health, philanthropy, and volunteerism - not just another "admin job", • Discretion: High level of respect for confidentiality and information privacy, • Collaboration: Ability to work effectively as part of small team, "managing up" and across departmentsPreferred Skills & Experience, • Experience with Bloomerang, Bill.com, QuickBooks, or similar donor/financial platforms, • Event coordination or planning experience, • WordPress website management (backend editing), • Bookkeeping or accounts payable background, • Comfort communicating with donors, sponsors, and external stakeholders, • Experience in mental health, healthcare, or social services nonprofit sectorIdeal Candidate ProfileThe ideal candidate is an organized, detail-oriented "academic type" who thrives on efficiency and systematic processes. You enjoy working behind the scenes to make operations run smoothly, are comfortable with data and technology, and find satisfaction in creating order from complexity. While this role includes some external interaction, we're seeking someone who is 60% operations-focused and organized over 40% externally social. You bring positive attitude, sense of humor, reliability, integrity, and dedication to meaningful mission-driven work.Work Schedule & Benefits, • Full-time position: Hybrid schedule with 3 days/week in White Plains office (Tuesday-Thursday) and remote work Monday/Friday, • Direct hire with competitive salary of $65,000-$70,000 annually, • Comprehensive benefits package in accordance with organizational policy, • Small, dedicated team environment with engaged board and advisory committee, • Direct impact on all aspects of growing organization, • Meaningful opportunity for professional growth and developmentTo Apply: Please submit your resume and cover letter to Madison Approach Staffing. Candidates should express their interest in mental health/philanthropy work and relevant experience. This position requires immediate availability. Only qualified candidates will be contacted for interview consideration.

Job Description Company Overview Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for our cutting-edge technology and client commitment. IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories. We serve individual investors and institutions, including financial advisors, hedge funds and introducing brokers. Our advanced technology, competitive pricing, and global market help our clients to make the most of their investments. Barron's has recognized Interactive Brokers as the #1 online broker for six consecutive years. Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology. This is a hybrid role (3 days in office / 2 days remote) Interactive Brokers is looking for an experienced Data Analyst with data analysis experience, preferably in the commodities or securities industry. This position is responsible for handling compliance supervision over reporting to various non-financial systems. Prior experience working with order audit trail reporting systems, order handling or trading systems, or client data is highly desired but not required. Responsibilities: This position is focused on the Consolidated Audit Trail ("CAT") reporting systems and compliance supervision to ensure that the firm has complied with the rules. This is an operational and oversight function that requires the ability to read regulations, research and analyze data, understand technical implementations of systems, and devise control procedures to test compliance. Experience in researching transactional reporting issues to form evidence-based conclusions is a necessary skill. Experience in data analysis and/or system development or improvement is strongly preferred. While preference will be given to individuals with financial services industry experience, similar compliance experience in another industry will also be considered. Specific Job Responsibilities: • 1–2 years of experience as a Data Analyst/Data Scientist, • Reviewing regulatory data to identify root causes and necessary remediation for errors, • Using UNIX command tools to make corrections to records as needed, • Developing surveillance for regulatory reporting and operational data, • Automating the CAT Feedback system, • Following up with software developers and/or management on any errors or exceptions that arise, • Gathering facts to assist the firm in responding to examinations and formal inquiries, • Bachelor's degree required, preferably in a quantitative or analytical field, • Experience in an analytical role, preferably in the financial industry, • Strong data analysis, investigatory, and problem-solving skills, • The ideal candidate would have some degree of self-sufficiency in performing data analysis using common programming languages (e.g., Python, Perl) and database queries (e.g., SQL), • Regulatory research and interpretation skills, • Strong written and verbal communication skills, including the ability to discuss and write about complex topics in a manner that is both precise and persuasive, • FINRA Consolidated Audit Trail ("CAT") / Order Audit Trail ("OATS") systems, • UNIX knowledge is part of this job and must be learned on the job, but prior experience is preferred, • Programming skills in Python, Perl, or Go are highly desirable, • Self-motivated and able to handle tasks with minimal supervision, • Superb analytical and problem-solving skills, • Excellent collaboration and communication (verbal and written) skills, • Competitive salary, annual performance-based bonus, and stock grant, • Retirement plan 401(k) with competitive company match, • Excellent health and wellness benefits, including medical, dental, and vision coverage; company-paid healthcare premium, • Wellness screenings and assessments, health coaches, and counseling services through an Employee Assistance Program (EAP), • Paid time off and a generous parental leave policy, • Daily company lunch allowance and a fully stocked kitchen with healthy options for breakfast and snacks, • Corporate events, including team outings, dinners, volunteer activities, and company sports teams, • Education reimbursement and learning opportunities, • Modern offices with multi-monitor setups

Job Description Company Overview Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for our cutting-edge technology and client commitment. IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories. We serve individual investors and institutions, including financial advisors, hedge funds and introducing brokers. Our advanced technology, competitive pricing, and global market help our clients to make the most of their investments. Barron's has recognized Interactive Brokers as the #1 online broker for six consecutive years. Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology. This is a hybrid role (3 days in the office/2 days remote). About your team: Our clearing applications group works on back-end, internal systems and client-facing applications. These applications support Funds and banking software handling client cash, brokerage operations, securities borrowing and lending, clearing operations including regulatory reporting, trade settlement and reconciliation, corporate action processing, client statements, reference data systems, and IPO processing, to name just a few. In addition, we also continuously work on our fully integrated internal development and operational tools used to handle functions such as software releases, job scheduling, service location and security frameworks, and build management tools. We are looking to continuously improve our intelligent, automated systems to provide the world-class solutions and systems our brokerage customers expect. What will be your responsibilities within IBKR: • Creating software applications or systems to meet user needs while considering functionality, reliability, and scalability., • Utilizing Java programming languages to write clean, maintainable, and efficient code and develop back-end services and algorithms, • Conducting thorough testing to identify bugs or issues in the software and resolving them to ensure high-quality deliverables., • Working closely with other developers, designers, product managers, and stakeholders to understand project requirements and specifications., • Reviewing code written by peers for quality assurance and providing constructive feedback., • Updating and modifying existing applications to improve efficiency, enhance functionality, and fix vulnerabilities., • Creating and maintaining detailed documentation for code, software designs, and development processes for future reference., • Keeping up with industry best practices, emerging technologies, and programming languages to refine skills and improve development processes., • Contributing to project timelines, estimates, and resource allocations to ensure deadlines are met and goals are achieved., • Assisting users with software-related issues and providing training sessions when needed., • Bachelor's or master's degree in computer science or related degree., • 5+ years of Java experience or similar object-oriented language experience., • Strong knowledge of object-oriented concepts, n-tier applications, • Knowledge of relational database concepts (Oracle is a plus)., • Hands-on experience with server-side programming, ideally with Java/JEE or C++, message-oriented systems, RESTful web services, and microservices., • Desire to challenge the status quo, create simple, elegant solutions to complex problems, and follow solutions from development through production release, acceptance testing, and support., • Experience with configuration and deployment on application servers, ideally JBoss., • Detail-oriented self-starter who is comfortable working both independently and collaborating with your team., • Passionate about writing clean, well-tested, and maintainable code., • You should have a high level of comfort in an environment of continuous integration and deployment., • Optimizing, improving, and supporting existing algorithms and systems to reach the goal of highly automated robust systems with full test coverage requiring minimal operational oversight., • Creating independent automated risk controls and checks to ensure that systems are performing as expected and catching potential errors as soon as possible., • Developing message-oriented systems, batch processing applications, and web application-based management consoles., • Continuous learner and will use and/or learn the right language and technology to solve a problem.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing Administrator position in our White Plains Office. This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains. The Position Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking. This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience and is seeking to advance their career. Key Responsibilities: • Execute electronic submission of client invoices via various e-billing middleware systems, • Identify, troubleshoot and resolve issues that arise during the invoice submission process, • Coordinate with attorneys, clients and administrative staff for resolution and maintenance tasks associated with client e-billing requirements, • Clearly communicate escalated issues as needed to Supervisor, Manager and Director, • Professionally liaise with team members, attorneys and upper management, • Track statuses of submitted invoices to ensure payment from client, • Maintain internal database of e-billed clients and their compliance requirements, • Document and update reference materials for all aspects of the e-billing process as necessary, • Assist with partner and client inquiries in a timely manner, • Provide updates and financial analysis to attorneys, clients and administrative staff as requested, • Participate in firm-wide and departmental projects and initiatives, • 1+ years of e-billing experience within a corporate law department or law firm, • Must have experience with BillBlast, • Knowledge of legal billing and Middleware systems a plus (i.e., Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker), • Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus., • Proficiency with Windows-based software and Microsoft Word, Excel and Outlook, • Strong reading comprehension, analytical and problem-solving skills, • Ability to exercise proper judgment, • Ability to produce detailed and accurate work products, • Ability to organize and prioritize work in a fast-paced and high-volume environment to meet deadlines and daily requirements., • Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients., • Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature., • Ability to identify issues and oversee the execution of resourceful solutions, • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Knowledge of database management preferred;.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies. Most research studies are conducted remotely at home, though some may be in-person. Comfort participating in remote, part-time studies

Administer and update the Office of the President SharePoint site and office databases; curate electronic records, enforce document retention guidelines, and maintain office filing systems.

The Legal and Compliance Administrative Assistant will provide comprehensive support to the legal and compliance teams within the financial services industry.This person will perform general and legal administrative tasks, invoice processing, as well as certain compliance functions as needed.This te

Landlord Tenant Corporation Hiring for a Full Time Administrative Assistant for a new office on Long Island.This Jobot Job is hosted by: Adam Cejnowski.Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $50,000 - $65,000 per year.Growing Landlord Tenant M

The responsibilities of the Administrative Assistant for the Mott Haven Community Partnership Program are to provide administrative and clerical support the Program Director and Community Organizer and to serve in their stead in assigned roles during various aspects of program meetings, activities a

Mendon Truck Leasing and Rental, a branch of PETIT FORESTIER GROUP, a full-service leasing and rental company and a leader in the refrigerated fleet market, is searching for a full-time Administrative Assistant to provide support for the office by performing various office administrative duties.This

Administrative Assistant With Bookkeeping Experience.SERVPRO of The Twin Ports is hiring an.Administrative Assistant with Bookkeeping experience.SERVPRO of The Twin Ports offers:.Perform fundamental daily administrative tasks to assist the office team.Coordinate crew and job scheduling.Perform detai

Serves as receptionist for the program to receive phone calls, clients, and visitors.Will prepare intake packets for prospective clients, collect client co-pays, enter data into billing software program, schedule psychiatrist appointments and hospital discharges, maintain office supplies and machine

Administrative Assistant Opportunity.Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!.Paid Vacation with time accumulated.As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional ass

Administrative Assistant To Our Buyers.Citarella's Buying Team is essential to ensuring our stores offer only the highest quality productsfrom artisanal cheeses and peak-season produce to a curated selection of specialty items sourced in-house, domestically, and internationally.As the Administrative

MMS Group is seeking an Administrative Assistant for a 181-unit residential property located in Yonkers, NY.Customer Service: Answer phones and greet tenants in a professional manner.Correspondence: Compose and type all correspondence and documents.Professional Communication: Maintain professional c

Be the backbone of a high-profile legal team in a world-class investment firm! Work in a fast-paced environment where your skills truly make an impact!.This opportunity is with a thriving, medium-sized organization known for excellence and innovation.They create a collaborative, high-energy environm

The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks.Maintains confidentiality of client, employee and financial information.Must have excellent written and verbal communication skills, business writing skills, the ability to work well with oth

Job Category: Administrative Clerical.Requisition Number: ADMIN001566.Location: Bronx Health Center and Foster Care Services, Bronx, NY 10460, USA.Position Summary: The Home Finding Department is responsible for the recruitment, training and certification of all foster homes within Children's Aid.Wi

Knowledge of MS Word, PowerPoint, Excel and other database programs. Assists program staff in maintaining folders updated and inputting program activities into the online database system.

The Administrative Assistant IV supports the clerkship and acting internship experience for medical students from Einstein during their Department of Medicine rotations at Jacobi.Partnering with the clerkship directors and other clerkship and site administrators, the administrative assistant is the

Power Systems Sales Administrator.Penn Machinery Now Hiring Power Systems Sales Administrator Bronx, NY or Medford, NY.Pay: $22-$27/hour (dependent on experience) Bonus: 5% bonus potential Benefits:.Medical/dental/vision insurance.Ability to multitask and be highly organized & competent in a fast-pa

Executive Administrative Assistant.We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team.The EAA will manage a wide range of advanced administrative and executive support-related tasks an

Prepares litigation papers including mental hygiene filings, tables of contents/authorities for memorandum of law, backs for court papers, affidavits of service, etc.Files and serves all litigation papers including motions, letters, memorandum of law and affidavits.Files documents in NYMatters inclu

Our client, a finance firm is seeking a highly organized and proactive Executive Assistant to support the Partners and senior leadership team.The ideal candidate will possess strong interpersonal skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.This r

Legal Administrative Assistant.This position requires a motivated self-starter with the ability to change directions and handle multiple tasks on a regular basis.Must be professional, dedicated and possess excellent administrative skills.Must have at least 1 year experience in a legal administrative

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Handle and coordinate active calendars.Ensu

Medical Assistant/Receptionist.Tribeca Pediatrics was founded by Dr.Michel Cohen, in 1994, and has grown into New York City's largest and most respected primary care pediatric practice.With over 50 locations in vibrant neighborhoods throughout the New York City metro area and New Jersey, our incredi

Assist with administrative tasks as assigned.

We create communities where employees thrive in their work, helping our residents thrive in their homes.Atria Senior Living's family of brands has openings for individuals looking for a career with outstanding benefits, including:.Employees may receive annual anniversary rewards dependent on classif

Youll be joining a firm with strong tenure, collaborative team dynamics, and direct interaction with experienced CPAs and partners.Answer and direct incoming phone calls in a professional manner.Greet clients and visitors as the first point of contact.Scan and organize tax documents and files.Manage

Enter client data into relevant databases (StreetSmart, AWARDS, and CARES). Demonstrated proficiency with MS Office, electronic databases, and prolonged use of a computer.

You Matter/h2pMake a difference every day in the lives of the underserved.Join a mission driven organization with a people first culture.Excellent career growth opportunities.Join us and find a career that supports: Caring for overlooked, underserved, and vulnerable patients.Diversity, equity, inclu

Maintaining office records, databases and files using a variety of software such as Microsoft Office Suite;.

Administrative Support Position.Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering

John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology.Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St.John'

Executive Administrative Assistant.In this role you will provide administrative support services to Synchrony's Executive Vice President Chief Technology & Operating Officer.The ideal candidate must have strong organizational, interpersonal, communication and computer (Microsoft Office) skills, and

HELP USA is seeking an Administrative Assistant to provide support services for the Executive Director of one of our shelter locations.Your responsibilities will include:.Preparing reports, presentations, and correspondence as needed using Microsoft Office applications.Managing communications by ema

Knowledge of database management preferred;.

The location for this role is in Westchester on Mondays and Fridays, with travel required to Manhattan on Tuesdays - Thursdays.This position will eventually convert fully to Westchester Monday-Friday.Provides secretarial and clinical support to physicians and surgeons and performs administrative dut

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Bilingual Japanese Administrative Assistant.An international company is seeking a bilingual Japanese administrative assistant in White Plains, NY.Supports administrative functions, including clerical duties.Manages senior management's agendas and travel.Serves as a contact for Houston office, ensuri

Human Resources Administrative Assistant.WWE is the global leader in sports entertainment.The company creates and delivers original content 52 weeks a year to a global audience.WWE is committed to family-friendly entertainment on its television programming, Premium Live Events, digital media, and pu

BronxWorks helps individuals and families improve their economic and social well-being.From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community.In all aspects of our work, we strive for the highest ethical and performance standards and guided by the

John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology.Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St.John'

Prepares litigation papers including mental hygiene filings, tables of contents/authorities for memorandum of law, backs for court papers, affidavits of service, etc.Files and serves all litigation papers including motions, letters, memorandum of law and affidavits.Files documents in NYMatters inclu