Business Support Coordinator – Finance & Admin
hace 4 días
Marbella
ph3About Habeno /h3pHabeno is a growing international mortgage brokerage company operating in the Spanish mortgage industry with focus on non-residential clients. We work at the intersection of buyers, banks, real estate agents, and legal professionals, helping clients navigate one of the most significant financial decisions of their lives with clarity and confidence. /ph3The Role /h3pWe are looking for a Business Support Coordinator to join us at an exciting point in our growth. This is a dual-focus role, roughly split between junior accounting and financial administration on one side, and office and operational coordination on the other. /ppYou will be the organisational backbone of our Spain office. Day to day, that means keeping our finances accurate and up to date, making sure the office runs without friction, and supporting the wider team, mortgage advisors, partner managers, and leadership, so that they can focus on the customer facing part of the business. /ppThe role starts at 75% and is designed to grow full-time as the business grows. We want someone who is keen to develop alongside us, take on more responsibility over time, and build something lasting. /ph3Role at a Glance /h3pTitle: Business Support Coordinator – Finance Admin /ppLocation: Marbella, Spain (on-site) /ppReports to: CCO /ppSchedule: Monday–Friday, 09:00–15:00 (flexible as role expands) /ppHours: 75% to start, growing to 100% /ph3What You Will Do /h3h3Accounting Finance /h3ulliProcess and track invoices, receipts, and expense claims with accuracy /liliInvoice clients, real estate agents, and partner firms on time /liliPrepare payments for approval in the online banking platform /liliCoordinate with our gestoría (accounting firm) for monthly reconciliations and compliance /liliKeep financial systems up to date and well-structured /liliSupport basic financial reporting and month-end close tasks /li /ulh3Office Operations /h3ulliManage supplier relationships (landlord, cleaning, telecom, internet, and others) /liliKeep the office organised, stocked, and ready, including minor day-to-day upkeep /liliManage the office phone and incoming operational enquiries /li /ulh3Administration Coordination /h3ulliManage contracts, documents, and procurement processes /liliBook meetings, travel, and coordinate team activities and external visits /liliProvide day-to-day admin support to mortgage advisors and partner managers /liliAssist the Senior Management with ad-hoc tasks and priority projects /li /ulh3HR People Admin /h3ulliCoordinate onboarding logistics for new team members, practical setup and admin, not introduction or sales training /liliManage contracts, absence tracking, timesheets, and HR correspondence with the gestoría /li /ulh3Communication Structure /h3ulliServe as the main internal and external contact point for operational matters /liliMaintain shared systems, document templates, and internal processes /li /ulh3Who We Are Looking For /h3h3You bring /h3ulliA background in accounting, finance administration, or a related field, junior level is fine, we care more about attitude and accuracy /liliFluent Spanish and a solid working level of English /liliConfidence with numbers and financial admin, invoicing, reconciliations, supplier payments /liliStrong organisational skills and a natural tendency to create structure /liliReliability and discretion, you handle sensitive information with care /liliComfortable working independently in a small team environment /li /ulh3Bonus points for /h3ulliExperience working with a Spanish gestoría or accounting firm /liliFamiliarity with Spanish payroll, nóminas, and employment admin /liliA background in real estate, mortgage, or financial services /liliSwedish or other European language skills /li /ulh3Why Join Habeno /h3ulliA real role with real ownership, not a support function on the sidelines /liliClear path from 75% to full-time as the business scales /liliA collaborative, international team that values structure and clear communication /liliThe chance to grow with a company that is genuinely building something in Spain /liliA human-sized environment where your work is visible and valued /li /ul /p #J-18808-Ljbffr