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Executive AssistantDay Rate: £200 to £225 per day (Inside IR35)Contract: 12 Months + Likely ExtensionsLocation: London, Manchester or Bristol (Hybrid, 2 days per week onsite. Candidates based outside London should expect to travel to London approximately once per month.)Clearance: Must be eligible for BPSS ClearanceA major public sector organisation is looking for an experienced Executive Assistant to provide high level support to senior leadership within a fast paced digital transformation environment.This is an excellent opportunity for an Executive Assistant who thrives in a busy, constantly evolving setting and enjoys working closely with senior stakeholders. The Executive Assistant will play a key role in ensuring multiple senior leaders are organised, prepared and able to focus on delivering strategic programmes.Responsibilities - Executive Assistant \n\n • Provide comprehensive diary management for multiple senior leaders, managing competing priorities and scheduling conflicts.\n, • Coordinate domestic and occasional international travel, including bookings, itineraries and supporting documentation.\n, • Manage busy mailboxes, prioritising communications and ensuring actions are followed up promptly.\n, • Organise internal and external meetings, preparing agendas, coordinating logistics and distributing meeting papers.\n, • Build strong relationships with senior stakeholders across the organisation and external partners.\n, • Coordinate communication and activities across senior leaders, internal teams and external stakeholders, ensuring priorities are aligned and actions are delivered efficiently.\n, • Prepare and coordinate briefing materials for meetings and engagements.\n, • Support senior leaders with expenses, administrative activities and day to day office management.\n, • Respond proactively to changing priorities while maintaining a high level of accuracy and professionalism.\n, • Identify opportunities to improve administrative processes and ways of working.\n\n EssentialSkills - Executive Assistant \n\n • Previous experience working as an Executive Assistant or Diary Manager supporting multiple senior leaders.\n, • Excellent diary and mailbox management skills.\n, • Strong organisational skills with the ability to prioritise competing demands.\n, • Experience coordinating travel arrangements and meeting logistics.\n, • Excellent communication and stakeholder management skills.\n, • High levels of discretion when handling confidential information.\n, • Strong working knowledge of Microsoft Outlook, Teams and Microsoft Office.\n, • Ability to work effectively in a fast paced environment with changing priorities.\n, • Proactive, adaptable and able to work independently.\n\n Desirable Skills - Executive Assistant \n\n • Experience working within Central Government, Local Government or other public sector organisations.\n, • Experience supporting digital transformation or technology teams.\n, • Experience working with senior stakeholders across large organisations.\n\n If you are interested in this opportunity please apply in the immediate instance.

Executive Assistant to Partners & COO | Private Equity | Temp An established private equity investment firm is seeking an experienced Executive Assistant to provide dedicated support to two Partners and the Chief Operating Officer. This is an initial 2-month temporary assignment, with a possibility of extension and the potential to become a permanent position for the right candidate. Our client is looking for someone to join the team by mid-August, so applicants must be immediately available. Based in the heart ofMayfair, this is a full-time, office-based position (five days per week). This is a fantastic opportunity to become a trusted right-hand support to the leadership team, acting as a gatekeeper, coordinator and proactive problem-solver across a broad range of business and occasional personal matters. Key Responsibilities\n\n • Provide dedicated Executive Assistant support to two Partners and the Chief Operating Officer, acting as a trusted business partner.\n, • Manage complex and ever-changing diaries, balancing competing priorities and coordinating schedules across multiple time zones.\n, • Coordinate board meetings, investor meetings, leadership forums and portfolio company engagements.\n, • Arrange extensive domestic and international travel, including flights, accommodation, visas, ground transportation and detailed itineraries.\n, • Prepare and distribute confidential documents, presentations, board papers and meeting materials.\n, • Build strong relationships with senior stakeholders, including investors, portfolio company leadership teams, advisors and external partners.\n, • Manage administrative processes, including expenses, CRM updates, legal documentation and wider operational support.\n, • Provide discreet personal assistance where required, handling confidential matters with the utmost professionalism.\n, • Anticipate the needs of the leadership team, proactively resolving issues before they arise and ensuring they can focus on strategic priorities.\nAbout You\n\n, • An experienced Executive Assistant with a proven background supporting senior executives within finance or professional services.\n, • Experienced supporting multiple senior stakeholders with differing priorities and working styles.\n, • Highly organised, proactive and able to anticipate needs with minimal direction.\n, • Commercially minded, with excellent judgement and the ability to prioritise effectively.\n, • Calm under pressure, resilient and adaptable within a fast-moving environment.\n, • Emotionally intelligent, confident and professional when dealing with senior executives and high-profile stakeholders.\n, • Exceptionally discreet and trustworthy when handling sensitive and confidential information.\n, • Resourceful, solutions-focused and meticulous, with outstanding attention to detail.\n, • An excellent communicator who builds credibility and strong working relationships at all levels.\n, • Highly proficient in Microsoft Office and experienced in managing complex diaries, international travel and executive logistics.\nRef: IF201654Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.\n

Welcome to Warner Bros. Discovery the stuff dreams are made of.Who We AreWhen we say, the stuff dreams are made of, were not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBDs vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating whats nextFrom brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.Our studios are considered one of the foremost motion picture and television production and post-production facilities in the world. They inform, engage, and transport audiences to new worlds. The key to that lies with our Studio Operations group, which includes areas like soundstage/backlot set rentals, events, design, culinary, construction, landscaping and much more. Whether its hosting an unforgettable studio tour, creating an optimal workspace, or equipping talent to tell the best stories, these teams lay the foundation for the memorable experiences we provide.Your New Role...As Assistant Lead Plumber, youll be part of the driving force keeping WBSL running smoothly; maintaining, modifying, and installing the plumbing systems that keep this iconic site operating at its best.Youll work closely with the Lead Plumber, Maintenance Manager and Facilities Administrators, gaining full oversight of every job from start to finish. Your influence will help ensure that our premises stay safe and are maintained to the highest standard. Youll help organise workflows, coach team members, resolve issues on the ground and keep productivity sharp.If youre ready to step up, lead with purpose and make an impact every single day, this role is waiting for you.Your Role Accountabilities...Plan, organise and carry out planned and reactive maintenance tasks.Write and deliver risk assessments and method statements.Monitor H&S compliance, such as correct PPE being worn, as per the H&S at Work Act and WBSL H&S Policy.Operating and maintaining mechanical systems via the BMS.Supervise, instruct as well as be able to carry out small installation works and modifications to existing systems. This includes dishwashers, washing machines and/or any other asset installation required.React to all emergencies with a view to implementing a permanent fix or a temporary safe fix to reduce downtime, working through an escalation process for a quick resolution.Undertaking general maintenance tasks and survey inspections including areas at height.Standing in for the Lead plumber when necessary and being the primary contact for all plumbing emergency calls, overseeing and managing in-house rotas, holiday requests, sickness cover, time & attendance.Qualifications & Experiences...Use and maintenance of site plant equipment such as MEWPS.Working knowledge of industrial and commercial systems including HVAC systems.Technologically proficient with good working knowledge of sanitisation and drainage systems.Full working knowledge and adherence to H&S standards.Interpret drawings and building specifications to map layout for pipes, drainage, and other plumbing-related services.Have a good understanding of the maintenance requirements as well as be able to use all special equipment needed/used on site.Must hold a full UK driving licence.Desirable...NVQ Level 3 Diploma in Plumbing & HeatingNVQ Level 2 Diploma in Installing & Maintaining Domestic Heating SystemsLevel 3 NVQ Diploma in Domestic Plumbing and HeatingLevel 3 NVQ Diploma in Domestic Plumbing and Heating (Gas Fired Warm Air AppliancesLevel 3 NVQ Diploma in Domestic Plumbing and Heating (Gas Fired Water and Central Heating Appliances)Level 3 NVQ Diploma in Domestic HeatingLevel 3 NVQ Diploma in Domestic Heating (Gas Fired Warm Air Appliances)Level 3 NVQ Diploma in Domestic Heating (Gas Fired Water and Central Heating Appliances).Legionella Regulations AwarenessGas Safe registered would be advantageous.Water regulations.CENWAT: Central Heating Boilers & Water HeatersTrained to use trailers and forkliftsKnowledge of the Business Management System (BMS) system.Working Pattern:You will be required to work a 40-hour week on a rota shift pattern. You will also be required to work evenings and weekends in line with the operating hours of the studio and the studio tour. There will be a requirement to respond to emergencies in and out of normal working hours. You will be required to work some bank holidays.#SOOnsite Working - This role is advertised as Onsite, meaning all working hours and days (regardless of shift pattern) will be carried out at the place of work. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement, where this is essential to business needs and upon reasonable notice to you. How We Get Things DoneThis last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.Championing Inclusion at WBDWarner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law. If youre a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.TPBN1_UKTJ

Executive Assistant – Investment BankSalary: £55,000 - £70,000 DOE Location: West End Working pattern: 5 days office-based Our client, a prestigious global investment bank specialising in M&A and private capital advisory services, is seeking a motivated and detail-oriented Executive Assistant to join their London office. This is an outstanding opportunity to build a career at a premier advisory firm, working directly alongside investment bankers with firsthand exposure to the deal process from pitch to close.The RoleYou will become the central point of communication for a team of investment bankers, keeping the team organised and running smoothly in a fast-paced, high-performing environment.Key Responsibilities:\n\n • Acting as the central communication hub between bankers and the wider firm\n, • Managing complex calendars for multiple executives, prioritising and resolving scheduling conflicts\n, • Coordinating domestic and international travel\n, • Preparing accurate, timely expense reports and maintaining CRM records\n, • Planning and executing meeting and conference logistics (room bookings, catering, AV)\n, • Working closely with Operating Support Staff and the wider team\nWhat We're Looking For:\n\n, • 2+ years' experience in a similar EA/PA role\n, • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams\n, • Confident managing heavy calendar and inbox responsibilities\n, • PowerPoint formatting/editing skills using templates\n, • Excel formula capability desirable\n, • Experience in finance or professional services a plus, but not essential\n, • Proactive, detail-oriented, discreet, and a strong communicator\nBenefits:\n\n, • 25 days annual leave + bank holidays \n, • Life assurance\n, • Health and wellness benefits\n, • Annual trip abroad \nThis is a fantastic opportunity to join a collegial, high-performing team at a firm known for its collaborative culture and investment in its people. Apply now to avoid disappointment! REF: JGA/200135Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.\n

Care Assistant to a Psychology University StudentWe are recruiting on behalf of our client, a young adult, who is living at home in Sevenoaks. He will be moving to London for University from September. Our client is looking for a like-minded Care Assistant to provide his personal care and independent living support. This is a great opportunity to help make a positive impact on a young adults life!Start Date: ASAPShift Pattern At Home: Hourly 12/14 hr shifts / Between 3 to 4 days per week, on a two-week rolling rotaShift Pattern At Uni: Live in between 3 to 4 consecutive shifts with overnight staysRate of Pay: £12.71 Per Hour (at home) // £260 per day when (At Uni)Location: Sevenoaks, Kent (Off Term) // Birkbeck University (Term time)Care experience is not required as full training in our client's particular requirements will be provided.You must hold a full clean UK driving licence as you will be driving our client's adapted car.5.6 week's holiday pro rataAbout Our ClientOur client has a physical disability called Duchenne Muscular Dystrophy (DMD), which causes progressive muscle weakness. As a result, he is a full-time wheelchair user. Our client is currently looking for a Care Assistant to provide his personal care and living support in his home in Sevenoaks. He will be returning back to University in London from September, where the role will change into a live-in position, where PAs will be required to stay overnight from to three times per week. Due to the nature of the role, our client is looking for local PAs.As written by our client ..I enjoy listening to music, I am a PC and console gamer and enjoy reading. I also like going out to gigs, and nights out while at university. Im also quite active with politics on campus which I am quite passionate about. I will be living in halls during my remaining year at university and then living with my parents during holidays.- Concerts, music festivals and more gigs- Cinema, theatre, and museums- Going for walks in nature or in the city.- Going to the pub or out for a meal with friends- When I go out, I will need help sometimes, so you can always do your own thing, Ill text/ring you when I need help.-Gaming, PC and Console. I play RPGs, FPS, Strategy, online shooters.- Watching films and television, listening to music- Reading, novels or about politicsAt home I need help with most of the above, with some slight differences to my routine. I have two cats and two bulldogs, so being comfortable with animals is a must.About the JobThis is a fantastic opportunity to make a positive difference in our client's life. Our client is looking for a like-minded individual to assist him with:- Personal Care- Health Care- Social Support- Daily Living- Housekeeping / Domestic duties- CommutingCare experience is not required as full training of our client's particular requirements will be provided.About YouYou are unlikely to have experience in every aspect of our client's care therefore full training in his particular needs is provided.You will need:To be physically fit, calm, patient and caringGood organisational skills and the ability to work on your own initiativeTo have a good sense of humourA mature and responsible attitudeGood communication skillsTo be fluent in English.To be clean and tidy in both your appearance and ways.A full clean UK driving licence - you need to be a confident Motorway driver.Application Process: To apply, please submit a cover letter describing your interests and explaining why you would be a suitable candidate for this unique and rewarding position.About Us: AskJules is committed to fostering an inclusive environment. We are agents for university students with physical disabilities, providing personal, academic, and social support.AskJules is dedicated to safeguarding and promoting the welfare of vulnerable adults. All applicants must be willing to undergo appropriate screening, including checks with past employers and an Enhanced Disclosure via the Disclosure and Barring Service.Care Assistant to a Psychology University StudentTPBN1_UKTJ

An exciting opportunity has arisen for an Executive Assistant supporting two Senior Executive Leaders within a leading UK membership organisation. The successful postholders will provide high-level executive support, ensuring the smooth management of complex schedules, stakeholder engagement activities, and strategic priorities. \n This is an excellent opportunity for an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing competing priorities, and can build strong relationships with senior stakeholders both internally and externally. \n \n Job Responsibilities: \n\n • Provide proactive executive support, managing complex diaries and prioritising competing commitments\n, • Coordinate day-to-day activities, ensuring meetings, briefings, correspondence, and actions are effectively managed\n, • Prepare, collate, and manage meeting papers, agendas, and briefing materials\n, • Arrange domestic and international travel, accommodation, and itineraries\n, • Process invoices, expense claims, and purchase orders\n, • Organise meetings, conferences, receptions, and stakeholder engagement events\n, • Draft and coordinate professional correspondence on behalf of senior leaders\n, • Maintain effective administrative systems to manage correspondence, meeting requests, and documentation\n, • Provide support for organisational events and projects as required\n, • Collaborate closely with colleagues across the organisation and provide support cover when needed\n\n \n Ideal Candidate Profile: \n\n • Significant experience providing executive support to senior leaders, executives, or board-level stakeholders\n, • Experience working within a membership organisation, professional body, charity, or similar stakeholder-led environment would be highly desirable\n, • Strong organisational and communication skills, with the ability to manage complex diaries, coordinate travel and events, and build relationships with stakeholders at all levels\n, • Proactive, adaptable, and highly professional, with excellent attention to detail and strong IT skills\n\n \n Agency reference number: J96914 \n Location: Central London \n Contract: 12 months temporary contract \n Hourly rate: £20 - £22 per hour \n Working hours: 35 per week \n Working pattern: Hybrid (2 days per week on-site) \n \n This vacancy will be actively shortlisted, so early applications are encouraged to avoid missing out. \n Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates. \n

Senior Executive Assistant | 6-month contract | Immediate Start | London (Hybrid) | £200–£225 per day (Umbrella)My client, a global organisation within the insurance sector, is looking for an experienced Senior Executive Assistant to provide dedicated 1:1 support to a C-suite executive within Global Operations. This is a fast-paced, highly visible role requiring exceptional organisational skills, experience supporting senior stakeholders across multiple time zones, and the ability to operate confidently within a complex global environment. Previous insurance sector experience is highly desirable.Responsibilities\n\n • Provide dedicated 1:1 support to a C-suite executive, managing a complex and ever-changing diary across multiple time zones\n, • Coordinate international and domestic travel, including itineraries, visas, accommodation, and logistics\n, • Organise leadership meetings, offsites, business reviews, and executive events\n, • Prepare presentations, briefing packs, reports, meeting agendas, and other executive documentation\n, • Manage executive inboxes, correspondence, expenses, and action tracking\n, • Build strong relationships with senior stakeholders, Executive Assistants, and external contacts across global offices\n, • Take meeting minutes, monitor actions, and ensure deadlines are met\n, • Support onboarding activities for new team members, including equipment and system access\nSkills\n\n, • Significant Executive Assistant experience supporting C-suite or senior executives within a global organisation\n, • Previous experience within the insurance sector is highly desirable\n, • Strong experience managing complex international diaries and travel arrangements\n, • Excellent stakeholder management and communication skills\n, • Advanced Microsoft Office skills, including Outlook, Excel, PowerPoint, and Teams\n, • Highly organised with exceptional attention to detail and the ability to manage multiple priorities\n, • Professional, discreet, and confident handling confidential information\nPackage\n\n, • £200–£225 per day (Umbrella)\n, • Hybrid working – London office with flexibility to work from home\n, • Immediate start preferred\n, • Opportunity to join a well-established global organisation in a high-profile executive support role\n

EA – C-suite | Financial Services City | Hybrid £55,000 - £60,000 Meraki Talent is working with a Financial Services firm, looking for an EA to support multiple c-suites. You will have solid experience as an EA within financial services with strong governance experience. This is an ideal position for someone who thrives in a highly organised and enjoys balancing executive support with board and committee governance responsibilities.EA Responsibilities:\n\n • Provide comprehensive diary management for multiple c-suite executives.\n, • Arrange domestic travel, including, accommodation, transfers and detailed itineraries.\n, • Process and reconcile expenses in a timely and accurate manner.\n, • Prepare high-quality presentations, reports and client meeting packs using Microsoft Office.\n, • Prepare board and committee agendas, meeting packs and supporting documentation.\n, • Attend committee meetings and tracking actions through to completion.\n, • Maintain governance calendars and ensure all meetings are scheduled in line with regulatory requirements.\n, • Organise client meetings, including venue bookings, catering, meeting logistics and preparation of meeting materials.\n, • Assist with wider executive office projects and business initiatives as required.\nPerson Specification:\n\n, • Proactive, polished professional who is comfortable working with senior stakeholders and managing competing priorities in a regulated environment.\n, • Previous Executive Assistant within financial services, banking, insurance, asset management or professional services.\n, • Strong exposure supporting in a governance function and committee meetings.\n, • Outstanding organisational and prioritisation skills.\n, • Exceptional written and verbal communication.\n, • High levels of discretion and confidentiality.\n, • Advanced Microsoft Office skills.\n, • Experience working alongside Company Secretariat teams would be advantageous.\n

Personal Assistant\n Rates: £192.30/day PAYE (flat rate) or £261/day via umbrella \n Location: London \n The contract length is 3rd August 2026 to 4th Sept 2026. Hours per Week: 37.5. \n \n Job Purpose \n Provide high-level administrative, organisational, and operational support to senior leadership, enabling them to focus on strategic priorities. Manage day-to-day executive support activities, ensure the smooth running of the department, and act on behalf of the executive within agreed areas of responsibility. \n \n Key Responsibilities \n\n • Manage complex calendars, meetings, and priorities across multiple time zones.\n, • Serve as the primary point of contact for the leadership team, responding to enquiries and coordinating requests.\n, • Arrange domestic and international travel, including flights, accommodation, visas (where applicable), and detailed itineraries.\n, • Process travel expenses in accordance with company policy.\n, • Raise purchase orders and process invoices in line with company procedures.\n, • Coordinate meeting logistics, including video conferencing and virtual meeting technology.\n, • Handle office administration, including IT and facilities requests.\n, • Prepare, format, and distribute presentations, reports, meeting papers, and other business documents.\n, • Organise internal events, leadership meetings, town halls, and team activities.\n, • Support departmental projects and provide administrative assistance to other team members as required.\n, • Exercise sound judgement when acting on behalf of the executive within delegated authority.\n\n \n Skills & Experience \n Essential \n\n • Previous experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant.\n, • Excellent organisational skills with the ability to manage multiple priorities and changing deadlines.\n, • Strong diary management experience, including coordinating across different time zones.\n, • Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.\n, • Experience using travel and expense management systems (e.g. Concur or similar).\n, • Experience using virtual meeting platforms such as Microsoft Teams, Zoom, Webex, or similar.\n, • Excellent written and verbal communication skills with exceptional attention to detail.\n, • Ability to handle confidential information with discretion, professionalism, and integrity.\n, • Strong problem-solving skills with a proactive, solutions-focused approach.\n, • Ability to remain calm under pressure and adapt quickly to changing priorities.\n\n \n Personal Attributes \n\n • Highly organised and detail-oriented.\n, • Proactive and self-motivated.\n, • Professional, approachable, and diplomatic.\n, • Flexible and adaptable.\n, • Reliable and punctual.\n, • Strong relationship builder with excellent interpersonal skills.\n, • Collaborative team player with a willingness to support others.\n, • Demonstrates sound judgement and a high level of confidentiality.\n\n \n If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161). \n Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.

Temporary Team Assistant/PA - Immediate start - Mayfair. £45K-55K (daily rate equivalent). \n Are you currently in sharp end finance, such as private equity or investment banking? We have a superb role temp role with an immediate start for a candidate who is happy to commit on a rolling monthly temporary basis, working 3 days onsite and 2 from home, 8.30am – 5.15pm daily. \n The role starts asap and we are looking for that superstar individual who has a can-do attitude and is very happy to give their all in a temporary position. \n You will be paid a daily rate based on an annual salary equivalent of £45K-55K based depending on levels of experience and work within an amazing team of EAs who are utterly supportive and offer a warm welcome. \n The role will support a small team of 2 Directors and 3 others and will handle a variety of tasks, including overflow expenses from the administrative team and providing holiday cover to the EA team members too. \n We are looking for a candidate with sharp end finance experience ideally, but who is looking to grab an opportunity to work for such an amazing finance house, based in the West End in luxurious offices where you can thrive! Applications will also be welcome from PA's outside of finance, who are looking to make that leap! \n \n Key Responsibilities: \n\n • Full diary management for a small group of junior and senior investment professionals\n, • Expense processing using the Workday system, for the team, and for the Senior Executive Assistants as required\n, • Scheduling meetings, conference calls, and video conferences both internally and externally, spanning multiple time zones and offices\n, • Arranging domestic and international travel (flights, hotels, cars, visas etc.) via the company travel partners\n, • Assisting in preparation, printing and binding of presentations & proposals\n, • Telephone and email coverage\n, • Archiving, filing, scanning and printing of documents\n, • Assisting with events, networking lunches, dinners, drinks, advisory panels etc\n, • Occasional administrative assistance for colleagues from other office locations when they visit the London office\n, • Occasional cover for other EA’s, such a holiday and medical leave\n, • Occasional ad-hoc office duties such as occasional ordering of stationery and office supplies\n\n Skills and Qualifications: \n\n • 3 to 5 years of PA experience supporting senior and multiple individuals, within the Financial Services industry\n, • Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others\n, • Strong attention to detail and commitment to delivering quality work on time\n, • Experience working for a global team, including an appreciation of cultural differences, and efficiency working across different time zones.\n, • Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required\n, • Ability to work in a fast-paced environment without supervision\n, • Excellent verbal and written communication skills at all levels\n, • Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner\n, • Knowledge of Workday for processing expenses is a plus\n\n Apply today for immediate screening. The role requires an individual who is career committed and can handle a varied workload and will always go above and beyond and is very happy to commit to a rolling monthly contract.

Office Manager & Executive Assistant (12-Month FTC)City of LondonMonday to Thursday in office, Friday WFHImmediate start availableAbout the CompanyOur client is a highly respected, fast-paced professional services business operating within the recruitment and talent solutions sector.With an established reputation and ambitious growth plans, they are seeking an experienced Office Manager & Executive Assistant to support senior leadership while ensuring the smooth day-to-day running of a busy, high-performing office.Experience within the recruitment industry is essential - if your profile does not clearly display this, your application will not be taken any further.The OpportunityThis is a varied, hands-on position combining Office Management, Executive Assistant support, and Events Coordination. The role requires someone who thrives in a busy environment, can manage multiple priorities simultaneously, and is confident supporting senior stakeholders while maintaining a professional and welcoming office environment.Key ResponsibilitiesOffice Management\n\n • Oversee the day-to-day running of the office, ensuring a professional, efficient, and well-maintained working environment.\n, • Liaise with landlords, building management, suppliers, and external service providers.\n, • Proactively identify and resolve office maintenance and facilities issues.\n, • Manage office supplies, equipment, stationery, refreshments, and inventory.\n, • Coordinate office moves, workspace changes, and office improvement projects.\n, • Maintain office Health & Safety standards, including Fire Marshal responsibilities and first aid procedures.\n, • Manage incoming and outgoing post, deliveries, and courier services.\n, • Maintain accurate records of company assets and equipment.\nEvents & Engagement\n\n, • Organise and coordinate internal and external events, meetings, networking functions, and company initiatives.\n, • Manage event logistics including venues, catering, suppliers, travel arrangements, and presentation requirements.\n, • Work closely with key internal stakeholders to ensure successful delivery of events.\n, • Support the preparation of presentations, communications, and event materials.\n, • Ensure a seamless attendee experience from planning through to execution.\nExecutive Assistant Support\n\n, • Provide high-level EA support to senior leadership, including C-suite stakeholders.\n, • Manage complex diaries and schedules across multiple time zones.\n, • Coordinate meetings, agendas, meeting packs, and presentation materials.\n, • Arrange domestic and international travel, accommodation, and associated logistics.\n, • Process expenses and maintain accurate records.\n, • Track key actions, deadlines, and follow-ups to ensure timely completion.\n, • Act as a trusted point of contact, handling confidential information with discretion.\nAbout YouTo be successful in this role, you will have operated in a similar Office Manager, Executive Assistant, Operations, or Business Support capacity within a recruitment, staffing, executive search, or talent solutions business.Essential Experience\n\n, • Previous experience within the recruitment industry is essential.\n, • Experience supporting senior leaders within a recruitment agency, executive search firm, or talent consultancy.\n, • Strong understanding of the fast-paced and deadline-driven nature of recruitment businesses.\n, • Proven experience managing office operations and executive support responsibilities concurrently.\nSkills & Attributes\n\n, • Exceptional organisational and multitasking skills.\n, • Strong stakeholder management and communication abilities.\n, • Proactive, solutions-focused approach with excellent attention to detail.\n, • Ability to work independently and adapt to changing priorities.\n, • Highly professional, resilient, and approachable.\n, • Strong Microsoft Office skills, particularly Outlook, Teams, PowerPoint, and Excel.\n, • Ability to manage confidential information with discretion and integrity.\nWorking Hours\n\n, • Monday–Thursday: 09:00–17:30\n, • Friday: 09:00–16:00\n, • Flexibility required to support occasional events and business activities outside normal working hours.\nWhy Apply?This is an excellent opportunity to join a successful and growing business within the recruitment sector, where you'll play a central role in supporting senior leadership and contributing to a high-performing office culture. The successful candidate will be a true ambassador for the business, bringing previous recruitment industry experience and a proactive, hands-on approach.Morgan Spencer – Your Career, Our ExpertiseWe are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities.Equal Opportunities:Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance.Confidentiality & GDPR:All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent.Morgan Spencer Limited, registered in England & Wales No: 4254114

Secretary - Turkish Speaking \n Salary: £35,000 - £40,000 per annumLocation: City of LondonJob Type: Full-time, Office Based \n Our client, a well-established organisation within the financial services sector, is seeking a professional and highly organised Turkish-speaking Executive Secretary to provide dedicated support to their Managing Director. This is a varied and fast-paced position requiring exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities with discretion and professionalism. \n Key Responsibilities \n\n • Manage incoming emails, telephone calls, enquiries, and requests, maintaining the highest levels of confidentiality and professionalism.\n, • Conduct research and prepare reports, presentations, and documentation for meetings.\n, • Coordinate and manage the Managing Director's diary, arranging internal and external meetings and handling all associated logistics.\n, • Liaise with internal and external stakeholders, proactively resolving issues and escalating concerns where necessary.\n, • Arrange and manage domestic and international travel bookings, including itineraries and accommodation.\n, • Process expense claims and invoices, ensuring accurate coding and timely approval for payment.\n, • Coordinate new equipment requests and work closely with IT teams to support branch operations.\n, • Provide a professional and welcoming experience for visitors and guests.\n, • Offer ad hoc personal assistance to the Managing Director as required.\n, • Support the organisation of team-building activities, social events, and internal functions.\n, • Assist Branch Management with additional administrative and operational duties as needed.\n\n About You \n The ideal candidate will: \n\n • Be fluent in both Turkish and English, with excellent written and verbal communication skills.\n, • Hold a university degree or equivalent qualification.\n, • Have previous experience in an Executive Assistant, Executive Secretary, Personal Assistant, or similar senior administrative support role.\n, • Demonstrate strong organisational and time-management abilities.\n, • Be proficient in Microsoft Office applications and confident managing multiple tasks simultaneously.\n, • Possess a proactive, flexible, and professional approach to work.\n, • Be able to build effective relationships with stakeholders at all levels.\n\n How to Apply \n If you are a Turkish-speaking Secretary looking for an exciting opportunity within the financial services sector, please submit your CV today. We look forward to hearing from you.

We are recruiting an experienced Executive Assistant to provide high-level support to senior leadership within a highly regarded professional services firm on a temporary basis (for an initial contract of 3 months). \n This is a fast-paced and varied role, supporting multiple senior executives with complex diary and inbox management, meeting coordination, travel arrangements, stakeholder management, and a range of strategic and administrative responsibilities. You'll play a key role in ensuring leaders can focus on business priorities while maintaining seamless day-to-day operations. \n Key Responsibilities \n\n • Proactively manage complex diaries, inboxes, and scheduling.\n, • Coordinate internal and external meetings, including preparing agendas, presentations, reports, and briefing packs.\n, • Arrange domestic and international travel, accommodation, and itineraries.\n, • Act as a trusted gatekeeper, managing communications and building relationships with senior stakeholders and clients.\n, • Prepare meeting minutes, track actions, and ensure follow-up on key decisions.\n, • Support leadership with business projects, events, and other ad hoc initiatives.\n, • Handle confidential information with professionalism and discretion.\n, • Identify opportunities to improve processes and ways of working.\n\n About You \n\n • Previous experience supporting senior executives within a professional services or corporate environment.\n, • Exceptional organisational and prioritisation skills.\n, • Strong communication and stakeholder management abilities.\n, • Confident managing multiple priorities in a fast-paced environment.\n, • Highly proactive, discreet, and solutions-focused.\n, • Excellent attention to detail with strong written communication skills.\n, • Comfortable working independently while collaborating with wider support teams.\n\n This is an excellent opportunity for an experienced Executive Assistant looking to join a collaborative organisation where they can make a real impact supporting senior leadership.

A highly regarded executive search firm is seeking a German-speaking Executive Assistant to support a senior Partner for an eight-month maternity cover. This is an excellent opportunity to join a collaborative, high-performing business working with senior executives, investors and industry leaders across the UK and Europe. The business offers a flexible hybrid working model, with two days per week in their West End office, and is open to considering both full-time and part-time applicants. Supporting a Founding Partner, you'll play a pivotal role in ensuring the smooth running of their day-to-day activities while also providing support across business development initiatives and wider team operations. This is a varied and fast-paced position requiring exceptional organisation, strong communication skills and the confidence to work proactively with senior stakeholders. Start date: Early October Duration: 8 month contract Salary: £40,000-£45,000 pro rata What you'll do: \n\n • Comprehensive diary and inbox management for a senior Partner\n, • Coordinating meetings with clients and candidates across the UK and internationally\n, • Arranging domestic and international travel\n, • Supporting business development activities, including organising networking events and client dinners\n, • Managing candidate administration, interview scheduling and appointments\n, • Reviewing and coordinating incoming CVs and correspondence\n, • Handling telephone enquiries and acting as a key point of contact\n, • Maintaining accurate data and office systems\n, • Preparing presentations and client meeting materials\n, • Conducting background research and supporting live assignments\n, • Providing wider administrative support to the operations team as required.\nWho you are: This role would suit an experienced Executive Assistant or highly organised administrative professional who thrives in a busy, professional environment. You'll be proactive, adaptable and enjoy building strong working relationships with senior stakeholders. Essential Requirements\n\n, • Fluent or native-level German language skills (essential)\n, • Previous Executive Assistant experience or strong transferable office administration experience\n, • Exceptional organisational skills and attention to detail\n, • Excellent written and verbal communication skills in both German and English\n, • Strong ability to prioritise and manage multiple tasks simultaneously\n, • A proactive, self-starting approach with excellent problem-solving skills\n, • Confidence supporting senior stakeholders and working independently\n, • Proficiency in Microsoft Office\n, • A collaborative, positive attitude and willingness to support the wider team.\nIf you're a German-speaking Executive Assistant looking for a varied maternity cover opportunity with flexibility, autonomy and exposure to senior stakeholders, we'd love to hear from you. REF: JC200630Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.\n

A leading international law firm is seeking a Corporate Paralegal to join its highly regarded Financial Institutions Group in London. This is an excellent opportunity for a Corporate Paralegal with experience in corporate law to work on complex domestic and cross-border transactions alongside some of the industry's leading lawyers. \n The successful Corporate Paralegal will support Partners and Associates on a broad range of banking, finance, mergers and acquisitions, private equity and corporate matters. This role offers exposure to sophisticated transactions, excellent mentoring and genuine long-term career development within a collaborative and fast-paced international firm. The Corporate Paralegal's Role\n The successful Corporate Paralegal will support the team across a wide range of corporate transactions and responsibilities, including: \n\n • Assisting with corporate, finance and transactional matters from instruction through to completion\n, • Conducting legal and corporate due diligence\n, • Reviewing constitutional documents and preparing due diligence reports\n, • Drafting board minutes, shareholder resolutions and corporate authorisations\n, • Preparing completion checklists, transaction bibles and closing documentation\n, • Managing virtual data rooms and document management throughout transactions\n, • Coordinating Companies House filings, searches and statutory documentation\n, • Assisting with signing and completion processes, including DocuSign execution\n, • Carrying out legal research using Westlaw, Lexis and Practical Law\n, • Liaising with clients, external advisers, notaries and third parties\n, • Preparing corporate profiles, document indexes and transaction records\n, • Supporting fee earners with general case management and administrative tasks\nThe Corporate Paralegal\n The successful Corporate Paralegal will ideally have: \n\n • A Law degree, GDL or LPC with corporate electives\n, • Between one and three years' experience within a Corporate Paralegal or Corporate Legal Assistant role\n, • Previous experience supporting corporate, banking or finance transactions\n, • Knowledge of Companies House filings and corporate procedures\n, • Strong legal research and drafting skills\n, • Excellent organisational skills and attention to detail\n, • The ability to manage multiple deadlines in a fast-paced environment\n, • Strong written and verbal communication skills\n, • Experience using legal research platforms, virtual data rooms and document management systems\n, • A proactive, professional and team-focused approach\nIn Return\n\n, • £25,000 to £30,000 salary\n, • Exposure to complex international corporate and finance transactions\n, • High-quality work with leading Financial Institutions lawyers\n, • Structured training and ongoing professional development\n, • Excellent mentoring and career progression opportunities\n, • Modern London office\n, • Collaborative and supportive working environment\n, • Competitive benefits package\n\n This is an excellent opportunity for a Corporate Paralegal looking to develop their career within a leading international law firm, gaining hands-on experience across high-value corporate and finance transactions while working alongside highly regarded legal professionals.

Investment Management Firm Requiring an EA \n Job Role: Executive Assistant \n Contract type: 12-month FTC start mid-September \n Start: mid-September \n Location: Central London, 4/1 Hybrid \n Salary: £50-55k \n Industry: Financial Services \n A friendly team in central London are seeking an experienced EA to support the Head of Healthcare. The ideal candidate will be diligent and very proactive in pre-empting duties to ensure seamless support to the head of department and team \n You Will Be Responsible For: \n\n • Proactively managing the diaries for a total of eight members of the team\n, • Writing and preparing reports, board presentations\n, • Coordinating all international and domestic travel arrangements\n\n You Will Need: \n\n • Excellent diary management skills with a naturally proactive attitude\n, • A solid EA background within financial or professional services in a fast-paced, dynamic environment\n, • A hands-on, collaborative approach, ensuring smooth executive assistance to the team and board\n\n \n Looking to work in a fast-paced environment with a friendly collaborative team in financial services? If so, please submit your CV. \n Reference: PTP

Our client is seeking an Assistant Family Solicitor to join their expanding Family Law team in London. \n This role will involve managing a varied privately funded family caseload, supporting clients through sensitive and often complex matters while delivering a high standard of legal advice and client care. \n The successful candidate will work closely with senior solicitors and partners, with excellent opportunities for development and progression within a supportive and flexible working environment. \n Key Responsibilities: \n • Manage a varied caseload of family law matters \n • Advise clients on divorce, financial remedy proceedings, children matters, cohabitation disputes, and domestic abuse matters \n • Draft legal documents including applications, witness statements, consent orders, and correspondence \n • Prepare cases for hearings, mediations, and negotiations \n • Provide clear, practical, and empathetic legal advice to clients \n • Maintain high standards of client care throughout all stages of a matter \n • Communicate complex legal issues in a professional and accessible manner \n • Attend court hearings, conferences, and client meetings \n • Undertake advocacy where appropriate and instruct counsel when required \n • Prepare court bundles and supporting documentation \n • Support business development and networking initiatives \n • Build and maintain professional relationships with clients and referrers \n • Work collaboratively with colleagues across the wider firm \n Requirements / Skills / Experience: \n • Qualified Solicitor with a current practising certificate \n • Experience handling family law matters \n • Strong communication and client care skills \n • Ability to manage a varied caseload independently \n • Excellent organisational and time management skills \n Package / Benefits: \n • 26 days annual leave plus bank holidays \n • Birthday leave after one year of service \n • Company pension scheme \n • Medicash health plan \n • Flexible and hybrid working \n • Bonus opportunities \n • Social events \n • Strong internal progression opportunities \n \n Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial. \n Please Note: Due to the number of applications we receive we may be unable to respond to every application directly.

Office Assistant \n \n\n • London Bridge - fully office based\n, • Full-time | Permanent\n, • 24 days holiday + bank holidays\n, • Salary: £30,000 - £35,000\n\n \n About the Company \n This organisation is a market-leading clean energy business at the forefront of renewable energy. \n The company combines engineering, science, and innovation with a collaborative, forward-thinking culture, offering employees the opportunity to play a meaningful role in tackling global energy and sustainability challenges. \n \n The Role \n As Office Assistant, you will be responsible for ensuring the smooth day-to-day running of the London office, creating a welcoming and efficient workspace for employees and visitors alike. In addition, you will provide administrative and diary support to the Managing Director, helping to maximise productivity and streamline operations. \n \n \n Key Responsibilities \n\n • Oversee daily office operations to maintain a professional, organised and safe working environment\n, • Manage relationships with the landlord and suppliers, including cleaning and maintenance services\n, • Ensure meeting rooms are prepared, and visitors are hosted with professionalism and care\n, • Order and manage office supplies, stationery, and refreshments\n, • Handle incoming and outgoing mail and deliveries\n, • Manage and coordinate the Managing Director's diary, prioritising appointments and resolving scheduling conflicts\n, • Arrange domestic and international travel, including flights, accommodation, and logistics\n, • Coordinate internal events and social activities, including team-building initiatives and seasonal celebrations\n, • Provide administrative support to HR, including onboarding coordination and\n\n \n About You \n\n • Previous experience in an office support or administrative role\n, • Strong organisational skills with the ability to multitask and prioritise effectively\n, • Confident using Microsoft Office (Word, Excel, PowerPoint)\n, • Excellent communication skills, both written and verbal\n, • High level of attention to detail and accuracy\n, • Experience managing expenses or invoices is beneficial\n, • Professional, discreet, and able to handle confidential information\n\n \n Why Join Us? \n\n • Be part of a growing, ambitious organisation\n, • Play a key role in shaping a positive and productive office environment\n, • Gain exposure to senior leadership and business operations\n, • Opportunities for development and progression\n, • We are passionate about building a collaborative and forward-thinking workplace\n\n Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

We are seeking a highly organised, proactive, and professional Executive Assistant to support the CEO of a boutique Property Investment firm based in London’s Soho. \n This position will primarily support the CEO, ensuring the smooth running of their schedule, priorities and day-to-day requirements, while also providing occasional support to the Finance Director. \n Benefits include Private Medical Care, Life assurance Income Protection, Pension Contribution and a generous holiday package. This is a fully office-based role, Monday-Friday 9am-5.30pm. \n Key Responsibilities: \n\n • Manage CEO/COO calendars, schedule meetings and coordinate related logistics\n, • Arrange complex domestic and international travel itineraries, including visas, accommodation and transport\n, • Prepare research, presentations, and briefing notes to support executive decision-making\n, • Monitor and manage email communications, responding on behalf of the CEO where appropriate and prioritising urgent matters\n, • Track and process expenses, ensuring accurate categorisation and record-keeping\n, • Organise internal events, including socials and the annual end-of-year celebration\n, • Assist in supporting HR processes and policy administration\n\n Skills & Experience Required: \n\n • Proven experience as an Executive Assistant /Personal Assistant supporting senior leadership within a corporate environment\n, • Strong written and verbal communication skills\n, • Ability to handle confidential matters with professionalism\n, • Proficiency in Microsoft Office Suite, Microsoft Teams, and Salesforce\n\n This is an excellent opportunity for an Executive Assistant to become part of a close-knit team. If you have the relevant experience required, we would love to hear from you today. \n Fame Recruitment is an equal opportunities employer. We are committed to diversity, equity, and inclusion in all aspects of our recruitment process. \n Due to high volumes of applications, we are unable to respond individually. If you have not heard from a consultant within 24 hours, please assume your application has been unsuccessful.

PA & Office Manager \n \n Location: Westminster (Hybrid) Salary: Up to £60,000 + 15% Discretionary Bonus + Benefits Contract: Permanent, Full-time Reporting to: Founder & CEO \n \n About the Company \n Our client is a fast-growing business in the financial services sector based centrally in Westminster, London. With a start-up mentality, they are seeking an exceptional PA & Office Manager who can become a trusted extension of the business while helping to drive a positive, professional and engaging office environment. \n \n The Opportunity \n This is far more than a traditional PA or Office Manager role. The successful candidate will wear many hats, combining executive support, office management, people operations and HR responsibilities within a growing business. You will be the person who spots what needs doing, takes ownership and ensures things happen. You will work closely with the Founder & CEO, supporting the day-to-day running of the business while helping to strengthen office culture, support employees and manage sensitive people matters with professionalism and discretion. This role would suit someone who enjoys variety, thrives in an SME environment and is excited by the opportunity to grow alongside a business. \n \n Key Responsibilities \n\n • Provide high-level PA support to the Founder & CEO\n, • Manage complex diaries, appointments and scheduling\n, • Coordinate domestic and international travel arrangements\n, • Prepare reports, presentations, correspondence and meeting materials\n, • Act as a trusted point of contact and gatekeeper for the CEO\n, • Assist with ad hoc projects and business initiatives\n\n\n, • Oversee the smooth day-to-day running of the London office, acting as the main point of contact for the serviced office provider\n, • Manage office supplies, facilities, equipment, and general administration\n, • Coordinate company meetings, events and office activities\n, • Continuously identify opportunities to improve processes and efficiency\n\n\n, • Support onboarding and offboarding processes\n, • Maintain employee records and HR administration\n, • Act as a trusted and impartial point of contact for employees\n, • Assist with policy implementation and HR best practice\n, • Promote employee engagement and wellbeing initiatives\n, • Help foster a positive and inclusive workplace culture\n\n\n, • Help bridge communication across different teams and personalities\n, • Encourage collaboration and engagement while respecting the company's focused working environment\n, • Support the continued development of a positive office culture\n, • Act as an approachable and trusted presence within the business\n\n \n About You \n We're looking for an individual who combines emotional intelligence, strong organisational skills and a genuine passion for supporting people. You will likely have experience as a PA or EA with strong office management and operational skills ideally from within a small or medium-sized business environment. \n Essential Skills & Experience: \n\n • Proven experience in a PA, Executive Assistant, or Office Management role from within a growing SME, start-up, or technology-focused environment\n\n\n, • Previous exposure to HR administration and employee relations\n, • Strong understanding of confidentiality and professional discretion\n, • Ability to remain impartial and professional when handling people matters\n, • Excellent organisational and multitasking skills\n, • Proactive and self-motivated, with a natural ability to take ownership\n, • Strong interpersonal and relationship-building skills\n, • Ability to work effectively with a range of personalities and communication styles\n, • Confident using Microsoft Office, including Outlook, Word, Excel, and PowerPoint\n, • Excellent written and verbal communication skills\n\n\n, • Fluency in both English and Russian\n, • CIPD qualification or previous HR training would be advantageous but not essential\n\n \n What's on Offer? \n\n • Salary up to £60,000 DOE\n, • Discretionary annual performance bonus\n, • Private healthcare\n, • 28 days holiday including bank holidays\n, • Pension scheme\n, • Hybrid working\n, • A highly visible role with genuine scope to evolve as the business grows\n, • The chance to make a meaningful impact on company culture, employee experience and business operations\n\n \n Why Join? \n This role offers a unique opportunity to become a key member of a growing international business. You'll be trusted to make decisions, influence culture, support people and help shape the future of the London office. If you're someone who thrives on variety, enjoys building relationships, and takes pride in making things happen, we'd love to hear from you. \n Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

As a Domestic Assistant at our Limetree Care Home, Tulse Hill, London, you will be part of a compassionate and welcoming team. Along with the rest of the Housekeeping Team you would ensure that the care home is always maintained to a high standard of cleanliness and is safe, comfortable and welcoming for the people living in our care home. \n Taking pride in the service you provide to the people living in our care homes will make a difference every day. \n Excelcare is a family-owned Care Home group established for over 34 years. We provide the highest standards of care to older people with a range of needs including dementia, physical disabilities, and mental health issues. By joining us you will become one of the ‘family’ and in return for your dedication and hard work you can expect: \n\n • Salary: £13.45 per hour\n, • 16 hours a week (2 shifts per week)\n, • Monday – Sunday. You will be required to work alternate weekends.\n, • Hours 8am-4pm\n\n \n \n About the role: \n\n • Ensure that bedrooms, bathrooms and communal areas are cleaned to a high standard at all times.\n, • Undertake deep cleans as required on a rota basis to include floors, soft furnishing, fixtures, fittings, windows and walls.\n, • Dispose of rubbish.\n, • Report any equipment failure or maintenance issues in line with policies and procedures.\n, • Comply with COSHH and Infection Control Regulations.\n, • Engage in meaningful activities with residents as part of the role and promote independence, choice, dignity and respect at all times.\n\n What we are looking for from you: \n\n • A kind, compassionate approach to everything you do.\n, • Excellent communication skills.\n, • Ability to work independently and as part of a team\n, • Good time management and organisation skills\n, • Flexibility, enthusiasm and a good sense of humour\n, • An eye for detail and the ability to juggle priorities\n, • Previous experience in a cleaner or domestic role is desirable\n\n What we offer in return for your hard work: \n\n • 28 Days holiday including bank holidays\n, • Free on-site parking*\n, • Enhanced bank holiday pay\n, • Annual salary review\n, • Refer a Friend Scheme rewarding £500 for every person you refer*\n, • DBS certificate paid by Excelcare*\n, • Comprehensive induction programme\n, • Funded qualifications via the apprenticeship programme (where required)\n, • Paid uniform\n, • Employee of the month - £100 for outstanding contribution\n, • Team appreciation week\n, • Blue Light Card reimbursement – where you can access a wide range of discounts.\n\n \n *Terms and Conditions apply \n If you are interested in the position, please apply online today – we look forward to hearing from you.

We're looking for a proactive, customer-focused and solution-oriented Assistant Project Manager to join our Property Business Manager team located at our Head Office in Islington \n £40,000.00 per annum, working 35 hours per week. \n Want to feel like you have an exciting future? You'll feel at home here. \n Making you feel at home here means helping you thrive in every way. That's why we offer a wide range of benefits, award-winning Learning & Development and a culture that welcomes all. These aren't token gestures - we've thought long and hard about how best to support our team. After all, our people are doing something amazing: helping to transform lives every day.Our benefits include: Annual leave increasing up to 30 days with length of service A generous pension - we will contribute up to 8% and life assurance cover up to 3x Pensionable Salary (T&Cs apply) Exclusive discounts and cashback via Reward Gateway and opportunity to buy a Blue Light Card Fully paid induction programme and further training ILM courses and Apprenticeship Programmes Cycle to work scheme Employee Assistance Programme for 24-7 confidential support Online wellbeing resources Quarterly Staff Awards to reward & recognise our amazing staff's commitment and contribution Free DBS (take this out if BSW advert)All applicants must be legally eligible to work in the UK by the start of employment as Look Ahead are not able to offer sponsorship. \n \n What you'll do: \n Operational Support the delivery of planned, cyclical and sustainability projects from inception to completion, including programme planning, site inspections, stakeholder engagement and project reporting. Monitor project progress, defects and remedial actions, escalating issues to Project Managers as appropriate. Maintain accurate property, project and compliance records, ensuring servicing information and certification remain up to date. Support the maintenance of Asprey and associated asset management systems, including the validation of stock condition, survey, compliance and completed works data. Work alongside Surveyors and Asset Management colleagues to support property inspections, data assurance, investment planning and regulatory reporting. Assist in the preparation of asset performance information, stock condition analysis and investment recommendations. \n \n This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the needs of Look Ahead \n About you: Proactive, motivated and eager to learn. Customer-focused and willing to take initiative when challenges arise. Strong organisational skills with excellent attention to detail. Able to manage competing priorities and work to agreed deadlines. \n What you'll bring: \n Essential: Evidence of project management, construction, property or related experience. Understanding of the Decent Homes Standard and residential property maintenance requirements. Experience of working with asset management systems, databases or property records. Ability to build effective relationships with internal and external stakeholders.* Strong organisational skills, attention to detail and ability to manage competing priorities. \n Desirable: Professional qualification or working towards a qualification in Project Management, Building Surveying or a related discipline. Experience of working in housing, care and support, or property environments. Experience of working with schedules of rates, specifications or tender documentation. Understanding of landlord compliance, repairs, maintenance and asset management principles. Understanding of stock condition data, lifecycle planning and planned investment programmes. Experience of using Asprey or a similar asset management system. \n About us: \n Look Ahead is a leading, not-for-profit care and support provider in London and the South East. Our vision is to build better lives through social care and housing in local communities. As an organisation we deliver over 100 services, providing support to thousands of customers each year. Our mission is to co-design and deliver services that offer innovative social care solutions and support people to thrive. We work across mental health, homelessness and complex needs, young people and care leavers and learning disabilities so there are plenty of opportunities to grow and progress your career with us.We have a strong social purpose and we live and work by our values: We focus on Excellence and innovation. We are Caring and Compassionate. We are Inclusive and Trusted. We work in Partnership and are One-Team.Look Ahead is committed to safeguarding and promoting the welfare of children and adults at risk, and expects all employees, workers and volunteers to share this commitment. \n If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities. If this occurs you would not need to submit another application for the alternative role. \n We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date. \n We are committed to diversity and inclusion at work and are accredited with Silver in the Inclusive Employers Standard 2021. We are a proud member of the Employers Domestic Abuse Covenant and encourage applications from a diverse range of applicants of all backgrounds. \n Please see ful Job description on our website

Hybrid Working ( 2- 3 days in Canary Wharf offices () \n 18 Month Fixed-term contract. \n Immediate start (candidates will need to be available immediately or within 1 week). \n Our client, a global public interest organisation, is seeking an Executive Assistant to provide high-level, proactive, and comprehensive administrative and operational support to senior executives. This pivotal role ensures the effective management of executive time and priorities, while enabling the seamless coordination of external engagements and facilitating efficient collaboration across the organisation. \n We are looking for a proactive and diligent EA with demonstrative experience in providing seamless coordination with colleagues across multiple global locations, fostering effective communication and teamwork. This role demands a high degree of professionalism, adaptability, and cultural sensitivity to navigate the complexities of an international organisation. \n Diary Management \n\n • Manage a complex, global diary across multiple time zones with a proactive and highly organised approach.\n, • Ensure rigorous planning, prioritisation, and alignment of commitments.\n, • Optimise scheduling to maximise efficiency and strategic impact.\n, • Anticipate scheduling conflicts and resolve them proactively.\n\n Travel and Logistics \n\n • Coordinate complex and frequently changing domestic and international travel arrangements.\n, • Book transport and accommodation in line with preferences and organisational travel policies.\n, • Arrange visas and required travel documentation.\n, • Manage flight check-ins and monitor travel disruptions.\n\n Meeting Coordination \n\n • Organise both virtual and in-person meetings.\n, • Prepare and verify dial-in details and technical arrangements.\n, • Book meeting rooms and coordinate venues, including restaurant reservations where required.\n, • Liaise with internal IT helpdesk when necessary.\n\n Stakeholder Engagement \n\n • Build and maintain strong relationships with internal stakeholders, including senior management, board members, and support staff.\n, • Liaise professionally with external stakeholders at all levels, including government officials, regulators, and international organisations.\n\n Additional Support \n\n • Provide administrative support using Salesforce/ CRM.\n, • Manage Outlook mailbox, correspondence, calls, meetings, and logistics.\n, • Coordinate activities with external organisations and institutions as required.\n\n Skills, Experience & Qualifications \n\n • Extensive experience supporting a senior executive (Executive Committee level or higher) in an international environment.\n, • Proven ability to manage highly complex diaries, travel, and meeting logistics across multiple time zones.\n, • Strong experience working across global teams, demonstrating cultural awareness and sensitivity.\n, • Exceptional organisational, planning, and administrative skills with strong attention to detail.\n, • Highly reliable, proactive, and able to follow through consistently.\n, • Strong interpersonal and communication skills, with the ability to collaborate effectively across geographies and seniority levels.\n, • High level of integrity, discretion, and professionalism in handling confidential and sensitive information.\n, • Strong problem-solving skills and ability to remain calm under pressure.\n, • Advanced proficiency in Microsoft Office (particularly Outlook) and CRM systems (e.g., Salesforce).\n\n Salary will be dependent upon experience. \n Love Success is acting as an Employment Business in relation to this vacancy.

Job Title: Domestic Assistant \n Location: Surbiton, Surrey \n Salary: £13ph on weekdays, £13.50ph on weekends \n Job Type: Permanent, Part Time \n About us: \n We are a friendly and well-established 30-bed nursing home committed to providing high-quality, person-centred care in a warm, safe, and supportive environment. Our dedicated team works together to ensure every resident is treated with dignity, respect, and compassion. We pride ourselves on creating a welcoming atmosphere for both residents and staff, where kindness, professionalism, and teamwork are at the heart of everything we do. \n Join Our Team: \n We are looking for a caring, reliable, and hardworking Domestic Assistant to join our team. As a valued member of our care home, you will play an important role in creating a clean, safe, and welcoming environment for our residents, visitors, and colleagues. \n If you take pride in maintaining high standards of cleanliness, enjoy working as part of a supportive team, and are committed to making a positive difference to residents' daily lives, we would love to hear from you. \n About the Role: \n As a Domestic Assistant, you will be responsible for maintaining exceptional standards of cleanliness and hygiene throughout the home. Your work is essential in supporting infection prevention, promoting resident wellbeing, and ensuring our home remains comfortable and welcoming for everyone. \n Key Responsibilities: \n Housekeeping & Cleaning: \n\n • Clean residents' bedrooms, en-suite bathrooms, communal lounges, dining areas, corridors, offices, and other areas of the home.\n, • Dust, vacuum, mop, polish, and disinfect surfaces to a high standard.\n, • Clean bathrooms, toilets, showers, sinks, and other sanitary facilities.\n, • Empty bins and dispose of waste safely and appropriately.\n, • Respond promptly to spillages and cleaning emergencies.\n, • Carry out routine inspections and report any maintenance issues or repairs required.\n, • Complete deep cleaning tasks and support special cleaning projects.\n, • Maintain cleaning equipment and ensure cleaning products are stored safely.\n, • Keep cleaning supply rooms stocked and organised.\n, • Work collaboratively with colleagues to maintain a high-quality environment.\n\n Laundry Duties: \n\n • Assist with washing, drying, folding, and distributing residents' clothing and personal laundry when required.\n, • Ensure clean linen and bedding are available at all times.\n\n About You: \n Previous cleaning or housekeeping experience in a care home, healthcare, hospitality, or similar environment is desirable but not essential, as full training will be provided. \n Essential Requirements: \n\n • Fixed work pattern: 28 hours per week (Tues 7am - 1pm, Weds 8am - 1pm, Thurs 8am - 1pm, Fri 8am - 1pm, Sun 7am - 2pm)\n, • Applicants must have the right to work in the UK.\n, • A good standard of verbal and written English is essential.\n, • Employment is subject to an Enhanced DBS, proof of the right to work in the UK, and 2 x References\n\n We are unable to offer Visa Sponsorship. \n What we offer: \n\n • Competitive pay.\n, • Full induction and ongoing training.\n, • Opportunities for career development.\n, • Supportive and friendly working environment.\n, • Paid annual leave.\n, • Pension scheme after three months' successful probation period.\n, • Uniform provided.\n, • Free lunch whilst on duty.\n, • Paid breaks.\n, • Enhanced pay at the weekends.\n\n Apply Today: \n If you're passionate about maintaining high standards and want to make a real difference in the lives of our residents, we'd love to hear from you. \n Join our team and help us provide a safe, clean, and welcoming home where our residents can thrive. \n Please click the APPLY button to send your CV and Cover Letter for this role. \n Candidates with experience of; Domestic Cleaner, Cleaner, Cleaning Assistant, Commercial Cleaning Operative, Waste Operative, General Cleaner, Cleaners, Cleaner, and Hygiene Operator may also be considered for this role.

Personal Assistant – Global Investment Firm (London)\n Location: London (Hybrid, 4 days in office / 1 day remote) \n Salary: £65,000 per annum \n Core Hours: 9:00am – 6:00pm About the Firm\n Our client is a leading global private investment firm with a significant presence across North America and Europe. Managing approximately $70 billion of equity capital, the firm invests across multiple asset classes, including private equity, credit and lending, growth equity, real estate, and life sciences. The London office continues to expand its European footprint, supporting a range of investment strategies and funds. The Opportunity\n An exciting opportunity has arisen for an experienced and highly capable Personal Assistant to join the firm’s London office. This role provides comprehensive administrative support to investment professionals at all levels, ensuring seamless operations in a fast-paced, professional environment. \n Reporting to the Office & Admin Team Manager, the successful candidate will be proactive, polished, and process-driven, with exceptional organisational and communication skills. This is a key support role that requires high levels of professionalism, attention to detail, and discretion. Key Responsibilities\n\n • Proactively manage multiple complex diaries across global time zones, anticipating needs and resolving scheduling conflicts efficiently.\n, • Coordinate extensive domestic and international travel arrangements, including visas, in line with company policy.\n, • Handle all incoming calls and messages with professionalism and discretion.\n, • Process bi-weekly expense reports accurately and promptly, ensuring compliance with firm policy.\n, • Prepare and collate documents, presentations, and meeting packs as required.\n, • Provide seamless absence cover for colleagues within the assistant team when needed.\n, • Support occasional event coordination, including offsites, dinners, and internal meetings.\n, • Carry out general administrative duties, including scanning, printing, binding, and filing.\nSkills & Attributes\n\n, • Proven experience managing multiple priorities and deadlines in a fast-paced, professional environment.\n, • Strong organisational, communication, and problem-solving skills.\n, • Proactive, resourceful, and able to anticipate needs before they arise.\n, • Calm, adaptable, and able to work effectively under pressure.\n, • High attention to detail and accuracy in all work.\n, • Excellent interpersonal skills with the ability to build trusted relationships at all levels.\n, • Maintains confidentiality and demonstrates sound judgment.\n, • Confident user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\n, • Experience with Concur and Workday systems is advantageous.\n, • Professional, polished demeanour with a positive, can-do attitude.\nQualifications & Experience\n\n, • Minimum of 5 years’ experience in a Personal Assistant or Executive Assistant role, ideally within financial services or another blue-chip corporate environment.\n, • Experience supporting multiple senior stakeholders or a large team.\n, • Advanced proficiency in Microsoft Office applications.\n, • Familiarity with Concur and Workday preferred.\nWhy Join?\n This is an exceptional opportunity to join a world-class investment firm known for its collaborative culture, professional excellence, and global reach. The firm offers competitive compensation, a supportive team environment, and the chance to work alongside highly respected professionals in the industry.

We are delighted to be supporting a truly lovely UHNW family in their search for an exceptional Private Personal Assistant to become an integral part of their close-knit family office. This is a wonderfully varied role supporting the family's principal and wider family, becoming a trusted point of contact across their private affairs. Whilst the role has one direct principal, you'll naturally support multiple family members and work closely with an established family office team, making this a true family PA position rather than a traditional one-to-one Private PA role. The ideal candidate will be someone who enjoys becoming part of the fabric of a family, supporting them through both the everyday moments and the important milestones with warmth, respect, professionalism and complete discretion. Based between the family's London residence and nearby family office, you'll enjoy a collaborative environment alongside a long-standing household team. This is an ideal opportunity for someone who thrives in a hands-on, varied role where no two days are the same and genuinely enjoys making life easier for those around them. The family divide their time between London and Dubai, so there will be occasional international travel, together with the opportunity to become involved in a variety of exciting projects across multiple residences. The core hours are Monday to Friday, 9:00am - 6:00pm. Whilst the family value a healthy work-life balance, flexibility outside of these hours will occasionally be required to support travel, events or family commitments. This is very much a role where you'll be trusted to manage your time sensibly and provide support when it's genuinely needed.DUTIES TO INCLUDE:\n\n • Providing seamless day-to-day private support to the principals and wider family\n, • Managing complex diaries, including personal, medical and social appointments\n, • Coordinating domestic and international travel, itineraries and accommodation\n, • Accompanying the principal and elderly family members to appointments where required, taking notes and coordinating any follow-up actions\n, • Acting as the main point of contact for household contractors, suppliers and external service providers\n, • Assisting with the smooth day-to-day running of the family's London residence, ensuring everything operates seamlessly whilst the principals are travelling\n, • Coordinating household maintenance, renovations and property-related projects\n, • Liaising with chauffeurs, gardeners, contractors and household staff\n, • Researching purchases, sourcing gifts and managing luxury shopping requests\n, • Organising private dinners, family celebrations and lifestyle events\n, • Monitoring household expenditure, processing invoices and assisting with budgets\n, • Working closely with the Executive Assistant on larger family, travel and property projects\n, • Running personal errands and providing general administrative support across the family's private affairs\n, • Maintaining the highest levels of discretion, respect and confidentiality at all times\nESSENTIAL CRITERIA\n\n, • At least7+ years of experience supporting a UHNW individual, family office or private household; longevity in previous roles is essential\n, • A proactive, solutions-focused approach with the ability to anticipate needs before they arise\n, • Outstanding organisational skills and exceptional attention to detail\n, • Confidence managing multiple priorities whilst remaining calm under pressure\n, • Experience liaising with household staff, contractors and external suppliers\n, • Excellent written and verbal communication skills\n, • Strong cultural awareness and emotional intelligence, with an appreciation for working within an international private family environment\n, • A warm, personable and professional approach, with the ability to build trusted relationships across multiple generations of the family\n, • A naturally flexible attitude and willingness to support wherever required\n, • The ability to work independently whilst also enjoying being part of a collaborative and supportive team\n, • Flexibility to travel internationally when required\n, • A UK or European passport, or another passport allowing straightforward travel to Dubai without visa complications\n, • A full UK driving licence would be advantageous\n, • The right to work in the UK\n, • Must be within less than an hour commute\n, • DBS check in hand or willing to obtain one\n, • Excellent verifiable references that can be contacted\n

Temporary Executive Assistant / Office Manager\n Old Street, London (On Site)ASAP Start | Ongoing Temporary Assignment£25.00 - £30.00 per hour + Holiday Pay \n Are you an experienced Executive Assistant who thrives in a fast-paced, dynamic environment? Do you enjoy balancing high-level executive support with office management responsibilities? If so, we'd love to hear from you. \n We are recruiting on behalf of an innovative and growing international business for an experienced Executive Assistant / Office Manager to support the CEO and Executive Leadership Team while ensuring the smooth day-to-day running of their vibrant Old Street office. \n This is an excellent opportunity to join a collaborative organisation where no two days are the same. The Role\n Working closely with the Chief HR Officer and Executive Team, you'll play a pivotal role in keeping the business running efficiently, providing first-class executive support while managing office operations. Key Responsibilities\n\n • Provide proactive diary management for the CEO and Executive Leadership Team\n, • Coordinate domestic and international travel, accommodation and expense management\n, • Organise internal and external meetings, including agendas, logistics, minute-taking and follow-up actions\n, • Coordinate Board meetings and liaise with senior stakeholders\n, • Manage the day-to-day running of the London office, including facilities, suppliers, health & safety, office provisions and post\n, • Plan and deliver company events, meetings and employee engagement initiatives\n, • Lead logistics for large-scale company events and meetings\n, • Create engaging presentations and presentation decks\n, • Support internal communications, including company newsletters and business updates\n, • Provide HR administration support where required\n, • Manage employee recognition and engagement platforms\n, • Support projects across the business and assist with operational improvements\n, • Handle confidential information with discretion and professionalism\n, • Provide ad hoc support to the CEO and Executive Team\nAbout You\n You'll be an experienced Executive Assistant and Office Manager who enjoys working at pace and building strong relationships across a business. \n You'll also have: \n\n • Previous Executive Assistant and Office Management experience supporting C-suite executives\n, • Outstanding organisational and time management skills\n, • Excellent diary management and coordination experience\n, • Strong communication skills, both written and verbal\n, • Experience organising meetings, events and company-wide initiatives\n, • Confidence producing presentations and business documents\n, • Excellent IT skills, including Microsoft Office\n, • A proactive, solutions-focused approach with exceptional attention to detail\n, • The ability to manage changing priorities and last-minute requests with ease\n, • Experience coordinating projects and working across multiple teams\n, • Confidence using AI-powered productivity tools to improve efficiency and ways of working\nWhat's on Offer\n\n, • Ongoing temporary opportunity with an immediate start\n, • £25.00-£30.00 per hour, depending on experience\n, • Holiday pay\n, • Modern offices based in the heart of Old Street\n, • Opportunity to work closely with senior leadership within a successful international business\n, • Collaborative, friendly and fast-paced working environment\n\n If you're available immediately and looking for your next exciting Executive Assistant / Office Manager opportunity, we'd love to hear from you. Apply today with your up-to-date CV. \n \n \n \n \n Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.Love Success is proud to serve as an Employment Agency for this vacancy.

A leading brand in the food industry is seeking a Greek Speaking Executive Assistant to join its team. The company’s product range includes high quality, authentic multi-award-winning products and its brand is trusted, and renowned for its dedication to excellence and innovation. They are looking for an experienced Executive Assistant to support both the business owner and Managing Director. This is a unique and varied role combining high-level administrative support, communication, and coordination duties in a fast-paced international business environment. It is essential that the successful candidate is fluent in both written and spoken English and Greek. Reporting to the Managing Director, you will be the central point of contact between the London office and the owner, who splits his time between London and Greece. This is a newly created role and the company has a high staff retention rate. The job is based at the company’s London office in Leyton. This is a hybrid position, offering remote working, however it is important that you are available to be in the office when the owner is in London. As the Executive Assistant you will: • Provide daily executive-level administrative support to the owner and Managing Director., • Manage complex diaries across international time zones., • Manage inboxes, prioritising and responding to communications on behalf of the executives., • Coordinate international and domestic travel arrangements., • Serve as the primary liaison between the owner and the London-based teams., • Ensure effective and timely communication in both English and Greek., • Prepare and edit correspondence, reports, and presentations, dealing with sensitive and confidential information., • Assist in organising board meetings, supplier meetings, and internal strategy sessions., • Support with personal administrative tasks for the owner when required, maintaining a high level of discretion., • Maintain office systems and improving administrative processes., • Occasionally accompanying the Owner or MD to meetings or events in the UK and Europe as needed. We are looking for a Greek Speaking Executive Assistant with the following skills, attributes, and experience: • Proven experience as an Executive or Personal Assistant supporting senior leadership, ideally in a fast-paced or international business environment., • Strong academic background preferred., • Fluent in both Greek and English (spoken and written) – essential., • Fluency in Dutch would be beneficial., • Highly organised with strong multitasking ability and meticulous attention to detail., • Proficient in Microsoft Office Suite and comfortable using digital communication and project management tools., • Excellent interpersonal and communication skills., • A confident, proactive, and professional demeanour., • Strong problem-solving skills with the ability to anticipate needs and work independently., • Experience or interest in the food distribution or FMCG sector would be an advantage., • Flexibility to travel if required and to accommodate communications across UK/Greece time zones. You must be highly organised and able to remain calm under pressure. It would suit a person who is discreet, proactive and comfortable with a fast-paced environment. You will need to be agile and comfortable dealing with frequent changes to priorities – it’s a role that requires adaptability and initiative. In return you will receive a competitive salary plus: • Pension, • BUPA Healthcare, • Employee Discounts on products, • Training and development, • Cycle to work scheme, • Travel card loan, • Discretionary bonus If this sounds like the Executive Assistant role foryou, click apply now. Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.

Senior Executive Assistant | Central London | £60,000 - £70,000 + Bonus & Bens - 5 days in office - Degree educated preferred alongside having relevant solid experience from within P.E. or similar SME Finance. Available to start ASAP. \n \n A highly successful and growing investment firm is seeking an experienced Senior Executive Assistant to support its senior leadership team, with a primary focus on the Managing \n Partner. This is a varied, hands-on role combining traditional EA support with office management, events coordination, travel management, and stakeholder engagement. The successful candidate will thrive in a fast-paced, collaborative environment and enjoy being a key part of a close-knit \n team. \n \n Key Responsibilities \n \n\n • Complex diary and inbox management for senior executives\n, • Organising International and domestic travel coordination, including visitors\n, • Meeting preparation, expenses, and administrative support\n, • Office operations, facilities, and supplier managemement\n, • Coordination of corporate events and investor meetings\n, • Liaison with investors, business owners, and external stakeholders\n\n \n About You \n \n\n • Minimum 5 years' Executive Assistant experience within financial or professional services\n, • Experience supporting C-suite or senior leadership teams\n, • Highly organised, proactive, and detail-orientated\n, • Professional, discreet, and confident communication skills\n, • Microsoft Office skills and ability to manage multiple prioririties\n, • Degree educated preferred\n\n \n Package & Benefits \n \n\n • Private healhcare\n, • Pension\n, • 23 days' holiday plus Christmas & New Year office closure\n, • Full-time, office-based role (5 days per week)\n\n

Executive Assistant \n Central London (Hybrid) \n Permanent \n Insurance Team \n \n About the Opportunity \n We are partnering with a highly regarded professional services organisation to recruit an experienced Executive Assistant to support a team of senior professionals in a fast-paced and collaborative environment. \n \n This is a varied and rewarding position where you'll play a key role in ensuring the smooth day-to-day running of the team. You'll be trusted to manage competing priorities, build strong relationships across the business, and provide exceptional administrative and organisational support. \n \n Key Responsibilities \n\n • Provide proactive executive support to a number of senior stakeholders.\n, • Manage complex diaries, coordinate meetings, and organise domestic and international travel.\n, • Prepare meeting packs, agendas, presentations and take minutes where required.\n, • Act as a central point of contact for internal teams, clients and external contacts.\n, • Assist with business development activities, including events, marketing initiatives and maintaining professional networking platforms.\n, • Support the preparation of client communications, presentations, reports and other documentation.\n, • Coordinate client onboarding processes and maintain accurate records across internal systems.\n, • Assist with billing administration, expense processing and financial reporting.\n, • Monitor workflows, prioritise tasks effectively and ensure deadlines are consistently met.\n, • Work closely with shared service teams to coordinate document production and administrative support.\n, • Maintain high standards of confidentiality, professionalism and client service at all times.\n\n \n About You \n We're looking for someone who is organised, proactive and enjoys working in a busy professional environment. You'll be confident managing multiple priorities while building positive working relationships with colleagues and clients alike. \n \n You'll ideally have: \n\n • Previous Executive Assistant, Personal Assistant or senior administrative experience within a professional services environment.\n, • Excellent organisational and time management skills.\n, • Strong written and verbal communication abilities.\n, • High attention to detail and a methodical approach to your work.\n, • Confidence managing multiple stakeholders and competing priorities.\n, • A proactive mindset with the ability to work independently and use initiative.\n, • Strong IT skills and experience using Microsoft Office and business systems.\n, • A collaborative approach and willingness to support colleagues across the wider team.\n\n \n What's on Offer \n\n • Competitive salary and comprehensive benefits package.\n, • Hybrid working arrangements.\n, • A supportive and collaborative team culture.\n, • Opportunities for career development and progression.\n, • The chance to join a respected organisation that values professionalism, teamwork and exceptional client service.\n\n \n If you're an experienced Executive Assistant looking for your next opportunity within a dynamic professional services environment, we'd love to hear from you.

Executive Assistant to CEO – International Law Firm \n London | Hybrid working \n Salary: Competitive \n \n A large international law firm is seeking an accomplished Executive Assistant to provide high-level support to its CEO. \n \n This is a senior, high-trust role requiring exceptional judgement, discretion and organisational ability. \n \n Candidates must have previous experience working within a UK or US law firm and must also have directly supported C-suite executives, such as a CEO, CFO, COO, CTO or equivalent. \n \n Applications without both law firm and C-suite support experience will not be considered. \n \n The role \n You will act as a trusted partner to the CEO, ensuring that their time, priorities, communications and commitments are managed effectively. \n Key responsibilities will include: \n • Managing a complex and frequently changing executive diary \n • Coordinating meetings across multiple offices and time zones \n • Managing inboxes, correspondence and competing priorities \n • Preparing agendas, briefing papers and supporting documentation \n • Coordinating executive leadership and committee meetings \n • Arranging domestic and international travel \n • Tracking actions, deadlines and follow-up activity \n • Liaising with partners, board members, clients and senior external stakeholders \n • Handling highly sensitive and confidential information \n • Supporting strategic projects and firmwide initiatives \n \n Essential experience \n • Previous experience within a UK or US law firm is essential \n • Direct experience supporting one or more C-suite executives is essential \n • Experience supporting a CEO, Managing Partner or equivalent senior leader would be highly advantageous \n • Exceptional diary, inbox and stakeholder management skills \n • Strong written communication and document preparation abilities \n • Excellent judgement and the confidence to manage priorities independently \n • A calm, proactive and highly discreet working style \n • The ability to anticipate requirements and resolve issues before they arise \n \n Apply for a confidential chat about the position.

Are you an experienced administrative professional with a passion for supporting high-performing teams? This is a leading, global firm - seeking candidates who thrive working in fast-paced environments, and are excited to get involved and help lead the team to success. \n \n We’re looking for an outstanding, driven Administrative Assistant to join a dynamic investment environment in London on temporary basis, for an October start. \n \n You’ll be joining a collaborative and fast-paced environment where your contributions are valued, and will work closely with another Assistant in the team who will train you. These roles offer a great opportunity to gain experience in a top-tier investment setting while supporting a high-performing team. \n \n About the Role \n You’ll play a key role in supporting Portfolio Managers and Research Analysts by: \n\n • Managing calendars, meetings, and conference calls\n, • Coordinating domestic and international travel\n, • Preparing and processing expense reports\n, • Handling phone coverage and call setups\n, • Supporting elements of the research process\n, • Assisting with personal scheduling and special projects\n\n \n What We’re Looking For \n We’re seeking candidates who are: \n\n • Highly organised, proactive, and detail-oriented\n, • Skilled in Microsoft Outlook, Excel, and Word\n, • Experienced in financial services or investment environments\n, • Exposure to Corporate Access is a huge plus\n, • Strong communicators with the ability to work independently\n, • Eager to contribute to team efficiency and success\n\n If you feel you are ready to take the next step, and have strong experience in a fast-paced investment environment - apply today! \n \n Key points: \n\n • ASAP Start\n, • Working hours are 07:30-17:00\n, • Piccadilly offices (4 days in)\n, • Paid on a day rate by ISE Partners\n\n

Job Title: PA to Managing Partner \n Salary: £70,000 + Negotiable + Bonus \n Location: Central London \n \n Our client is a well-established, boutique law firm based in Central London. They are currently looking for a proactive, dynamic personal assistant to support the firm’s managing partner. This is a 1:1 role where you will act as the primary point of contact and ensure the smooth running of the partner's daily schedule. The position will suit a senior legal PA who is keen to take on a busy and varied position. \n \n Key Responsibilities: \n\n • Diary Management: Managing a busy calendar, scheduling meetings, and resolving scheduling conflicts.\n, • Document Production & Dictation: Handling audio dictation, typing correspondence, and formatting legal documentation.\n, • Travel Logistics: Arranging international and domestic travel, including flights, accommodation, visas, and itineraries.\n, • Client Liaison: Acting as the first point of contact for clients and internal stakeholders, managing communication with discretion.\n, • Gatekeeping: Managing incoming calls and emails, prioritizing urgent issues to protect the Partner's time.\n, • Business Development Support: Assisting with ad-hoc BD and marketing initiatives.\n\n \n To be considered you will need to have strong experience as a PA or EA supporting senior fee earners at another law firm. It is also essential that you have strong written and verbal communication skills, a high level of organisation, and sharp attention to detail. Excellent IT skills, including proficiency in Microsoft Office, are also essential. The firm values a flexible, positive approach and is looking for a team player who is genuinely willing to support the wider business when needed. Exceptional benefits package. \n \n Fantastic opportunity for an experienced legal PA to move into a 1:1 role. \n \n McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.

Manpower are currently seeking an interim Executive Team Assistant to work with our global FMCG client, Elida Beauty, renowned for brands such as TIGI, VO5, Toni & Guy, and Brylcreem, and become an integral part of their fast-paced FMCG environment. \n \n The position is based in Holborn, London. This is a full-time temporary role to last until the end of December 2026, requiring 37.5 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £50,000 per annum, pro rata, depending upon experience. \n \n The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements. \n \n Reporting to the President and General Manager Europe & ROW, the Executive/Team Assistant supports them and the other Leadership Team members based in London. This role encompasses a wide range of duties, combining high-level executive assistance, team support, and office management responsibilities. \n \n Key Responsibilities \n\n • Calendar Management: Coordinate and manage the complex schedules of the CEO and SLT members, ensuring smooth communication and prioritization of meetings and events.\n, • Travel Management: Organize domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries, ensuring all logistics are seamless.\n, • Stakeholder Visits: Organize and coordinate visits from key stakeholders, including scheduling meetings, preparing necessary materials, arranging logistics, and ensuring the CEO and SLT are fully prepared for their engagements.\n, • General Administrative Support: Provide support to the broader London-based team (50 people), including coordinating meetings, arranging internal events, and handling ad-hoc administrative tasks.\n, • Office Operations: Oversee the day-to-day operations of the London office ensuring a tidy, efficient, and welcoming environment. Handle office supplies, equipment, and inventory management.\n, • Vendor Management: Liaise with our office provider Labs (e.g., catering, cleaning, maintenance) to ensure the smooth running of office services and facilities.\n, • Visitor Coordination: Manage office visitor logistics, including guest arrivals, meeting room bookings, and catering needs.\n, • Ad-hoc Support: Assist with any other administrative tasks such as Purchase Orders, or office management duties as required by leadership or team members.\n\n \n Key Requirements \n\n • Proven experience in an executive assistant, team assistant for senior leadership, or office management role within a fast-paced environment (ideally FMCG)\n, • Excellent organisational skills and the ability to manage multiple priorities.\n, • Strong communication skills, both written and verbal.\n, • Ability to work independently, anticipate needs, and exercise discretion and confidentiality.\n, • Positive, can-do attitude with a focus on problem-solving and teamwork.\n, • Self-motivated and adaptable to change in a dynamic environment.\n, • High level of professionalism and confidentiality.\n, • Strong interpersonal skills with the ability to work with a diverse range of people.\n, • Attention to detail and proactive approach to problem-solving.\n, • Experience with travel arrangements, event coordination, and managing office supplies and vendor relationships is a plus.\n\n \n Additional Information \n Holborn working environment: \n\n • Bike Storage\n, • Café\n, • Kitchen & Communal Areas\n, • Complimentary Tea & Coffee\n, • Complimentary Fruit & Biscuits\n, • Gym Facilities\n

Personal Assistant to the CEO & Founder / Office Manager \n Location: Office-based, Soho, London (W1F) \n Salary: £35,000–£50,000 per annum (DOE) \n Hours: Monday to Friday, 8:15am–5:30pm \n \n Our client is a growing and established business that takes pride in the working environments it creates and the strong relationships it develops with its clients. \n They are now looking for an organised and proactive Personal Assistant & Office Manager to provide trusted support to the CEO & Founder while overseeing the smooth running of the company’s offices. \n About the Role \n This is a varied position combining executive and personal support, office management and business administration. It requires someone resourceful, discreet and highly organised, with the confidence to manage changing priorities and take ownership of a broad range of responsibilities. \n The successful candidate will work closely with the CEO & Founder, ensuring business and personal commitments are managed efficiently while maintaining professional, organised and welcoming office environments. \n Key Responsibilities \n Personal Assistant Support \n\n • Managing the CEO & Founder’s busy and frequently changing diary, ensuring appointments, meetings and priorities are coordinated effectively.\n, • Coordinating domestic and international travel, including transport, accommodation and detailed itineraries.\n, • Responding to urgent or time-sensitive matters outside regular working hours when required.\n, • Managing personal administration, appointments, lifestyle arrangements and property-related matters with discretion and attention to detail.\n, • Liaising with suppliers, service providers, professional advisers and personal contacts on behalf of the CEO.\n, • Preparing presentations, reports, correspondence and other documentation.\n, • Handling confidential and sensitive information with professionalism, discretion and sound judgement.\n, • Anticipating requirements and managing competing priorities to make the best use of the CEO’s time.\n\n Office Management \n\n • Overseeing the day-to-day running of the primary office and maintaining a professional, organised and welcoming working environment.\n, • Acting as the first point of contact for visitors, guests and external contacts.\n, • Ensuring an additional company office remains organised, well maintained and fully operational.\n, • Managing office facilities, supplies, equipment and relationships with suppliers and service providers.\n, • Coordinating maintenance, repairs and workplace health and safety requirements.\n, • Organising company meetings, events, hospitality and internal activities.\n, • Supporting employee onboarding and general office administration.\n, • Maintaining office systems, records and operational processes.\n, • Reviewing procedures and identifying opportunities to improve efficiency and the overall workplace experience.\n, • Providing administrative support to other senior stakeholders when required.\n\n Skills & Experience \n Essential \n\n • Previous experience as a Personal Assistant, Executive Assistant, Office Manager or within a comparable support position.\n, • Excellent organisational and time-management abilities.\n, • Strong written and verbal communication.\n, • The ability to manage several priorities while working accurately under pressure.\n, • Excellent attention to detail and a practical approach to resolving problems.\n, • Proficiency in Microsoft Office.\n, • The ability to maintain confidentiality and exercise sound judgement.\n, • A proactive, flexible and hands-on approach.\n\n \n Please Google "Facilities Management Recruitment" for all our roles. \n

Office Manager & Team Executive Assistant \n Location: London (Office-based, with flexibility to work remotely one day per week where business needs allow) \n Salary: £50,000-£60,000 \n \n Our client is a highly regarded advisory firm supporting ultra-high-net-worth individuals and families with some of life's most important decisions. They are seeking a proactive, highly organised Office Manager & Team Executive Assistant to play a key role in supporting a growing team and ensuring the smooth day to day running of the business. \n \n This is much more than a traditional Office Manager or Executive Assistant role. You will become a trusted member of a close knit team, providing exceptional organisational support while helping to develop processes, improve ways of working and contribute to a business that prides itself on delivering outstanding client service. \n \n The successful candidate will enjoy variety, take ownership of their work, and thrive in an environment where no two days are the same. \n \n Key Responsibilities: \n\n • Manage complex diaries, coordinate meetings, and organise domestic and international travel, including full logistical support\n, • Arrange internal and external meetings, track actions and deadlines, and ensure all commitments are followed through\n, • Provide proactive day to day executive and administrative support, adapting quickly to changing priorities across the team\n, • Draft professional correspondence, emails, meeting notes, and support research to assist business and client-related projects\n, • Oversee office operations, including suppliers, procurement, facilities, resources, and maintaining a high standard of office efficiency\n, • Support business systems and processes by keeping information organised, assisting with AI/tool implementation, and ensuring accuracy and quality of outputs\n\n \n Experience: \n\n • Previous experience as an Office Manager, Executive Assistant or Team Assistant within private client, family office, professional services or another high touch environment\n, • Experience supporting senior executives, entrepreneurs or high-net-worth individuals\n, • Exceptional organisational skills and the ability to manage multiple priorities\n, • Strong written communication skills with experience drafting correspondence on behalf of others\n, • Excellent attention to detail and a proactive approach to problem solving\n, • A calm, discreet and professional manner\n, • Confidence working independently while supporting a collaborative team\n, • A flexible attitude and enthusiasm for taking on new challenges\n, • A bachelor's degree or relevant qualification is desirable\n\n

Executive Assistant / Office Manager \n Onsite Location: W1T 4QJ \n \n Work alongside two founders building one of Europe's most ambitious AI infrastructure businesses. \n \n We're looking for an exceptional Executive Assistant / Office Manager to become the operational heartbeat of a fast-growing, venture-backed technology business. \n This is not a traditional EA role. \n \n You'll work directly with both Co-Founders, acting as a trusted partner who enables them to operate at maximum effectiveness while helping build the operational foundations of a business scaling at pace. \n \n We're looking for a top-tier Executive Assistant who thrives in a fast-paced, high-pressure environment and enjoys working at the centre of a growing organisation. You'll anticipate needs before they arise, solve problems independently and bring structure to an environment where priorities evolve quickly. \n \n Alongside providing world-class executive support, you'll oversee the day-to-day running of the London office, ensuring employees, candidates, investors and visitors experience a professional, organised and welcoming workplace. \n \n What You'll Be Doing \n\n • Provide dedicated Executive Assistant support to both Co-Founders.\n, • Manage complex and constantly changing diaries, meetings and priorities.\n, • Coordinate domestic and international travel, accommodation and detailed itineraries.\n, • Organise board meetings, leadership sessions and external stakeholder meetings.\n, • Prepare presentations, agendas and executive briefing packs.\n, • Track actions and ensure key follow-ups are completed.\n, • Manage confidential information with complete discretion.\n, • Oversee the smooth day-to-day running of the London office.\n, • Manage office suppliers, facilities and workplace services.\n, • Coordinate company events, off-sites and team activities.\n, • Support onboarding and workplace logistics for new employees.\n, • Help improve internal processes as the business continues to scale.\n\n \n What We're Looking For \n\n • 5+ years' experience supporting founders, C-suite executives or senior leadership teams.\n, • Experience working in a high-growth startup, scale-up or fast-paced business.\n, • Exceptional organisational skills and meticulous attention to detail.\n, • Outstanding judgement, professionalism and discretion.\n, • Highly proactive—you naturally think ahead and solve problems before they arise.\n, • Comfortable managing multiple priorities in a demanding environment.\n, • Excellent communication and stakeholder management skills.\n, • Strong experience coordinating complex international travel and executive schedules.\n, • Confident working independently with minimal direction.\n, • Positive, resilient and naturally solutions-focused.\n\n \n Why Join? \n This is an opportunity to play a pivotal role in one of Europe's fastest-growing AI infrastructure businesses. \n \n You'll work alongside an ambitious leadership team, gain exposure to every part of the organisation and help shape how the business operates as it scales internationally. \n \n If you're looking for a role where no two days are the same, where you'll have genuine ownership and where your impact will be visible from day one, we'd love to hear from you.

Executive Assistant to Board Member – FTSE-Listed Organisation \n A rare opportunity to support a Board-level executive at a major listed company, in a role combining high-level administrative support with real exposure to governance and stakeholder management. \n \n You'll be the exec's right hand: managing a demanding, ever-changing diary, coordinating complex travel, preparing briefing materials, and acting as a trusted gatekeeper for communications. You'll also liaise directly with Board members, NEDs, senior leadership and external stakeholders, and help coordinate investor meetings, AGM activity and corporate events. \n \n This is a role for someone who thrives on anticipating needs, exercises real judgement and discretion, and is entirely comfortable operating at the most senior level of a listed business. \n \n Key Responsibilities \n\n • Full diary and inbox management, prioritising competing demands\n, • Domestic and international travel coordination, including visas and itineraries\n, • Preparing briefing packs and meeting documentation\n, • Acting as first point of contact for Board members, NEDs and senior stakeholders\n, • Coordinating meetings, events and follow-up actions\n, • Supporting investor meetings, conferences and AGM planning\n, • Expense management in line with company policy\n\n \n Experience Required \n\n • Significant experience supporting C-suite, Board-level or Chairman/CEO figures within a large corporate environment\n, • Experience within a listed or highly regulated business advantageous\n, • Proven track record managing diaries, inboxes, travel and senior stakeholder relationships\n, • Excellent written and verbal communication skills\n, • High discretion, professionalism and integrity handling sensitive information\n, • Calm, proactive and adaptable under pressure\n, • Strong attention to detail across multiple priorities\n, • Confident engaging with senior stakeholders; strong judgement and diplomacy\n\n Location: Predominantly office-based, London

Job Title: \n Executive Assistant \n \n \n Location \n :London, U \n \n K \n Duratio \n n:Permane \n \n nt \n Work Schedu \n le:Hybrid Office-ba \n \n sed \n About \n Us:We are a global technology company, driving energy innovation for a balanced planet. At SLB, we create amazing technology that unlocks access to energy for the benefit of all. We are facing the world’s greatest balancing act—how to simultaneously reduce emissions and meet the world’s growing energy demands. Our collective future depends on decarbonizing the fossil fuel industry while innovating a new energy landscape. It’s what drives us. Ensuring progress for people and the planet, on the journey to net zero and bey \n \n ond. \n More than 98,000 employees across 120 countries have already started their SLB journeys. Start yours \n \n now! \n If you would like to know more, please visit our website at https://www.slb \n \n .com/. \n Job S \n \n ummary: \n The Executive Assistant provides high - level administrative and strategic support to senior leadership, acting as a trusted partner in managing priorities, communications, and operations. This is a critical role that requires exceptional discretion, professionalism, and the ability to operate effectively in a fast-paced envi \n \n ronment. \n This role requires strong organizational, communication, and multitasking skills, with a high degree of professionalism, confidentiality, and in \n \n itiative. \n Responsibilities a \n \n nd Duties: \n Execut \n\n • ive SupportManage complex calendars, scheduling meetings and resolving conflicts with soun\n, • d judgementCoordinate domestic and international travel, including itineraries, visas, transfers and ac\n, • commodationPrepare and screen correspondence, acting as a first point of contact on behalf of the executive (and his /\n, • her team )Attend meetings, capture minutes, and track follow - up actions to\n, • completionAnticipate the executive's needs and proactively manage competing\n\n \n priorities \n Communication & Stakeholde \n\n • r ManagementLiaise professionally with internal teams, clients, and exter\n, • nal partnersDraft, edit, and proof communications, reports, presentations, and briefi\n, • ng materialsHandle sensitive and confidential information with the highest level o\n\n \n f discretion \n Project & Operations \n\n • CoordinationSupport the delivery of strategic projects, tracking milestones and coordinating cross-fun\n, • ctional inputOrganise and manage key events including , leadership offsites, and externa\n, • l engagementsOversee expense management, timely and accurate issue of PO and invoice approvals, and budget tracking for the executi\n, • ve's office .Process expenses in a\n, • timely mannerProcessing and managing Purchase\n, • Orders (POs)Identify opportunities to improve administrative processes and implement effe\n, • ctive systemsOccasional travel ma\n, • y be requiredEmployees may be assigned other duties in addition to or in lieu of those described above, and any duties are subject to change at any time according to the needs o\n\n \n f the c \n\n • ompany \n Skills:Excellent written and verbal communication skills, with a sharp\n • eye for detailAbility to tailor tone and style for diffe\n, • rent audiencesConfident in producing polished documents, presentations, and\n, • briefing notesOutstanding planning and organisational skills with the ability to juggle multiple demands\n, • simultaneouslyStrong judgement in prioritising tasks and escalating issues\n, • appropriatelyMethodical approach to managing information, file\n, • s, and recordsHigh emotional intelligence and the ability to build trusted relationships acr\n, • oss all levelsCalm, composed, and solutions - focused\n, • under pressureDiplomatic, discreet, and professional in al\n, • l interactionsAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Exce\n, • l, PowerPoint)Comfortable using collaboration and project management tools (e.g. Teams\n, • , SharePoint )Ability to quickly learn and adopt new systems and technologies and work closely with other Execut\n\n \n ive Assistant \n \n s \n Require \n\n • ments: \n EssentialProven experience as an Executive Assistant, Personal Assistant , or in a senior administrat\n • ive support roleDemonstrated ability to support a\n, • t Director levelExperience managing complex international\n, • travel logisticsStrong track record of handling confidential informatio\n, • n with integrityExcellent literacy and\n\n \n numeracy \n\n • skills \n DesirableExperience in a corporate, professional services, or regu\n • lated environmentExposure to minute- taking, or\n, • committee supportProject coordi\n, • nation experienceDegree - level education or equivalent professio\n\n \n nal qualification \n P \n\n • ersonal AttributesA proactive self - starter who takes initiative without\n, • needing directionResilient and adaptable, able to thrive in am\n, • biguity and changeHighly trustworthy with an unwavering commitment\n, • to confidentialityCollaborative team player who also works\n\n \n well independently \n SLB is an equal opportunity employer. Qualified applicants are considered without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristic \n \n s pr \n otected by law.\n \n#SLB

Executive Assistant to Founder | AI Scale-Up | Remote (London) with travel| Salary: £40,000 \n \n I’m working with an ambitious AI scale-up approaching an exciting stage of growth as they move towards Series A. They are looking for an experienced Executive Assistant to work directly with the Founder and CEO, providing exceptional support across diary management, communications, organisation and day-to-day priorities. \n \n This is a great opportunity for an EA who enjoys working closely with a founder, thrives in a fast-moving environment and wants to play a key role in helping a growing business operate effectively. \n \n You will become a trusted partner to the Founder, ensuring her time is organised effectively, communications are managed professionally and important actions are followed through. \n \n The role: \n\n • Take ownership of the Founder’s busy inbox, prioritising communications, drafting responses where appropriate and ensuring important conversations are followed up\n, • Manage and organise a complex diary, helping prioritise meetings and protect the Founder’s time\n, • Act as a professional point of contact with customers, partners, investors, startup programmes and external stakeholders\n, • Prepare meeting agendas, briefing notes, presentations and supporting documents ahead of key meetings\n, • Coordinate meetings, events and speaking engagements, ensuring all logistics are organised smoothly\n, • Arrange domestic and international travel, accommodation and itineraries alongside the Founder\n, • Track actions, deadlines and follow-ups to ensure commitments are delivered\n, • Work closely with internal teams to gather information and prepare high-quality executive materials\n, • Support company meetings, leadership sessions and events as the business continues to grow\n\n \n About you: \n\n • Previous experience as an Executive Assistant supporting a Founder, CEO or senior executive\n, • Strong experience managing diaries, inboxes and competing priorities\n, • Excellent written and verbal communication skills, with confidence drafting communications on behalf of a senior leader\n, • Highly organised, proactive and comfortable working independently\n, • Strong attention to detail with the ability to manage confidential information\n, • Confident building relationships with internal teams and external stakeholders\n, • Experience in a startup, scale-up or fast-paced environment would be beneficial\n\n \n The ideal person will be: \n\n • Calm, organised and adaptable\n, • Someone who enjoys variety and being close to a growing business\n, • Proactive and naturally solution-focused\n, • Comfortable taking ownership and managing priorities without needing constant direction\n, • A strong communicator who enjoys building relationships\n\n \n Location & travel: \n This is a remote-based role with flexibility around location. The successful candidate will need to be comfortable travelling internationally with the Founder when required, supporting meetings, events and business activities. \n \n If this sounds like you please apply direct or send your CV to zoe.hinkinson@propellondon.com

Mackenzie Stuart are currently partnered with a leading Financial Services investment firm seeking an Executive Assistant / Investor Relations Coordinator to support the Client Capital Management team within the London office. This role combines executive support responsibilities with investor relations, sales coordination, and client servicing activities. The successful candidate will act as a key support to the team by managing investor meeting logistics, coordinating investor communications, maintaining CRM records, arranging extensive travel, and helping ensure the smooth running of day-to-day business operations. \n \n Key Responsibilities \n \n\n • Organise complex domestic and international travel arrangements, including flights, hotels, ground transport, visa administration, and detailed itineraries.\n, • Manage expense submissions, corporate card reconciliations, and reimbursement processes in line with internal procedures.\n, • Coordinate busy diaries and arrange internal and external meetings across multiple time zones.\n, • Support the scheduling and delivery of investor meetings, including room bookings, virtual meeting set-up, and preparation of materials.\n, • Assist with the planning of investor visits, ensuring logistics, hospitality, and internal coordination are handled smoothly.\n, • Keep investor and prospect records up to date within Salesforce and other internal systems.\n, • Help prepare and circulate investor presentations, briefing materials, and fund documentation.\n, • Coordinate roadshows, conferences, and client events, including attendee tracking, logistics, presentation packs, and catering arrangements.\n, • Respond to incoming investor queries and route requests appropriately, ensuring timely follow-up.\n, • Maintain accurate digital and physical filing systems and support broader document management processes.\n, • Provide general administrative support to the wider team and step in with cover when needed.\n, • Assist with ad hoc projects, reporting tasks, and other team requirements as they arise.\n\n \n Qualifications \n \n\n • Bachelor’s degree preferred.\n, • 5+ years’ experience supporting investor relations, institutional sales, client service, senior executives, or other related functions within financial services.\n, • Background in investment management, private equity, real estate, asset management, or a similar financial services environment preferred.\n, • Strong organisational and coordination skills, with the ability to manage several priorities at once.\n, • Experience using CRM systems such as Salesforce, along with investor or client relationship databases.\n, • High attention to detail and a strong commitment to accuracy in external communications and materials.\n, • Strong written and verbal communication skills, with the ability to interact professionally with institutional investors, consultants, senior leaders, and internal teams.\n, • Ability to handle sensitive information with discretion and good judgment.\n, • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as Concur, Adobe Acrobat, and other relevant business tools.\n, • Comfortable working in a fast-paced, collaborative environment while maintaining a professional and client-focused approach.\n\n

Relocation to the Middle East Required. \n \n Executive Assistant \n \n Our global client is looking for experienced Executive Assistants to relocate to the Middle East and join their high-performing international team. \n \n We've successfully placed multiple Executive Assistants with this organisation, and the feedback has been consistently outstanding. From the exceptional working environment to the incredible lifestyle and community, it's an opportunity unlike any other. \n \n This is a single-status relocation package. \n \n The Role \n \n You'll provide first-class Executive Assistant support in a fast-paced, international environment, with responsibilities including: \n \n\n • Managing complex and ever-changing executive diaries, prioritising appointments and resolving scheduling conflicts\n, • Coordinating domestic and international travel, including flights, accommodation, visas, ground transportation and detailed itineraries\n, • Organising meetings, board meetings and events, including preparing agendas, briefing packs, presentations and taking accurate minutes where required\n, • Building and maintaining strong relationships with internal and external stakeholders, acting as a key point of contact\n, • Preparing documents, reports, presentations and other business correspondence\n, • Managing confidential and sensitive information with the highest level of discretion and professionalism\n, • Coordinating expenses, purchase orders and invoice approvals where required\n, • Assisting with the planning and delivery of team events, off-site meetings and executive visits\n, • Proactively identifying opportunities to improve administrative processes and increase efficiency\n, • Providing ad hoc administrative and operational support to ensure the smooth running of the executive office\n\n \n About You \n \n We're looking for someone who has: \n \n\n • A minimum of 5 years' experience as an Executive Assistant, Personal Assistant, Office Manager or in a senior secretarial role\n, • Ideally a degree or secretarial qualification\n\n \n Salary & Benefits \n \n\n • £55,000 (tax free)\n, • Subsidised accommodation – your own apartment from approximately £100 per month, including utility bills\n, • Annual flight allowance\n, • Full relocation support\n, • Generous annual leave\n, • End-of-service severance payment (after a minimum of two years' service)\n, • Comprehensive private medical care\n\n \n You'll be relocating to a vibrant community of approximately 13,000 Western expats, with everything you need right on your doorstep, including: \n \n\n • Modern gyms and swimming pools\n, • Cinemas\n, • Starbucks and a wide range of restaurants and cafés\n, • Sports clubs, social groups and regular community events\n\n \n From the moment you accept the role, you'll be assigned a dedicated relocation specialist who will guide you through every step of the relocation process. \n \n If you're looking to accelerate your career, experience a new culture, enjoy year-round sunshine and join a truly global organisation, we'd love to hear from you. \n \n Please apply if you would like to find out more. \n

Executive Assistant to Chief Scientific Officer (CSO) \n 📍 Hybrid | UK \n \n Are you an exceptional Executive Assistant with experience supporting C-suite leaders in the life sciences, biotech, pharmaceutical, or scientific R&D sector? \n We're seeking a highly organised, proactive, and commercially minded Executive Assistant to become a trusted partner to a Chief Scientific Officer. This is far more than a traditional EA role. You'll be a key strategic support, enabling executive focus, driving operational excellence, and acting as a central point of coordination across internal and external stakeholders. \n \n The Opportunity \n Working closely with the CSO, you will manage a diverse range of responsibilities, ensuring seamless day-to-day operations while anticipating challenges and proactively delivering solutions. You'll operate with the highest levels of professionalism, discretion, and integrity while supporting an executive operating at the forefront of scientific innovation. \n \n Key Responsibilities \n ✅ Proactive management of a complex and demanding diary and calendar \n ✅ Strategic inbox management, prioritisation and drafting correspondence \n ✅ Acting as the primary point of contact for senior stakeholders and external partners \n ✅ Coordinating internal and external meetings, events, board activities and visitor management \n ✅ Preparing agendas, presentations, board papers and meeting documentation \n ✅ Taking accurate minutes, tracking actions and ensuring follow-through \n ✅ Managing complex domestic and international travel arrangements and expenses \n ✅ Supporting project coordination, monitoring deadlines and ensuring timely delivery \n ✅ Building strong relationships across executive leadership teams and stakeholder groups \n ✅ Managing highly confidential information with absolute discretion \n ✅ Anticipating the needs of the CSO and providing proactive support before issues arise \n ✅ Driving continuous improvement in administrative processes and ways of working \n \n What We're Looking For \n Essential Experience \n\n • Significant experience supporting a CSO, Board Director, or other senior executive in a scientific, biotech, pharmaceutical, or R&D environment\n, • Advanced Microsoft Office skills, including PowerPoint, Excel and Word\n, • Experience preparing board packs, presentations and executive reports\n, • Strong knowledge of Microsoft Teams, SharePoint and digital collaboration tools\n, • Excellent written communication and correspondence drafting skills\n, • Outstanding organisational and time management abilities\n, • Proven experience managing multiple priorities in a fast-paced environment\n, • Strong project coordination and stakeholder management skills\n, • Ability to exercise sound judgement and make effective decisions independently\n, • Exceptional attention to detail and commitment to quality\n\n \n Personal Attributes \n\n • Proactive, resourceful and highly self-motivated\n, • Calm and resilient under pressure\n, • Strong emotional intelligence and relationship-building skills\n, • Professional, positive and adaptable\n, • Trusted with sensitive and confidential information\n, • Solutions-focused with the confidence to challenge and improve existing processes\n\n \n Desirable \n\n • Experience within life sciences, biotechnology, pharmaceuticals or scientific research organisations\n, • Formal Executive Assistant training or professional qualifications\n, • Experience using Board Governance software such as Diligent\n\n \n Why Apply? \n This is an opportunity to work alongside a senior scientific leader, contribute to meaningful innovation, and play a critical role in supporting work that has the potential to improve lives globally. \n If you're an experienced Executive Assistant who thrives in a dynamic, mission-driven environment and enjoys operating as a true business partner, we'd love to hear from you. \n \n 📩 Apply today or contact us for a confidential discussion. \n #ExecutiveAssistant #EAJobs #LifeSciences #BiotechJobs #PharmaceuticalJobs #ChiefScientificOfficer #ExecutiveSupport #HealthcareInnovation #ScienceCareers #HiringNow

Office Services Assistant - (Global Law Firm) \n \n London | Full-Time | Professional Services Environment \n \n A leading law firm is seeking an Office Services Assistant to join its London Office Services team. This is an excellent opportunity for someone with experience in mailroom, reprographics, facilities support, or office services who enjoys working in a fast-paced, professional environment. \n \n As part of a close-knit team, you will play a key role in ensuring the smooth day-to-day running of office support services, delivering a first-class internal customer experience while maintaining high standards of accuracy and efficiency. \n \n Key Responsibilities \n\n • Manage and distribute incoming and internal mail, including regular mail rounds.\n, • Coordinate domestic and international courier services, tracking shipments and handling deliveries.\n, • Process outgoing post, including recorded and special deliveries.\n, • Respond promptly to email and telephone service requests.\n, • Provide reprographics support, including printing, binding, lamination, document production, and digital copying.\n, • Maintain office printers and copiers, including paper replenishment and toner replacement.\n, • Order and manage stationery and office consumables.\n, • Liaise with engineers and suppliers to resolve copier and equipment issues.\n, • Support records scanning, document management, archiving, recycling, and confidential shredding.\n, • Assist with conference room set-ups and ad-hoc projects as required.\n\n \n About You \n\n • A reliable and proactive team player with a positive, service-focused attitude.\n, • Strong communication skills with the ability to work effectively across all levels of the business.\n, • Excellent attention to detail and commitment to delivering high-quality work.\n, • Flexible approach with willingness to support the team during busy periods.\n, • Comfortable using Microsoft Office and learning new systems.\n, • Previous experience within a mailroom, reprographics, records management, facilities, or office services function is highly desirable, ideally within a professional services environment.\n\n \n What's on Offer \n\n • Opportunity to join a highly regarded international legal practice.\n, • Professional and collaborative working environment.\n, • Varied and hands-on role with exposure across multiple business support functions.\n, • Competitive salary and benefits package.\n\n \n If you're an organised and customer-focused professional looking to develop your career within a prestigious professional services setting, we'd love to hear from you. \n \n Application Process: \n \n To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful. \n We look forward to hearing from you! \n Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.

Private Executive Assistant (Private & Lifestyle) \n Predominantly Remote | Occasional Attendance at the Principal's London Residence & London Office | \n £60,000 - £80,000 - Experience dependent \n Are you an experienced Private EA, Lifestyle Manager or Concierge professional looking for a predominantly remote role supporting an Ultra High Net Worth Principal and their family? \n Reporting to the Chief of Staff, this is a highly trusted position providing seamless private, lifestyle, travel and concierge support. You'll play a key role in ensuring the Principal's personal life runs effortlessly, anticipating needs, managing complex requests and delivering a consistently exceptional level of service. \n \n This is a predominantly remote position, with occasional attendance at the Principal's London residence and ad hoc visits to the London office as required. \n Working Pattern \n\n • Thursday to Monday\n, • Predominantly remote.\n, • Occasional attendance at the Principal's London residence and London office as required.\n, • Flexibility to support evenings, weekends and urgent matters outside core hours when necessary.\n\n \n Key Responsibilities \n Private & Lifestyle Support \n\n • Manage personal diaries, appointments, reservations and family schedules.\n, • Coordinate lifestyle requests, exclusive experiences, celebrations and special occasions.\n, • Handle confidential correspondence and sensitive matters with complete discretion.\n, • Support the Chief of Staff with private administration, personal projects and ad hoc requests.\n, • Source luxury goods, gifts and trusted suppliers while maintaining impeccable service standards.\n\n Travel & Concierge \n\n • Arrange complex domestic and international travel, including private aviation, hotels, villas, transfers and itineraries.\n, • Coordinate visas, travel documentation and destination logistics.\n, • Deliver a five-star concierge service, managing last-minute requests calmly and efficiently.\n, • Research and recommend premium restaurants, clubs, experiences and service providers.\n\n Household & Administration \n\n • Liaise with household staff, advisers and external suppliers.\n, • Support private events and household logistics.\n, • Track expenses, invoices and memberships while maintaining accurate confidential records.\n\n \n About You \n You'll have: \n\n • 5+ years' experience supporting UHNW Principals, families or Family Offices as a Private EA, Private PA, Lifestyle Manager or Concierge.\n, • Experience managing complex travel, lifestyle, household and personal support.\n, • Excellent knowledge of luxury travel, hospitality and concierge services.\n, • Outstanding organisational, communication and administrative skills.\n, • Strong financial administration and expense management experience.\n, • Advanced Microsoft Office and digital productivity skills.\n, • The ability to work independently in a predominantly remote role while remaining highly responsive and organised.\n\n \n Personal Attributes \n You'll be: \n\n • Exceptionally discreet, trustworthy and professional.\n, • Proactive, intuitive and solutions-focused.\n, • Calm under pressure and comfortable managing changing priorities.\n, • Highly organised with exceptional attention to detail.\n, • Warm, polished and service-driven.\n, • Flexible, adaptable and committed to delivering outstanding support.\n\n \n Additional Requirements \n The successful candidate will be comfortable working within a private household environment while maintaining the highest levels of professionalism, discretion and confidentiality. Flexibility is essential, particularly around weekends, family events and travel periods, with a willingness to provide responsive support outside standard hours when required. \n If you take pride in delivering exceptional service and thrive in a dynamic UHNW environment, we'd love to hear from you.

NOTE This role requires a Spanish speaker with previous experience working with UHNW principles and Talent* \n \n A rare opportunity for an exceptional Executive Assistant to become the trusted right hand to a high-profile principal, supporting a fast-moving professional and personal world spanning complex scheduling, international travel, household operations, events, and artist relations. \n \n This is a role for someone who thrives at the centre of the action: calm under pressure, relentlessly organised, highly discreet, and always one step ahead. No two days will look the same, and your judgement, adaptability, and attention to detail will make a visible difference every day. \n This is far more than diary management. You will be the person who connects the dots, protects the principal's time, keeps multiple workstreams moving, and creates calm behind the scenes. \n \n The role \n Diary & Scheduling \n\n • Manage an exceptionally busy and ever-changing diary across multiple time zones\n, • Coordinate internal and external meetings, calls, reservations, and appointments\n, • Prepare daily and weekly schedules, briefing notes, reminders, and priority lists\n, • Gatekeep and prioritise incoming requests, communications, and competing demands on time\n\n \n Communications & Correspondence \n\n • Support with correspondence, drafting emails, follow-ups, and light document preparation\n, • Liaise with senior internal stakeholders, external partners, advisors, and household or lifestyle contacts as needed\n\n \n Personal, Lifestyle & Travel \n\n • Oversee personal scheduling, bookings, reservations, gifting, errands, and lifestyle logistics\n, • Coordinate personal appointments, family logistics where relevant, and ad hoc projects\n, • Manage complex international and domestic travel, including flights, hotels, ground transport, visas, itineraries, and contingency planning\n, • Ensure seamless end-to-end travel experiences with real-time adjustments when plans change\n\n \n Household & Staff Operations \n\n • Support with the day-to-day coordination of household operations to ensure the principal's home life runs smoothly and efficiently\n, • Liaise with and help oversee household staff, ensuring schedules, priorities, and standards are clear and maintained\n, • Support recruitment coordination, onboarding, and administration for household staff as needed\n, • Coordinate closely with the principal's driver on daily schedules, route planning, airport runs, timing security, and last-minute changes\n\n \n Projects, Events & Artist Relations \n\n • Track action items, deadlines, and follow-ups across multiple workstreams\n, • Coordinate with teams, vendors, and external partners to keep projects moving\n, • Assist with planning, logistics, and on-the-ground coordination for pop-up events and activations\n, • Coordinate discreetly with music artists, representatives, and related stakeholders\n, • Support hospitality, travel, scheduling, and confidential logistics tied to artist activity\n, • Ensure privacy, professionalism, and smooth execution in high-profile environments\n\n \n What we're looking for \n\n • An accomplished Executive Assistant with experience supporting a senior, high-profile, or exceptionally busy individual\n, • A natural organiser who can bring structure, clarity, and momentum to constantly changing priorities\n, • Discreet, emotionally intelligent, and trusted with sensitive personal and professional information\n, • A polished communicator who builds strong relationships with senior stakeholders, household teams, partners, and creative talent\n, • Proactive and solutions-focused, with the confidence to anticipate needs and make sound decisions\n, • Flexible, resilient, and comfortable working across time zones, travel plans, events, and last-minute changes\n

Lifestyle Executive Assistant \n Location: West End, London, Office based \n Reporting to: Chief of Staff \n Salary £70,000k - £90,000k + Benefits \n \n Overview \n An exciting opportunity has arisen for an experienced and highly organised Lifestyle Executive Assistant to join a dynamic Lifestyle Team within a prestigious Family Office, supporting the Founder of a leading hedge fund across a broad range of personal and business activities. \n Reporting directly to the Chief of Staff, you will play a key role in delivering seamless executive and lifestyle support, with a particular focus on complex global travel planning, detailed itinerary management and day-to-day coordination. Working alongside a collaborative team of Executive Assistants and support staff, you will help ensure every aspect of the Founder's schedule runs efficiently, anticipating needs and adapting quickly in a fast-paced, ever-changing environment. \n This role is ideal for a polished EA who thrives on logistics, enjoys working behind the scenes as part of a high-performing team, and takes pride in delivering exceptional service with absolute discretion. \n \n Key Responsibilities \n Travel & Itinerary Management \n\n • Coordinate complex international and domestic travel, including commercial and private aviation, accommodation, ground transportation and visas where required.\n, • Produce comprehensive, detailed travel itineraries, ensuring every element of each trip is meticulously planned and communicated.\n, • Monitor travel schedules proactively, responding quickly to changes and ensuring minimal disruption.\n, • Liaise with travel providers, household staff, security teams and external partners to deliver seamless travel experiences.\n\n Executive & Diary Management \n\n • Support the management of the Founder's busy and ever-changing personal and business diary.\n, • Coordinate meetings, appointments and engagements across multiple time zones.\n, • Anticipate scheduling conflicts and work closely with the Chief of Staff to ensure priorities remain aligned.\n, • Assist with meeting preparation, briefing documents and agenda coordination as required.\n\n Lifestyle & Personal Support \n\n • Coordinate personal appointments, family commitments and lifestyle requests.\n, • Liaise with household staff, service providers and trusted advisers to ensure smooth day-to-day operations.\n, • Assist with personal projects and ad hoc requests, maintaining the highest levels of service and confidentiality.\n\n Team Collaboration \n\n • Work closely with the Chief of Staff and the wider Lifestyle Team to deliver seamless support across the Founder’s personal and professional life.\n, • Provide cover and assistance for colleagues during periods of leave or peak workload.\n, • Collaborate on projects, events and operational initiatives across the Family Office.\n, • Maintain clear communication across the team to ensure consistency and continuity of support.\n\n Administrative & Project Support \n\n • Support the Chief of Staff with a variety of administrative and coordination tasks.\n, • Assist with property-related projects, liaising with contractors, advisers and suppliers where required.\n, • Prepare reports, documentation and correspondence to support ongoing projects and operational activities.\n, • Ensure accurate record keeping and effective follow-up on outstanding actions.\n\n Candidate Profile \n\n • Proven experience as an Executive Assistant, Lifestyle Executive Assistant or Personal Assistant supporting UHNW individuals, founders or principals.\n, • Exceptional travel coordination and itinerary management experience, with the ability to organise complex international schedules.\n, • Strong organisational skills with outstanding attention to detail and the ability to manage multiple priorities simultaneously.\n, • Comfortable working collaboratively within a close-knit Executive Assistant and Lifestyle Team.\n, • Confident liaising with senior stakeholders, household staff and external service providers.\n, • Highly proactive, resourceful and solutions-focused with excellent judgement.\n, • Calm under pressure with the flexibility to adapt quickly to changing priorities.\n, • Professional, discreet and committed to maintaining absolute confidentiality.\n, • Excellent written and verbal communication skills.\n, • Graduate calibre or equivalent professional experience.\n\n

Executive Assistant to the Founders \n \n Location: London \n Employment type: Full-time, permanent - 5 days per week in the office. \n Salary: £40K-£55K Basic \n \n The Opportunity \n My Client is a prestigious, privately owned art gallery based in the heart of London. With an established international reputation and a discerning global clientele, the gallery presents exceptional works of art and objects of historical significance. \n \n My Client is seeking an exceptionally organised, discreet and proactive Executive Assistant to provide comprehensive support to the gallery’s Founders while assisting with the smooth day-to-day running of the gallery. \n \n This is a varied and trusted position combining high-level executive assistance, diary and travel management, gallery administration and general office coordination. The successful candidate will be comfortable working in a fast-paced, highly professional environment where priorities can change quickly and attention to detail is essential. \n \n Key Responsibilities \n \n Executive Support \n\n • Provide comprehensive day-to-day administrative and organisational support to the Founders.\n, • Manage complex and frequently changing diaries, appointments and meeting schedules.\n, • Coordinate international and domestic travel, including flights, accommodation, transfers, itineraries and restaurant reservations.\n, • Prepare the Founders for meetings by compiling relevant documents, schedules, background information and briefing notes.\n, • Manage correspondence and communications, responding or redirecting enquiries as appropriate.\n, • Act as a professional and discreet point of contact for clients, collectors, advisers, institutions and other external stakeholders.\n, • Coordinate personal and business appointments where required.\n, • Monitor deadlines, follow up on actions and ensure the Founders are kept informed of important commitments.\n, • Assist with expense management, invoice processing and the maintenance of accurate administrative records.\n, • Handle confidential and commercially sensitive information with complete discretion.\n\n \n Gallery Administration \n\n • Support the efficient day-to-day operation of the gallery and ensure the space is maintained to an exceptional standard.\n, • Coordinate gallery maintenance, repairs, cleaning, security and other external service providers.\n, • Maintain relationships with contractors, suppliers and building management.\n, • Monitor office and gallery supplies, arranging replacements and deliveries as required.\n, • Assist with the preparation of the gallery for client appointments, private viewings, exhibitions and events.\n, • Welcome visitors and ensure clients receive a polished, professional and attentive experience.\n, • Manage incoming telephone calls, emails, post, couriers and deliveries.\n, • Maintain organised digital and physical filing systems, databases and contact records.\n, • Assist with artwork-related administration, including coordinating photography, condition reports, documentation, packing, shipping and insurance information.\n, • Liaise with specialist shippers, conservators, photographers, framers and other art-industry suppliers.\n, • Support arrangements for art fairs, exhibitions and off-site events, including travel, accommodation, passes, schedules and supporting documentation.\n, • Assist with event invitations, guest lists, RSVPs and post-event follow-up.\n, • Support the preparation of presentations, client materials and gallery documentation.\n, • Identify opportunities to improve administrative processes and introduce more efficient working practices.\n\n \n About You \n The successful candidate will be polished, resourceful and highly dependable, with the confidence to manage competing priorities and anticipate the needs of busy Founders. \n You will have: \n\n • Previous experience as an Executive Assistant, Personal Assistant, Gallery Assistant or in a similarly varied administrative role with a stable career history showing longevity in positions.\n, • Exceptional organisational, diary-management and time-management skills.\n, • The ability to remain calm, flexible and solutions-focused when priorities change.\n, • Excellent written and verbal communication skills.\n, • Strong attention to detail and consistently high standards of accuracy.\n, • A professional, warm and confident manner when dealing with high-profile and international contacts.\n, • Excellent discretion and sound judgement when handling confidential information.\n, • Strong Microsoft Office and general digital-administration skills.\n, • Experience coordinating complex travel arrangements and detailed itineraries.\n, • The ability to work independently while contributing positively to a close-knit team.\n, • A genuine interest in art, antiquities, cultural heritage or the wider luxury sector.\n\n \n Previous experience within an art gallery, auction house, museum, private collection, family office or luxury business would be advantageous but is not essential. \n \n The Ideal Candidate \n This position would suit someone who enjoys being at the centre of a business and takes pride in ensuring that everything runs smoothly behind the scenes. You will be naturally proactive, willing to take ownership and comfortable handling responsibilities ranging from complex international travel to practical gallery maintenance. \n \n No two days will be the same, so adaptability, discretion and a hands-on approach are essential. \n