Administrative Assistant
hace 6 días
New York
Job Title: Administrative Assistant Duration: 12-Month Contract Location: New York, NY 10282 (Onsite) About the Role: Our client, a leading organization in the Asset & Wealth Management space, is seeking a highly organized and proactive Administrative Assistant to support executive teams in a fast-paced, dynamic environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with discretion and professionalism. Key Responsibilities: • Provide high-level administrative support within a team-oriented environment, with flexibility to assist multiple teams as needed, • Manage complex calendars across multiple time zones, including scheduling meetings, prioritizing requests, and coordinating logistics, • Handle a high volume of incoming calls, take accurate messages, and interact professionally with senior leaders and clients, • Coordinate domestic and international travel arrangements, including visa processing and expense reporting, • Organize internal and external meetings, including conference room bookings, catering, guest registration, and materials preparation, • Perform general administrative duties such as data entry, filing, scanning, mailing, and document management, • Maintain confidentiality while handling sensitive client and business information, • Act as a key team member by staying informed on priorities and proactively providing support, • Ensure compliance with internal policies and approval processes Required Qualifications: • Proven experience as an Administrative Assistant supporting senior executives in a complex, fast-paced environment (financial services, corporate, or government preferred), • Strong judgment and discretion when handling confidential information, • Excellent interpersonal and teamwork skills with the ability to collaborate across global teams, • Ability to remain calm under pressure while managing multiple priorities efficiently, • Strong written and verbal communication skills with a professional demeanor, • Exceptional organizational skills and attention to detail, • Self-starter with strong problem-solving and follow-up skills, • High level of integrity, professionalism, and diplomacy, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom, • Experience with expense management tools such as Concur or similar platforms Preferred Qualifications: • Experience supporting teams in Asset & Wealth Management or similar industries, • Familiarity with global scheduling and executive-level coordination