Trabajos medical administrative assistant en Reino Unido

Executive Assistant to Director of MMD and Business Coordinator Salary: £40,042 p.a. Location: Hybrid Working – Remote / London Contract Type: Permanent, Full-Time (35 hours) How to Apply If you believe that you are the right person for this role, please submit your CV and Cover Letter by Tuesday, 17th of March 2026. About the Role We are looking for an exceptional Executive Assistant and Business Coordinator to provide high-level administrative, organisational and governance support to the Director of Membership, Media and Development (MMD) and the wider directorate. This is a varied and impactful role at the heart of a busy, member focused organisation. You will work closely with senior leaders, board members, committees, and cross functional teams to support the delivery of key strategic objectives. Key responsibilities include, but are not limited to: • Serving as Secretary for the MMD Board including the relevant Committees and Working Groups – primarily the Nominations Committee, Heritage and Archives Committee, Events and Professional Development Committee and other committees and short life working parties as directed and agreed by the Director., • Managing the Director’s correspondence, diary and appointments, and providing administrative support, such as drafting documents and presentations., • Acting as the main administrative contact (both internally and externally) for the directorate, dealing diplomatically with all enquiries and liaising with other members of the College to ensure good communications., • End to end management of the process for College Awards, from nominations to presentations., • Supporting heritage and archives projects, including ensuring the relevant pages on the College website are kept up to date. You will bring proven experience as an Executive Assistant or Business Coordinator, with strong capability in supporting senior leaders and committees. You will have excellent organisational and communication skills, the ability to manage competing priorities under pressure, and a high level of attention to detail with strong written skills. You will be confident working both independently and collaboratively, with experience drafting formal correspondence and minutes. An understanding of GDPR, confidentiality and EDI principles is essential, along with strong MS Office skills across Word, Excel, PowerPoint and SharePoint. Experience within a membership body or medical education environment is desirable, and you will be educated to degree level or have equivalent relevant experience. The Package This is a full-time, permanent position with a competitive employee benefits package, which includes (but is not limited to): • 26 days of annual leave, plus bank holiday, • 1 additional paid day of leave for the purpose of celebrating your birthday, • Healthcare support through Benenden Health, • Up to 12% pension contribution, • Hybrid and flexible working, • Wellbeing hour once a week, • Cycle to work and employee discounts schemes, • Training and development opportunities The Royal College of Anaesthetists is the professional body responsible for the specialty throughout the UK. We are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, we ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine. At RCoA, equality, diversity and inclusion are a core part of our culture, so it is important to us that this is reflected in everything that we do. We welcome all individuals irrespective of age, race, sex, gender identity or expression, sexual orientation, ethnicity, religion or belief, disability, marital or civil partnership status, or parental and caring responsibilities to ensure we actively embrace an inclusive and representative culture that encourages, supports and celebrates our differences. Unfortunately, due to the volume of applications, we are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date. Applicants must reside and have the right to work in the UK. No agencies please.

Planet Pharma are currently partnered with a global pharmaceutical company and we are actively seeking a Executive Assistant to join the business on a permanent basis in London. Key Responsibilities: • Provide high-level executive support to the Chief Scientific Officer, managing a complex and dynamic calendar across internal leadership, research teams, external collaborators, and board stakeholders., • Act as a strategic partner in prioritising meetings, protecting executive time, and ensuring alignment with scientific and organisational priorities., • Prepare briefing materials, meeting agendas, and executive summaries, distilling complex scientific information into clear, concise documentation where required., • Coordinate cross-functional communications between R&D, regulatory, clinical, and senior leadership teams., • Support preparation of board materials, scientific advisory board documentation, and investor-facing presentations., • Manage confidential information relating to research strategy, intellectual property, partnerships, and regulatory activities with the highest level of discretion., • Track key scientific milestones, project timelines, and deliverables, proactively flagging risks or scheduling conflicts., • Assist with grant documentation, research partnership coordination, and external scientific collaborations., • Coordinate domestic and international travel arrangements, including conferences, scientific meetings, and industry events., • Draft professional correspondence on behalf of the CSO, including communications with academic institutions, industry partners, and regulatory bodies., • Support budget tracking, expense management, and procurement related to scientific operations where required., • Contribute to continuous improvement of administrative processes within the scientific leadership function. Key Requirements: • Science background (education or work experience) About Planet Pharma: Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering. Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing. We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age. Please click ‘apply’ or contact Harry Banks at Planet Pharma for more information: E:

[About us] We are a strategy and management consulting firm, built by experienced consultants and supports a wide range of clients with complex strategic and commercial challenges. As we continue to grow, we are seeking individuals who are self-driven, collaborative, and committed to delivering high-quality work while contributing positively to the firm’s culture and long-term development. [What are we looking for?] We are seeking an Operations & Administrative Assistant to join our expanding team. The right candidate should be comfortable working with senior management and leadership team. We are looking for someone: • Professional & People-oriented: Brings a positive, proactive attitude and engages confidently with stakeholders at all levels, acting as a welcoming first point of contact, • Growth & Learning mindset: Eager to learn, quick to adapt, and comfortable using new technologies, including AI tools, in a fast-changing environment, • Solution driven & Problem solver: Naturally focused on outcomes, proactively identifying solutions and workarounds rather than just flagging issues, • Tech-savvy & Detail-oriented: Strong command of administrative tools (Microsoft Excel, Power Point, Word), with high attention to detail and a focus on efficiency and avoiding rework, • Autonomous & Results-focused: Resourceful, able to work independently, and consistently contributes ideas that add tangible value to the business [Responsibilities] • Team & Office support: Provide daily administrative assistance and act as the go-to contact for internal teams and external stakeholders, keeping office operations running smoothly, • Senior leadership support & Diary management: Deliver high-level administrative support to the senior leadership team, including complex meeting scheduling and calendar management, • Travel & Event coordination: Organise meetings, events, and all travel logistics (flights, hotels, transportation) to ensure the team is fully supported, • HR & People support: Help with onboarding and offboarding, manage employee benefits, and track time-off requests using the company’s ERP system, • Finance & Reporting: Process expenses, purchase orders, and invoices, and prepare monthly accounting reports while liaising with the external accounting firm, • Projects & Task management: Handle multiple priorities in a fast-paced environment, showing strong organisational skills, attention to detail, and ownership of projects from start to finish [Requirements] • Bachelor’s Degree and/or previous experience in administrative, operational, or office support roles, • Applicants must have the existing right to work in the UK. Please note that we are unable to provide visa sponsorship for this position, • Excellent verbal and written communication skills, with fluency in English as a must (Spanish is a plus), • Proven proficiency in Microsoft Office (Word, Excel and PowerPoint)., • Excellent administrative and organisational skills, a strong “can-do” attitude, and genuine enjoyment of working in a multicultural environment while delivering outstanding service to the team, • Demonstrates an entrepreneurial mindset, actively seeking opportunities to contribute to the rapid growth of our team, • Willingness and ambition to grow within the role, with the opportunity to develop into Executive Assistant and/or Office Manager responsibilities., • Possesses strong interpersonal skills and actively contributes to the Firm's values and culture, fostering trust and confidence among colleagues [What makes us different] We focus on empowering the human side of our teams and shaping the careers and pathways of the people who work with us. On top of an exciting new role, we offer many attractive benefits: • Competitive salary (GBP35-40k depending on experience) and performance bonus (10% variable), • Benefits package which includes tools for personal development opportunities (i.e., language classes and training courses), • Income protection and life insurance covers, • Private medical insurance (only for you), • 25 annual leave days plus eight bank holiday days

Personal Assistant to Deputy Heads Education Sector Permanent Competitive salary, dependent on experience West London (Zone 1-2) Fully Office-based 2-PADH/MK About the Client: A leading independent school based in West London is seeking an astute and motivated Personal Assistant to join their team to support two Deputy Heads as well as providing further support to the wider team when required. About the Personal Assistant Role: This is an exciting, and varied role that reports directly to the Senior Deputy Head and the Deputy Head. You will be the first point of contact for the Deputy Heads and will provide diary management, maintenance of systems and filing; as well as general secretarial and administrative tasks to allow them to carry out their duties efficiently and effectively. Responsibilities include: • Organising and maintaining the Deputy Heads’ diaries and general administrative tasks as appropriate, • To act as a line of contact for the Deputy Heads, including managing phone calls, emails, written correspondence and visitors, • To be proactive about reviewing processes and to improve communication, • To provide administrative support to the wider teams, • To provide statistical / analytical support to the Deputy Heads, such as fortnightly reports, • To provide support for the Head in the absence of the PA to the Head, • To provide support for students and staff visiting the office with general enquiries in collaboration with other colleagues in the office Required skills and experience: • Previous experience in a Personal Assistant role (or similar EA position) at a senior level in a bustling environment is essential, • Previous experience of working within the educational sector and understanding how a school community functions is desirable, • Experience using Office 365 to an advanced level is essential, • Strong interpersonal and communication skills; with the ability to relate well to people on all levels. While remaining highly discreet and confidential, • Excellent telephone manner, with the ability to deal confidently with enquiries, • Excellent written and spoken English, • Be flexible, resilient and willing to go the extra mile while maintaining professional standards of behaviour and dress Additional information: • Competitive salary, dependent on experience, • West London location (Zone 1-2), • Excellent benefits including employer pension contribution, private medical insurance, cycle to work scheme, generous annua leave allowance, • This is a full all year round, the core hours are 8:00am-5:00pm Monday to Friday (8:00am4:30pm during school holidays), although flexibility to work beyond these hours is required as necessary. If you’re looking for a fast-paced yet extremely rewarding Personal Assistant role, please apply today!

🚀 We're Hiring: Child & Adolescent Psychiatrist at Private Mental Health Clinic Start Date: ASAP Contract Type: Part-time employed role Hours: 0.4 FTE with potential to increase Locations: Harley Street (W1G 7JA) and Eaton Gate (SW1W 9BJ) Mode of Working: In-person Salary: Salary is dependent on experience Benefits: 25 days’ annual leave plus UK bank holidays; private health insurance and employer pension contribution upon successful completion of probation; and access to in-person and online CPD events. 🌿About Us The Chelsea Psychology Clinic (TCPC) is a highly regarded mental health and wellbeing clinic that comprises a group of private psychiatrists, psychologists and other healthcare professionals. The clinic offers a space for independent, private practitioners to work together in an integrative way to provide a range of high-quality, client-focused clinical services. TCPC was founded in 2016 by Dr Tom Pennybacker (Medical Director) and Dr Elena Touroni (Clinical Director) with four other associates based in one therapy room near Sloane Square, Chelsea. Since then, the clinic has grown considerably with an ever-growing number of associates and employees based across five sites – Harley Street, Eaton Gate and Pont Street near Sloane Square, Brook St in Mayfair and High Street Kensington. The Clinic also offers a large provision of online therapy and assessments. TCPC has a dedicated group of Assistant Psychologists who form the clinical triage team working 6 days a week across our sites and serve as the first point of contact for clients over the phone. Clients will be booked directly into your diary and our team will handle the administrative duties so you can focus on the clinical work. You will also have the support of our prescribing pharmacists who will assist with prescriptions and medication queries where appropriate. 🔍Who We’re Looking For We are looking for an experienced and compassionate child and adolescent psychiatrist to work within our dynamic team from our sites in Chelsea and Harley Street. The right person will work within our Child and Young Person (CYP) pathway in connection with our other CYP psychiatrists, psychologists, psychotherapists, and other mental health professionals. We are looking for someone who can offer a regular number of hours per week to an in-person clinic and potentially additional hours online for follow up appointments. Our child and adolescent psychiatrists are supervised by the clinic’s co-founder and medical director Dr Tom Pennybacker as well as the Child and Family Pathway Lead, Ms Vicky Lidchi. 📝 Key Responsibilities: • Work as part of a multi-disciplinary team carrying out assessment and providing care to children and young people struggling with both common and complex mental health difficulties, • Work directly with the children, young people and their families and liaise where appropriate with clients’ other internal and external support e.g., schools, social services, therapists, nutritionists, private or NHS GP etc, • To assume responsibility for own case list and case management of children and families, in partnership with the relevant MDT professionals, • To provide assessment reports and clinical letters following appointments, • To maintain the highest standards of clinical record keeping and report writing, according to professional and clinic guidelines, including electronic data entry and recording, • This role has no on-call component, but you would be expected to be responsive via email to our assistant psychologist team regarding your current client queries or new enquiries Essential Qualifications: ✅ MRCPsych or equivalent ✅ Completion of Higher Psychiatric Training in Child and Adolescent Psychiatry ✅ CCT ✅ Full GMC Registration & inclusion on Specialist GMC Register ✅ Right to work in the UK and enhanced DBS Essential Experience, Knowledge and Skills: • Experience working with young people struggling with common and complex mental health and behavioural difficulties including neurodevelopmental disorders, • Experience of effective multidisciplinary team working and partnership, including across education, health and social care, • Experience and familiarity with UK private health systems and public CAMHS services, • The ability to prioritise workload and respond in a timely, flexible manner to enquiries from colleagues and triage team, • The ability to use electronic records and diaries and store medical notes on clinic software, • Excellent skills in communication with patients, relatives/carers, colleagues and other mental health support providers Benefits: • Competitive pay rates, • Support of full-time clinical triage and billing team, • Support of pharmacist and prescribing team, • Regular supervision and opportunity for professional development, • Private health insurance & Pension Plan for employees Equal Opportunity Statement The Chelsea Psychology Clinic is an equal opportunities employer and our vision is for the Clinic to be a successful, caring and welcoming place for staff, patients/service users to receive care and advice. We want to create a supportive and inclusive environment where our staff can reach their full potential and care is provided in partnership with patients/service users, without prejudice and discrimination. The Chelsea Psychology Clinic is committed to a culture where respect and understanding is fostered and the diversity of people's backgrounds and circumstances will be positively valued.

Title: Receptionist Location: Dartford - *must be able to travel to Maidstone/Lakeside on occasion Hours: 40 hours Salary: £25,400 Optical Express is focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology. For over 35 years, millions of patients have trusted Optical Express with their eye care. As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our Surgeons undertake more laser procedures collectively than any other provider. We look after thousands of patients in our clinics every week and it’s a privilege to transform the lives of so many. The Optical Express team work together, collectively and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity. The culture extends to our local communities, through our range of charitable and environmental projects. We focus on doing what is right for our patients, our colleagues, our local communities and our planet. Due to continued growth, a fantastic opportunity has arisen to join Optical Express as a Healthcare Assistant (Surgery Assistant). The role involves travelling to cover other Optical Express surgery clinics and weekend working. Key Responsibilities and Accountabilities: This is a dual role covering both the Reception desk and Surgery. Following appropriate training, supervised practice and competency achievement assessments, you will be able to undertake all designated roles within the surgery team working across two surgical specialities: laser vision correction department (LVC) and ophthalmic (IOL) theatres. You will also be responsible for the following: • Pre-operative testing; conducting tests prior to examination and treatment and assisting during the consent appointment process, including providing information to patients prior to their IOL or LVC procedure., • Patient discharging; instructing the patient pre and post procedure on the care of the eyes, updating medical records, making follow up appointments., • Laser technician; preparation and calibration of the lasers, understanding data, loading and transferring data, safe running of the lasers., • Co-ordinating: Controlling patient flow on the day of the consent appointment and surgery appointments to ensure minimum waiting times for patients and managing queries., • Assisting the surgeon during consent appointments and treatments – acting as scrub assistant (LVC only); taking notes for the surgeon; instilling eye drops., • Undertaking the role of ‘HCA’ (Healthcare Assistant) in IOL theatre to assist the surgical team and patients during surgery and associated tasks such as decontamination of instruments., • Actively participating in the end of treatment day activities; updating patient files, filing, compiling ‘end of day’ reports for head office, cleaning the department, stock and lens ordering., • Reporting untoward incidents – taking an active role in patient safety issues and quality and risk management. Receptionist duties include: • Covering the reception area, maintaining a priority for incoming calls at all times, • Take clear and concise messages, • Communicating all messages promptly and accurately, • Provide administrative support to the Manager, • Maintain stationery stocks and oversee the ordering of new supplies, • General reception duties as and when required Essential Skills • Excellent communication and presentation skills, • Ability to absorb and convey highly technical information, • Adaptable with a flexible approach to work, • Excellent time management skills and ability to prioritise tasks, • A confident and professional individual who has fantastic organisational skills, • Excellent telephone manner, • Demonstrate confidentiality, integrity and discretion What’s in it for you? • A market leading salary, • No night shift, • State of the art, modern working environments, • 29 days annual leave per year, • Pension scheme, • Free Laser Eye Surgery and Intraocular Lens Surgery, • Free eye tests, • Discounted prescription eyewear and sunglasses, • Generous Optical Express friends and family discount scheme, • Ongoing training and development opportunities, • An accessible management team and transparent management structure, • Working in a larger clinical team means less pressure on our staff and more time to spend with our patients, • Full visibility of 6 week rota Please apply now by uploading your CV. This is a fantastic opportunity to join a global organisation where you will have the opportunity to grow and develop within a professional working environment. Optical Express is an equal opportunities employer

The Firm Our client, an award-winning and highly regarded international law firm, is seeking a professional Executive Assistant to join their Baker Street office. The Opportunity The ideal candidate will be an experienced and highly capable Executive Assistant, delivering first-class, client-focused secretarial and administrative support to an Employment Partner and the Head of the Immigration team. Duties to include: • Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation, • Take ownership of billing, compliance, WIP, and unpaid bills, • Build strong relationships with partners through regular catch-ups, understanding their clients and priorities, • Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferences This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm Requirements • At least 4 years previous Legal PA / Executive Assistant experience within a law firm, • Experience supporting Partners within a Employment or Immigration team within a law firm (essential), • Experience supporting a Head of Department within a law firm (essential) Vacancy highlights • Hybrid working (3 days based in the office and 2 days working from home), • Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion.

Personal Assistant Business Intelligence Sector Permanent West End, Hybrid Up to 40K depending on prior experience + company benefits 3-PA/RvF About the Client: VWA is working with a highly respected international advisory firm that operates at the intersection of risk, strategy and intelligence. The firm supports leading corporations, investors, law firms and institutions facing complex commercial, regulatory and geopolitical challenges. Their work combines rigorous research, strategic analysis and practical insight to protect value, manage exposure and unlock opportunity across global markets. About the Personal Assistant role: Working alongside a small team of Personal Assistants, the responsibilities for this role will include: • Travel and diary management, • Office management and contributing to the overall smooth running of the office, including coordinating office supplies, facilities, and equipment, • Acting as a first point of contact for visitors and enquiries, • Maintaining accurate records, documents, and filing systems, • Supporting with marketing events such as booking venues, coordinating attendees lists, etc, • Handling ad-hoc administrative tasks as required. Required Skills & Experience: • Prior experience working as a Personal or Team Assistant in a similar fast-paced, professional work environment, • Excellent written and verbal communication skills, • An ability to problem-solve and take initiatives, • Excellent organisational and time-management skills, • Excellent interpersonal skills, • A discreet and approachable approach. Additional Details: • Opportunity to join a global business and take your PA career to the next level, • Hybrid working: 1-2 days WFH per week, • Excellent company benefits including employer pension contribution, private medical insurance, cycle to work scheme etc., • Salary up to 40K depending on prior experience. If you are a Personal Assistant from a professional/corporate sector and looking for a new challenge, please apply today!

Reference: VB7152 Salary: £100,000 - £150,000 (DOE) Location: London About the Role This is a senior, high-impact role supporting the CEO of a fast-growing, founder-led global technology company operating in a dynamic, fast-paced, and constantly evolving environment. The CEO role is both highly strategic and deeply operational, and this position goes far beyond traditional administrative support. This is a force-multiplier role for someone who thrives in high-velocity startup or scale-up environments, where priorities shift quickly, decisions move fast, and judgment matters more than process. The Senior Executive Assistant acts as a strategic and operational partner to the CEO, owning time, priorities, information flow, and executive-level coordination in an environment where speed and clarity are critical. Operating as a trusted extension of the CEO, you will design and run the CEO’s operating rhythm, enable high-quality decision-making under pressure, and ensure sustained focus on the highest-value work as the business scales rapidly. Core Responsibilities • Partner strategically with the CEO to maximize impact in a high-speed, high-stakes environment, balancing short-term execution with long-term priorities, • Own the CEO’s professional calendar end-to-end, continuously re-prioritizing time to reflect shifting business needs, investors, and board cadence, • Prepare and coordinate board materials, investor updates, and executive communications with pace, precision, and discretion, • Provide proactive decision support by anticipating needs, surfacing risks early, and protecting time for deep, high-value work, • Coordinate across the C-suite and with key external stakeholders in a fast-moving, global context, • Partner closely with the Personal Assistant to integrate personal commitments that impact the CEO’s professional rhythm, • Run and evolve the Executive Office operating cadence, ensuring meetings, agendas, communications, and follow-ups keep pace with the company’s growth, • Provide light personal support only when it directly impacts professional effectiveness (e.g. medical, wellness, or travel logistics), always in close alignment with the PA to maintain clear boundaries Profile & Experience • Significant experience supporting a founder or CEO in a fast-growing tech company, startup, or scale-up, • Demonstrated ability to operate effectively in ambiguous, fast-changing, and high-pressure environments, • Exceptional judgment, prioritization skills, and business acumen, • Proven ability to act as a thought partner, not just an executor, • High levels of discretion, emotional intelligence, resilience, and executive presence, • Excellent written and verbal communication skills, • Comfortable moving at pace, making decisions with incomplete information, and adapting quickly as priorities shift Ownership Boundary This role owns the professional and strategic aspects of the CEO’s world. Personal commitments that intersect with work (e.g. travel, family events) are managed collaboratively with the Personal Assistant. Why This Role Is Unique • Rare proximity to strategy and decision-making at the highest level, • Genuine autonomy and trust in a high-growth, fast-moving technology environment, • Opportunity to help scale a founder and company during a critical growth phase Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.

7-PESMD/SD Executive Assistant Financial Services Up to £80K Office-based Permanent West End 9am – 5:30pm About the Client: A leading international finance firm based in the West End. The business offer excellent benefits and a fast-paced, exciting environment! About the Role: Our client is seeking to appoint two Executive Assistants to support at senior managing director level and provide support to a handful of their team. This role will involve: • High volume international travel arrangements, • Extensive complex diary management, including arranging meetings, booking taxis and coordinating with external parties, • Expense processing, • Supporting with administration on Executive’s ongoing projects, • Proven track record of providing meticulous EA support, with previous experience of complex diary and travel management, • Experience of supporting at Partner, C-Suite or Senior Managing Director level is essential, • Previous experience in Private Equity is essential, • Must be team-oriented, muck-in and self-motivated., • Salary up to £80K depending on experience, • The client also offers excellent additional benefits including discretionary bonus, pension, medical and dental insurance and 26 days holiday, • Core hours are 9am – 5:30pm, • Based in the West End If you are seeking a fast-paced and busy EA role, please apply today!

Job Title: Executive Assistant to Founder (Business & Private) Location: Mayfair, London Working Pattern: Monday–Friday, with flexibility to work out of hours as required Reporting Line: Chief of Staff Overview We are seeking a highly capable and discreet Executive Assistant to support the dynamic Founder of a hedge fund, working across both business and private affairs. This is a unique, fast-paced role within a family office environment, offering significant exposure to senior stakeholders and the opportunity to play a pivotal role in the smooth running of both professional and personal commitments. The successful candidate will take full ownership of a complex and ever-changing diary, ensuring seamless coordination across business, family office, and private obligations. You will be trusted with sensitive information and expected to operate with exceptional judgement, attention to detail, and composure under pressure. Key Responsibilities Business Support • End-to-end management of the Founder’s business diary, including scheduling meetings, calls, investor engagements, and travel., • Proactive coordination with internal teams, external counterparties, and senior stakeholders to ensure priorities are aligned., • Preparation of briefing materials, agendas, and relevant documentation for meetings., • Managing logistics for domestic and international travel, including itineraries, visas, and accommodation., • Management of the Founder’s personal diary, including family commitments, medical appointments, and social engagements., • Handling personal administration and ad hoc private duties with discretion and efficiency., • Liaising with household staff, advisors, and service providers., • Supporting the Chief of Staff with projects and operational tasks., • Ensuring absolute confidentiality at all times., • Troubleshooting scheduling conflicts and last-minute changes calmly and effectively., • Graduate calibre., • Proven experience as an Executive Assistant, Personal Assistant, or in a similarly demanding role., • Exceptional attention to detail with strong organisational and time-management skills., • Ability to work at pace in a high-pressure, fast-moving environment., • High level of discretion, integrity, and professionalism., • Strong written and verbal communication skills., • Confident working with senior stakeholders and managing complex diaries., • Flexible and willing to be available out of hours when required., • A high-profile role supporting a dynamic hedge fund Founder., • Broad exposure across both business and private affairs within a family office., • A collaborative, high-performing environment based in Mayfair., • Competitive salary and benefits, commensurate with experience.

Salary: As a Personal Assistant (Executive Office) you will be responsible for supporting systems and processes in place to optimise the effectiveness of the Bank’s Executive Team (ExCo). The role holder will enable the Executive Team to make best use of their time by scheduling, planning and facilitating key activities and ensuring appropriate resources are in place as needed. To be successful in the role, the candidate will aim to foresee organisational/logistical challenges and intervene to keep things on track. The role holder will be based on-site at our London office. Executive Member Support Support the Executive Member(s) as required with: Inbox management; Diary management; Internal and external meetings (e.g. booking venues and conference centres, arranging catering, lunches and dinners); Travel and logistics across 4 UK offices; and Supporting the process of expenses and other administrative tasks. Meeting / Office Support Support day-to-day office activities and oversee office supplies and inventory; Manage and maintain meeting spaces for external / internal meetings using a booking system; First point of contact for external visitors; greeting and directing guests in a professional manner, maintaining a visitors log. Organise & Facilitate Executive Team Members Coordinate and manage ExCo diaries to ensure that the right people are in the right place at the right time to be effective in their roles. Coordinate and support key internal meetings, such as Strategy Days and ad hoc workshops. Coordinate meetings for ExCo member where required. This may include circulating papers, minute taking and action tracking. Events coordination (e.g. booking lunches with third parties, arranging team meals, organising away days for the Executive Committees, external meeting rooms, etc). Support the budget for Executive Team travel and accommodation through maintaining corporate relationships and seeking discounts wherever possible. Supporting the process of expenses. Supporting the approvals and recording of Gifts & Hospitality. Ensure that Chetwood has appropriate facilities in place to hold meetings with internal and external stakeholders with appropriate access to necessary technology. Anticipate logistical and other organisational challenges such as scheduling conflicts and intervene where possible to solve problems before they happen. Highly organised – able to keep track of multiple streams of activity in parallel. Strong communication skills, engaging with colleagues across the business. Experienced in meeting support, scheduling internal and external meetings and organising catering. Professional discretion. The role holder will have access to commercially sensitive materials and information at times which must be managed accordingly. Experience of working closely with Executive and Senior Leadership Teams Experience of planning and organising events would be an advantage. Knowledge of MS Office applications such as Word, Excel and PowerPoint. Retail banking knowledge/experience is useful but not essential. • Competitive salary, • 25 days holiday PLUS your BIRTHDAY off, • Pension contribution with Royal London, • Life Assurance, • Private medical, dental and optical health insurance with Axa, • Hybrid working – Wrexham, • Free breakfast available We’re a UK-based digital bank dedicated to getting the basics right and offering straightforward savings and mortgages Data Protection We anticipate that we will retain your data as part of the recruitment process for no longer than is necessary for the purpose for which it was collected unless we have sought your consent to keep your data for future suitable job vacancies.Cifas The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by Bank does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as the property of Chetwood Bank and Terms & Conditions associated with the use of such CVs will be considered null and void.

A medical practice in Hertfordshire is seeking a healthcare assistant (HCA) for a part-time role involving clinical and administrative duties. Applicants must possess strong clinical skills and a compassionate approach to patient care. This role offers a chance to work in a supportive environment wi

A leading health services provider in Leatherhead is seeking a Personal Assistant to join their Medical Directorate team. The role involves high-quality administrative support for four Associate Medical Directors, including diary management, communication handling, and document preparation.

Located in the heart of Mayfair, The Arts Club is one of Londons oldest private members clubs and home to a community of members with a passion for the creative arts, literature, and business.From distinguished art exhibitions to fine dining, live music, and an exceptional programme of events for members, the club remains at the heart of contemporary cultural life in London. About the role The Assistant Manager will be responsible for ensuring the seamless operation of Ofelia, optimising efficiency across lunch and dinner service while also overseeing the department. They will support the General Manager in planning and executing both operational and administrative strategies. This role will require dedication, with late nights being an essential part of maintaining smooth and effective management. In a nutshell: To effectively monitor training and development for new members of the team To continually review and promote the training and development of all departmental personnel through effective performance reviews and clearly defined skills training Attend weekly HOD, Events meetings and pass relevant information to your team whilst the General Manager is on annual leave To be fully accountable for operational payroll and ensure that any projected excess to budget/forecast is authorised by the COO whilst the General Manager is on annual leave To ensure that an effective structure of communication is maintained at all times to ensure that team are fully informed of all relevant information pertaining to their role Actively engage with guests, providing personalized service and ensuring their needs are met with warmth and professionalism Monitor service quality, efficiency, and guest satisfaction, addressing any issues proactively About you: A hands-on approach with a can-do spirit Must be proactive with a meticulous eye for detail Personal integrity, with the ability to work in an environment that demands excellence, time and energy Ability to find creative solutions while taking ownership for all duties and tasks assigned Excellent written and verbal communication skills Copes well with pressure and changes to the working environment Prepared to work in challenging and demanding situations which may be beyond normal areas of responsibility Other Key Skills: Engages with guests and team members in a warm and friendly manner Experience in high-volume restaurants or private members' club Takes ownership and demonstrates an understanding of enquiries/ requests Is highly motivated and motivational to those around them In return we offer fantastic rewards and benefits (T&Cs apply): Private medical benefits Discount in over 800 retail outlets Discounts on food & beverage in our restaurants and sister businesses Enhanced sickness pay Life assurance Pension scheme Cycle to work scheme Season ticket loan An exciting range of learning and development programmes Enhanced maternity pay Uniform laundry service Opportunities for promotion and continual progression Complimentary meals while on shift Employee assistance programme Occupational health nurse Eligibility: In line with the requirements of the Asylum and Immigration Act 1996, all applicants must either be eligible to live and work in the UK or must obtain permits to work in the UK prior to application. Documented evidence of eligibility will be required from candidates as part of the recruitment process. We are an Equal Opportunity Employer. We value diversity and encourage people of all different backgrounds, experiences, abilities and perspectives to apply. However applicants must have the Right to Work in the UK. Note:Recruitment agencies, we love what you do, but this time weve got it coveredso no need to call us. Thanks for understanding! Your personal data will be processed in accordance with The Arts Clubs Employee Privacy Policy, available via the link. TPBN1_UKCT