Administrative assistant jobs in United Kingdom

I am a British trained Osteopath running a bespoke manipulative therapy practice. I am extremely passionate and invested in the care I offer my clients but an administrative mess! I would like to hire a PA, or an administrative assistant to help me set up and organise systems in my practice so I can focus on providing my core skills and the work I love! Prior or current experience in a healthcare office would be greatly appreciated. I require assistance from somebody who knows how to set up a digital calendar system, who can help me and my practice with systemisation, organisation and time management. I need support to figure out the systems that need to be in place ( and could design those for me) so that I can stream line the back end and aspects of my practice that don’t involve direct patient care but include the services I offer. I also need some technological education to get the systems in place and keep them running… I am good at providing care of my patients but not so good at running the small business that it has grown into… I think a larger time investment might be needed by the right candidate in the beginning of his/her employment but once the systems are in place less time investment from you would be necessary… Thank you for considering this role!

We are looking for a well presented, affable and reliable candidate to join the team at our Mayfair based luxury goods boutique. If you share our passion in providing a truly superb experience for our clients we would love to hear from you!

Managing communications: Responding to emails and phone calls, and managing correspondence Organizing meetings: Scheduling meetings, booking rooms, preparing agendas, and taking minutes Managing office operations: Ensuring the office runs smoothly, including ordering supplies and maintaining equipment Organizing events: Planning and coordinating company events, such as conferences, lunches, and parties Managing records: Keeping documents organized, creating filing systems, and maintaining databases Assisting with finances: Helping with invoicing, budgeting, and bookkeeping Supporting staff: Managing diaries, arranging travel and accommodation, and liaising with other departments Greeting clients: Welcoming clients and customers, and answering their questions Maintaining confidentiality: Ensuring that all contacts and documents are easily traceable

About Us: We are a leading data destruction company in the design, manufacturing, and distribution of secure data destruction technologies for clients worldwide. We help our clients comply with privacy laws and safeguard sensitive information. We are looking for a proactive, organised Office Administrative Assistant to join our team on a part-time basis and help support our daily operations. Role Overview: In this role, you will support our administrative and operational functions, ensuring smooth workflow and excellent customer service. You will handle routine office tasks, liaise with clients, and maintain accurate records. This is an ideal position for someone who is detail-oriented, can manage multiple responsibilities, and values data security. Key Responsibilities 1. ** Administrative Support:** Provide general administrative support to the team, including answering and directing phone calls professionally, organising files, and managing paperwork. 2. Record Management: Accurately and efficiently handle data entry tasks, such as processing sales and purchase invoices, and updating spreadsheets. 3. Customer Relations: Engage with customers and dealers, assisting them with administrative needs and providing necessary materials. 4. ** Shipping Management:** Coordinate shipping documents and paperwork for both domestic and international outgoing orders, incoming returns, and other tasks as may be required. 5. Professional Growth: Demonstrate a commitment to continuous learning and development. Key Skills 1. Excellent organisational, time management, and customer service abilities. 2. Adaptability to meet changing business needs. 3. Strong communication skills, both written and verbal. 4. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). 5. Effective multitasking skills and attention to detail. 6. Friendly, positive attitude with a proactive approach to problem-solving. 7. Ability to handle sensitive and confidential information with discretion. What We Offer: 1. Flexible working hours to suit your schedule (Flexible hours to be discussed covering Monday – Friday, office-based). 2. A supportive and collaborative team with full training provided. 3. Opportunities for career development and progression. 4. Expense reimbursement (work trips, meals, accommodation). 5. Exclusive A-list team and company events. ** How to Apply:** If you're ready to contribute to a team dedicated to data security and client satisfaction, please send your CV and a brief cover letter outlining your experience and availability. We look forward to hearing from you! VS Security Products Limited is an equal opportunities employer. We welcome applications from all individuals, regardless of background.

Job Title: Part-Time Administrative Assistant Inmisceo Ltd is a learning technology company, which is part of a small group of businesses. Founded in 2017 and now going through its next growth phase. This is a very exciting time to join the business as they are very ambitious and want to grow rapidly. Location: North or North West London (Normally work from home but occasional in-person team meetings are required) Job Type: Part-Time (1 day per week, with potential to grow into a full-time position) Inmisceo is looking for a versatile and organized Part-Time Administrative Assistant to support both business and personal administration tasks. The ideal candidate will have a strong background in bookkeeping, with experience using software such as FreeAgent and Xero, and the ability to work collaboratively with our accountants. This role requires someone proactive, who can handle both financial and personal admin tasks with discretion. Key Responsibilities • Bookkeeping: • Perform weekly bookkeeping tasks, including data entry, invoicing, expense tracking, and reconciliations. • Utilize bookkeeping software (FreeAgent, Xero) to maintain accurate financial records. • Coordinate with accountants to ensure timely and compliant financial reporting. • Business Administration: • Assist with filing, document management, and general administrative tasks to support business operations. • Help prepare and review financial reports and statements. • Personal Administration: • Handle personal administrative tasks for leadership as needed, such as scheduling appointments, organizing documents, and managing personal files. • Coordinate personal errands or tasks, ensuring confidentiality and discretion. Requirements • Experience: Minimum of 2 years in a similar administrative or bookkeeping role, ideally in a small-to-medium-sized business. • Skills: • Proficiency in bookkeeping software, specifically FreeAgent and Xero. • Strong organizational skills, with an ability to manage both business and personal tasks. • Excellent communication skills for liaising with accountants, team members, and occasionally external contacts. • Discretion and professionalism when handling personal tasks. • Education: A certificate or diploma in accounting, finance, business administration, or a related field is preferred. • Other: • Must be able to work from home and on-site in London and attend occasional in-person team meetings. • Independent and self-motivated, with a proactive approach to managing tasks. • Hours: 1 day per week, with potential to increase as the company grows. • Potential for Growth: This role may expand into a full-time position as the needs of the company develop. To Apply: Please submit your resume and a brief cover letter detailing your experience with bookkeeping software, administrative tasks, and any relevant experience in handling personal administration for leadership.

Job Description: We are looking for a highly organized and proactive Administrative Assistant to manage and streamline our office operations. The ideal candidate will possess excellent administrative skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is essential in ensuring the smooth functioning of our daily operations, supporting various departments, and contributing to our overall success. Key Responsibilities: Office Administration: Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining office supplies. Coordinate appointments, travel arrangements, and logistics for the team. Organize and maintain physical and digital files, ensuring all records are accurate and up-to-date. Prepare and distribute internal communications, memos, and reports as needed. Assist in onboarding new employees by preparing necessary documentation and facilitating orientation. Customer Support: Respond to customer inquiries via email, phone, and chat in a timely and professional manner. Assist in managing customer orders, returns, and exchanges to ensure a positive shopping experience. Collaborate with the customer service team to resolve any issues or concerns effectively. Data Management: Maintain and update databases, ensuring data integrity and confidentiality. Generate and analyze reports to support business decisions and identify areas for improvement. Utilize Microsoft Excel to create spreadsheets, track inventory, and manage sales data with precision. General Administrative Tasks: Handle incoming and outgoing mail, packages, and deliveries. Assist in organizing company events, meetings, and team-building activities. Perform general clerical duties such as photocopying, scanning, and filing documents. Benefits: Competitive salary and performance-based incentives. Flexible working hours and remote work opportunities. Employee discounts on our exclusive fragrance products.

We are looking to recurit an administrative assistant for our company The successful role holder will complete administrator as directed by the company management. Duties includes but not limited, liaising with customers on phone and email, organising all paperwork's regarding vehicle checks including defective sheets. Applicants should have the following. Must be able to use Microsoft office and proficient computer skills, good Telephone manner essential and experience talking to customers. Excellent communication skills. Job type: full time Salary:£30,000.00-£33,000.00 per year Benefits: casual dress, onsite parking. Schedule : Monday to friday. Work location. Hybrid(flexible)

The Office Assistant will provide administrative and operational support to the property maintenance and compliance team. This role is responsible for assisting with property maintenance tasks, managing compliance-related documentation, coordinating with vendors and contractors, and ensuring that properties are maintained according to high standards. The ideal candidate will possess strong organizational skills, attention to detail, and an understanding of property management processes and compliance requirements.

Job Title: Arabic-Speaking Administrative Assistant Location: Paddington Job Type: Full-time Job Summary: We are seeking a detail-oriented, organized, and proactive Arabic-speaking Administrative Assistant to join our team. The ideal candidate will be fluent in both Arabic and English, with excellent communication and administrative skills to support daily office operations. This role involves managing schedules, coordinating meetings, handling correspondence, and assisting with various administrative tasks. Responsibilities: • Provide administrative support, including answering calls, handling emails, and managing correspondence in Arabic and English. • Organize and schedule meetings, appointments, and events. • Translate documents and communications as needed between Arabic and English. • Prepare and format reports, presentations, and documents. • Manage office supplies and handle general office upkeep. • Maintain and update filing systems, records, and databases. • Liaise with internal departments and external clients or vendors. • Assist with other administrative duties as assigned. Requirements: • Fluent in Arabic and English (written and spoken). • Proven experience in an administrative or assistant role. • Strong organizational and multitasking skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer skills. • Excellent communication skills with attention to detail. • Ability to handle confidential information with integrity. • [Add any specific industry knowledge, if relevant]. Preferred Qualifications: • Prior experience in an international or bilingual work environment. • Experience with office management tools or software (e.g., Google Workspace, CRM systems). • Flexibility to handle a dynamic workload and work effectively under pressure. Benefits: very competitive This role would be ideal for someone organized, bilingual, and experienced in providing high-quality administrative support in Arabic and English. Salary very competitive

Are you a dynamic and organized professional looking to make a significant impact on a growing organization? We're seeking a talented Administrative Assistant to join our team and play a pivotal role in ensuring the smooth and efficient operation of our Business. KEY DUTIES AND RESPONSIBILITIES: The prospective applicant needs to demonstrate the following: · Mainly responsible to do administrative work in making office run smooth on day to day basis. · Planning work schedules, assigning task and delegates responsibilities. · Stores information by filling in forms, writing notes and filing records. · Types reports, memos, notes, minutes and other documents. · Receives and distributes incoming and outgoing correspondence. · Dealing with correspondence, complaints and queries. · Preparing letters, presentations and reports to Director. · Implementing and maintaining procedures/office administrative systems. · Checks figures, prepares invoices and records details of financial transactions made. Skills, experience, and qualification required for the role. · Proven experience as an Administrative Assistant or similar role. · Excellent organizational and multitasking abilities. · Strong communication and interpersonal skills. · Proficient in Microsoft Office Suite. · Ability to handle confidential information with discretion. · Problem-solving mindset and attention to detail. · Experience in the similar role for 3 years is desirable. If you are a skilled Administrative Assistant looking for a dynamic and exciting working environment, and ready to accept new challenge; then we want to hear from you! To apply, please submit your resume outlining your experience and qualifications. Hour: 37.5 Hours per/week

We are looking for passionate individual to join a rapidly growing restaurant group on a newly renovated property. Acclaimed Miami-based chef Bradley Kilgore is opening 3 concepts along the Redwood Park of the iconic Transamerica Pyramid, the first of which is Cafe Sebastian. Slated to be an all day cafe & bistro, Cafe Sebastian will serve Chef Bradley’s Modern American fare influenced by the bountiful products of the San Francisco Bay Area. The restaurant will offer breakfast and lunch options, as well as corporate catering for events within the Transamerica Pyramid property. With more concepts slated to open soon, there is opportunity for growth and diverse experiences at Cafe Sebastian. 2+ years of administrative work is encouraged, but a positive attitude and strong work ethic are both necessities to join the team. Skills and Requirements Excellent verbal and written communication skills Excellent in Google Docs, Google Sheets Excellent interpersonal and guest service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to prioritize daily & weekly tasks Ability to function well in a high-paced and at times stressful environment Job Responsibilities: Checking and responding to daily emails Answering guest phone calls throughout the day Checking & Responding to voice messages Assisting with creating daily spread/ layout of reservations Utilizing OpenTable in coordination with FOH Manager Ensuring the menus are up to date in Google Drive Keeping inventory & ordering all FOH essentials goods Produce company gift cards Ensuring all menu matrices are kept up to date Perform other related duties as assigned. Run errands when necessary to the post office, CVS etc for small restaurant needs Education and Experience: High school diploma or equivalent (College helpful) At least two years related experience required. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 40 pounds at times.

Seeking an experienced administration and sales operative for a busy local general branch insurance brokerage. Both part time and full time considered Attractive rates of pay

Job Description: We are seeking a highly organized and proactive office assistant to support the company operations. The successful candidate will play a vital role in ensuring smooth daily operations and exceptional service. (Full training will be provided from the outset to ensure the successful applicant is fully equipped and confident in performing all tasks to a high standard.) Ideal Skills: Excellent communication and interpersonal skills Organised and good at multitasking Experience with customer service (within the property industry would be helpful) Confident computer user, with experience on MS Office or Google Sheets Familiar with social media platforms and at least minor content creation Ability to manage confidential information with discretion Should be able to drive or at least have the ambition to, and very comfortable on public transport Ideal Attributes: Keen eye for detail Team player Proactive and self-motivated Adaptable and able to manage a diverse range of tasks Enthusiastic about building relationships and delivering exceptional service Key Responsibilities: Enquiry Handling, Data Entry & Client Communication: Make and receive phone calls related to property enquiries Book appointments while collecting/recording essential information Provide personalised advice to clients through various channels (phone, WhatsApp, email, messages, zoom, face-to-face) Data entry and management of contact details Client Relationship Management: Build / maintain strong client relationships, ensuring clients feel valued Foster new client relationships through effective comms / follow-ups Ensure all client interactions are documented, and any required actions are completed promptly Administrative Support: Manage the day-to-day diary of the company owner, Matt, including booking appointments and meetings. Maintain communication with clients, updating them when Matt is in meetings or unavailable. Oversee and manage administrative tasks to ensure smooth operations and prevent any oversight. Compliance Management: Handle pre-marketing compliance, such as gathering client IDs, completing Anti-Money Laundering checks, and obtaining necessary documents like certificates, client forms or title documents. Handle post-offer compliance, such as preparing and managing all necessary documentation, including the memorandum of sale, sales sheets, and weekly sales progression updates. Book and co-ordinate mortgage valuations and private surveys. Social Media Management: Take provisional control of Matt’s social media accounts, including Facebook, LinkedIn, Instagram, YouTube, X and TikTok. Post estate agency-related content across all platforms. Follow up on leads and enquiries generated through social media. Create posts for social media (further training will be provided). Site Visits: Attend a limited number of site visits (such as second viewings, meeting surveyors, key collections / drop offs) Application Process: Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience and explaining why they are the ideal fit for this role. We look forward to your application to join The Property Expert Group, and hope it’s exciting for you to have the opportunity to join a company dedicated to providing a top-tier service with a personal touch.

The British Association of Teachers of Dancing (BATD) is looking for a motivated and organised Administrative Assistant to join our small, dynamic team. This entry-level position will focus on handling the paperwork for our BATD Scholarship programme, as well as providing general office support. Key Responsibilities: Processing and managing BATD Scholarship paperwork Sorting and distributing incoming and outgoing mail Typing documents, letters, and reports as required Assisting with daily office operations and tasks that may arise Posting updates and announcements on our website and social media platforms (experience in social media management is a plus) Requirements: Strong organisational skills and attention to detail Basic proficiency in Microsoft Office (Word, Excel, Outlook) Comfortable with website and social media updates Ability to multitask and handle various office duties Excellent communication skills Working Hours: 35 hours per week, Monday to Friday, 9:00am to 4:30pm (30-minute lunch break, plus a 20-minute morning break and a 15-minute afternoon break) Salary: £23500 per year.

We are an Interior Design business based in Kensington. Fundamentally, we are looking for someone to help with admin duties, everything from answering phone calls, general business paperwork, ordering materials, assist with company marketing material, preparing quotations to meeting our clients.

We are looking for a new team member to join our small company. this is an office based job and the role will include. - Invoicing. - Quotations. - Answering phones. - Speaking to customers. - Preparing job packs. - Etc.

Administrative assistant required for charity based in E14 9TS Basic Admin Duties

Administrator / Care Coordinator at Eminent Domiciliary Care Agency outlines a role that is both dynamic and impactful. Here are some key points: Responsibilities: Team Management: Oversee health care assistants and service users, ensuring high standards of care. Administrative Duties: Audit, review, and update staff and client folders, and follow through on recruitment processes. Care Coordination: Assess and identify care packages, place care staff in service users’ homes, and liaise with other professionals. Software Proficiency: Use or learn ‘Nourish software’ / Care planner software and other systems. ** Duty Schedule:** Office Work: Alternate between office and field work. Spend 2 weeks in the office (10 days) and 14 days in the field. Field Work: Conduct spot checks, replenish PPE, and carry out quality reviews and initial assessments for new clients. Communication: Handle phone calls weekly to manage issues regarding service users and staff. ·** Qualifications** · Previous experience in a training or coordination role is desirable · Strong organisational skills with an eye for detail · Excellent communication and interpersonal abilities · Proficiency in Microsoft Office suite, particularly Word and Excel ** Job Type and Salary:** Full-time: £20,000 to £22,000 per year. This role requires a blend of administrative skills, team management, and hands-on care coordination and it’s a great opportunity for someone passionate about making a difference in domiciliary care.

Executive Assistant to the CEO  Location: Actoss different sites - MIDDLESEX STREET, E1 7DA Reports to: CEO Job Summary: The Executive Assistant will provide high-level administrative support to the CEO of Stanley Ley business and Harris and Zei, ensuring efficient operation and management of the executive office. This role involves managing daily schedules, facilitating communication between the CEO and stakeholders, coordinating meetings, and overseeing special projects to support business initiatives. Key Responsibilities: 1. Administrative Support:   - Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.   - Prioritize and respond to emails, phone calls, and other communications on behalf of the CEO.   - Prepare meeting agendas, reports, presentations, and correspondence as needed. 2. Meeting Coordination:   - Organize, attend, and take minutes during executive meetings.   - Coordinate board meetings and prepare necessary materials.   - Ensure follow-up on action items from meetings. 3. Communication Liaison:   - Serve as the primary point of contact between the CEO, internal teams, and external partners.   - Handle confidential information with discretion and professionalism.   - Draft and edit communications for the CEO, including internal memos and external business correspondence. 4. Project Management:   - Assist with special projects as assigned by the CEO, including research, data collection, and coordination with other teams.   - Track project timelines and progress, ensuring that deadlines are met. 5. Travel and Event Coordination:   - Plan and coordinate domestic and international travel, including accommodations, itineraries, and logistics.   - Organize corporate events, conferences, and off-site activities for the CEO. 6. Office and Executive Operations:   - Develop and implement administrative systems and procedures to enhance office efficiency.   - Prepare expense reports and manage budgets for the executive office.   - Handle personal tasks for the CEO as required. Qualifications: - Education: Bachelor's degree in Business management, Communications, or a related field preferred. - Experience: 5+ years of experience as an Executive Assistant, preferably in a corporate or entrepreneurial setting. - Skills:  - Strong organizational skills with the ability to manage multiple tasks and priorities.  - Excellent verbal and written communication skills.  - High level of attention to detail and accuracy.  - Ability to handle sensitive and confidential information with discretion.  - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.  - Strong problem-solving skills and proactive attitude. Attributes: - Adaptability: Ability to adapt to changing priorities and demands in a fast-paced environment. - Initiative: Self-starter with the ability to anticipate needs and take initiative without direct supervision. - Interpersonal Skills: Professional demeanor with strong interpersonal skills to effectively interact with stakeholders at all levels. Why Join Us? - Be a part of an innovative and growing business. - Work directly with visionary leaders in a dynamic environment. - Opportunity for professional growth and development. Application Process: Please submit your resume and a cover letter detailing your experience and why you are an ideal fit for this

This is a full-time on-site role for an Administrative Assistant at FROGNAL ESTATES LTD in Greater London. The Administrative Assistant will be responsible for providing administrative support, managing phone calls and correspondence, assisting with executive tasks, and utilising clerical skills to ensure efficient office operations. Qualifications: - Administrative Assistance and Executive Administrative - Assistance skills - Strong Phone Etiquette and Communication abilities - Clerical Skills proficiency - Experience in office administration - Attention to detail and organisational skills - Ability to prioritise tasks and manage time effectively - Proficiency in Microsoft Office - Knowledge of basic accounting principles

Good in it skills designing

Are you a dynamic and driven individual with a passion for property? Life Stay, a growing property management company in Canary Wharf, is looking for a Property Administrator to join our vibrant team. If you're hands-on, proactive, and eager to learn, this is your chance to grow with us! About the Role: As a Property Administrator, you will play a key role in supporting the onboarding and maintenance of new properties. From setting up stylish spaces to ensuring properties are ready for tenants, your work will make a lasting impression. Key Responsibilities: Property Onboarding: Inspect properties, draft reports, and create detailed inventories. Property Set-Up: Decorate interiors, organize furniture assembly, and ensure properties are tenant-ready. Photography: Capture high-quality photos for marketing and listing purposes. Ongoing Maintenance Support: Assist with property upkeep, including liaising with contractors and ensuring compliance with standards. Creative Contributions: Help source furniture and decor to add a unique touch to each property. About You: Young, energetic, and eager to develop a career in property management. Detail-oriented with excellent organizational skills. Practical and willing to get involved in hands-on tasks. Strong communication skills and a positive attitude. Experience in property management, decorating, or photography is a plus but not essential.

Pastry Assistant/ Driver - Production Site (SW8) 5 Hertford Street is the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking for a Pastry Assistant / Driver to join the brigade at our state of the art, exceptionally equipped production kitchen located near Battersea. DRIVER'S LICENSE IS NEEDED The benefits our Pastry Assistant / Driver receive are: - 33 days holiday per year (including bank holidays) - Birthday day off - Discounted gym membership with GymFlex - Monthly well-being days with our Chiropodist and Masseuse - Private medical insurance with AXA - Private dental insurance with Bupa - Workplace Nursery Scheme - Cycle to Work Scheme - Employee Assistance Programme – Hospitality Action - Access to a company doctor - Eyecare & specs vouchers - In-house industry training for - Sponsored social events - Recommend a friend bonus of £750 - Online retail discounts - Freshly prepared meals on duty The responsibilities of the Pastry Assistant / Driver are: - Assist the Pastry team and the Pastry Administrator with coordinating deliveries to multiple outlets. - To cover the Pastry Driver duties when needed. - To support the pastry team with production tasks including but not limited to chocolate cutting, packaging, pressing crackers. - Assisting with adhoc administration duties as required. The Experience & Qualifications required of our Pastry Assistant / Driver are: - Experience working in a hospitality environment. - Experience in a similar role. - Multi – outlet experience advantageous Working hours: - 5 days per week between Monday – Sunday - 3 days a week- 5am to 2pm - 2 days a week - 5am to 3pm If you feel that you have the experience and skills to join us as a Pastry Assistant / Driver at 5 Hertford Street, then apply by forwarding your up to date CV together with a covering letter.

To assist raising legal claims for delayed and cancelled flights with all the major European airlines from letter before action to judgment and enforcement using a case management system.