163 Best Construction & Trades Jobs in Wellington (May 2026)

Office Manager

4 days ago

Telford

About Rubik Builders Rubik Builders Limited is a Telford-based construction and retrofit contractor specialising in multi-measure decarbonisation, renewables, and retrofit works. Holding PAS 2035 and MCS accreditations, we deliver projects across the Midlands for housing associations, local authorities, and Tier 1 contractors on established frameworks including Fusion21 and Aster Wave 3. We are a growing SME with a close-knit team and a strong reputation in our sector. This is a business where your contribution is visible, valued, and directly supports the MD and the wider operation. The Role We are looking for a highly organised and proactive Office Manager to join our Wellington office. Reporting directly to the Managing Director, you will be the operational backbone of the business — owning the day-to-day financial administration, managing office operations, and acting as the first point of contact for the MD and wider team. This is a genuinely varied role that carries real responsibility. You will need to be dependable, discreet, and confident managing multiple priorities simultaneously in a fast-paced SME environment. Key Responsibilities Financial Administration • Process monthly payroll accurately and on time, • Manage day-to-day bookkeeping in QuickBooks — purchase ledger, sales ledger, and bank reconciliation, • Process supplier invoices, raise sales invoices, and manage payment runs, • Liaise with the company accountant on VAT returns, month-end, and financial reporting, • Monitor petty cash and manage company expense claims Office & Administrative Management • Act as gatekeeper for the Managing Director — managing correspondence, calls, and diary, • Maintain and organise company records, contracts, and compliance documentation, • Manage office supplies, facilities, and day-to-day operational requirements, • Support new starter onboarding including contracts, HR records, and NEST pension enrolment, • Coordinate with site teams and subcontractors on administrative matters, • Assist with document control and filing in line with company procedures What We Are Looking For Essential • Proven experience in an office management, senior administrator, or equivalent role, • Competent user of QuickBooks or equivalent bookkeeping software, • Experience processing or supporting payroll, • Strong Microsoft Office skills — particularly Word, Excel, and Outlook, • Excellent organisational skills with the ability to manage competing priorities, • Discreet and professional when handling confidential information, • Strong written and verbal communication skills Desirable • Experience in a construction, property, or trades business, • Familiarity with Signable or similar digital contract platforms, • Experience supporting HR administration What We Offer • Salary of £25,000 – £28,000 per annum depending on experience, • Full time, Monday to Friday, • Central Wellington office location — easily accessible from Telford and surrounding areas, • A varied and autonomous role with direct exposure to MD-level decision making, • • A supportive, close-knit team within a growing, accredited, and award-recognised business

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