Facilities administrator jobs in United Kingdom

Our client is a leading UK-based manufacturer and supplier of high-quality, precision laboratory equipment used globally in hospitals, research laboratories, pharmaceutical facilities. They are looking for a proactive Sales Administrator for their French market to join their busy Product/Manufacturing team at their Sunbury-on-Thames offices. As a Sales Administrator you will process customer order... ZIPC1_UKTJ

This prestigious investment & commercial bank is offering an excellent opportunity for an experienced Loans Administrator to join the team, initially for a 1 year contract. This varied and interesting role will include fee administration, processing roll-overs, draw-downs and repayments, liaising with head office origination and providing excellent relationship management to participating members of syndicated lending facilities and borrowers. You need to offer 3-5 years minimum experience working on agency & participation facility management, have a good understanding of underlying documentation and have a proven track record in the agency function. Flexible hybrid working offered; 3 days in the London based office, 2 from home.

As an Estates Administrator, you'll provide critical administrative support to the Estates Team Leader and Chief Engineer, helping to coordinate maintenance activities and ensure the smooth operation of facilities services. As an Estates Administrator you'll be eligible for:. Estates Administrator -

Wolfe Vets is an equal opportunities employer. We celebrate diversity in all its forms and are committed to creating a meritocratic and inclusive environment for our people. About us: Launched in June 2020, Wolfe Vets is independently owned, with small animal veterinary hospitals based in Chiswick and Fulham. We offer an exceptional standard of round the clock care, treatment and facilities, as well as all the routine consultations, health checks and procedures expected at a family vet. We are passionate about pets and animal welfare; we believe that pets and their owners deserve to be treated with expertise and compassion. Our client base has grown significantly since we first opened our doors and we are delighted that our reputation for the highest standards of care, means that many new pet owners register with us every day. The role: This role requires a client focussed Receptionist & Clinic Administrator to work as part of our highly skilled and friendly team at Wolfe Vets. This is a varied role that would suit someone who enjoys client interaction, as well as working in a fast-paced environment. Our reception team are vital to the success of the clinic; you are the public face of Wolfe Vets. As well as warm, empathetic and clear communication skills, you must be able to multitask when the clinic gets busy. Our clinical staff need to be kept updated on arrivals and emergencies and it is important that pet insurance claims are processed efficiently. Role responsibilities: • Welcoming clients and their pets to the clinic with warmth and empathy, • Acting as the first point of contact for queries over the phone or in person, • Registering new clients and booking appointments, • Ensuring appointments run to time and clinical staff are updated on arrivals, late appointments and emergencies, • Clinic administration: processing and chasing pet insurance claims, • Taking payment for treatment, retail sales and stock control in reception area, • Promoting Wolfe Vets membership and signing clients up to the relevant plan, • Ordering medication and flea and worming treatments and working with the clinical team to ensure these are dispensed in a timely manner, • Ensuring the reception area looks welcoming and inviting at all times and replenishing stock for sale, • Liaising with emotional clients on occasion and ensuring we maintain clinic standards whilst being empathetic, • On occasion and where required, using provided PPE to keep the clinic clean Essential experience: • Previous front of house or client facing experience, • The ability to be empathetic and kind to all of our clients and patients Desirable experience (training can be provided): • Familiarity with EzyVet (veterinary IT system), training can be provided in role, if necessary, • Familiarity with PetsApp (our Wellness Membership CRM system), training can be provided in role, if required Personal qualities: • Passionate about providing a positive, welcoming experience for every client and patient who visits the clinic, • Collaborative, you enjoy working with others, • A willingness to learn and pick up new skills, • A strong communicator, you understand the importance of keeping everyone updated, • The ability to multi-task, managing several demands simultaneously, • Flexible and adaptable to change (such as emergency arrivals), • Kind & compassionate to pets, owners and colleagues alike, • Good humoured, you have a positive ‘can do’ attitude, • Strong attention to detail, • An ability to empathise with clients in highly emotional situations, ensuring we maintain a professional manner and still giving them the correct information they require Hours & facilities: 40 hours a week (exclusive of a 45-minute daily lunch break). Our reception team work between 08.00-18.45 on a rota’d basis (from time to time, occasional paid overtime may be required). Rewards: • Workplace pension, • Cash contributions to routine medical care and treatments (e.g.: dental appointments, opticians etc), • Discounted pet food and veterinary services for own pets, • 25 days holiday plus bank holidays, • Loyalty scheme: Additional annual leave after two years of employment (increasing by a day a year to a maximum of 30 days per annum), • Cyclescheme, • Competitive, market leading salary (plus paid overtime)

Engineering Administrator – Commercial Property City of London | Up to £43,000 + Excellent Benefits Client Side | Hybrid (1 day WFH) | Bonus An excellent opportunity has arisen for an Engineering Administrator to join the on-site facilities management team at a prestigious, multi-tenanted commercial building in the City of London. This is a key role supporting a high-performing in-house engineering team, ensuring the smooth coordination of maintenance activities, contractor management, compliance, procurement and engineering administration. Working closely with engineering and property operations, you will help deliver a best-in-class service within a landmark commercial environment. The Engineering Administrator will take ownership of the CAFM system, coordinating planned preventative maintenance, reactive work orders and contractor attendance while ensuring accurate asset and compliance records are maintained. You will also support procurement, purchase orders, financial reporting, engineering documentation and health & safety administration. Engineering Administrator - Requirements • At least two years' experience within an engineering, facilities management or property administration role, • Experience using CAFM systems to manage planned maintenance and work orders, • Strong Microsoft Office skills, particularly Excel, Word and PowerPoint, • Experience processing purchase orders, quotes and supplier queries, • Excellent organisational skills with strong attention to detail, • Ability to prioritise workloads and meet deadlines in a fast-paced environment, • Strong written and verbal communication skills, • Experience within commercial property or facilities management (desirable), • Knowledge of building services or hard services maintenance (desirable) Salary & Benefits • Up to £43,000, • 5% annual bonus (£2,150), • 25 days annual leave plus bank holidays, • Enhanced pension contribution, • Private medical insurance, • Dental cover, • Life assurance, • Income protection, • Employee Assistance Programme, • Health & wellbeing benefits, • Cycle to Work scheme, • Season ticket loan, • Professional development support, • Enhanced family leave, • Volunteering day each year, • Excellent long-term career progression, • Monday to Friday, 40 hours (flexible) Engineering Administrator / Contract Support / "Engineering Coordinator" / "Engineering Support Administrator" / "Engineering Team Administrator" / "Engineering Planner" / "Engineering Scheduler" / "Maintenance Administrator" / "Maintenance Coordinator" / "Maintenance Planner" / "Maintenance Scheduler"

LOCATION: Pier Walk, London SHIFT PATTERN: M- F, 8-5pm SALARY: Competitive ROLE OVERVIEW AND PURPOSE You will be utilising your core skills as an Air Conditioning service engineer, reactive fault diagnostics and installations associated to this companys core activities Full commissioning and servicing of HVAC Equipment, Chillers and associated Air Handling Units and other associated equipment. Assist with Warranty Repairs were necessary Compile reports and information sheets according to the companys Quality System, for purposes of conveying information regarding the quality and performance of individual installations. Co-operation with contracts staff were necessary to achieve our employers acceptance in line with agreed contract terms. Produce non-commissioning related documentation as dictated by workload, ie. Technical reports and reject reports for failures of components or plant. Responsible for own Health & Safety on site and follow Method Statements and Risk Assessments as standard on all sites, highlighting specific requirements as required. Liaise with Contract Managers and contract support in arranging delivery and collection of materials and/or consumables. Assist as necessary, with scope of abilities; with service, maintenance and warranty work should commissioning workload become sporadic. Promote the after sales Service and Maintenance Divisions of the Company. Laisse with the Contract Manager / contract support and report any issues, which may be causing problems on site and may delay the completion of the contract or jeopardise the satisfaction of the customer. Any other duties, projects etc. that are necessary for the achievement of the companys Objectives within the remit of the role. Note: the above list is not exhaustive and may be reviewed from time to time with the role holder. Flexibility to work within several sites with different variety of customers and sites. Regular on call cover to attend site emergencies, outside of normal working hours KEY RESPONSIBILITIES Completing a weekly time sheet correctly and submitting it to your line manager weekly. Submitting Expenses weekly with all supporting receipts. Completing all necessary paperwork for the customer whilst on site and obtaining a customers signature to enable the job attended to be invoiced without any delays. Completing engineers worksheet in full, giving full details of plant that requires additional work. Completing the Minor Works and Installation Certificates on completion of any electrical installations or alterations. Phoning in to your line manager / office administrator at the end of every job to update. Phoning in to the office helpdesk at the end of the day after your last job as part of the lone working procedure. REQUIRED SKILLS AND EXPERIENCE Essential Full UK Driving License (maximum 6 points on license and no cases pending) Desirable but not essential qualifications or licences: IPAF, PASMA Knowledge and use of computer software Microsoft Office, Building Management Systems HVAC & Building Services Engineering experience City & Guilds/NVQ - Building Services Engineering or Electrical Installation/Maintenance or equivalent Knowledge FGAS regulation (City & Guilds) NVQ / City & Guilds in Air Conditioning and / or Refrigeration Manufacturer course / knowledge Experience Minimum of 2 years field based Service / Fault Finding experience Benefits Were proud to offer a great range of benefits including: 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home Mental Health support and Life Event Counseling Get Fit Programme Financial and legal support Cycle to work scheme Access Perks at Work, our innovative employee app where you can find: Perks: discounts, gift cards, cashback, and exclusive offers Life: Search for resources and tools on topics ranging from family and life to health, money and work Support: Online chat or telephone service for urgent support in a crisis For more information about ABMs benefits, visit our About ABM: ABM (NYSE: ABM) is one of the worlds largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over 8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. For more information, visit . ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme. TPBN1_UKTJ

Hours: 09.00am - 17.00pm Days: Monday – Friday (Friday WFH) Our Team: The Operations team is central to our continued success and plays a key role in supporting our ambitious growth plans. The function is led by the Chief Operations Officer and supported by the Compliance & Operations Manager. As an Office & Operations Administrator, you will work closely with the Compliance & Operations Manager to ensure the smooth and efficient running of the office environment. This includes maintaining high standards across facilities, Health & Safety, and supplier management, while delivering a professional experience for staff, contractors, and visitors. Key Responsibilities: • Act as the first point of contact for the office, welcoming visitors and maintaining a professional front-of-house experience., • Provide gatekeeping support to senior stakeholders where required, • Oversee day-to-day office operations, including facilities management, maintenance, and Health & Safety compliance., • Manage incoming calls via building reception., • Ensure all communal areas, including breakout spaces, are clean, organised, and well-maintained., • Support contractor activities, including travel arrangements (via TravelPerk) and coordination of contractor-related events., • Maintain effective office functionality, ensuring a well-run and efficient working environment., • Build and manage professional relationships with office suppliers and service providers, • Support the organisation and delivery of company-wide events (e.g. Christmas party, internal events) – sometimes working outside of 09.00am-17.00pm to support., • Manage stock levels of office supplies, including regular stock checks and reordering, • Coordinate meeting room bookings, ensuring rooms are presented to a high standard at all times., • Provide ad hoc administrative and project support to Managers and Directors as required.

Coin Street – Senior Property Asset Manager Role Location & Portfolio: London, South Bank Reports to: Director of Asset Management Job Type: Permanent, Hybrid Working Salary: £70,000 + Benefits Summary • Coin Street is a social enterprise responsible for the development, asset management, and placemaking of the historic South Bank Estate., • Having started with a rundown site in 1984, they have transformed the area into one of the most recognisable destinations in the world, with an eclectic tenant mix, a diverse range of commercial property types, and a sense of community and public good at the heart of everything they do. The Role • In recent years, Coin Street has commenced a project to further galvanise its estate through a series of development and asset management strategies, alongside the appointment of pivotal hires within its property team., • The successful Property Asset Manager will benefit from a significant pipeline of value-enhancement projects across schemes, with examples including the complex redevelopment of Gabriel’s Wharf (a mixed-use riverside landmark encompassing retail and leisure), and the OXO Tower (the iconic the iconic home to independent designer-studios, galleries, restaurants and retail operators)., • You will also be responsible for the wider management and day-to-day duties across the portfolio, ensuring the accuracy of leasing data, inspecting properties and resolving on-site issues, and reconciling service charge budgets, all with a view to creating a strong foundation for further growth. The Daily Duties • Delivering property asset management strategies – including managing new lease transactions, lease renewals and regears, and partnering with local leasing agents., • Placemaking and curating the tenant mix – collaborating closely with the Commercial Team to further the estate’s presence as one of the most eclectic tenant communities in London., • Relationship management – building strong relationships with tenants, operators and consultants, with an emphasis on face-to-face interaction and resolving disputes efficiently and amicably., • Team management – you will be responsible for a multi-disciplinary team including two Facilities Managers and a Lease Administrator., • Data accuracy and asset management systems – overseeing estate performance, ensuring accurate asset data and effective use of asset management systems, lease and tenant compliance, and the management of service charges., • Environmental performance – ensuring environmental performance and sustainability objectives are reflected in asset management plans and activities., • Overseeing estate-wide health, safety and statutory compliance – ensuring Facilities Managers implement required standards, monitoring performance, and escalating risks where necessary. The Successful Candidate This is an extremely rare opportunity to manage a historic site that is undergoing transformation and growth, while working within a lean team that provides significant exposure to day-to-day decision-making. We are looking for an individual who: • Has a strong understanding of both property and asset management, ideally within the context of a mixed-use estate., • Holds the RICS qualification (desirable, but not essential)., • Can demonstrate experience in developing asset management business plans., • Is experienced in day-to-day property management, including service charge budgeting., • Possesses a sharp eye for detail and is highly accurate when reviewing datasets across a portfolio., • Has experience in lease transactions and lease event management, including leasing, lease renewals and rent reviews., • Is a strong relationship builder who recognises that each strategy undertaken is for the benefit of the wider community, and who will be a people-first, diligent and gregarious ambassador when visiting sites. Coin Street’s Values You will also be responsible for embodying Coin Street’s values in your daily work: • Creative: By looking for solutions rather than problems, I will find better ways of doing things., • Collaborative: By respecting the views of others, we will learn, grow and achieve more together., • Committed: I do what I say I am going to do and do the best job I can., • Curious: We ask questions about what we do and the way we do things – as an organisation, community and society., • Inclusive: I embrace difference and encourage authenticity. The Recruitment Process All applications will be handled by Tom Enefer and the wider Cobalt Recruitment team. Please contact Tom to begin your application process.

D&M Contractors Ltd are one of the leading suppliers of Facilities Maintenance within the Southeast and are currently seeking an additional planner to join our small friendly team based at our Head Office in Sidcup, Kent.Our Blue Chip clients are mainly in the Leisure and Retail sectors with a very small amount of Social Housing Clients. This is a fast paced role working alongside a long standing member of staff as well as our Helpdesk team that will require a good working knowledge of MS Office suite. Training will be provided to enable effective use of our bespoke client/job management system and internet based client portals.The working hours for the role will be Monday to Friday 8am to 5pm. Your main duties will be to allocate works to our team of road based engineers (multi traders, plumbers and electricians) for both planned and reactive maintenance works so a good geographical knowledge of the home counties, Southeast and East Anglia would be preferred. As well as continually updating our clients portals with live information, you will also be required to assist engineers calling into the office with issuing of order numbers, checking their completion of jobs complies with our requirements and assisting clients calling in for updates on jobs in progress so an excellent telephone manner, calm, customer focused attitude is a must.The role will initially be based on a fixed term of 6 months with a view to this becoming permanent depending on suitability and the needs of the business.If this sounds like something you have experience in or are an organised administrator with excellent customer service skills, willing to learn with a can do attitude please apply stating your salary expectations and we will be in touch.TPBN1_UKTJ

About XDC Network XDC Network is expanding its global presence with the opening of its London office in the heart of the world's leading financial district. The London office will serve as a strategic hub for the next generation of financial infrastructure, focusing on: • Agentic AI-powered payments, • Masternode based decentralized Nework empowerment., • Stablecoins and digital settlement, • XDC-backed credit and liquidity solutions, • Trade finance digitization, • Real World Asset (RWA) tokenization, • Institutional blockchain adoption Located near Bank Station and the Bank of England, the office will engage with banks, financial institutions, fintechs, regulators, policymakers, technology providers, and enterprise partners across the UK and globally. Position: Office Administrator & Ecosystem Operations Lead We are seeking a highly organized, proactive, and relationship-oriented professional to become the operational backbone of the XDC Network ecosystem in London. This role goes far beyond traditional office administration. The successful candidate will serve as the central coordinator for ecosystem activities, executive engagements, events, stakeholder management, and international collaboration across the XDC Network community. The individual will represent the London office and help facilitate interactions with leading institutions across banking, payments, digital assets, trade finance, and emerging technologies. Key Responsibilities Office Operations • Manage day-to-day operations of the London office., • Ensure smooth functioning of facilities, vendors, supplies, and office services., • Coordinate visitor management, executive meetings and local meetup., • Maintain a professional environment suitable for high-level institutional engagements., • Support leadership with scheduling, travel arrangements, and administrative activities. Ecosystem Coordination • Act as the central point of coordination for the London ecosystem., • Facilitate communication between global XDC stakeholders and the London office., • Coordinate activities with teams and partners across: United Kingdom United States United Arab Emirates Japan Singapore India Europe Australia Brazil Events & Community Engagement • Organize and host ecosystem meetups, workshops, networking sessions, executive roundtables, and investor events., • Coordinate participation in major fintech, blockchain, trade finance, and digital asset conferences., • Manage event logistics, invitations, guest lists, venue setup, and stakeholder follow-up., • Build and maintain relationships with ecosystem participants and strategic partners. Institutional & Government Relations Support Support engagement activities involving: • Banks, • Financial institutions, • Fintech companies, • Trade finance organizations, • Digital asset firms, • Regulators, • Policymakers, • Industry associations, • Prepare meeting materials, presentations, briefing notes, and follow-up documentation., • Coordinate stakeholder visits and executive delegations. Executive Support • Assist senior leadership with strategic initiatives and special projects., • Track action items arising from executive meetings., • Maintain records of ecosystem interactions and partnership activities., • Support global coordination across multiple time zones. Desired Qualifications • Essential: Bachelor's degree in Business Administration, Finance, Economics, International Relations, Marketing, or a related field., • 2-4 years of experience in office administration, operations, executive support, community management, ecosystem management, or stakeholder relations., • Exceptional organizational and multitasking skills., • Strong written and verbal communication abilities., • Experience coordinating events and managing external stakeholders., • Ability to work independently in a fast-paced environment., • High degree of professionalism and discretion. Preferred • Experience in banking, fintech, payments, blockchain, digital assets, trade finance, or financial services., • Familiarity with stablecoins, tokenization, digital payments, or emerging financial technologies., • Experience working with international teams and global organizations., • Knowledge of UK financial services and fintech ecosystem., • Existing network within London's financial district is advantageous. Personal Attributes We are looking for someone who: • Takes ownership and solves problems proactively., • Is highly personable and relationship-focused., • Enjoys bringing people together and building communities., • Can comfortably engage with senior executives, founders, policymakers, and institutional stakeholders., • Thrives in a dynamic and international environment., • Represents the professionalism and ambition of the XDC Network ecosystem. What You'll Be Part Of This is a unique opportunity to work at the intersection of: • Agentic AI, • Digital payments, • Stablecoins, • Trade finance, • Real World Asset tokenization, • Institutional blockchain adoption You will help shape one of the most innovative ecosystems connecting traditional finance with the next generation of global financial infrastructure. To Apply: Please submit your CV along with a brief cover letter highlighting your experience in operations, stakeholder engagement, event management, and financial or technology ecosystems.

LOCATION: HounslowSHIFT PATTERN: Mon, Tue, Wed, Thur, Fri 8-5pmSALARY: CompetitiveROLE OVERVIEW AND PURPOSEYou will be utilising your core skills as an Air Conditioning service engineer, reactive fault diagnostics and installations associated to this companys core activitiesFull commissioning and servicing of HVAC Equipment, Chillers and associated Air Handling Units and other associated equipment.Assist with Warranty Repairs were necessaryCompile reports and information sheets according to the companys Quality System, for purposes of conveying information regarding the quality and performance of individual installations.Co-operation with contracts staff were necessary to achieve our employers acceptance in line with agreed contract terms.Produce non-commissioning related documentation as dictated by workload, ie. Technicalreports and reject reports for failures of components or plant.Responsible for own Health & Safety on site and follow Method Statements and Risk Assessments as standard on all sites, highlighting specific requirements as required.Liaise with Contract Managers and contract support in arranging delivery and collection of materials and/or consumables.Assist as necessary, with scope of abilities; with service, maintenance and warranty work should commissioning workload become sporadic.Promote the after sales Service and Maintenance Divisions of the Company.Laisse with the Contract Manager / contract support and report any issues, which may be causing problems on site and may delay the completion of the contract or jeopardise the satisfaction of the customer.Any other duties, projects etc. that are necessary for the achievement of the companys Objectives within the remit of the role. Note: the above list is not exhaustive and may be reviewed from time to time with the role holder.Flexibility to work within several sites with different variety of customers and sites.Regular on call cover to attend site emergencies, outside of normal working hoursKEY RESPONSIBILITIESCompleting a weekly time sheet correctly and submitting it to your line manager weekly.Submitting Expenses weekly with all supporting receipts.Completing all necessary paperwork for the customer whilst on site and obtaining a customers signature to enable the job attended to be invoiced without any delays.Completing engineers worksheet in full, giving full details of plant that requires additional work.Completing the Minor Works and Installation Certificates on completion of any electrical installations or alterations.Phoning in to your line manager / office administrator at the end of every job to update.Phoning in to the office helpdesk at the end of the day after your last job as part of the lone working procedure.REQUIRED SKILLS AND EXPERIENCEEssentialFull UK Driving License (maximum 6 points on license and no cases pending)Desirable but not essential qualifications or licences:IPAF, PASMAKnowledge and use of computer software Microsoft Office, Building Management SystemsHVAC & Building Services Engineering experienceCity & Guilds/NVQ - Building Services Engineering or Electrical Installation/Maintenance or equivalentKnowledgeFGAS regulation (City & Guilds)NVQ / City & Guilds in Air Conditioning and / or RefrigerationManufacturer course / knowledgeExperienceMinimum of 2 years field based Service / Fault Finding experiencBenefitsWere proud to offer a great range of benefits including:24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own homeMental Health support and Life Event CounselingGet Fit ProgrammeFinancial and legal supportCycle to work schemeAccess Perks at Work, our innovative employee app where you can find:Perks: discounts, gift cards, cashback, and exclusive offersLife: Search for resources and tools on topics ranging from family and life to health, money and workSupport: Online chat or telephone service for urgent support in a crisisFor more information about ABMs benefits, visit ourAbout ABM:ABM (NYSE: ABM) is one of the worlds largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.For more information, visit .ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.TPBN1_UKTJ

Founded in 1948, Karadeniz Holding is a visionary industry leader that focuses on innovation while supporting growth with an emphasis on economic and environmental sustainability in a wide range of industries, primarily energy and shipbuilding. Operating in more than 20 countries with more than 3.000 employees from 30 different nationalities and having an installed capacity of more than 8,000 MW, the Group generates reliable and clean electricity on 4 continents with its fleet of 45 Powerships™ and 11 LNG vessels provides employment for more than 10 thousand people worldwide. Karadeniz Holding manages the Powership™ fleet under its international brand Karpowership, meets 10%-100% of the electricity needs of the countries it operates in Europe, Africa, America and Asia. With its high-capacity energy solutions, including Powership™, land-based plants and floating LNG infrastructure, Karpowership assists countries and companies in their energy transition processes . We are looking for a “Paralegal / Office Administrator Assistant Manager” to be assigned to our “Legal” located in “London, UK .” Reporting to: Legal Manager (day-to-day) and General Manager (administrati ve) About the R ole: We are looking for a highly organised and proactive Paralegal / Office Coordinator to support both the legal function and the general management of our growing UK of fice.This role is ideal for someone who enjoys being at the centre of operations acting as the office manager while bringing solid paralegal experience to support day-to-day legal work. You will work closely with the Legal Manager on standard documents, processes, and legal administration, while also supporting the General Manager and wider team in ensuring the smooth running of the London of fice.The position requires a hands-on, detail-oriented individual who is comfortable balancing legal support with broader organisational responsibilities, and who can take ownership of processes, coordination, and office management in a small but growing team. WHAT DO WE • EXPECT? 3–6 years’ experience as a paralegal or in a similar legal support or office managem • ent roleProficiency in written and spoken English is, • a must.Experience in a law firm or in-house legal team p, • referredStrong organisational skills with experience in document management and process, • buildingComfortable taking ownership in a small office env, • ironmentExcellent communication and coordination skills across teams and l, • ocationsHigh attention to detail and ability to manage multiple pr, • ioritiesProficiency in Microsoft Office and document management systems Eligibility: Candidates must have the right to work in the UK. Please note that visa sponsorship is not available for this position. WHAT A WAITS YOU? Key Respon sibilities: Legal Support &am • p; Processes Assist the Legal Manager with handling standard legal documents, agreements, and c • orrespondenceSupport and track contract lifecycle processes, including version control, • and executionCoordinate and follow up on document execution and signing processes across UK and HQ, • stakeholdersMaintain, organise, and continuously improve legal document system, • s and recordsDrive document organisation and systematisation across legal and related busines, • s workstreamsSupport compliance-related tasks and internal le gal processes Coordination & • Administration Coordinate with PAs, senior stakeholders, and HQ teams to ensure smooth workflows and t • imely approvalsOrganise and manage internal and external meetings, including scheduling, materials,, • and follow-upsSupport the UK General Manager with meeting arrangements and ongoing administrati, • ve coordinationTrack, organise, and file invoices; follow up on approvals and support pa, • yment processesAssist with travel planning and logistics for team members where required Office Operations • & Management Take ownership of the day-to-day running of the London office, ensuring smooth and eff • icient operationsOversee office setup, maintenance, and ongoing office services (suppliers, facilities, and general, • workplace needs)Coordinate logistics and operational matters between the London office and Ista, • nbul headquartersManage incoming and outgoing post and courier deliveries (including DHL), with tracking and pr, • oper distributionArrange meeting rooms and manage on-site logistics for office activi, • ties and visitorsSupport team organisation and general of, • fice coordinationLiaise with vendors, service providers, and building man, • agement as neededSupport onboarding logistics and ensure office readines s for new joiners WHAT DO WE OFFER? A high-ownership role at the centre of a growing UK office, working closely with both legal an • d senior managementDirect exposure to in-house legal work, including contracts, processes, and cross-border coordinatio, • n with headquartersThe opportunity to build, organize, and improve legal and operational systems, • from the ground upA collaborative and international, • working environmentCompetitive salary a, • nd benefits packageHybrid, • working opportunityOne day o, • ff on your birthdayProfessional and personal training & develop ment opportunities, In line with our "One World" philosophy, we are adding success to our achievements with our colleagues, candidates, and all stakeholders. We are committed to providing equal opportunities for all applicants, regardless of race, religion, language or gender and we crown our success with our diversity. In accordance with the Law No. 6698 on the Protection of Personal Daata Protection Notice for detailed information regarding the processing o f your personal data.

We are seeking a highly organised experienced and professionally dynamic Receptionist & Office Administrator to join our London office. Beyond the reception desk this role demands a confident and capable administrator who can support office management the wider facilities team and senior stakeho

Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment? We are recruiting for an Estates Co-ordinator /Administrator to support a busy healthcare facilities team in Dartford. Estates Co-ordinator / Administrator Location:

School Facilities Administrator. Are you an organised and proactive administrator looking for your next opportunity within a school environment? We are currently recruiting for a. School Facilities Administrator.

Be part of the Smart Team! A fantastic opportunity has arisen for a Shift Engineer to join us on a prestigious contract in London Bridge. This role consists of a days and nights continental shift pattern working 07:00-19:00/ 19:00-07:00. About Us: We are proud to be an employer that values your growth and work-life balance. We offer comprehensive training opportunities and clear progression routes to help you build a rewarding career. At Smart, we help the worlds leading companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the worlds top data centres and commercial facilities providing quality engineering services. Purpose: To carry out PPM, reactive and breakdown works to all electrical and mechanical systems within the site. Engineers must be able to demonstrate relevant knowledge of Air conditioning, UPS, Generators, LV systems, which will include the ability to fault find using the production of graphical information and the utilisation of current alarm data. Operate and manage all engineering assets to support the business with no unplanned disruptions in the most cost-effective manner. Manage reactive works process to ensure requests are responded to and closed out in accordance with agreed procedures. To develop management tools to actively report on asset and building performance and make recommendations for improvement. Key Tasks and Responsibilities: Ensure that routine PPM is carried out to all electrical and mechanical plant in accordance with Site task schedules and asset lists. Ensure that reactive tasks throughout the building are completed and be proactive in highlighting areas where improvements can be made. These reactive calls to also include concessionary stores and fabric related items. Ensure that plant faults and defects are swiftly remedied to maintain plant in serviceable order. Ensure that suitable spares are available to carry out both maintenance and reactive works. To provide parts inventory and estimated timescales to carry out remedial works. Ensure Computer Based Maintenance system, e.g. Concept, Smart Hub, is kept up to date and that PPM and reactive tickets are closed out with accurate data captured. Ensure that all relevant paperwork is completed regarding reactive and breakdown works and that it is passed without delay to the contract administrator. Ensure that Method Statements and Risk Assessments are prepared, and used for all tasks undertaken to ensure safe working practices at all times. Ensure that all plant rooms under the responsibility of Smart are locked always and are kept in a clean and tidy condition. Education and Training: Formally trained in an electrical or mechanical engineering discipline to City and Guilds Level 3 or NVQ Level 3 Why SMART? Mandatory Leave on your Birthday Life-Event Leave Life Assurance 20 Days annual leave Three fully paid volunteering days Holiday-Buy Scheme Career Progression Workplace Pension Employee Assistance Programme While technology continues to evolve, its our people who set us apart. At SMART, youll join a growing company that invests in its team and supports career development. Apply today and build a career with us. TPBN1_UKTJ

Location: London Salary: £45,000 - £50,000 Job Type: Permanent / Temp-to-Perm Bennett & Game are pleased to be representing a well-established demolition contractor with over 30 years of industry experience, who are seeking a Demolition Site Supervisor to join their growing team. Operating primarily across London, the company delivers a range of soft-strip and full demolition projects valued from approximately £200,000 up to £3 million. They operate their own demolition plant, crushers, screeners, robotic equipment and fleet of HGVs, giving them full control over project delivery, waste management and recycling. The successful candidate will be responsible for the day-to-day supervision of demolition projects across London, ensuring works are delivered safely, efficiently and in accordance with programme requirements. The company would ideally consider someone on a temp-to-perm basis. Demolition Site Supervisor Job Overview Oversee the daily running of demolition and soft-strip projects across London Supervise demolition operatives, plant operators and subcontractors Ensure works are completed safely and in accordance with RAMS and demolition plans Deliver site inductions, toolbox talks and daily briefings Monitor demolition sequencing, exclusion zones and site safety procedures Coordinate labour, plant, materials and waste movements Work closely with the Site Administrator, Project Manager and Contracts Manager Maintain accurate site records, progress reports and health and safety documentation Monitor programme progress and report any delays or operational issues Ensure company plant and equipment is used safely and efficiently Support the delivery of projects ranging from internal strip-out works through to full structural demolition and crushing Ensure environmental, recycling and waste-management procedures are followed Demolition Site Supervisor Job Requirements Previous experience working as a Demolition Supervisor, Demolition Foreman or similar Strong practical experience within the demolition sector Experience supervising soft-strip and full demolition projects Good understanding of demolition sequencing, RAMS and exclusion zones Experience managing demolition operatives, plant operators and subcontractors Relevant CCDO Supervisor qualification or demolition supervisory certification SSSTS or SMSTS would be advantageous First Aid and Asbestos Awareness would be beneficial Strong communication and organisational skills Comfortable travelling between sites across London Full UK driving licence preferred Demolition Site Supervisor Salary & Benefits Salary of £45,000 - £50,000 22 days' holiday plus bank holidays Company pension contribution Fully funded training and professional development Support towards Temporary Works, IOSH and further site-management qualifications Opportunity to work with an established demolition contractor operating its own plant, transport and recycling facilities Long-term progression within a growing business Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for. TPBN1_UKTJ

A fantastic opportunity has arisen for a Multi-Skilled Engineer to join us on a prestigious contract in Enfield. This opportunity consists of a Monday-Friday 08:00-17:00 working pattern. About Us: We are proud to be an employer that values your growth and work-life balance. We offer comprehensive training opportunities and clear progression routes to help you build a rewarding career. At SMART, we help the worlds leading companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the worlds top data centres and commercial facilities providing quality engineering services. Purpose: To carry out PPM, reactive and breakdown works to all Electrical and mechanical systems within the site. Engineers must be able to demonstrate relevant knowledge of Air conditioning, UPS, Generators, LV systems, which will include the ability to fault find using the production of graphical information and the utilisation of current alarm data. Operate and manage all engineering assets to support the business with no unplanned disruptions in the most cost-effective manner. Manage reactive works process to ensure requests are responded to and closed out in accordance with agreed procedures. To develop management tools to actively report on asset and building performance and make recommendations for improvement. Key Tasks and Responsibilities: Ensure that routine PPM is carried out to all electrical and mechanical plant in accordance with Site task schedules and asset lists. Ensure that reactive tasks throughout the building are completed and be proactive in highlighting areas where improvements can be made. These reactive calls to also include concessionary stores and fabric related items. Ensure that plant faults and defects are swiftly remedied to maintain plant in serviceable order. Ensure that suitable spares are available to carry out both maintenance and reactive works. To provide parts inventory and estimated timescales to carry out remedial works. Ensure Computer Based Maintenance system, e.g. Concept, Smart Hub, is kept up to date and that PPM and reactive tickets are closed out with accurate data captured. Ensure that all relevant paperwork is completed regarding reactive and breakdown works and that it is passed without delay to the contract administrator. Ensure that Method Statements and Risk Assessments are prepared, and used for all tasks undertaken to ensure safe working practices at all times. Ensure that all plant rooms under the responsibility of Smart are locked always and are kept in a clean and tidy condition. Education and Training: Formally trained in City and Guilds Electrical Installations or the equivalent NVQ and Building Services maintenance. 18th Edition BS7671 City and Guilds Why work for us? Birthday off 25 days holiday entitlement + Bank Holidays Life Assurance 3 days fully paid volunteering days Career Progression Workplace Pension Employee Assistance Program Our people are at the heart of everything we do so if you love a challenge and want to work for a company that genuinely values and invests in their people, apply now! TPBN1_UKTJ

If you are a proactive, detail-oriented individual with a passion for facilities management and a desire to contribute to a dynamic team, we invite you to apply for the Facilities Administrator position at Allianz.

A fantastic opportunity has arisen for a Electrical Shift Engineer to join us on a prestigious contract near Blackfriars. The shift pattern for this role is 2 days on, 2 days off, 3 days on, 2 days off, 2 days on, 3 days off. About Us: We are proud to be an employer that values your growth and work-life balance. We offer comprehensive training opportunities and clear progression routes to help you build a rewarding career. At Smart, we help the worlds leading companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the worlds top data centres and commercial facilities providing quality engineering services. Purpose: As a Shift Leader at Smart Managed Solutions, you will be responsible for supervising the day-to-day operation of the relevant shift carrying out planned preventative maintenance and reactive works to building systems within contracted area of responsibility. To carry out PPM, reactive and breakdown works to all Electrical systems within the site. Engineers must be able to demonstrate relevant knowledge of Air conditioning, UPS, Generators, LV systems, which will include the ability to fault find using the production of graphical information and the utilisation of current alarm data. Operate and manage all engineering assets to support the business with no unplanned disruptions in the most cost-effective manner. Manage reactive works process to ensure requests are responded to and closed out in accordance with agreed procedures. To develop management tools to actively report on asset and building performance and make recommendations for improvement. Key Tasks and Responsibilities: Ensure that routine PPM is carried out to all electrical plant in accordance with Site task schedules and asset lists. Ensure that reactive tasks throughout the building are completed and be proactive in highlighting areas where improvements can be made. These reactive calls to also include concessionary stores and fabric related items. Ensure that plant faults and defects are swiftly remedied to maintain plant in serviceable order. Ensure that suitable spares are available to carry out both maintenance and reactive works. To provide parts inventory and estimated timescales to carry out remedial works. Ensure Computer Based Maintenance system, e.g. Concept, Smart Hub, is kept up to date and that PPM and reactive tickets are closed out with accurate data captured. Ensure that all relevant paperwork is completed regarding reactive and breakdown works and that it is passed without delay to the contract administrator. Ensure that Method Statements and Risk Assessments are prepared, and used for all tasks undertaken to ensure safe working practices at all times. Ensure that all plant rooms under the responsibility of Smart are locked always and are kept in a clean and tidy condition. Education and Training: Formally trained in City and Guilds Electrical Installations or the equivalent NVQ and Building Services maintenance. 18th Edition BS7671 City and Guilds Why work for us? Career Progression Workplace Pension Mandatory Leave on your Birthday Employee Assistance Programme Volunteering Days Our people are at the heart of everything we do so if you love a challenge and want to work for a company that genuinely values and invests in their people, apply now! TPBN1_UKTJ

Kennedy Pearce Consulting is seeking a Loan Agency Administrator for a 12-month hybrid role in the City of London. The position offers a daily rate between £350 and £375, and requires expertise in loan administration processing, primarily for corporate customers. Key responsibilities include managing loan facilities, processing transactions, and collaborating with other banks' loan administration departments. Candidates should have extensive knowledge of loans admin processing and preferably experience with LoanIQ. #J-18808-Ljbffr

Finance Administrator - Edinburgh - Salary up to £29,000 DOE CBW is excited to be working with a leading facilities company based in Edinburgh. The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained. Key Responsibilities:Assist the finance/administration team with day-to-day tasks, including handling emails, phone calls, and general correspondence.Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.Prepare reports, presentations, and meeting minutes as required.Process purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record-keeping.Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.Person Specification:Strong financial administrative and organisational skills.Excellent communication and customer service abilities.Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.G., CAFM systems).Ability to manage multiple tasks and prioritise workload effectively.Knowledge of health and safety regulations and compliance requirements (desirable).Experience in working within a Facilities Management environment (preferred).Previous experience in an administrative role, ideally within FM or a similar environment.Familiarity with FM operations, property management, or building maintenance (advantageous).Strong IT skills and experience working with databases and reporting systems.Salary & Benefits:Salary up to £29,000 DOE25 days annual leave plus bank holidaysGenerous workplace pension schemeTraining, development & progression opportunitiesMonday to Friday 8am - 5pm

Electrical and Electronic Engineer Location: Mitcham, UK Working Hours: Full Time Salary: £65,000 per annum Our client is a global supplier to the Composite & Coating Industry with 19 manufacturing sites and 5 technology centres in 12 countries. The company is one of the world's largest suppliers of unsaturated polyester resins for composites and a leading supplier of coating resins for a wide variety of markets and applications. The Role They are seeking an Electrical and Electronic Engineer tomanage the maintenance of the plant and buildings at the Mitcham facility. Administer and maintain this system and the records, keeping all Plant equipment in a safe and operable condition with minimum downtime, making best use of human resources to achieve aims and minimising the use of contractors and consultants. This role will be responsible for managing the maintenance and capital budgets. Responsibilities Execute capital plan as best defined by completing assigned projects on schedule and within budget Responsible for the capital budget management, as well as for the capital planning, CEAR submission and all project-related activities Responsible for cash flow forecasting of all project spending and closing projects upon receipt of the last invoice associated with each project Ensure that all abatement equipment is maintained to ensure regulatory compliance and allow planned operation with no environmental violations Ensure that all maintenance standards, procedures and records are in compliance with the Regulating Authority and Polynt internal requirements, e.g. LEV, Lifting Equipment, Pressure inspection, boiler inspections, asbestos register, mechanical integrity, etc Carry out Process investigations, in conjunction with the operations team, to ascertain that the equipment and processes are operated as efficiently as possible Ensure that all Engineering activities are carried out according to procedure and that all EHS practices are strictly adhered to (by own staff and Contractors) with the target of achieving a zero accident rate in the maintenance department Purchase (and control the purchasing by other members of the team) all maintenance services and materials within the constraints of the maintenance budget Control inventory of spares and consumables Carry out project design for plant modifications or major maintenance operations (or manage the design if done by external contractors) Facilitate and participate in PHA studies, estimate, prepare authorisation and justification documentation Procure and project manage all works up to and including mechanical and, in co-operation with plant chemists and other operations management, commission such modifications when authorised Manage the operation of the utilities at the Mitcham Facility, including the management of the efficient and safe use of energy Utilities include steam boilers, thermal oil heaters, air compressors, nitrogen systems, cooling towers, chillers, process water systems, incinerators, catalytic oxidisers and associated office and laboratory facilities Act as the PI administrator on site Keep updated and well-organised the plant documentation, such as P&IDs, Electrical loops drawings, Equipment files What We're Looking For Degree level or equivalent in Electrical or Electronic Engineering, or at least 5 years' experience in chemical, manufacturing or a related engineering discipline. Experience working in a chemical manufacturing environment High level of competence in mechanical maintenance Knowledge of integrated systems (Instrumentation / PLC/ HMI (general)) Experience in managing and controlling a maintenance budget Clear understanding of risk management and respect for the hazards associated with a chemical plant Able to clearly communicate with other colleagues (intervention status, report) / interaction with other services Self-motivated, quality and safety conscious individual Ability to manage a maintenance team and outside contractors What's in It For You 23 Days of annual leave Annual bonus (subject to company achieving its EU EBITDA target) Pension Regular health checks On-site parking What's next? It's easy! Click “APPLY” now! We can't wait to hear from you! Your data will be handled in line with GDPR. TPBN1_UKTJ

We are currently partnering with a leading international bank based in the City of London, who offer Hybrid working in recruiting a Loan Agency Administrator to work on an inital 12 month daily rate contract Daily Rate: £350 - £375 all inclusive rate, Location: London, City Only candidates with the following Essential Industry Experience will be considered: Loan Administration or Loan Agency experience required from Banking experience also desirableor Financial serices • Process the day-to-day administration of loan facilities to UK and overseas corporate customers, • BAU Loans admin processing - rollovers, rate fixing, drawdowns etc for syndicated, bilateral and agency loans, • To undertake initial "first-checking" duties in relation to work prepared by, • Assist with the continuing development of any junior Loan Administration staff., • Minimize the occurrence of operational incidents through a conscientious approach to daily duties and to ensure any relevant issues are reported to the Loan Administration Manager or Assistant Manager in timely fashion., • Liaise with Loan Administration Departments of other banks regarding instructions under syndicated transactions and occasionally with the branch's Global Banking Unit departments, • Highly knowledgaable in all aspects of loans admin processing - rollovers, rate fixing, drawdowns etc for syndicated, bilateral and agency loans, • Strong proven loans admin skills covering syndicated and bilateral loans gained within banking, • Knowledge and experience of LoanIQ is desired due to ongoing system migration project, • Capable of interpreting legal loan documentation £85000 - £120000 per annum + Hybrid working, #J-18808-Ljbffr

About the Role We are seeking a highly organised, experienced, and professionally dynamic Receptionist & Office Administrator to join our London office. Beyond the reception desk, this role demands a confident and capable administrator who can support office management, the wider facilities team, an

Excellent opportunity for anyone with fluent Mandarin looking to join a growing and dynamic international business in London. My client is currently looking for a highly organised and proactive Office Administrator to support the day to day running of the office and provide key coordination support across the team. TITLE: Mandarin Administrator Salary: up to £38,000 + Benefits Work style: Office based Language: Fluent Mandarin Location: London Key responsibilities: • Support the smooth day to day operations of the office, • Manage office facilities, suppliers, and general administration, • Coordinate meetings, prepare materials, and take minutes where required, • Provide bilingual (English/Mandarin) support including translation and written communication, • Assist with reports, presentations, and internal documentation, • Handle invoices, expenses, and general admin processes, • Support senior stakeholders with coordination and follow-ups, • Assist with company events and internal activities What my client is looking for: • Previous experience in administration / coordination or similar roles, • Strong organisational skills with the ability to manage multiple priorities, • High attention to detail and accuracy, • Excellent communication skills, • Proficient in Microsoft Office (Word, Excel, PowerPoint), • Fluent in both Mandarin and English (written and spoken)

"A journey of a thousand miles begins with a single step." Are you an experienced administrator looking for a new role within a growing education provision in Blackheath, London? Would you like to work in a cheerful and friendly environment where every day is a new day? If this is about you, then apply now! About this school: This friendly and inviting provision school in Blackheath offers a thorough curriculum that is both wide and well-rounded. The school takes great satisfaction in making sure that each student's individuality is valued and that their personal growth is realised to the fullest extent possible. The School receives generous contributions of time and energy from its teaching and support staff. They are looking for an enthusiastic and committed School Administrative Officer. This is a full time role starting ASAP and you will be expected to work from 8.30am-4.30pm, Monday to Friday. Benefits of working with Randstad: ... • 1:1 Support to edit and improve your CV, • Support with school application support and DBS, • A dedicated consultant, • An unlimited referrals incentive, giving you a £300 voucher for anyone you refer to us (T&Cs apply), • A full range of free training available, • Opportunity for a permanent role and career progression Your role as a School Administration will include: • To provide administrative support, e.G. photocopying, typing and collation of pupils files, • To administer first aid (a first aid certificate is desirable but training can be provided), • Support co-curricular administrative teams with parental and external facing communication systems, • Support facility checks and liaise with internal departments to ensure sports equipment and facilities are in good condition and arrange any repairs required, • Undertake general financial administration and maintain and track accurate and up-to-date records for all sports department expenditures, • To be responsible for maintaining the student database for all admissions, main school and nursery, with excellent knowledge and experience of SIMs Look no further… Apply now!! We are looking for someone with the below skills: • Experience working in a similar role or within school environment, • Ability to communicate effectively, • Enthusiastic and self-motivated, attention to detail, • ICT competency in all Microsoft Packages, SIMS, • 2 recent professional references, • Support with school application support and DBS, • Candidate should be eligible to work in UK (Essential) Randstad Education is committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. All applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service (DBS). How to Apply: If you are enthusiastic about contributing to the success of a diverse and inclusive secondary school, please Apply Now with your recently updated CV and I will be in touch with you shortly! show more

Facilities Administrator Hours: Monday to Friday, full-time hours. Salary: Up to £32,685 dependant on experience. Location: London This is a permanent role. Dynamite recruitment is working in partnership with a well-established organisation who are UK based. Due to a busy period out client is looking to recruit a Facilities Administrator/Helpdesk to start as soon as possible. As a Building and Facilities Coordinator, you will be responsible for: Supporting with building inspections (weekly and monthly). Ensuring that there is a safe and compliant workplace, including building fabric, equipment and proactively monitoring the condition of workplaces. Maintain workplace solutions stock levels. Take ownership of actions from building inspections or service requests and create action plans, including full resolution, or escalation. Ensure the safety and wellbeing of people working within our workplaces, working with other central services colleagues to deliver this. Enable the regular occurrence of annual audits (i.e. Fire Risk Assessments, H&S audits), by providing access to sites and relevant documentation. Implementing any recommendations, commissioning necessary works and reporting regularly on progress. Troubleshoot, triage and resolve calls, queries and requests via the Workplace Solutions Helpdesk, complying with SLAs. Escalate to third parties as appropriate. Contribute to any incident response, supporting with Business Continuity activity, working to minimise any impact on our customers. Responsible for the security of the buildings (opening and closing) Support procurement processes, including preparation of specification and tender documents where required. Be responsible for specific facilities services contract management, acting as a primary point of contact, understanding contract requirements, holding regular contract review meetings, escalating issues by exception. Day to day contractor management of all suppliers working onsite (including internal cleaners and Homecare colleagues) ensuring all necessary H&S and procurement requirements are undertaken. Carry out purchasing and invoicing processes in a timely and accurate manner. Understand and comply with Financial and Procurement regulations. The ideal Facilities Coordinator will have/be... Good coordination experience Strong communications skills and experience Good administration skills and experience Self-motivated and enthusiastic with a solution focussed, positive ‘can do, will do’ attitude, putting the customer at the heart of every interaction. will be able to work to deadlines Will have a keen eye for detail. Effective interpersonal skills: flexible and committed, enthusiastic, takes ownership, Good experience of Microsoft Office packages including Outlook, Word & Excel IOSH would be desirable but isn’t essential. MUST BE ABLE TO DRIVE To be considered please submit your cv asap or email (url removed) for more information

Are you an organized administrative professional with a background in Facilities Management? We are looking for a proactive FM Contracts & Office Administrator to join our small, dedicated team. In this vital role, you will work closely with management, playing a key part in delivering our contractual obligations to the client. This is a highly diverse position offering deep exposure across contract, legal, financial, operational, and insurance-led activities. Because they operate as a tight-knit team, you will handle everything from high-level compliance audits to day-to-day office management. They need someone who is a fantastic team player but equally capable of working under their own initiative to keep our operations running seamlessly. Key Accountabilities Contract, Compliance & Operations Document Control & Tracking: Operate a rigorous document control system. Track vital contract documents, including variation orders, concessionary agreements, damage claims, and other operational data. Compliance & H&S: Undertake compliance audits and coordinate contract Health & Safety (H&S) records. Reporting & Meetings: Collate monthly reports, organize meetings (including room and online bookings), and take and distribute accurate meeting minutes. Information Management: Process correspondence, chase responses, maintain organized files/records, and handle archiving as required. Finance, IT & Administration Financial Support: Process authorized invoices for payment, raise purchase orders, and maintain/support financial spreadsheets. IT & Databases: Handle IT and database maintenance, managing data input, output, and system development. Office Management: Oversee general office administrative and management duties to ensure a smooth working environment. Relationship & Relationship Management External Liaison: Act as a key point of contact, liaising externally with service providers, the client, and other third parties. Flexibility: Undertake any other duties that may reasonably be determined as commensurate with the role. What We Are Looking For Industry Knowledge: Proven experience or strong working knowledge within Facilities Management (FM) or contract-led environments. Administrative Expertise: Strong background in document control, tracking variations/claims, and supporting financial processes (POs and invoices). Mindset: A self-motivated individual capable of working under their own initiative in a small team environment. Skills: Highly organized, detail-oriented, with strong IT/database skills and excellent communication skills for client and provider liaison

To support Help Desk functions as part of the Contingency Plan when Help Desk staffing gets to a critical point. ▪ To maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures. ▪ To attend any training courses required for this role. ▪ Manage own workload effectively ensuring that the managers/team requirements are met to deadlines. ▪ To understand the contractual requirements and the operational needs of the site. ▪ Support with payroll and scheduling through Kronos/Pretium consolidation, management and reporting. ▪ Provide general administrative support on the Tower Hamlets and Greenwich contracts and other appropriate duties as directed by Line Manager to support contract functions. ▪ Establish good working relationships with other team members. ▪ Ariba/SAP - Raising PO & receipting and invoicing ▪ Conduct Agency cover administration on a weekly basis with the operational teams ▪ Assisting and Deputising for the Payroll/Office Manager when required. ▪ Preparation prior meetings and minute taking and preparation of reports when required. ▪ Assisting and preparing internal and client monthly reports. ▪ General admin support including compilation of letters, development and management of the filing system, booking of meetings and general office duties, ordering of uniforms and PPE, arranging for parking permits. Essential ▪ Sound knowledge of IT systems (Google & Microsoft suite) ▪ A flexible approach to work and to be a good team player ▪ Experience in a proven administrative role is essential. ▪ Able to work to varying deadlines. ▪ Minute taking ability ▪ Experience of working with people at various levels ▪ Highly organised ▪ Reliable, conscientious with an eye for detail ▪ Sound problem solving abilities. ▪ Proactive and resourceful Essential ▪ Sound knowledge of IT systems (Google & Microsoft suite) ▪ A flexible approach to work and to be a good team player ▪ Experience in a proven administrative role is essential. ▪ Able to work to varying deadlines. ▪ Minute taking ability ▪ Experience of working with people at various levels ▪ Highly organised ▪ Reliable, conscientious with an eye for detail ▪ Sound problem solving abilities. ▪ Proactive and resourceful

Job title: Facilities administrator Location: London SE1 – (On-site – 5 days per week) Start Date: ASAP Contract Type: Temporary 3 months Weekly Hours: 35 hours per week Are you an organised and proactive administrator with excellent customer service skills? We're looking for a Facilities Assistant to join a busy Facilities team, helping to ensure office environments remain safe, compliant, and welcoming for staff and visitors. This is a varied role offering the opportunity to support facilities operations, administration, health and safety compliance, contractor management, and office improvement projects across multiple sites. Job Purpose As a Facilities Assistant, you will play a key role in supporting the day-to-day delivery of facilities services. You'll work closely with colleagues, contractors, and stakeholders to ensure offices operate efficiently and safely while providing excellent customer service. Key Responsibilities: Managing administrative tasks for the Facilities team, including logging service requests, creating suppliers, and raising purchase orders. Monitoring and managing the Facilities Helpdesk, ensuring requests are allocated and tracked within agreed service levels. Supporting maintenance programmes, statutory compliance checks, and remedial works. Conducting site visits when required to monitor standards and identify issues. Maintaining accurate facilities, health and safety, and compliance records. Assisting with emergency procedures, fire safety activities, and evacuation processes. Supporting contractor management and liaising with external service providers. Assisting with facilities budgets, invoice processing, and cost analysis. Supporting office improvement projects and facilities initiatives. Participating in an on-call rota for facilities-related emergencies. Candidate Profile Previous experience in an administrative, facilities, office management, or support role. Strong organisational skills and excellent attention to detail. Experience managing multiple priorities and maintaining accurate records. Excellent communication and interpersonal skills. A proactive and solution-focused approach. Strong IT skills, including experience using Microsoft Office applications. The ability to work independently and as part of a team. Experience within facilities management, property, housing, or workplace services environments would be advantageous but is not essential. If you are interested in this position and meet the above criteria, please send your CV now for consideration. If you require any additional information regarding the position, please call Lewis at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Contract support CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London. The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints. RESPONSIBILITIES Providing support to the client and answer calls and emails in a professional and timely manner Determine the nature, priority of faults based on information provided by the client Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's Driving the engineering team to attend to all callouts within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Monitoring calls received from the customer through to call completion and updating records Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's. Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, reactives and reporting Maintain people records such as new starters, leavers, general staff changes, contact details, etc Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager PERSON SPECIFICATION Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo. Experience Experience of a similar customer facing role in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Ignore Facilities administrator / CS Admin / Facilities maintenance coordinator

Be part of the Smart Team! A fantastic opportunity has arisen for a Foot Mobile Engineer to work on an exciting contract in the City of London. This is a Foot Mobile role covering five commercial buildings across London. A Zones 1 & 2 Travelcard is provided as part of the role. We are proud to be an employer that values your growth and work-life balance. We offer comprehensive training opportunities and clear progression routes to help you build a rewarding career. We are one of the few facilities companies that understand people are at the core of every organisation and are the most important investment we will ever make. Even as technology advances and buildings change, it is our leadership and personal contributions of Smart individuals that ultimately set us apart from competitors. Purpose To carry out PPM, reactive and breakdown works to all Electrical/Mechanical systems within the allocated sites. Engineers must be able to demonstrate relevant knowledge of Air conditioning, UPS, Generators, LV systems, which will include the ability to fault find using the production of graphical information and the utilisation of current alarm data. As a Foot Mobile Engineer at Smart Managed Solutions, you will operate and manage all engineering assets to support the business with no unplanned disruptions in the most cost-effective manner. Manage reactive works process to ensure requests are responded to and closed out in accordance with agreed procedures. To develop management tools to actively report on asset and building performance and make recommendations for improvement. Working Pattern Monday - Friday 08:00 - 17:00 Key Tasks and Responsibilities Carry out routine PPM on all electrical and mechanical plant in accordance with site task schedules and asset lists. Complete reactive tasks throughout the building and proactively identify areas where improvements can be made. Reactive works will also include concessionary stores and fabric-related items. Maintain plant in a serviceable condition by ensuring faults and defects are remedied promptly. Maintain suitable stock levels of spare parts to support both planned maintenance and reactive works, providing parts inventories and estimated timescales for remedial works where required. Keep the Computer-Based Maintenance System (e.g. Concept, Smart Hub) up to date, ensuring PPM and reactive tickets are closed with accurate information. Complete all relevant paperwork relating to reactive and breakdown works and submit it promptly to the Contract Administrator. Prepare and follow Method Statements and Risk Assessments for all tasks, maintaining safe working practices at all times. Keep all plant rooms under Smart's responsibility secure, clean, tidy and locked at all times. Requirements Qualified to NVQ Level 2/3 Electrical Installations or equivalent 17th/ 18th Edition Why SMART? Mandatory Leave on your Birthday Life-Event Leave Life Assurance 25 Days annual leave + Bank Holidays Three fully paid volunteering days Holiday-Buy Scheme Career Progression Workplace Pension Employee Assistance Programme While technology continues to evolve, it’s our people who set us apart. At SMART, you’ll join a growing company that invests in its team and supports career development. Apply today and build a career with us

Loans Administrator Our client a Global Bank, urgently requires an experienced Loans Administrator. The role will be responsible for managing all end to end administrative lifecycle of the banking facilities ensuring all the documentation, system data transaction processing and regulatory checks are executed .This will include syndicated and bilateral loans . It is essential for all candidates to have minimum 3 years Loans Administration experience gained within a Bank. Bachelors Degree in Finance, Accounting, Business Administration or similar .Good communication skills are important to support the Relationship Managers. This role is full time in the office. Full Banking benefits and good career progression

Join one of London's leading schools as a Payroll Administrator, where your accuracy and organisation genuinely matter. You'll be involved in end‑to‑end payroll for a committed staff team, work closely with HR and finance, and be part of a community that values professionalism, trust, and purpose. If you're detail‑driven and ready to make an impact in a respected educational setting, this is the ideal next step. Key Responsibilities: Ensure compliance with statutory regulations and college policies. Maintain accurate and up‑to‑date payroll records. Assist with internal and external audits when required. Work closely with HR and Finance teams to resolve payroll discrepancies. Prepare clear and insightful payroll reports for management. Support system updates and contribute to ongoing process improvements. Apply strong attention to detail, problem‑solving skills, and a proactive approach to deliver excellent service to all members of the college community. Who You Are: We're looking for someone with strong attention to detail and the ability to handle sensitive data with complete confidentiality. You'll have proven experience using payroll software and Microsoft Office (especially Excel), and you'll be confident prioritizing tasks and meeting deadlines in a fast-paced environment. Excellent problem-solving skills and a proactive, can-do attitude are essential, as is the ability to work collaboratively and communicate effectively. What We Offer: Pension: the college provides a career average pension scheme for all staff (TPS or LGPS) Accessibility: All college sites are easily accessible for wheelchair users and via public transport (bus, DLR, or tube). On-Site Facilities: Free access to on-site gym facilities at some campuses and on-site cafes serving subsidised food and drinks. Staff Development: Five CPD (Continuing Professional Development) days per year, with access to industry-standard facilities and a collaborative working environment. Leading to opportunities for career advancement and professional development in a supportive setting. Financial Perks: Interest-free loans for annual travel season tickets. Health cash plan (reimbursement for dental, optical, and therapy treatments) and a completely confidential Employee assistance program. Discounts: Save money on day-to-day expenses, shopping, dining out, DIY, and travel. 51815JD INDPAYS The Portfolio Group are acting on behalf of our client in recruiting for this position

Mobile Air Conditioning Engineer West Yorkshire - Wakefield £39,000 + Van Brief Mobile Air Conditioning Engineer needed for a well-known, large Facilities Management company based in West Yorkshire who are looking to employ an experienced and well-rounded Mobile Air Conditioning Engineer that takes pride in their work with an in-depth knowledge of Air Conditioning, using CAFM systems, carrying out PPM's and reactive tasks, diagnostics, installation work and certification. The successful candidate would desirably have a relevant qualification - i.e. NVQ Level 2 or 3 in Air Conditioning or City and Guilds in Air Conditioning services etc. And have a keen interest in HVAC Engineering. Benefits Salary: £39,000 per annum + Van 24 days increasing to 25 days once 2 years' service is reached annual leave (+ public holidays) Life Cover equivalent to 1.5 times annual salary Employee discount shopping schemes on major brands and retailers and Gym membership discounts Holiday purchase scheme 2 corporate social responsibility days per year Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes 24/7 Employee Assistance Program and access to mental wellbeing app Attractive Employee Referral Rewards Scheme Access to our growing employee networks What the role entails: Some of the main duties of the Mobile Air Conditioning Engineer will include: Maintenance and repair of AC Installations Excellent fault finding and diagnosis skills a must Carry out Installation work and complete appropriate Certification Operation and interrogation of BMS Ensure all PPM is carried out in accordance with the maintenance specification and documented in real time using the PDA to log start/wait/stop completion and travel times with appropriate comments to evidence completion of work Ensure that all relevant paperwork is completed regarding PPM, reactive and breakdown works and that it is passed without delay to the contract administrator. Complete supplementary documentation / E-Forms relating to the maintenance task as dictated by your line manager Update customers CAFM system in real time with start/wait/stop completion times and provide full description of works undertaken, advising of any follow-on works required Ensure reactive tasks throughout the sites are completed and be proactive in highlighting areas where improvements can be made. Identify and record all plant failures using quotation forms and issue to line manager. This is to be indicated and recorded within the CAFM system Participate in on-call rota What experience you need to be the successful Mobile Air Conditioning Engineer: Must have relevant Air Conditioning qualifications which include an NVQ or City and Guilds in Air Conditioning services F-Gas Qualification Driving licence This really is a fantastic opportunity for a Mobile Air Conditioning Engineer to progress their career. If you are interested, please apply as soon as possible as this position will be filled quickly so don't miss out! Services advertised by Gold Group are those of an Agency and/or an Employment Business. We will contact you within the next 14 days if you are selected for interview. For a copy of our privacy policy please visit our website. TPBN1_UKTJ

Contract Support Administrator - Commercial Property & Faciliies Management City of London | Up to £43,000 + Excellent Benefits Client Side | Hybrid (1 day working from home) | 5% Bonus An excellent opportunity has arisen for an Contract Support Administrator to join the on-site facilities management team at a prestigious, multi-tenanted commercial building in the City of London. This is a key role supporting a high-performing in-house engineering team, ensuring the smooth coordination of maintenance activities, contractor management, compliance, procurement and engineering administration. Working closely with engineering and property operations, you will help deliver a best-in-class service within a landmark commercial environment. The Contract Support will take ownership of the CAFM system, coordinating planned preventative maintenance, reactive work orders and contractor attendance while ensuring accurate asset and compliance records are maintained. You will also support procurement, purchase orders, financial reporting, engineering documentation and health & safety administration. Contract Support Administrator - Requirements At least two years' experience within an engineering, facilities management or property administration role Experience using CAFM systems to manage planned maintenance and work orders Strong Microsoft Office skills, particularly Excel, Word and PowerPoint Experience processing purchase orders, quotes and supplier queries Excellent organisational skills with strong attention to detail Ability to prioritise workloads and meet deadlines in a fast-paced environment Strong written and verbal communication skills Experience within commercial property or facilities management (desirable) Knowledge of building services or hard services maintenance (desirable) Salary & Benefits Up to £43,000 5% annual bonus (£2,150) 25 days annual leave plus bank holidays Enhanced pension contribution Private medical insurance Dental cover Life assurance Income protection Employee Assistance Programme Health & wellbeing benefits Cycle to Work scheme Season ticket loan Professional development support Enhanced family leave Volunteering day each year Excellent long-term career progression Monday to Friday, 40 hours (flexible) Engineering Administrator / Contract Support / Engineering Coordinator / Engineering Support Administrator / Engineering Team Administrator / Engineering Planner / Engineering Scheduler / Maintenance Administrator / Maintenance Coordinator / Maintenance Planner / Maintenance Scheduler

Murphy is a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure. Operating in the United Kingdom, Ireland, Canada and America, Murphy provides better engineered solutions to infrastructure sectors including transportation; natural resources; energy and water. Headquartered in London, Murphy has a number of related businesses – Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services. Murphy is a specialist in delivering pipelines, design, structural steel, tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities. Murphy employs around 4,000 engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success. Visit (url removed) or follow us on LinkedIn, Facebook, Instagram and X: #MoretoMurphy A day in the life of a Murphy Administrator: Provide high quality customer service in all communications with internal and external clients. Maintain accurate paper and computer-based records. Produce correspondence, documents and presentations to specification using a variety of media. Maintain established paper and computer-based filing systems. Conduct financial duties, for example, processing invoices or tracking costs. Work in accordance with established processes and provide feedback on their effectiveness. Participate in, and positively promote, the Murphy Culture Development Culture (leading to Zero Harm) Still interested, does this sound like you? Experience of working in a Office / General administration support role Knowledge of operating office equipment and IT, e.g., telephone, computer with standard software, copier, printers etc. to access, input and verify information. Literate and Numerate with proficiency using Microsoft Word, Excel, Outlook, and other office applications. Experience within the construction industry is desirable, but not essential

Service Desk Administrator Location: Crayford, Kent Hours: Monday – Friday, 08:00 – 17:00 Salary: Up to £28,000/29,000.00 The Company A growing and well-established Building Services and Facilities Maintenance provider delivering HVAC, Mechanical, Electrical and Compliance solutions to commercial clients across London and the South East. With a reputation built on service excellence, technical expertise and long-term client relationships, the business continues to expand and invest in its people. Employees are encouraged to develop their careers through ongoing training, internal progression opportunities and exposure to a diverse client portfolio. Due to continued growth, an opportunity has arisen for a Service Desk Administrator to join the operations team at their Kent office. The Role As a Service Desk Administrator, you will play a key role in supporting the delivery of maintenance and reactive services to clients across a range of commercial contracts. Acting as the first point of contact for clients and engineers, you will coordinate works, manage service requests and ensure jobs are completed efficiently whilst maintaining excellent customer service standards. This is a fast-paced position that would suit a highly organised individual who enjoys problem-solving, multitasking and working within a busy operations environment. Key Responsibilities Managing incoming client enquiries via telephone and email. Scheduling and coordinating engineers for planned and reactive works. Prioritising service requests and ensuring SLA requirements are met. Monitoring engineer availability, holidays and call-out rotas. Providing clients with regular updates on job progress and completion. Updating internal CRM and client portals with accurate information. Processing engineer and subcontractor paperwork. Raising purchase orders for materials and subcontractor works. Producing quotations following engineering visits. Processing supplier and subcontractor invoices. Maintaining KPI trackers and operational reports. Producing monthly performance reports for management review. Investigating and resolving customer issues in a professional and timely manner. Supporting the wider operations team with administrative duties as required. About You The successful candidate will have: Previous experience within a Service Desk, Helpdesk, Scheduling or Coordinator position. Experience working within a fast-paced service, maintenance or facilities environment. Strong organisational and time management skills. Excellent communication skills, both written and verbal. A confident and professional telephone manner. Strong Microsoft Office skills, particularly Excel, Outlook and Word. The ability to prioritise workload and work under pressure. High attention to detail and accuracy. A proactive approach with strong problem-solving abilities. The ability to work independently whilst contributing to a team environment. A customer-focused mindset and positive attitude. Experience within Facilities Management, HVAC, Building Services or Engineering environments would be highly advantageous. Salary & Benefits Salary up to £28,000 depending on experience. Monday to Friday working hours. 25 Days Holiday + Bank Holidays. Additional Day Off for Your Birthday. Company Pension Scheme. Life Assurance Cover. Healthcare Scheme (following qualifying period). Employee Benefits Platform. Regular Company Events and Social Activities. Ongoing Training and Career Development. Genuine Opportunities for Progression. Friendly and Supportive Working Environment

Are you an organised administrator with a keen eye for detail and experience managing documentation and compliance processes? Looking for a role where you can make an immediate impact within a fast-paced Facilities Management environment? We're recruiting for a Compliance Administrator to join a growing FM team based in East London, supporting the delivery of critical compliance activities across a busy contract portfolio. This is an excellent opportunity to join a supportive team, gain valuable industry experience and potentially secure a permanent position. The Role As Compliance Administrator, you'll play a key role in ensuring compliance records are accurate, up to date, and fully compliant with industry requirements. Key responsibilities include: Managing general compliance administration across multiple contracts. Chasing and receiving compliance documentation from subcontractors. Reviewing paperwork and identifying any discrepancies or missing information. Liaising with subcontractors to resolve compliance issues promptly. Booking appointments for planned preventative maintenance (PPM) works. Raising remedial tasks and ensuring actions are recorded accurately. Updating internal systems with compliance records and documentation. Supporting operational teams to maintain compliance standards across the business. You To be successful in the role of Compliance Administrator, you'll bring: Previous experience in administration, compliance, facilities management or a similar support role. Excellent organisational skills and strong attention to detail. Confident communication skills with the ability to build relationships with subcontractors and stakeholders. Ability to prioritise workloads and manage multiple tasks effectively. Strong IT skills and experience using databases, CRM systems or compliance platforms. A proactive approach and willingness to take ownership of tasks. What's in it for you? Join a well-established Facilities Management business that values teamwork, professionalism and career development. You'll benefit from: Competitive hourly rate of £18 - £20 per hour. Monday to Friday working pattern. Office-based role in E14, Greater London. Immediate start available. Opportunity to gain valuable compliance and FM experience. Potential for the role to become permanent. Supportive team environment with ongoing training and development. Apply Now! If you're a detail-oriented administrator looking to develop your career within Facilities Management and compliance, we'd love to hear from you. To apply for this Compliance Administrator position, click 'Apply Now' and send your CV to Megan Gale. Interviews are taking place now, with a simple one-stage interview process. Apply today to avoid missing out on this fantastic opportunity

We are looking for an organised and proactive Operations Coordinator to support the successful delivery of commercial maintenance and project works. You will coordinate engineers, subcontractors, and resources while acting as a key point of contact for clients, ensuring projects are delivered safely, efficiently, and on time. Key Responsibilities • Coordinate reactive, remedial, and planned maintenance works., • Schedule engineers, subcontractors, fleet, travel, and equipment., • Manage client enquiries, provide project updates, and build strong relationships., • Prepare quotations, job reports, and client invoices., • Maintain accurate project, contract, and compliance records., • Ensure RAMS, certifications, and training records are up to date., • Support Contract Managers with project planning and delivery., • Monitor project progress, timesheets, and performance., • Identify opportunities to improve processes and operational efficiency. Essential Requirements • Minimum 2 years' experience in an Operations Coordinator, Project Coordinator, Contract Administrator, or similar role., • Strong scheduling, planning, and organisational skills., • Excellent communication and customer service skills., • Experience using Microsoft Office and CRM/project management systems., • Ability to manage multiple priorities in a fast-paced environment., • Experience within M&E, Facilities Management, Building Services, or Construction is desirable. What We Offer • Competitive salary., • Company pension., • Career development opportunities., • Friendly and supportive team environment., • Full-time, permanent position

Job Title: Marketing & Business Development Administrator Department: Marketing and Business Development Reports to: Business Development Manager Job Summary This role is responsible for providing administrative support for the firm’s business development and marketing activities. Duties will include monitoring the marketing inbox and diary management, preparing marketing/pitch presentations, business development reports, research, organising meetings and events in the UK and abroad, keeping records and maintaining the customer relationship management system This role would suit an early-career professional with excellent administrative and organisational skills, and we also welcome candidates looking to transition into a marketing & BD career within IP law. Experience in a law firm environment is not essential; however, previous experience in an administrative, or professional services setting would be advantageous. About Reddie & Grose LLP Reddie & Grose LLP is an internationally renowned firm of European and United Kingdom patent, trade mark and design attorneys. Our experienced team of over 100 IP professionals based in London, Cambridge, Munich and The Hague includes specialists in a wide range of technical disciplines. We offer services for a wide range of industries, with particular strengths in electronics and software, mechanical engineering, chemistry, pharmaceuticals and biotechnology. Our trade mark team provides specialist advice on branding and trade mark work; we also have a specialist team handling plant variety protection. We handle the full range of IP rights for a global client base ranging from SMEs starting to consider IP through to large corporations with rights in over 100 countries. Our services range from investigating competing rights, handling oppositions, drafting and filing applications, and maintaining portfolios. We resolve disputes about IP, working closely with other leading legal firms if it becomes necessary to resort to the courts. We understand work-life challenges and are sensitive to how work can impact your personal life. We respect this and will always encourage a good work-life balance. Our workplace is one where fairness, respect, equality and dignity are promoted and are part of the firm’s everyday goals and behaviour. There is a welcoming culture where we recognise that the different backgrounds, values, attitudes, skills and experience of our staff mean they bring a unique perspective to work issues. Training at Reddie & Grose Reddie & Grose has an excellent reputation for training, and we pride ourselves on the training we provide across all areas of the firm. Our Values At Reddie & Grose LLP, our commitment to fostering an inclusive and diverse environment is anchored in our core values. These values were established through the collective contributions and insights of everyone at our firm. BE OPEN We want trust to be at the core of our firm, and we believe clarity and transparency in our decisions and actions are key to building it. BELONG TOGETHER We actively foster a friendly working culture where we create opportunities for people to connect, collaborate and belong. Our commitment to diversity, equity and inclusivity drives us to continually improve our culture, ensuring that everyone feels heard and welcomed. EXCELLING FOR CLIENTS We are a team who excel at meeting our clients’ needs, proudly offering bespoke and high-quality services. Driven by continuous improvement and an unrelenting commitment to quality, we prioritise opportunities for our clients. LEADING THE WAY We empower our people to lead the way, nurturing a culture of curiosity and a relentless pursuit of knowledge and continuous learning. Equality, Diversity, Inclusion & Belonging Reddie & Grose LLP is an equal opportunities employer. It is essential that equality of opportunity and the absence of unfair discrimination be at the core of all the firm’s policies and activities. We value diversity and ensure that all employment decisions are based on merit, competence, and potential. Every individual's uniqueness enhances our collective strength. We are members of IP Inclusive and have been actively involved in Women in IP, IP & ME, IP Out and IP Ability. Staff Benefits 27 days annual leave plus all bank and public holidays Remote home working (40% office / 60% working from home) Discretionary Christmas bonus Family Friendly Policies Private Pension Scheme (with optional salary sacrifice) Semi-annual meetings with a Pensions Advisor Group Life Assurance (3 x salary) Cycle to work scheme (salary sacrifice scheme) Eye care vouchers Employee Assistance Programme Employee Benefits Platform Paid charity leave day Active social events calendar Interest free season ticket loans Private medical scheme Access to cycle store and shower facilities Positive culture for work-life balance Daily delivery of fresh fruit

Repairs & Maintenance Coordinator – Southwark About the Company Our client is a well-established and highly respected construction and property services contractor with over 50 years of industry experience and an annual turnover exceeding £55 million. As a family-owned business, they have built a strong reputation for delivering high-quality construction, refurbishment, retrofit, roofing, reactive repairs, and maintenance services across London and the Southeast. Working with both public and private sector clients, they undertake projects ranging from £5 million to £50 million for local authorities, housing associations, schools, hospitals, and commercial organisations. The Role We are seeking an organised and proactive Repairs & Maintenance Coordinator to join a busy and growing team. This position plays a vital role in supporting the repairs and maintenance function, acting as the primary point of contact for residents, tenants, clients, and contractors. The successful candidate will coordinate maintenance activities, schedule repairs, monitor job progress, and ensure excellent customer service throughout the repair process. You will also be responsible for maintaining compliance records and ensuring all works are carried out in accordance with current health and safety regulations. Key Responsibilities • Coordinate and schedule responsive repairs, maintenance visits, and emergency callouts., • Manage operatives' and subcontractors' diaries to ensure maximum productivity., • Allocate jobs, monitor progress, and ensure works are completed within agreed SLAs., • Act as the first point of contact for tenants and residents, providing outstanding customer service., • Keep customers updated on repair progress and manage expectations throughout the process., • Liaise with clients, contractors, and internal teams to ensure smooth service delivery., • Raise, track, and close repair orders using the repairs management system., • Arrange compliance inspections and maintain accurate maintenance records., • Identify potential issues, delays, or risks and take proactive action to resolve them., • Ensure all works are delivered in line with company procedures and Health & Safety requirements. Skills & Experience • Previous experience in a Repairs Coordinator, Scheduler, Planner, Maintenance Administrator, or similar role., • Background within social housing, property services, facilities management, or construction preferred., • Strong scheduling and workload planning skills., • Experience using repairs, scheduling, or property management systems (EasyBOP desirable)., • Proficient in Microsoft Office, including Outlook, Excel, and Word., • Excellent communication and customer service skills., • Ability to manage multiple priorities in a fast-paced environment., • Strong organisational skills with excellent attention to detail., • Good understanding of property repairs and maintenance, ideally including roofing works., • Knowledge of Health & Safety and compliance requirements within property maintenance. What We're Looking For • Highly organised and able to work independently., • A proactive problem-solver with a "can-do" attitude., • Confident dealing with residents, clients, contractors, and internal teams., • Able to remain calm under pressure and manage competing demands., • Driven, reliable, and committed to delivering exceptional customer service., • A strong team player who thrives in a busy, fast-moving environment

Our client is a leading UK-based manufacturer and supplier of high-quality, precision laboratory equipment used globally in hospitals, research laboratories, pharmaceutical facilities. They are looking for a proactive Sales Administrator for their French market to join their busy Product/Manufacturing team at their Sunbury-on-Thames offices. As a Sales Administrator you will process customer orders and play a key part in the smooth running of their customer order lifecycle and support functions across sales, purchasing, and operations. You must be fully fluent French and English reading, verbal and writing to business level. Key responsibilities include: Processing customer orders accurately and efficiently Liaising with suppliers and sourcing products Managing customer enquiries and providing excellent service Setting up and maintaining customer and supplier records on our database Processing invoices relating to this role Co-ordinating with shipping and freight forwarding partners Working with internal systems Stepping in when Management is absent to ensure production meets customer requirements What We’re Looking For Strong organisational and communication skills Experience in order processing, customer service, or operations support Fluent French - essential Comfortable working across different tasks and teams Good IT skills, confident with databases and office systems (experience with MTMS/Lotus Notes is a bonus) Ability to prioritise workload and work independently when required Salary and Benefits £30-36K depending on experience 37.5-hour working week, 45-minute lunch break Healthcare benefits Contributory Pension Scheme Life Assurance Income Protection 22 days holiday plus bank holidays On site parking

Be part of the Smart Team! A fantastic opportunity has arisen for an Electrical Engineer to work on an exciting contract in Wandsworth. This is a Monday-Friday role working between the hours of 08:00-17:00. About Us: At SMART, we help lead organisations across the UK to keep their facilities running safely, efficiently, and sustainably. We deliver a client-focused approach to deliver reliable, planned and reactive maintenance with a strong focus on quality, technical expertise, and customer service. We’re proud to be an employer that values career progression. We offer structured training and clear progression routes to help you build a rewarding engineering career. Purpose: As an Electrical Engineer you will be required to carry out PPM, reactive and breakdown work on all electrical systems on site. Engineers must have knowledge of air conditioning, UPS, generators and LV systems, with the ability to fault-find using graphical information and alarm data. You will operate engineering assets to ensure reliable, cost-effective performance with no unplanned disruptions. Manage reactive work in line with procedures and to develop management tools and report on asset building performance and recommending improvements. Key Tasks and Responsibilities: Maintain routine PPM is completed on all electrical plant in line with site schedules and asset lists Complete reactive tasks across the building, including concessionary stores and fabric items, and highlight areas for improvement Remedy plant faults and defects promptly to maintain serviceability Keep the Computer-Based Maintenance System (e.g., Concept, Smart Hub) updated and close out PPM and reactive tickets with accurate information Complete all paperwork for reactive and breakdown works and pass it to the contract administrator without delay Prepare and use Method Statements and Risk Assessments for all tasks to ensure safe working practices Keep all Smart-managed plant rooms locked, clean and tidy at all times Education and Training: Formally trained in City and Guilds Electrical Installations or the equivalent NVQ and Building Services maintenance. 18th Edition BS7671 City and Guilds Experience in a similar role Why SMART? While technology continues to evolve, it’s our people who set us apart. At SMART, you’ll join a growing company that invests in its team and supports career development. We’re looking for like-minded people who want to grow with the company and play a part in our continued success. We offer benefits including birthday and life-event leave, three paid volunteering days, and a holiday-buy scheme. Apply today and build a career with us

Job Title: Junior Facilities Administrator Location: London Salary: Depending on qualification and experience Job type: Full time, Contract - 8 Months About us: Evergreen established in 1968 has since become one of the largest shipping lines in the world, and it is fully committed to its customers as well as to environment protection. Evergreen's recent shipbuilding program to expand its fleet has already deployed several new containerships with the latest marine technologies which were adopted for quality transportation service and also for sustainable development of marine ecology. About the job: This is an exciting opportunity for the right candidate to join our London Office Procurement and Facilities team. You will have the opportunity to manage and be responsible for maintaining day to day functions of a well-established international company. The role is primarily administrative, however, there is a unique opportunity for the candidate to learn basic facilities operations and management to the General Affairs Team. We are looking for a friendly, confident individual, someone who has a flexible approach to their jobs with a can-do attitude. Responsibilities: Daily post and Courier administration Office equipment and printing administration Meeting Room booking and preparation Assistance to DM on building projects when required Building facilities administration Answering and redirection of incoming calls Telecommunication administration Pantry appliance and sundries administration Assist the General Affairs Team and building manager with ad-hoc facilities management Area office administration Stationery and company merchandise administration Budget analysis About you: This is an entry-level/junior position, so previous facilities or administrative experience is not strictly necessary. However, we are looking for candidates who demonstrate: A "Can-Do" Attitude: You are eager to roll up your sleeves, assist with a variety of tasks, and learn new processes quickly Strong Organizational Skills: You are comfortable managing multiple tasks at once, from courier bookings to office supply stock levels A Proactive Mindset: You take pride in your environment and can identify when something needs attention before being asked Excellent Communication: Whether answering calls or coordinating with building managers, you are professional, clear, and friendly Numerical Aptitude: As this role includes assisting with budget analysis and inventory tracking, a good comfort level with basic figures and Excel is essential Reliability & Flexibility: You are comfortable with an office-based role, willing to work overtime when project deadlines require it, and happy to support the team with ad-hoc requests * Eligibility: You must have the full legal right to work in the UK without requiring sponsorship Benefits of Joining Evergreen Marine (UK) Ltd: - Subsidized lunch in our canteen - On-site Gym - Cycle to Work scheme - Sports and Social Club - monthly organized events for staff at discounted rates - Interest-free Company Loan for Annual Season Ticket - Employee Assistance Programme - offering 24/7 Mental Wellbeing Support, counselling service, financial guidance and legal consultations - Personal Accident Insurance - Optional Private Medical Insurance - Life Insurance - Group Company Pension Scheme - Pension advisory services + Annual One-on-One Pension review Meetings - Income Protection Scheme Please click on the APPLY button and you will be redirected to our careers page to apply for this role. Candidates with the relevant experience or job titles of; Administrative Assistant, Office Assistant, Support Administrator, Business Administrator, Admin Support, Office Support, Admin Assistant, Admin, Operation Assistant, Operational Support Administrator, Operational Support Assistant, Office Administrator, Operations Assistant, Operations Administrator, Business Support, Facilities Management, Facilities Officer may also be considered

HR Coordinator London £32,000 - £40,000 + Progression Opportunities + Training Opportunities + Holiday + Pension Are you experienced in an office or HR administration role and looking for the next step up in your career? Do you want the opportunity to join an exciting and expanding company where you can continue to move up the ranks and progress long term? If successful you will be joining a leading renewable energy group specializing in the solar sector. Following sustained growth and rapid scaling across their central team and regional subsidiaries, their London headquarters is looking to further expand its talented workforce. Your role within the company will involve taking full ownership of the day-to-day HR administrative backbone and office coordination, working directly alongside the executive team to keep central operations running smoothly. The ideal candidate for this role will have experience working in an administration-based position, such as an HR coordinator, office assistant, or project administrator. This is a highly execution-focused role perfect for someone who excels at managing documentation, systems, and office logistics while looking to step into a position with clear long-term career progression. The Role Ownership of HR administration, employee lifecycle paperwork, and central records Full office management including equipment tracking, facilities liaison, and supporting a central London office relocation Working directly under the supervision of the executive team and CEOThe Person Experienced in a hands-on HR administration or office coordinator position Motivated to progress into a broader, full HR ownership function over time Commutable to Central LondonRise Technical Recruitment Ltd acts an employment agency for permanent roles and an employment business for temporary roles. The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set and will be decided by our client, the employer. Rise are not responsible or liable for any hiring decisions made by the end client. We are an equal opportunities company and welcome applications from all suitable candidates

Workspace Services Administrator / Receptionist Rate of pay: £15.71 PAYE or £20.65 Umbrella per hour Job Type: Full-time, temporary (37.5hrs per week) Location: Hatton Garden & SouthgateOverview This role supports the Workspace Services team with a wide range of reception and administrative duties. You will be responsible for delivering a professional front-of-house experience while assisting with operational processes such as asset management systems, cost control, and general team administration. Day-to-Day Responsibilities Act as the main point of contact for staff, visitors, clients, and suppliers Manage reception duties, ensuring a professional and welcoming environment Enhance building user experience through effective visitor management Carry out general administrative tasks including copying, filing, mailing, and document preparation Support maintenance operations by raising and closing reactive, planned, and scheduled job requests via CAFM systems Raise purchase orders and process invoices through the helpdesk system, ensuring timely submission to Head Office Maintain supplier records, documentation, and tracking systems Assist in managing training records, certification documentation, and return-to-work records Monitor and replenish stock required for Workspace Services operations Organise meetings, take minutes, and track actions Coordinate meeting room bookings and provide hospitality where required Work collaboratively with colleagues and provide cover when needed Carry out additional administrative or operational tasks as delegated by management Follow health and safety procedures and support a safe working environment Skills & Experience Required Previous experience in a reception, facilities, or office administration role Strong IT skills, including Microsoft Office Excellent communication and interpersonal skills Ability to work independently and as part of a team Strong organisational skills with attention to detail Ability to build relationships with stakeholders and service users Customer-focused with a professional and approachable mannerKey Competencies Customer-focused approach Strong collaboration and teamwork skills Confident communicator with the ability to influence Ability to manage relationships with suppliers and internal stakeholders Proactive and organised working styleAdditional Information Ensures confidentiality of all personal and organisational data Complies with health & safety and workplace policies Promotes a positive, inclusive, and professional working culture May be required to undertake additional duties aligned with the roleTo apply for the Workspace Services Administrator / Receptionist position, please submit your CV for consideration