Personal Assistant to Chairman of Board of Directors, CEO, CFO, and COO
13 days ago
London
About Zoul:
Zoul is a mental health and well-being mobile application, offering a range of powerful audios, from meditation for high-performers to healing life's traumas and deep sleep relaxation. We merge ancient meditation practices with modern techniques to foster deeper sleep, emotional strength, wisdom, and inner peace through the ups and downs of daily life.
Our powerful content is designed to help people manage anxiety, achieve balance, relax more, sleep better, and improve your overall well-being. At Zoul, we believe that people should get paid for meditating and sleeping better and that meditation should bring both happiness and financial freedom.
We are building a community where contributions, big and small, from individual users and corporations come together for a happier world, happier team members, and happier life purpose. Position Overview
We are seeking a highly organized and efficient Personal Assistant to provide comprehensive administrative support to our Chairman of BOD, CEO, CFO and COO. The successful candidate will play a crucial role in managing the daily operations of the executive office, coordinating schedules, handling correspondence, and assisting with various projects and tasks as required. This position requires exceptional communication skills, attention to detail, and the ability to maintain confidentiality. Key Responsibilities:
• Coordinate and manage the Chairman of BOD, CEO, CFO and COO calendars, scheduling meetings, appointments, and travel arrangements efficiently.
• Ensure that the executives are well-prepared for all engagements by providing necessary materials and information in advance.
• Arrange and coordinate meetings, conferences, and events, including venue bookings, catering, and logistical arrangements.
• Prepare meeting agendas, take minutes, and distribute relevant documentation as needed.
• Assist the executives with various projects and initiatives, providing research, analysis, and administrative support as required.
• Track project timelines, milestones, and deliverables, keeping stakeholders informed of progress.
Qualifications and Skills
• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Proven experience as a Personal Assistant or Executive Assistant, supporting C-suite executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong communication skills, both written and verbal, with a professional and polished demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent attention to detail and accuracy, with a proactive and solutions-oriented approach.
• Discretion and confidentiality in handling sensitive information and situations.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
