Administrative assistant jobs in United Kingdom - Page 2

About De Pinna: De Pinna Notaries is a leading specialist Notarial practice with a history spanning 250 years. Located in the City of London and the West End, De Pinna has an enviable client portfolio comprising around a third of the FTSE 100, some of the largest multinational companies, and high net worth individuals. Role: Notarial Assistant Location: Southwest House, 11a Regent Street St. James’s, London SW1Y 4LR Reporting to: West End Office Partner Working Hours: Monday – Friday 9:30am – 5:30pm (with flexibility around these times to meet deadlines and requirements of the role). This is an office-based role. The Role: This is an exciting opportunity to join our fast-paced firm as a Legal Secretary/Notarial Assistant to provide administrative and clerical support to a Partner and other fee earners as required. You will be working in a very busy legal (notarial) environment which will involve the management of notarial files: liaising directly with clients, assisting in the notarisation of legal documentations, ensuring the CRM system is updated and billing is actioned. Key Responsibilities: 1. Client interaction • Provide excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the firm at all times., • Effective administrate support through diary management, booking appointments, client liaison, responding to emails, dealing with post, photocopying, and preparing correspondence. 2. Notarisation of documents • Assist in drafting, preparing and reviewing of documents for notarisation, legalisation and/or translation., • Manage the maintenance and tracking of all files., • Prepare AML documentation and obtain relevant documentation from clients in a timely manner., • Check all files are accurate and completed within the agreed deadlines. 3. File management • Ensure all information is entered accurately and promptly in the CRM system., • Maintain accurate records of all notarised documents and files in the CRM system., • Ensure data is only retained as per firm guidelines. 4. Financial Management • Understand and follow billing arrangements., • Support notaries in billing on a daily or weekly basis. 5. Practice Management • Comply with the Firm’s Policies and Procedures and adhering to professional standards. Experience Required: Essential • Secretarial experience., • Fluent (native/near native level) in both English and Spanish, both spoken and written., • Fully computer literate with good knowledge of various software packages e.g. MS Office., • The right to work in the UK. Desirable • Practical experience of working in a legal office environment., • Working knowledge of Spanish, • Knowledge of Microsoft Dynamics 365. Key Skills and Personal Attributes to include: • Ability to work under pressure and meet deadlines, completing high volumes of work on a daily basis., • Self-motivated professional, able to organise own workload with minimum supervision., • Ability to manage time and effectively prioritise assigned tasks., • Strong verbal and written communications skill., • Must have a keen eye, with very good attention to detail, accuracy and quality of work., • The ability to build and maintain working relationships., • Demonstrate high degree of integrity and confidentiality., • Ability to work as a part of a team or independently in a proactive and responsible manner., • Ability to take constructive feedback on board and a strong desire to learn., • Excellent problem-solving skills and demonstrate sound judgement and good decision making when dealing with problems., • Business acumen and commercial awareness.

Practice Team Assistant Are you organised, proactive, and looking to start or grow your career in a professional services environment? Do you want to join a busy, collaborative legal support team and gain hands-on experience across administration, compliance, and client support? We are recruiting a Practice Team Assistant on behalf of a legal / professional services firm in London. This is a full-time, office-based role. What you will do: • Provide day-to-day administrative support to PAs and fee earners, • Manage document production: printing, scanning, filing, and bundling, • Assist with billing, timesheets, expenses, and banking administration, • Support new business intake, file opening, and compliance processes, • Manage emails, calls, and internal communications, • Coordinate meetings, events, travel, and diary arrangements, • Maintain accurate client and matter records, • Support WIP, billing, and debtor reporting, • Provide ad hoc administrative support as required We are looking for professionals with: • Minimum of 5 GCSEs (A–C), including Maths and English, • School or college leaver, or early-career professional, • Previous experience in a law firm or professional services environment (desirable), • Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint), • Typing speed of 45 wpm with high accuracy, • Excellent organisational, time management, and attention to detail, • Strong communication and relationship-building skills, • Proactive, reliable, and team-focused approach, • CILEX qualification (desirable, not essential) This role offers a competitive salary and benefits package, ongoing training and development, exposure to a professional services career pathway, and a supportive team environment. For a confidential discussion on your next move and to have your CV reviewed within 24 hours, please contact

Senior Executive Administrative Assistant – Global Investment Banking Duration: 6 months (with potential for extension or permanent conversion) Location: London, UK Working hours: Full-time Onsite requirements: Initially full-time in the office; moving to 1 day working from home once training is complete Engagement Type: Contract (via PAYE) Hourly Rate: Up to £30 per hour (DoE) Legal Right to Work: Applicants must have the legal right to work in the UK. This role does not offer visa sponsorship. Atrium Global is partnering with a Tier 1 banking organisation to hire a experienced Senior Executive Administrative Assistant to support their Global Investment Banking team. This role sits within a fast paced, high performing environment and requires exceptional organisational skills, discretion, and the ability to manage senior stakeholders effectively. Job Overview You will provide high-level administrative support to senior leaders and bankers, ensuring smooth day-to-day operations and acting as a trusted point of contact across internal teams and external clients. This opportunity suits a proactive, professional individual who thrives under pressure and enjoys working within a dynamic corporate setting. RESPONSIBILITIES • Comprehensive diary management, including organising internal and external meetings, • Arranging conference calls and video conferences across multiple time zones, • Booking and coordinating complex domestic and international business travel, • Processing expenses using Concur in line with company policies, • Developing knowledge of team priorities, clients, and ongoing transactions, • Building strong working relationships with internal stakeholders, assistants, and external client contacts, • Handling sensitive and confidential information with discretion, • Managing inboxes, prioritising and responding where appropriate, • Taking ownership of professional telephone communications and queries, • Supporting team offsites, events, and logistics planning, • Providing cover for the wider administrative team during holidays or peak periods REQUIREMENTS • Proven administrative support experience within financial services or a fast-paced corporate environment, ideally investment banking, • Excellent written and verbal communication skills, • High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, • Confident interacting with stakeholders at all seniority levels, • Strong organisational and planning skills with the ability to multitask, • Ability to work effectively under pressure and manage competing priorities, • Professional, proactive, and dependable approach, • Comfortable working independently and collaboratively within a team

Job Title: Business Development Assistant Location: London, hybrid working. Salary: Up to £40,000, depending on candidate experience. Position Summary Our client, a global construction consultancy is searching for a skilled Business Development Assistant to join their ever growing London office. The Business Development Assistant will be responsible for researching, identifying, and qualifying prospective clients across target markets and sectors. They will also play a key role in supporting the Directors and Project Directors of the company, by providing high quality lead intelligence, maintaining accurate CRM records, and assisting with all business development activities that contribute to pipeline growth. This is an excellent opportunity for someone early in their career who is analytical, organised, and eager to develop within a commercial environment. Key Responsibilities Prospect Research & Lead Generation • Conduct research to identify potential client organisations across defined industries and sectors., • Gather intelligence on organisations, key decision makers, market trends, and potential opportunities., • Build and maintain lists of high-quality prospects aligned with the company’s ideal client profile., • Use tools such as LinkedIn, industry publications, databases, and internal resources to generate new leads., • Assist in the early qualification of leads prior to engagement by the Directors. CRM Management • Ensure all new leads, opportunities, and client information are accurately logged into the REFLEX CRM system, • Maintain data quality and completeness throughout the sales cycle., • Regularly update the status of leads and opportunities based on interactions, research, and input from the Directors., • Support CRM reporting by preparing summaries or dashboards as required. Support to Business Development Directors • Provide administrative and research support for client meetings, presentations, and account planning., • Assist with preparing briefing notes, meeting packs, and background research., • Support with scheduling meetings or follow-up actions on behalf of the Directors where required., • Help track progress against business development objectives and pipeline KPIs. Coordination & Internal Collaboration • Work closely with the wider Business Development team to share insights and maintain alignment on target sectors., • Contribute to team meetings with research insights or market intelligence. Development & Growth This role offers hands-on exposure to the full business development lifecycle and a clear pathway to progress into Business Development Executive roles. The successful candidate will gain experience in: • Lead qualification., • Pipeline management., • CRM mastery., • Meeting preparation and commercial communication., • Sector and market intelligence. Skills & Experience Essential • Strong research and analytical skills with the ability to interpret information quickly and accurately., • Excellent organisational skills and attention to detail., • Confident using CRM systems (experience with Salesforce is advantageous but not essential)., • Good written communication skills, especially for preparing summaries and reports., • Proficiency in Microsoft Office (Excel, Outlook, Word, Teams). Desirable • Prior experience in a business development, sales support, or research-focused role., • Understanding of B2B sales processes or client relationship management., • Familiarity with LinkedIn Sales Navigator or other lead-gen tools. The successful candidate will be • Proactive and self-motivated with a willingness to learn., • Curious mindset and an interest in exploring industries, organisations, and markets., • Comfortable working independently and as part of a team., • Professional manner and ability to represent the Business Development team effectively., • Strong work ethic and reliability in managing assigned tasks.

08.30 - 09.00 M- F ( Every other Friday home working) Salary, discretionary bonus and benefits Tower Hill An exceptional opportunity has arisen for a proactive, discreet and forward-thinking Executive Assistant to support a Senior Partner within a fast-paced, team-focused professional services environment. This is a trusted, senior-level support role that combines high-level executive assistance with day-to-day operational oversight of a busy London office. The successful candidate will operate as a true right hand, ensuring seamless support to the Managing Partner while contributing to the smooth running of the wider office. This is a great office environment and as such we would welcome candidates who are happy being in a busy and friendly office environment. Key Responsibilities • Proactively manage the Managing Partner's complex and ever-changing diary, coordinating internal and external meetings across multiple time zones., • Prepare, review and coordinate high-quality meeting materials, briefing packs and agendas., • Act as a gatekeeper, prioritising incoming requests and managing competing demands with sound judgement., • Handle confidential correspondence, documentation and sensitive information with absolute discretion., • Event Management- Annual offsites, Board Meetings, • Coordinate detailed travel arrangements, itineraries and related logistics., • Support preparation for partner meetings, board meetings and key client engagements., • Serve as a trusted point of contact for senior internal stakeholders and external clients., • Contribute to the effective day-to-day operation of the London office, liaising with facilities and support teams as required. We are seeking candidates who can demonstrate:- • Proven experience as an Executive Assistant supporting senior leadership within a professional services or corporate environment., • Exceptional organisational skills, with the ability to prioritise and remain calm under pressure., • High levels of professionalism, discretion and emotional intelligence., • The confidence to operate independently within a fast-moving professional environment. Salary will be dependent upon experience Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.

Team Assistant- Top Private Equity firm. 5 Month Fixed term contract. £45-55k. West End. March start. Breakfast and lunch. 1-2 WFH once initial training period has been completed. An exceptional opportunity has arisen to join a globally respected Private Equity firm within its high performing investment team on a 5 month maternity cover. Supporting 1 Principal and a team of Associates, you will act as the organisational anchor to the team, ensuring seamless day to day support. You will work alongside a friendly, collaborative team of Executive Assistants who will provide training and ongoing support. This is a fantastic opportunity to gain exposure within a prestigious Private Equity platform in a visible and integral role. Duties include: • Complex diary management, • Coordinating high volume internal and external meetings, • Managing international and domestic travel, often at short notice, • Preparing detailed itineraries and compliant expense reports, • Acting as first point of contact for calls and key stakeholders, • Supporting events, offsites and wider team initiatives, • Providing cross cover within the administrative team Key requirements: • 3 to 5 years’ administrative or team assistant experience, ideally within financial or professional services, • Advanced Microsoft Office skills, • Discreet, polished and confident communicator, • Highly organised with exceptional attention to detail, • Comfortable working at pace and managing multiple priorities, • Collaborative, proactive and dependable

Executive Assistant Financial Services Permanent West End Hybrid Competitive salary, dependent on experience 2-TAT/MK About the client: Our client is a highly successful, globally recognised boutique investment firm with a dynamic, entrepreneurial culture and a strong sense of collaboration. They are looking for a personable and highly organised Executive Assistant to support the sustainability team. About the Executive Assistant role: This is an exciting opportunity for an experienced Executive Assistant who has a genuine interest in sustainability and ESG to support a small team. This is an integral role, which will provide primary support to the sustainability team. The responsibilities include: • Comprehensive diary management and gatekeeping. This will include arranging complex meetings across multiple time zones, with external and internal stakeholders, • Extensive travel organisation, • Extensive administrative support, including managing phone lines, processing expenses, inbox management and document distribution, • Organisation of external events, as and when required, • Other ad-hoc duties / projects as assigned as the role continues to grow and evolve. Required skills and experience: • Prior experience as an Executive Assistant (or similar administrative role) in a corporate, fast-paced environment is essential, • A genuine interest, or experience working in sustainability or ESG is extremely desirable, • Experience using Office 365, especially Excel and PowerPoint, is essential. The ability to prepare presentations independently, • Excellent time-management and organisational skills. Confident handling a high-volume of request, • Strong interpersonal and communication skills, • Flexible, can-do attitude. Additional information: • Competitive salary, dependent on experience, plus discretionary annual bonus, • Excellent benefits, including pension, private healthcare, and generous holiday allowance, • West End office location, with the potential to work 1-2 days from home, • The core hours are either 8.30am – 5.30pm or 9am – 6pm, although flexibility to work beyond these hours is required. If you have Executive Assistant experience, and an interest in sustainability/ESG, apply today!

Assistant Store Manager - Camden Town Industry: Designer collectible pieces Location: Camden Town, London (NW1 8QR) Job type: Full time, Permanent About POP MART POP MART (09992.HK) is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established development and operation system. Our portfolio includes iconic characters such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS and Hirono. POP MART operates over 500 physical stores and more than 2,300 Robo Shops across more than thirty countries and regions, and through multiple cross border e commerce platforms reaches audiences in over ninety countries and regions, bringing joy to young consumers around the world. POP MART has developed a comprehensive IP commercialisation ecosystem that spans multiple industries, deepening emotional bonds between fans and IPs while exploring broader opportunities for value creation. Our ventures include the world’s first immersive intellectual property themed park in the designer collectible pieces industry, the expansion of its IPs into global markets through licensing and co-branding with leading global brands, and the curation of designer collectible pieces expos and intellectual property themed exhibitions internationally. In Europe, POP MART has built a strong presence in key markets including the United Kingdom, France, Italy, Germany, the Netherlands and Spain, and is expanding into new high potential markets. Our expansion brings POP MART closer to European fans and offers new ways for them to connect with our IPs and stories. For more information, please visit and our LinkedIn Career page. What to Expect POP MART is a fast-paced company with a young and multicultural team where you can expect to: • Contribute to a fast-growing European business that combines retail, art, and creative storytelling, • Work with passionate teams across different countries, all connected by a shared love for designer collectible pieces and unique customer experiences, • Grow your skills through hands-on projects, collaborative learning, and opportunities to explore new ideas Benefits POP MART offers our employees: • Monthly appreciation gifts featuring our latest POP MART designs, • A structured bonus scheme linked to company and individual performance, • Access to a confidential Employee Assistance Programme (EAP) for counselling and wellbeing support, • Training and development programmes that build both professional skills and creative thinking, • Regular team events that bring our people together to share ideas and celebrate our work, • Join Our Team – 40-Hour Workweek, 7-Hour Shifts +1h Paid Lunch The Role and Candidate We are searching for an Assistant Store Manager to work alongside our Store Manager in our Camden Town store! This is a key role in managing the store in all aspects of retail operations and ensuring the sales team provides exceptional customer service that meets POP MART’s standards. This leadership position requires strong organisational skills, excellent communication abilities, and a passion for retail management. Your enthusiasm for designer collectible pieces will make you a competitive candidate. Responsibilities • Assist the Store Manager overseeing all aspects of store operations, • Provide exceptional customer service and resolve any customer issues or complaints, • Train and supervise the sales team, ensuring they adhere to company policies and procedures, • Collaborate with the Store Manager to develop strategies for achieving sales targets, • Closely monitor inventory levels and coordinate with the merchandising team and management for replenishment, • Control stock discrepancy by monitoring inventory levels and preventing shoplifting, • Manage visual merchandising and product displays, ensuring the store's tidiness and cleanliness are maintained at the highest level, • Manage the cashier point’s daily opening and closing procedures, • Conduct regular staff meetings to communicate goals, expectations, and updates, • Assist in recruitment, evaluation of potential candidates’ performance, and training new team members, • Perform administrative tasks such as rota scheduling and sales reporting, • Be available to work flexible hours, including nights, weekends, and holidays Required Qualifications • 2+ years fulltime experience in store management level, • Fluent in professional English, with excellent verbal and written communication skills, • Proactive with strong customer service skills to provide a memorable shopping experience, • Proven ability to develop and implement strategies to achieve sales targets, • Demonstrated leadership skills with experience supervising a team, • Strong organizational skills with a keen attention to detail, • Proficient in administrative tasks such as rota scheduling and reporting, • Effective time management and task prioritization abilities, • Team-oriented with the ability to motivate and inspire others Desirable but Not Essential • Experience in the designer collectible pieces industry, • Knowledge of visual merchandising techniques, • Familiarity with retail management software and point-of-sale systems If you are excited to be part of POP MART’s journey and believe you have the skills and passion to contribute, click Apply Now and send us your CV.

🚀 Role | Administrative Assistant 🎯 Area | Operations & Client Support 📍 Based | London | Office-based 🌍 Sector | Financial Services 💷 Salary | Up to £30,000 👋 We’re working with a well-established organisation within the professional services sector that is looking to appoint an Administrative Assistant to support their operations and client services team. This is a varied role offering exposure across administration, client liaison, and operational support within a professional, fast-paced environment. 💥 As an Administrative Assistant, you will: • Act as a first point of contact for client enquiries via phone and email, • Resolve queries efficiently and escalate complex matters where required, • Produce accurate reports and spreadsheets for management, • Maintain and update internal systems and databases, • Set up and manage new cases on the case management system, • Support payment queries and account administration, • Handle incoming/outgoing post, scanning and document management, • Conduct welcome calls and support client onboarding, • Assist with email and telephone campaigns, • Support wider operational and ad-hoc administrative tasks 💥 What we’re looking for: • Previous administrative experience in a busy office environment, • Strong customer service skills, • Excellent written and verbal communication, • High attention to detail and accuracy, • Strong Microsoft Office skills (Word, Excel, Outlook), • Ability to prioritise workload and meet deadlines, • A proactive, positive and professional approach

Store Supervisor - Brick Lane, Hirono Pop Up Industry: Designer collectible pieces Location: The Old Truman Brewery 6 Dray Walk, London E1 6QL Job type: Full time, Fixed Term Contract (1-year) About POP MART POP MART (09992.HK) is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established development and operation system. Our portfolio includes iconic characters such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS and Hirono. POP MART operates over 500 physical stores and more than 2,300 Robo Shops across more than thirty countries and regions, and through multiple cross border e commerce platforms reaches audiences in over ninety countries and regions, bringing joy to young consumers around the world. POP MART has developed a comprehensive IP commercialisation ecosystem that spans multiple industries, deepening emotional bonds between fans and IPs while exploring broader opportunities for value creation. Our ventures include the world’s first immersive intellectual property themed park in the designer collectible pieces industry, the expansion of its IPs into global markets through licensing and co-branding with leading global brands, and the curation of designer collectible pieces expos and intellectual property themed exhibitions internationally. In Europe, POP MART has built a strong presence in key markets including the United Kingdom, France, Italy, Germany, the Netherlands and Spain, and is expanding into new high potential markets. Our expansion brings POP MART closer to European fans and offers new ways for them to connect with our IPs and stories. For more information, please visit and our LinkedIn Career page. What to Expect POP MART is a fast-paced company with a young and multicultural team where you can expect to: • Contribute to a fast-growing European business that combines retail, art, and creative storytelling, • Work with passionate teams across different countries, all connected by a shared love for designer collectible pieces and unique customer experiences, • Grow your skills through hands-on projects, collaborative learning, and opportunities to explore new ideas Benefits POP MART offers our employees: • Monthly appreciation gifts featuring our latest POP MART designs, • A structured bonus scheme linked to company and individual performance, • Access to a confidential Employee Assistance Programme (EAP) for counselling and wellbeing support, • Training and development programmes that build both professional skills and creative thinking, • Regular team events that bring our people together to share ideas and celebrate our work, • Join Our Team – 40-Hour Workweek, 7-Hour Shifts +1h Paid Lunch The Role and Candidate We are searching for a Supervisor to work alongside our Assistant Store Manager in our new and upcoming pop up in Brick Lane! This is a key role in managing the store in all aspects of retail operations and ensuring the sales team provides exceptional customer service that meets POP MART’s standards. This leadership position requires strong organisational skills, excellent communication abilities, and a passion for retail management. Your enthusiasm for designer collectible pieces will make you a competitive candidate. The position reports to and receives functional guidance from the Assistant Store Manager. Responsibilities • Assist the Store Manager overseeing all aspects of store operations, • Provide exceptional customer service and resolve any customer issues or complaints, • Train and supervise the sales team, ensuring they adhere to company policies and procedures, • Collaborate with the Store Manager to develop strategies for achieving sales targets, • Closely monitor inventory levels and coordinate with the merchandising team and management for replenishment, • Control stock discrepancy by monitoring inventory levels and preventing shoplifting, • Own visual merchandising. Ensure the store tidiness and cleanliness are maintained at the highest level, • Manage the cashier point’s daily opening and closing procedures, • Conduct regular staff meetings to communicate goals, expectations, and updates, • Assist in recruitment, evaluation of potential candidates’ performance, and training new team members, • Perform administrative tasks such as rota scheduling and sales reporting, • Be available to work flexible hours, including nights, weekends, and holidays Required Qualifications • 2+ years fulltime experience in store management level, • Fluent in professional English, with excellent verbal and written communication skills, • Proactive with strong customer service skills to provide a memorable shopping experience, • Proven ability to develop and implement strategies to achieve sales targets, • Demonstrated leadership skills with experience supervising a team, • Strong organizational skills with a keen attention to detail, • Proficient in administrative tasks such as rota scheduling and reporting, • Effective time management and task prioritization abilities, • Team-oriented with the ability to motivate and inspire others Desirable but Not Essential • Experience in the designer collectible pieces industry, • Knowledge of visual merchandising techniques, • Familiarity with retail management software and point-of-sale systems If you are excited to be part of POP MART’s journey and believe you have the skills and passion to contribute, click Apply Now and send us your CV.

We are seeking a dedicated and detail-oriented Paralegal to join our growing Legal Team. This role provides comprehensive legal and administrative support across construction and property-related matters within our real estate portfolio. The successful candidate will support construction projects, refurbishments, and property transactions, helping to ensure the efficient operation of the legal function. Experience in residential or commercial property law is desirable, and exposure to construction or hospitality law would be an advantage. Key Responsibilities • Provide legal and administrative support to the Legal Team on live construction, refurbishment, and development projects, • Draft, review, and manage construction-related documentation, including building contracts, consultant appointments, sub-contracts, collateral warranties, licences for alterations, deeds, NDAs, letters of intent, performance bonds, and parent company guarantees, • Support the legal administration of construction contracts and professional team appointments (architects, engineers, project managers, QSs), • Maintain and track contract registers, warranties, and project documentation across the construction portfolio, • Assist with tender and procurement documentation from a legal perspective, ensuring consistency with agreed contract terms, • Support management of claims for variations, extensions of time, and payment documentation in collaboration with project and commercial teams, • Coordinate execution, signing, and storage of construction contracts and deeds, • Liaise with external solicitors, contractors, consultants, and internal development teams on construction legal matters, • Assist with construction-related disputes, defect issues, and claims by collating documentation and preparing summaries, • Support compliance with statutory, regulatory, and contractual requirements across live construction sites, • Conduct legal research on construction law matters and prepare briefing notes for the Legal Team, • Maintain accurate records to support risk management, audit, and governance across construction projects Academic Qualifications • Bachelor of Laws (LLB) or equivalent undergraduate degree in Law, • Postgraduate Diploma in Law (PGDL/GDL) (if non-law graduate), • Legal Practice Course (LPC) or Solicitors Qualifying Examination (SQE) (either completed or nearing completion), • Paralegal Studies Certificate or Diploma (e.g. CILEx or equivalent), • Academic study or modules in Property Law, Land Law, Contract Law, or Construction Law Skills & Experience • Experience in a paralegal or legal assistant role, ideally within construction, property, or real estate law, • Familiarity with construction and property documentation and legal terminology, • Strong organisational skills with the ability to manage multiple priorities and deadlines, • Excellent attention to detail and accuracy, • Strong written and verbal communication skills, • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and legal research tools, • Ability to work independently while collaborating effectively within a team

Reference: VB7152 Salary: £100,000 - £150,000 (DOE) Location: London About the Role This is a senior, high-impact role supporting the CEO of a fast-growing, founder-led global technology company operating in a dynamic, fast-paced, and constantly evolving environment. The CEO role is both highly strategic and deeply operational, and this position goes far beyond traditional administrative support. This is a force-multiplier role for someone who thrives in high-velocity startup or scale-up environments, where priorities shift quickly, decisions move fast, and judgment matters more than process. The Senior Executive Assistant acts as a strategic and operational partner to the CEO, owning time, priorities, information flow, and executive-level coordination in an environment where speed and clarity are critical. Operating as a trusted extension of the CEO, you will design and run the CEO’s operating rhythm, enable high-quality decision-making under pressure, and ensure sustained focus on the highest-value work as the business scales rapidly. Core Responsibilities • Partner strategically with the CEO to maximize impact in a high-speed, high-stakes environment, balancing short-term execution with long-term priorities, • Own the CEO’s professional calendar end-to-end, continuously re-prioritizing time to reflect shifting business needs, investors, and board cadence, • Prepare and coordinate board materials, investor updates, and executive communications with pace, precision, and discretion, • Provide proactive decision support by anticipating needs, surfacing risks early, and protecting time for deep, high-value work, • Coordinate across the C-suite and with key external stakeholders in a fast-moving, global context, • Partner closely with the Personal Assistant to integrate personal commitments that impact the CEO’s professional rhythm, • Run and evolve the Executive Office operating cadence, ensuring meetings, agendas, communications, and follow-ups keep pace with the company’s growth, • Provide light personal support only when it directly impacts professional effectiveness (e.g. medical, wellness, or travel logistics), always in close alignment with the PA to maintain clear boundaries Profile & Experience • Significant experience supporting a founder or CEO in a fast-growing tech company, startup, or scale-up, • Demonstrated ability to operate effectively in ambiguous, fast-changing, and high-pressure environments, • Exceptional judgment, prioritization skills, and business acumen, • Proven ability to act as a thought partner, not just an executor, • High levels of discretion, emotional intelligence, resilience, and executive presence, • Excellent written and verbal communication skills, • Comfortable moving at pace, making decisions with incomplete information, and adapting quickly as priorities shift Ownership Boundary This role owns the professional and strategic aspects of the CEO’s world. Personal commitments that intersect with work (e.g. travel, family events) are managed collaboratively with the Personal Assistant. Why This Role Is Unique • Rare proximity to strategy and decision-making at the highest level, • Genuine autonomy and trust in a high-growth, fast-moving technology environment, • Opportunity to help scale a founder and company during a critical growth phase Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.

Post-Sales Administrator London | £26,000 - £30,000 | Permanent Hours: Full-time, office-based (5 days per week) • Monday – Thursday: 2 days 11:00 am – 19:00, 2 days 10:00 – 18:00, • Friday – 10:00 – 16:00 We are looking for a highly organised and detail-oriented Post Sales Administrator to support a busy team in the heart of the City. This is a varied role where you’ll take ownership of the post-sales process, ensuring clients receive a seamless service while keeping operations running smoothly. You’ll work closely with senior management, handling client queries, managing documentation, and ensuring systems and records are always up to date. From processing payments and contracts to reconciling stock and preparing the sales team for their day, no two days will be the same. Key Responsibilities • Managing the post-sale process including deposits, compliance, contracts, and records, • Responding to client queries via phone and email, ensuring excellent customer service, • Keeping CRM systems updated and accurate, • Reconciling stock and maintaining up-to-date spreadsheets, • Supporting the sales team with their daily requirements, • Experience in administration, operations, or client services (financial services, luxury goods, or fast-paced office environment a bonus), • Strong communication skills, both written and verbal, • Excellent organisational skills with sharp attention to detail, • Confident using Microsoft Office and CRM platforms (HubSpot or Salesforce ideal), • Salary of £26,000 – £30,000, • 5-day office-based role with structured working hours, • Great location near Aldgate with excellent transport links, • Supportive and collaborative team culture, • Opportunity to be part of a growing and dynamic business

Executive Assistant / Investor Relations Assistant Private Equity West End Up to £70k based on experience 9am – 5:30pm Permanent, Hybrid 2-eaIR/MK About the Client: This is a fantastic EA / Investor Relations Assistant opportunity to join a refreshingly collaborative team, supporting a leading private equity company. Our client is resolutely committed to creating stronger, sustainable businesses, and they are looking for an energetic team-player to join the London office. About the Executive Assistant / Investor Relations role: This is an exciting IR Executive Assistant role, supporting 3 individuals. Executive Assistant responsibilities will include (but are not limited to): • Providing calendar and diary management support, including arranging external meetings, • Coordinating and arranging meetings, • Coordinating travel and all related organisation for both business and personal (including booking flights, hotels and transfers where necessary), • Organising and confirming meetings with investors, • Diary and calendar management, • Inbox management, • Ad-hoc administration as required Candidate specification: • Prior experience in Investor Relations or as an Investor Relations Executive Assistant is preferred, • Other Executive Assistant experience from fast-paced financial or professional services will be considered, • The ability to multi-task with great attention to detail, • Organisation and administrative skills are essential, • Time management and the ability to prioritise, • Written and verbal communication skills, • Team-oriented and highly self-motivated, • A 'can-do', positive attitude Additional information: • 9am – 5:30pm - flexibility to work beyond hours as necessary, • Up to £70k based on experience, • Hybrid: 1 day working from home, • Very competitive benefits This is an exciting opportunity to develop your career in a growing and fast-paced Investor Relations Executive Assistant role. If you have relevant experience, please apply today!

Executive Assistant to MD and team - Investment Bank (City) | £55,000-£60,000 Looking for a role in a friendly, team-oriented environment? Do you thrive in fast-paced settings and enjoy working with a supportive and approachable MD? If so, this could be the perfect opportunity for you! 4 days in the office and one from home Why Join? • Work in an investment bank with a collaborative and professional culture, • Support a dynamic MD and their team, making a real impact every day, • Enjoy a friendly, respectful work environment where your contributions are value Your Role: • Seamless diary management - coordinating meetings, lunches, and reminders, • High-volume travel arrangements - ensuring smooth itineraries, • Efficient inbox and call management - handling communications with discretion, • Processing expenses - keeping things running smoothly, • General administrative support - printing, binding, photocopying, arranging couriers What We’re Looking For: • Proactive, forward-thinking, and highly organised, • Excellent communication and relationship-building skills, • Calm under pressure with a positive, can-do attitude, • Strong MS Office skills and high attention to detail, • A true team player with the ability to prioritise and multitas If you’re looking for a fantastic team, a helpful boss, and a great culture, we’d love to hear from you!

KMK are excited to be working on this newly created IR PA role - 5 days office! We are seeking a highly organised and proactive Personal Assistant to provide dedicated support to the Investor Relations Director, Head of Responsible Investment, and an Associate within a fast-paced Private Equity environment. This is a varied and high-responsibility role, ideal for someone who thrives in a dynamic setting and takes pride in delivering seamless administrative and operational support. The successful candidate will be confident managing complex schedules, anticipating the needs of senior stakeholders, and maintaining absolute discretion at all times. Key Responsibilities • Providing comprehensive PA support to the IR Director, Head of Responsible Investment, and Associate, • Managing complex diaries, meetings, and inboxes, often across multiple time zones, • Coordinating detailed travel arrangements, including last-minute changes and international itineraries, • Maintaining accurate and up-to-date records on DealCloud, • Processing expenses efficiently and in line with internal policies, • Acting as a key point of contact for internal and external stakeholders, • Supporting wider IR and Responsible Investment activity as required in a fast-moving environment Skills & Experience • Proven experience as a Team or Personal Assistant, ideally within Private Equity, Asset Management, Financial Services, or a similarly fast-paced professional environment, • Exceptionally organised, detail-oriented, and able to juggle competing priorities, • Confident using CRM systems (DealCloud experience highly desirable), • Strong communication skills with a professional and proactive approach, • Comfortable working under pressure and adapting quickly to change, • High levels of discretion and professionalism What’s on Offer • Competitive salary and bonus, • Opportunity to work closely with senior leaders in a respected Private Equity firm, • A dynamic, collaborative, and high-performing team, • Stunning offices If you’re a polished and adaptable PA looking to step into a challenging and rewarding Investor Relations role, we’d love to hear from you.

Executive Assistant 5 days a week onsite non negotiable Incredible benefits, salary and perks! We are recruiting an exceptional, competent, professional, high level Executive Assistant to join a multinational Hedgefund and support two Principals of a highly successful Trading team. As an Executive Assistant, you will contribute to the efficiency of the business by providing comprehensive, personalised, and timely support. In this pivotal role, you will manage a wide range of administrative and executive support tasks, demonstrating a high level of professionalism and confidentiality. You will be a proactive and dedicated individual with a passion for providing exceptional administrative support, this is a position where you have the opportunity to make a real impact! This position offers a unique opportunity to work for a fast paced, multinational organisation that values its employees and is committed to delivering exceptional delivery globally. We're seeking top talent like you who shares commitment to excellence, delivering exceptional service, exceeding expectations, and fostering enduring relationships built on trust and integrity. Your responsibilities will include managing complex calendar, coordinating travel arrangements, preparing reports and presentations, and acting as a key liaison between the executives and both internal and external stakeholders. Your exceptional organisational skills, proactive approach, and ability to anticipate the needs of Senior Traders is essential in ensuring smooth operations and enabling focus on strategic priorities. • Proactive and comprehensive diary management., • Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary, • Booking meeting rooms and other logistics when planning bigger events., • Arrange international travel and accommodations, • Responding to information requests and ensuring follow-up actions are appropriately dealt with, • Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times., • Coordinate and liaise with other departments as needed, • Assist in preparing reports and presentation, • Strong interpersonal skills to build relationships with executives, colleagues, and external partners., • Other ad hoc duties with occasional personal administration support., • Providing flexible cover for colleagues, as necessary The skillset and attributes you will possess are; • Must have EA or PA experience within Financial Services, • Excellent written and verbal communication skills, • A high level of proficiency in Microsoft Office Suite, • Strong organisational and time management skills, • The ability to anticipate the needs of the Traders, • Be agile and adaptable and work in a fast paced environment, • Proven ability to handle confidential information with discretion, • The ability to juggle multiple responsibilities, • The ability to remain calm under pressure, • A can-do attitude and willingness to get stuck in and help out in any way you can, • Be forward thinking

Temporary German Speaking EA Roles in Private Equity Would you like to become part of an exclusive and longstanding temporary community, offering the opportunity to regularly work within world leading private equity and alternative investment firms? Over 90% of our temporary candidates work exclusively with us. For over 15 years, we have been a trusted partner to private equity firms, asset managers, boutique investment banks, hedge funds, venture capital firms, and UHNW family offices. We assist our community of dedicated Receptionists, EAs and PAs in finding steady temporary opportunities and are always on the lookout for talented and dependable individuals to join our growing network! Our assignments include short-term holiday covers, ongoing temporary roles, and an increasing number of temporary-to-permanent positions. These opportunities allow you to start working quickly without the delays typical of traditional permanent hiring processes, giving you the chance to ensure a role and company are the right fit for you before making a permanent commitment. Typical responsibilities: • Complex diary and inbox management, • Arranging international travel itineraries, • Managing expenses, • Roadshow Coordination, • Other administrative tasks to the assigned team(s)/individual(s) Details and benefits: • Fully office based, in London's West End and Mayfair (sometimes with hybrid working potential), • Potential hourly rate of up to £35ph plus holiday pay (dependant on level of experience), • Free breakfasts and lunches included with many of our clients, • Experience working in private equity, boutique finance and fast-paced environments is highly desirable. If you're an experienced Executive Assistant who is also fluent in German, and is seeking temporary work while searching for the perfect permanent role or a career temp aiming to develop new skills while also dedicating time to your personal passions, please get in touch! “I started temping with Joss Search at the start of 2020 and I absolutely love them! Clients are lovely – great pay – and the Joss team are the loveliest group of people! I’m an actor and they really try to help and be flexible! (…) I’ve never felt so taken care of!” Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

About the job Location: London, Canary Wharf Salary: £28,000 to £38,000 per year, depending on experience Start Date: As soon as possible Employment Type: Full-time, permanent Sanius Health is a leading digital health company dedicated to accelerating drug discovery, improving patient outcomes, and advancing medical research. We are currently seeking a highly organised and proactive Executive Assistant and Personal Business Manager. About Sanius Health: Sanius Health is a cutting-edge company leveraging innovative technology to drive meaningful change in healthcare. Our approach aims to accelerate drug discovery, improve patient outcomes, and advance medical research. Role Overview: As Business Manager, you will play a crucial role in facilitating strategic day-to-day activities, events planning and organization and ensuring seamless operations within the company. You will handle a wide range of company and private matters, acting as a trusted confidant and ensuring that management has the necessary capacity and space to lead the organisation effectively. Key Responsibilities: • Event Planning: Organise company events, conferences, and social gatherings., • Diary Management: Efficiently manage schedules, arranging meetings, appointments, and travel arrangements., • Communication: Act as the primary point of contact, managing emails, calls, and correspondence., • Documentation: Prepare, review, and organise documents, presentations, and reports., • Project Coordination: Assist in coordinating projects, ensuring deadlines and objectives are met., • Research and Analysis: Conduct research on industry trends, competitors, and market developments to support decision-making., • Confidentiality: Maintain strict confidentiality regarding sensitive information., • Administrative Support: Provide general administrative support, including filing, record-keeping, and expense management., • Relationship Management: Build and maintain relationships with key stakeholders., • Marketing Materials: Create marketing materials such as case studies, client quotes, and references., • Operational Support: Manage daily activities and provide operational assistance., • Deal Management: Create and construct deal criteria, templates, and forms., • Sales Support: Effectively support in the direction, recruitment and management of a team of sales personnel. Requirements: • Proven experience as a Business Manager or similar role, preferably in a fast-paced environment., • Excellent organisational and time management skills, with the ability to prioritise tasks effectively., • Strong communication and interpersonal abilities, with a professional and diplomatic demeanour., • Discretion and confidentiality when handling sensitive information., • Proficiency in Microsoft Office suite and other relevant software applications., • A proactive and adaptable approach, with the ability to anticipate needs and act accordingly., • Bachelor's degree or equivalent qualification is desirable but not essential. Salary: £28,000 - £38,000 per annum This role offers a unique opportunity to work closely with the management team and contribute to the company's growth and success. If you are a motivated and dedicated individual with a passion for supporting executive leadership, we would love to hear from you. Please submit your application, including a cover letter and resume, to

PA to Head of Chambers Due to rapid growth Chancery Court Tax Chambers (CCTC) are seeking a personal assistant with a minimum of two years experience to assist the Head of Chambers. Company Description CCTC is a boutique tax chambers located in Gray's Inn Square, London. We provide UK and international tax and wealth structuring advice to high and ultra-high net worth individuals, business owners, banks, trustees, trust companies, funds, and entrepreneurs. With over 20 years of experience, CCTC specialises in advising clients in situations where confidentiality and privacy are paramount. Our expertise extends from traditional sources of wealth, such as residential and commercial property and family trading businesses, to cutting-edge technologies like Blockchain and derivative crypto-funds. Role Description This is a full-time on-site role for PA to Head of Chambers at CCTC. You will be responsible for day-to-day administrative tasks and personal assistance to the Head of Chambers such as: • Deal with incoming mail and deliveries and coordinate the pick-up and delivery of mail and couriers., • Arranging flights and travel itinerary., • Maintaining records, • Book hospitality and private engagements, • Printing / scanning documents, • Assisting with general office duties eg. making sure stationary stock is full Skills & Qualifications • Excellent organisational and time management skills., • Strong attention to detail and accuracy., • Proficient in Microsoft Office suite (Word, Excel, PowerPoint)., • Good written and verbal communication skills., • Ability to work effectively in a team environment., • A positive attitude, • Prior experience in a legal or financial setting is a plus., • Problem solving skills.

Role Overview As the Assistant Centre Manager, you will support the day-to-day operations of the PadelStars facility, ensuring exceptional service delivery, a premium player experience, operational efficiency, and a safe, well-maintained centre. This is a hands-on, people-focused role ideally suited to someone with strong organisational skills, operational awareness, a background in hospitality or sports environments, and a passion for fostering community and culture. The role also includes responsibility for event coordination and management. Key Responsibilities Front of House & Customer Service • Act as the first point of contact for members and guests, ensuring high levels of customer service., • Handle customer inquiries, bookings, and any issues that arise in a professional manner., • Promote and upsell club services, including racket sales, food & beverages., • To be able to deliver group and Individual Padel Sessions (high standard padel or a high-level tennis player looking to make a jump into the world of padel.) Event & Academy Support · Assist in organising and running tournaments, socials, and corporate events. · Experience in Event Coordination/Management. Operational & Administrative Support • Work closely with the Club Manager to oversee stock management, maintenance of courts, and general club operations., • Assist in scheduling staff rotas and ensuring smooth daily operations., • Carry out court maintenance and monitor club cleanliness, ensuring that the facility is well-presented at all times., • Deal with any booking app enquiries problems and enquiries and liaise with support desk to resolve in an efficient and proactive manner. Skills & Experience Required • Previous experience in a customer-facing role, preferably in hospitality., • Strong interpersonal and communication skills with the ability to engage with customers., • Administrative experience, with a keen eye for detail., • Experience in managing bookings and handling payments is desirable., • Experience in Event Coordination/Management, • Social Media Experience, • Ability to work flexible hours, including evenings and weekends., • Applicants with experience from sporting environments are encouraged to apply Opportunities for Growth • The role offers a structured career development pathway within PadelStars UK, with opportunities to progress as the company expands. Salary and benefits • £28,000-£32,000 with no coaching experience, • Potentially +£2,500 for a tennis/padel coaching qualification, • Company PMI upon successful completion of probation, • Company Pension, • WillU World benefits package, • 33 holidays (this includes bank holidays), • Generous staff discounts, • Staff uniform, • Learning & development opportunities, • Team events

Transport Coordinator Wimbledon | Full-time We are seeking a Transport Coordinator to join our Transport team based in Wimbledon. This role will support the Assistant Transport Manager in the effective day-to-day operation of the department, ensuring high standards of service delivery, operational efficiency, and customer satisfaction. The successful candidate will act as a key point of contact for drivers, porters, internal stakeholders, and clients, coordinating transport activities and resolving operational issues in a timely and professional manner. Key Responsibilities • Support and deputise for the Assistant Transport Manager as required, • Act as the primary daily point of contact for drivers and porters, • Coordinate deliveries and collections to ensure timely and efficient service, • Manage client enquiries and requests via telephone and email, • Resolve customer and operational issues in line with internal procedures, • Create and process purchase orders for vehicle maintenance, couriers, and agency labour, • Undertake general administrative duties to support the Transport function, • Monitor workflows and ensure systems and processes are consistently followed, • Deliver a professional service to clients while managing internal challenges effectively Skills & Competencies: • Excellent verbal and written communication skills, • Strong organisational and time management abilities, • High level of attention to detail with the ability to anticipate potential issues, • Ability to prioritise and manage multiple tasks in a fast-paced environment, • IT literate with the ability to adapt to new systems, • Calm, professional, and customer-focused approach Behavioural Competencies: • Adaptability and flexibility in a changing operational environment, • Sound judgement and decision-making capability, • Strong relationship management and stakeholder engagement skills, • Resilience and composure under pressure, • Proactive and solutions-oriented mindset, • Ability to work collaboratively within a team Health & Safety Responsibilities: • Comply with all health and safety policies, procedures, and instructions, • Take reasonable care for personal safety and the safety of others, • Maintain a safe, clean, and orderly working environment, • Act as a role model for safe working practices Additional Information: • A full, clean driving licence is required, • The role requires flexibility, including early weekday starts, weekend on-call and on-site work

We are looking for an organised and proactive Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly. This role is suited to someone detail-oriented, reliable, and comfortable working in a professional consulting environment. Lex Dinamica is a London based consulting firm that helps industry leaders globally solve their data privacy requirements. Key Responsibilities • Support senior team members with calendar management, scheduling, and inbox coordination, • Organise internal and external meetings, including preparing agendas and materials, • Assist with preparing presentations, documents, and client-facing materials, • Track tasks and follow up on key action points, • Provide general administrative support, including document management and filing, • Coordinate travel arrangements and expense submissions where required, • Support basic operational processes such as onboarding logistics and internal coordination, • Support strategic projects Experience and Requirements • Highly discreet with excellent judgement; trusted to handle sensitive information, • Exceptionally organised with strong attention to detail and accuracy, • Confident communicator, with clear written and verbal communication skills, • Experience in an administrative, coordination, or support role, • Strong organisational skills and attention to detail, • Able to manage multiple priorities, remain calm under pressure and solve problems proactively, • Tech-savvy with advanced MS Office and strong digital tool proficiency, • Professional, polished and able to build strong relationships across all levels, • Fluent English, written and spoken Role Details • Competitive salary (details available before submitting application), • Full-time position, • Hybrid working model (London-based). Our offices are by South Kensington, • Private Pension Plan, • 28 days of holiday per year + public holidays, • Opportunity to work closely with leadership in a growing consulting firm, • Remote working option Our Process The data you provide us with will be processed exclusively for job placement requirements and assessing your application against our clients' requirements. You may withdraw your application at any time by getting in touch with a member of our team, via LinkedIn or contact details found on your website. You may ask us to keep your information on file for any future opportunities. For more information, or for part-time opportunities, get in touch with our team via LinkedIn. Lex Dinamica is proud to be an equal opportunity employer, which means we are committed to creating and celebrating diverse thoughts, cultures, and backgrounds throughout our organization. Employment at or through Lex Dinamica is based on substantive ability, objective qualifications, and work ethic – not an individual’s background, religion, sex or gender, gender identity or expression, sexual orientation, national origin or ancestry, alienage or citizenship status, physical or mental disability, pregnancy, age, genetic information, veteran status, marital status, status as a victim of domestic violence or sex offenses, reproductive health decision, or any other characteristics protected by applicable law.

Personal Assistant to Managing Director Salary: up to £42,000 depending on experience + company benefits Location: Enfield, London Hours: Monday to Friday, no weekends The Opportunity Our client is seeking a highly organised and professional Personal Assistant to provide day-to-day administrative support to the Managing Director and Senior Leadership Team. This is a trusted, confidential role supporting senior stakeholders across a wide range of business and operational activities. The successful candidate will play a key role in ensuring the smooth and efficient running of the leadership team, acting as a central point of coordination, communication, and administrative control. Key Responsibilities • Provide comprehensive administrative support to the Managing Director and Senior Leadership Team, • Manage correspondence on behalf of senior leaders, including drafting emails and letters, • Maintain and manage complex diaries, appointments, meetings, conferences, and travel arrangements, • Welcome visitors and customers, managing enquiries both in person and by telephone, • Coordinate and manage a central leadership meeting calendar, ensuring alignment across UK, divisional, and group-level meetings, • Issue meeting invitations in a timely manner and ensure accurate scheduling, • Record actions and decisions using common IT platforms (e.g. Microsoft Teams) and distribute to relevant stakeholders, • Arrange catering and on-site logistics for meetings and visiting guests, • Book domestic and international travel using the company’s travel booking platform, ensuring cost-effective options are considered, • Act as the primary point of contact for travel-related issues, including providing 24/7 support to travelers when required, • Liaise with external travel providers and contribute to reviews or renewal of travel service contracts, • Act as the point of contact for insurance matters, including liaising with group functions and processing claims, • Support ad hoc projects as requested by the Managing Director and Senior Leadership Team, • Liaise with international colleagues as required on behalf of senior stakeholders, • Provide administrative support to wider site services functions as needed, recognising the role’s contribution to the broader organisation, • Flexibility is required, and the role may occasionally involve working outside of standard office hours About You The successful candidate will be: • Highly organised with strong attention to detail, • Able to manage multiple priorities and stakeholders simultaneously, • A confident and professional communicator, both written and verbal, • Comfortable working independently under pressure and to tight deadlines, • A collaborative team player with a proactive, problem-solving approach, • Experienced in using Microsoft Office, particularly Word, Excel, and PowerPoint This role would suit someone who thrives in a fast-paced, senior-facing environment and enjoys being a trusted support partner to leadership. Click apply today and a member of our recruitment team will be in touch to discuss your application soon!

Assistant Manager • London, • Up to £32,000 We are seeking a Assistant Manager to join our luxury retail team in London. This role is ideal for someone with a passion for high-end Women fashion and lifestyle retail brand, exceptional leadership skills, and a proven ability to drive commercial success while delivering an outstanding customer experience. • Open to an experienced Supervisor ready to take the next step Key Responsibilities Leadership & Team Development • Support the Store Manager in leading, coaching, and motivating the store team to achieve personal and store targets., • Foster a positive, inclusive, and high-performance culture within the store., • Deliver ongoing training and development to ensure all team members perform at their best. Commercial & Operational Excellence • Drive sales growth by executing strategic initiatives and maintaining a strong commercial focus., • Monitor KPIs and take proactive steps to improve performance across sales, conversion, and client engagement., • Support store operations, including stock management, merchandising standards, and visual presentation, to ensure an elevated customer experience., • Assist in implementing operational procedures and ensure compliance with all company policies and standards. Customer Experience & Service • Ensure every customer receives an exceptional, personalized shopping experience., • Manage client relationships, including VIP and key accounts, to enhance loyalty and repeat business., • Handle customer queries, feedback, and complaints promptly and professionally. Administrative & Reporting Duties • Assist with scheduling, payroll, and administrative tasks to ensure smooth daily operations., • Support the preparation of sales reports and operational analysis for the Store Manager., • Participate in recruitment and onboarding of new team members as needed. Candidate Requirements • Experience in retail management, ideally in luxury or premium fashion., • Strong leadership skills with the ability to inspire, coach, and develop a high-performing team., • Demonstrable commercial acumen and experience driving sales performance., • Excellent communication and interpersonal skills, with a passion for delivering exceptional customer experiences., • Strong organizational skills and ability to multitask in a fast-paced environment., • Flexibility to work retail hours, including weekends and evenings. Why Join Us? • Opportunity to develop your career in a dynamic and luxury-focused retail environment., • Be part of a team that values creativity, professionalism, and customer excellence., • Competitive compensation and benefits package.

Store Manager - London, Oxford Street Industry: Designer collectible pieces Location: 262 Oxford St, London W1C 1DW Job type: Full time, permanent About POP MART POP MART (09992.HK) is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established development and operation system. Our portfolio includes iconic characters such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS and Hirono. POP MART operates over 500 physical stores and more than 2,300 Robo Shops across more than thirty countries and regions, and through multiple cross border e commerce platforms reaches audiences in over ninety countries and regions, bringing joy to young consumers around the world. POP MART has developed a comprehensive IP commercialisation ecosystem that spans multiple industries, deepening emotional bonds between fans and IPs while exploring broader opportunities for value creation. Our ventures include the world’s first immersive intellectual property themed park in the art toy industry, the expansion of its IPs into global markets through licensing and co-branding with leading global brands, and the curation of art toy expos and intellectual property themed exhibitions internationally. In Europe, POP MART has built a strong presence in key markets including the United Kingdom, France, Italy, Germany, the Netherlands and Spain, and is expanding into new high potential markets. Our expansion brings POP MART closer to European fans and offers new ways for them to connect with our IPs and stories. For more information, please visit and our LinkedIn Career page. What to Expect POP MART is a fast-paced company with a young and multicultural team where you can expect to: · Contribute to a fast-growing European business that combines retail, art, and creative storytelling · Work with passionate teams across different countries, all connected by a shared love for designer toys and unique customer experiences · Grow your skills through hands-on projects, collaborative learning, and opportunities to explore new ideas Benefits POP MART offers our employees: · Monthly appreciation gifts featuring our latest POP MART designs · A structured bonus scheme linked to company and individual performance · Access to a confidential Employee Assistance Programme (EAP) for counselling and wellbeing support · Training and development programmes that build both professional skills and creative thinking · Regular team events that bring our people together to share ideas and celebrate our work • Join Our Team – 40-Hour Workweek, 7-Hour Shifts +1h Paid Lunch The Role and Candidate We are searching for a Store Manager to lead and oversee operations at our store in Oxford Street! This is a key leadership role responsible for managing all aspects of retail operations and ensuring the sales team provides exceptional customer service that meets POP MART's standards. This management position requires strong leadership skills, excellent communication abilities, and a passion for retail management. Your enthusiasm for designer toys will make you a competitive candidate. The position reports to and receives functional guidance from the Area Manager. Responsibilities • Oversee all aspects of store operations, including sales, customer service, inventory management, and staff supervision, • Develop and implement strategies to achieve sales targets and improve store performance, • Provide exceptional customer service and resolve any customer issues or complaints, • Train, mentor, and supervise the sales team, ensuring they adhere to company policies and procedures, • Closely monitor inventory levels and coordinate with the merchandising team and management for replenishment, • Control stock discrepancy by monitoring inventory levels and implementing loss prevention measures, • Manage visual merchandising, ensuring the store's tidiness and cleanliness are maintained at the highest level, • Oversee cashier point operations, including daily opening and closing procedures, • Conduct regular staff meetings to communicate goals, expectations, and updates, • Lead recruitment efforts, evaluate potential candidate's performance, and train new team members, • Perform administrative tasks such as rota scheduling, payroll management, and sales reporting, • Ensure compliance with all company policies, procedures, and relevant regulations, • Be available to work flexible hours. Required Qualifications • Proven experience (4+ years) in retail management, preferably in a similar industry, • Bachelor’s degree in business administration, Retail Management, or a related field (or equivalent work experience), • Fluent in professional English, with excellent verbal and written communication skills, • Strong leadership skills with the ability to motivate and develop a high-performing team, • Proven ability to develop and implement strategies to achieve sales targets and improve store performance, • Excellent organizational and problem-solving skills with a keen attention to detail, • Proficient in administrative tasks such as rota scheduling, payroll management, and reporting, • Team-oriented with the ability to foster a positive work environment, • Candidates with less experience can also apply for the Assistant Store Manager position Desirable but Not Essential • Multi-lingual language ability (Chinese Mandarin is an advantage but not essential), • Experience in the toy or collectibles industry, • Knowledge of visual merchandising techniques, • Familiarity with retail management software and point-of-sale systems If you are excited to be part of POP MART’s journey and believe you have the skills and passion to contribute, click Apply Now and send us your CV.

Office Assistant / Receptionist – KRUGER COWNE We are seeking a highly-organised, experienced and focussed Office Assistant / Receptionist for a leading Talent Management agency in Chelsea. The Office Assistant / Receptionist role provides a broad variety of administrative tasks to ensure that the office is running effectively and that the Directors and other Staff are provided support to the creative, entrepreneurial, and high achieving environment, which is fast paced, and results driven. We are looking for a bright and enthusiastic person, who is incredibly organised, meticulous and focussed. This person will need to be able to prioritise and be motivated to provide general support to the team when needed. This is an exciting role with scope to grow within the company and take on more responsibilities. The Office Assistant / Receptionist will provide support in the following areas: • Managing the office environment, making sure that all supplies (stationary, sundries etc.) are well stocked., • Handling calls and communications appropriately, in a professional manner and making sure that messages and information are effectively noted and passed on to the correct members of staff/directors., • Organising travel and logistics for Kruger Cowne Talent, making sure to communicate between both Kruger Cowne Talent and event organisers., • Helping to managing the company’s calendar of appointments, composing and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas, compiling documents; and ensuring schedules are followed precisely., • Working closely and effectively with the Directors to keep them well informed of upcoming commitments and responsibilities, following up appropriately., • Helping to manage communication between the directors and the Kruger Cowne team; promoting team work and collaboration., • Assisting the directors with the company procedures such as organising meetings, training days, team bonding activities etc., • Organising the diaries of the directors and arranging all logistics relating to this such as transport, booking of restaurants/meeting spaces etc., • Creating detailed itineraries for national and international travel., • Interacting and communicating with high-level corporate organisations and high-profile individuals in a professional manner, acting as an extension of the directors., • Prioritising urgent matters and proactively managing any conflicts efficiently and effectively and following-through on projects until successful completion (often with deadline pressures)., • Using initiative to solve problems as they arise, or before they do., • Manageing ad hoc projects, events and often taking the ideas of the directors and managing them to fruition. Key Skills • The ability to work under pressure, to handle a wide variety of activities and confidential matters with discretion, • Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail, • Proficiency in using a Mac and Microsoft Office Suite, • Very strong interpersonal skills and the ability to build relationships with stakeholders, including the Directors, staff, talent and customers, • High level of written and verbal communication skills, • Demonstrated proactive approaches to problem-solving with strong decision-making capacity, • Able to communicate confidently and clearly, • Highly resourceful team-player whilst extremely effective independently, • Proven ability to handle confidential information with discretion and be adaptable to various competing demands Hours of work: 09:30 to 17:30 (Onsite Monday to Thursday, remote on Fridays) per standard working week or such other additional hours as may be required, within reason, from time to time. Kruger Cowne conducts business internationally and operates across multiple timezones. Therefore support may occasionally be required outside of traditional UK working hours. Remuneration: Salary for the Office Assistant / Receptionist role will range from £24-27k per annum based on previous experience. Company Location: Chelsea Wharf, 15 Lots Road London. SW10 0QJ

Role: Senior Administrator Salary: £40,000-42,000 plus an excellent benefit package including enhanced pension and bonus Location: White City London Working Pattern: Hybrid, 4 days in the office 1 working from home Are you an organised, proactive multitasker who thrives in a fast‑paced environment? Our client is looking for a Senior Administrative Assistant to support operations across their Student Housing Team. This includes working over all corporate functions including asset management, legal, finance etc. If you enjoy keeping things running smoothly, coordinating information, and working with a wide range of stakeholders — this could be the perfect next step. What You’ll Be Doing • Keeping day‑to‑day workflow on track with high‑quality administrative support, • Preparing and formatting reports, trackers, dashboards and presentations, • Coordinating data and information from Property Management partners, • Support Finance with any finance administration including invoicing, AP reports, • Managing procurement tasks: purchase requisitions, goods received notes, contract admin, • Maintaining tidy, well‑structured digital filing systems, • Liaising with consultants, service providers and internal teams, • Supporting the wider UK team with occasional office or reception duties What You’ll Bring • 2+ years’ experience in admin or coordination (property, real estate or built environment preferred), • Strong organisational skills and attention to detail, • A calm, solutions‑focused approach, • Confidence working with numbers and data, • Proficiency across Outlook, Word, Excel, PowerPoint, Teams & SharePoint, • A collaborative mindset and the ability to build strong relationships Interested? If you’re looking for a role where organisation, communication and teamwork truly matter, we’d love to hear from you.

The Organisation: Consistently ranked as Asia's Top Convention City, Singapore is a global leader for business events. As the lead government agency for the business events sector in Singapore, the Singapore Exhibition & Convention Bureau (SECB), part of the Singapore Tourism Board (STB), is responsible for shaping and retaining Singapore's exceptional reputation as one of the world's best business events destinations. At SECB, we champion business events to grow, nature and reinforce Singapore’s reputation as a dynamic, innovative and sustainable events destination. We strive to deliver exceptional experiences for our visitors and develop our industry in partnership with global associations and organisations. Our team is diverse with a global mindset. People are at the heart of everything we do and we stand by the values to be reliable, fair and honest (Integrity), succeed, bond and learn as a team (Team), dare to speak, dream and do (Courage), be caring, nurturing and have respect for one another (Care) and believe in our purpose and be driven to excel (Passion)! To learn more about us, check out our website: Purpose of Job: The role involves building top-of-mind awareness and consideration of Singapore as a choice destination for MICE and securing business events from Europe for Singapore. The Opportunity: The Assistant Manager/Manager/Senior Manager (MICE) will represent the SECB and be responsible for the promotion of Singapore as the preferred choice for Meetings, Incentives, Conferences and Exhibitions (MICE) destination for the European market. Europe is a key source market for business events for Singapore with its strong base of international companies, associations and exhibition organisers seeking to grow and expand their businesses. This individual will be responsible for identifying and securing new events and opportunities for Singapore as well as developing and cultivating a pipeline of business leads within the European MICE sector to raise awareness of Singapore as a top meetings destination. Based in London, this position will require interact with team members in the Singapore Headquarters (HQ). This position will also maintain strong relationships with external stakeholders, the media and potential clients to identify new MICE events to bring to Singapore. Main Responsibilities: 1. Immediate Lead Generation and Account Management • Be part of the STB Europe MICE team with responsibilities to deliver STB Europe MICE targets for Singapore. This position serves as the main contact for MICE accounts headquartered in Northern and Southwestern Europe, including but not limited to the United Kingdom (core focus), Nordics, Spain and Portugal. However, geographical area of coverage and number of markets under management may be subject to change based on regular review of the business needs of STB and/or market opportunities., • Secure and build a pipeline of business events from the Europe region across Association Conferences, Trade shows and Exhibition, Corporate Meetings & Incentives (M&I), with a strong focus on M&I, • Grow strong relationships with clients, respond to client queries and event bidding opportunities (e.g. RFP), • Develop a strong understanding of Singapore’s MICE offerings, venues and suppliers and navigate relationships with partners in order to respond to client queries and develop solutions to meet the client’s needs, • Provide timely advice and facilitation support through various STB incentives, programmes and initiatives, as well as prepare and submit internal proposals and applications for STB's programmes and initiatives (e.g grants), • Support HQ colleagues in cultivating and maintaining relationship with key Exhibition & Conferences decision makers in market, and hunt for accounts that are not yet in Singapore., • Maintain account records for all assigned accounts including document appointments, activities and overall account management in the CRM system (e.g. Salesforce). 2. Pipeline Development • The manager will need to be proactive in proposing and driving suitable business development activities to support SECB's work to bid for conventions and meetings and build a pipeline of MICE events, with a strong focus on M&I Travels. These may include identifying and participating in forums, road shows, trade shows, sales calls, or organising site inspections in Singapore., • Co-drive joint business development initiatives with stakeholders and partners (i.e. DMCs, airlines, hotels, venues), such as conducting collaborative sales calls, organising in-market client cultivation events and FAM trips., • Leverage HQ's strategic partnerships to execute entitlements and maximise outcomes across STB Europe (e.g. conducting internal training sessions, client cultivation events, tapping on internal database of meeting planners etc.), • Identify and pursue new partner opportunities (such as partnerships and alliances with industry associations, platforms and third party meeting planners) to grow Singapore’s presence and influence within Europe. 3. Tradeshows • Leading Singapore's participation in major Europe-based tradeshows (e.g. The Meeting Show London), including overseeing booth design/construction, on-site logistics and operations, meeting diaries, and working with HQ colleagues to brief/engage participating Singapore partners., • Represent Singapore at Europe-based tradeshows (e.g. IMEX Frankfurt and IBTM Barcelona) including supporting in operations and logistics, as well as leading meetings at the tradeshows. 4. Others • Contribute to STB Europe's strategies, such as through gathering and analysing of market intelligence data and stakeholder feedback and developing recommendations to increase Singapore's competitiveness in acquiring new business events, • Work with HQ colleagues to support and execute strategic MICE projects and activations, • Oversee administrative matters (e.g. budget monitoring, contracts related to service providers such as travel agency, warehouse, office and staff insurances etc.), • Perform other duties as assigned (e.g. organising meetings and note taking, participation in workplan discussions, piloting new tech) What are we looking for • At least 3 to 5 year sales, business development experience in the hospitality, venue and MICE sector;, • Proven track record of achieving sales quotas; experience with venue, destination marketing is a plus, • Strong stakeholder management, negotiation, communication and presentation skills, as well as outside-the-box thinking to attract new business, • Independent worker with strong project management and problem solving skills, including ability to execute multiple projects simultaneously in a fast-paced environment, • Excellent verbal and written communication skills, • Experience working in a global team across multiple time zones and cultures, • Willingness to travel within Europe to attend meetings, roadshows, tradeshows and staff weekend events where required as part of work duties, • Willingness to travel to Singapore as part of corporate meetings and work duties, • Data driven and proficient in reading and analyzing data., • Proficient knowledge of Microsoft programs such as Word, Excel, Outlook and Powerpoint, • Independent contributor role, working alongside other team members in Europe (including STB offices in London, Frankfurt and Brussels) and Singapore, • Reports to Area Director in STB Northern and Southwestern Europe and Executive Director Europe, both based in London., • Willingness to travel domestically and internationally is a must, • Please submit a portfolio/CV as part of the application. Only shortlisted candidates will be contacted within 2 weeks from the closing date of this job posting. We regret to inform that only shortlisted candidates will be notified.

Job Title: Assistant Office Manager Salary: £35,000 - £38,000 Description: An excellent opportunity has arisen to join a highly respected London law firm. This is an office‑based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required. We are looking for someone confident, proactive and service‑driven, with previous experience working in a professional service setting in their general office or facilities team, with some supervisory exposure. The Role As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include: • Managing incoming and outgoing Royal Mail, DX and courier services., • Handling faxes, ensuring timely delivery to internal teams., • Supporting reprographics tasks including printing, scanning, copying and binding., • Conducting stationery checks, placing orders and maintaining stock levels., • Delivering new joiner inductions in the Supervisor’s absence., • Checking and coding incoming invoices accurately and promptly., • Maintaining monthly KPI records and ensuring timely submission., • Supporting meeting room set-ups and liaising with the Reception team., • Assisting with office moves, furniture transfers and maintaining a safe working environment., • Supervising the General Office Assistant when required, coordinating daily cover and managing workloads., • Providing archiving and records support in the absence of the Records Assistant. The ideal candidate will be: • Experienced with a background in a similar operational environment., • Exposure to supervisory duties, even if informally (e.g., overseeing workloads, coordinating rotas)., • Skilled with strong organisation and administrative capabilities., • Confident using MS Office (Word, Excel)., • Comfortable with manual handling (moving boxes, furniture etc.)., • Able to multitask, prioritise under pressure and meet tight deadlines., • Detail‑oriented with sound judgment and business awareness., • Client‑service focused with a positive, proactive approach., • Reliable, disciplined, and a confident self‑starter., • Logical, methodical, and able to follow tasks through to completion., • Approachable, flexible and collaborative. Why Join? This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

Assistant Buyer & Administrator - Hospitality/Hotel 12 Month Contract Inside IR35 £200 per day Hybrid working - 1 day per week in the Watford offices We are supporting our hospitality client who require an Administrator Buyer for the next 12 months on a contract basis. This position is split into two core focuses: keeping operations running smoothly and supporting high-level procurement projects. Procurement Administration & Team Support • Data Management: Maintain and update essential Excel spreadsheets and sales trackers to ensure all information is centralised and accurate., • Systems Oversight: Regularly update and maintain our procurement databases., • Team Coordination: Organising team meetings, managing schedules, and providing general administrative support. Buying & Strategic Growth • Category Ownership: Take ownership of 1 or 2 entry-level categories, • Contract Management: Draft and write contracts, collaborating with the wider team on larger agreements., • Tendering Support: Assist senior buyers with tendering processes for high-value contracts., • Systems Usage: Work within industry-leading software including Salesforce The ideal candidate will have previous experience working in the hospitality sector.

HR Assistant Our US law firm client is seeking a motivated and enthusiastic HR Assistant to join their London Human Resources team. This role is ideal for someone at an early stage in their HR or professional services career who is keen to develop practical HR experience within a structured, supportive team. You will receive exposure to a broad range of HR activities across the employee lifecycle, working closely with the London HR team and liaising with central HR colleagues in New York. • Salary to £36,000, • £100 monthly employee contribution that can be used for lunch or other expenses, • Free lunch every Wednesday, discretionary bonuses, and more!, • 09:30-17:30 (Monday-Friday), • Hybrid working (4 days in the office / 1 day remote working) Key Responsibilities of the HR Assistant: • Coordinate end-to-end onboarding for all new hires, including background and conflict checks, • Preparation of new-joiner documentation for New York HR, and organising induction programmes and welcome materials, • Manage offboarding processes, including drafting departure communications, calculating holiday entitlement, coordinating exit interviews, monitoring IT reports, and handling personal email requests where required, • Track probation periods, prepare mid and end probation documentation, and liaise with Benefits as appropriate, • Conduct right-to-work checks and maintain accurate immigration records and tracking spreadsheets, • Maintain electronic HR files and employee records in compliance with GDPR and Firm policies, • Respond to day-to-day HR queries and liaise with central HR teams in New York, including Payroll and Benefits, • Support the processing of employee changes such as hires, departures, leaves of absence, compensation updates, and secondments, • Process HR-related invoices and maintain accurate payment records, • Update and monitor training trackers to ensure compliance with mandatory training, • requirements, escalating issues to the London COLP where necessary, • Coordinate employment verification requests with New York HR, • Provide general administrative support on HR projects and initiatives as required Skills & Requirements of the HR Assistant: • Previous administrative or HR experience within a law firm or professional services environment preferred, • Highly organised with strong attention to detail and accuracy, • Ability to prioritise effectively and adapt quickly in a high-pressure, fast-moving environment, • Excellent written and verbal communication skills, with confidence interacting at all levels of the firm, • Strong sense of discretion and confidentiality, • Proactive, dependable, and able to work both independently and collaboratively, • Proficiency in Microsoft Word and Outlook; working knowledge of Excel and PowerPoint

Women’s RTW & Accessories – New Opening at Harrods Tom Ford Fashion is seeking an experienced Store Manager to lead the new Women’s Ready-to-Wear & Accessories boutique opening at Harrods. The Store Manager will have full responsibility for the commercial performance, operational excellence, and people management of the boutique, ensuring the highest standards of luxury retail execution in line with Brand values and Harrods guidelines. Reporting to Director Of Stores And Operations, the Store Manager will act as a Brand Ambassador, driving sales performance, developing the client portfolio, and leading the team to deliver an exceptional and consistent client experience. Key Responsibilities: Commercial & Sales Performance: • Drive store sales performance to achieve and exceed sales targets and KPIs, • Monitor and analyze business results, defining action plans to optimize performance, • Actively contribute to sales activities and high-level client engagement, • Recruit, train, coach, and motivate the sales team in line with Brand standards, • Lead by example on the sales floor, fostering a high-performance and service-oriented culture, • Manage staff scheduling, planning, attendance validation, and performance reviews, • Ensure smooth daily operations of the boutique, including opening and closing procedures, • Oversee cash operations, tax-free processes, invoicing, and administrative activities, • Manage budgets, reporting, and operational costs, • Guarantee a consistent, elevated Client Experience aligned with Brand and Harrods guidelines, • Ensure full compliance with visual merchandising, product presentation, and service standards, • Manage relationships with suppliers and oversee routine and extraordinary maintenance activities, • Ensure all operational processes are aligned with internal, legal, and security requirements Requirements: • Proven experience as Store Manager (or Senior Assistant Store Manager ready to step up) within Luxury Retail, preferably in a department store environment such as Harrods, • Strong background in Women’s Ready-to-Wear and Accessories, • Excellent knowledge of English, • Strong leadership, people management, and coaching skills, • Solid commercial acumen and results-driven mindset, • Proven experience in clienteling, CRM, and VIC management, • High level of organization, precision, and attention to detail, • Flexibility, availability, dynamism, and proactive attitude, • Proficiency in Microsoft Office Working hours: full-time, 5 days per week including weekends and holidays Workplace: London Why work with us? At TOM FORD, you will have the opportunity to work within an international Luxury business environment, where you will find a collaborative workplace focused on continuous improvement and where teamwork plays a central role. At Tom Ford, diversity is a core value that allows each individual to fully express their abilities and potential. We are looking for passionate, proactive individuals who are eager to challenge themselves within a dynamic and fast-growing organization.

Office & Team Assistant – Mayfair, London £35,000–£40,000 + Travel Allowance + Bonus Full-time | 5 days in the office | 12‑month FTC An exceptional opportunity has arisen for a polished, proactive Office & Team Assistant to join a boutique family office, based in the heart of Mayfair. This role is perfect for someone who thrives in a fast-paced environment, loves being the go‑to person, and takes genuine pride in creating a seamless, welcoming workplace. Reporting into the Head of HR, you’ll become an integral part of the team—supporting operations, office management, and providing hands‑on admin support across the business, to include global travel and diary management. The Role Office Management You’ll be the face and heartbeat of the office—ensuring the space runs smoothly, looks immaculate, and supports a professional working environment. Responsibilities include: • Maintaining high standards of aesthetics, cleanliness, and organisation, • Managing stock, supplies, refreshments, and budget-conscious replenishment, • Welcoming guests and coordinating couriers, deliveries, taxis, and post, • Assisting with office projects, company events, desk planning, AV checks and more, • Supporting new joiner set-up and access requirements, • Working closely with the EA on health & safety compliance Administrative & Coordination Support A varied and busy support remit, including: • General correspondence, printing, scanning & document preparation, • Supporting expenses and basic travel coordination, • HR admin support including diaries, records, and review processes, • Research tasks and ad-hoc projects, • Occasional business and personal errands We’re looking for someone with: • 2+ years’ experience in an office support, administration or team assistant role, • Strong ability to work under pressure and juggle shifting priorities, • Excellent MS Office skills (Word, Excel, PowerPoint), • Immaculate presentation, detail‑orientation and a proactive mindset You will excel in this role if you are: • Warm, professional and a natural team booster, • Highly organised with strong follow‑through and ownership, • Calm under pressure and solutions‑driven, • Reliable, punctual, and committed to supporting a busy team, • Able to work autonomously while knowing when to ask the right questions Interested? If you're looking for a polished office role in a prestigious Mayfair environment—and you love being the person who “makes things happen”—this is a fantastic opportunity to join a supportive, dynamic team.

Job Title: Underwriting Assistant – Property (Worldwide Commercial) Location: Office Based (1 day WFH) Salary: Competitive (dependent on experience) About the role A leading London Market insurer is seeking an Underwriting Assistant to join their Property team, supporting a book of Worldwide Property business. This is an excellent opportunity for a highly organised and numerate individual who enjoys working with data, underwriting systems, and supporting underwriters in achieving business plan targets. The role will involve a range of administrative and technical support duties, including underwriting data entry, compliance checks, document management and reporting. It would suit someone with strong attention to detail, good Excel skills and an interest in building a long-term career within underwriting. Experience in Property CAT modelling would be highly beneficial, although not essential. Key Responsibilities • Supporting underwriters with the administration of a worldwide property portfolio, • Entering underwriting risk data into underwriting systems, including setting up new risks and amending existing entries, • Maintaining and updating aggregate monitoring systems, including RMS, • Attaching and organising documentation within the document library system, • Ensuring underwriting files are kept accurate and up to date, including chasing missing information and documentation, • Monitoring reports for incomplete risks and error items, correcting where required and liaising with underwriters/brokers for outstanding information, • Completing compliance checks for all risks in line with internal and regulatory standards, • Running ad-hoc reports and analyses to support the underwriting team and wider business requirements Skills & Experience Required • Highly numerate with strong attention to detail, • Strong IT skills, particularly Microsoft Excel, • Confident communicator with good interpersonal skills, • Professional and credible approach when dealing with internal and external stakeholders, • Strong organisational skills with the ability to manage multiple tasks and priorities, • Proactive mindset with a willingness to learn and support the wider team, • Ability to work with integrity and maintain confidentiality at all times, • Flexible and adaptable approach to supporting the underwriting function Desirable • Experience in Property CAT modelling, • Familiarity with e-placing platforms and underwriting systems, • Knowledge of the London Market / Lloyd’s environment, • Degree educated (or equivalent experience), • Progress towards CII qualifications (or willingness to work towards them) What’s on Offer • A strong opportunity to develop a long-term career within a fantastic business, • Exposure to a global property portfolio within the London Market, • The chance to join a high-performing team with a collaborative culture, • Excellent experience in underwriting support, compliance and portfolio reporting, • Opportunity to build technical knowledge and progress over time

This is a great opportunity to develop hands on HR experience within a professional and well structured environment. My client is looking for a proactive and detail oriented Mandarin Speaking HR Assistant to join their HR team in London, reporting directly to the Co Heads of HR. This role offers broad exposure across HR systems, recruitment, payroll support, and employee administration, and would suit someone who enjoys working in a fast paced, regulated environment. Job Title: BANKING HR Assistant Location: City of London Work style: 100% office based Sector : Banking and financial services Contract : 6 Month Salary: Up to 180/day Key Responsibilities • Maintain and update the HR system, including new joiners, leavers, holiday records, and ongoing data accuracy, • Monitor HR system notifications and respond to employee queries, • Prepare regular HR data reports and support system related administration, • Support the full recruitment lifecycle, from vacancy requests through to induction, • Prepare and issue offer letters and employment documentation, • Coordinate with internal departments regarding starters, leavers, and contract changes, • Process monthly payroll information and prepare change and internal payment reports, • Support employee relations activities, including preparing meeting documents and minutes, • Issue HR letters relating to probation, maternity, leavers, and references, • Manage HR filing, scanning, and document control, • Process HR-related invoices and provide general administrative support, • Assist with ad hoc HR tasks as required Skills, Experience & Qualifications • Degree-educated, • At least 3 years’ HR experience with a basic understanding of UK employment law and regulations, • Strong administrative and organisational skills, • Proficient in Excel, Word, and PowerPoint, • Excellent communication skills and a collaborative team player, • High level of accuracy and attention to detail, • Ability to handle confidential and sensitive information, • Comfortable working under pressure and managing multiple tasks, • Able to work independently and flexible to work additional hours when required, • Both English and Mandarin in writing and speaking

A privately run London family office is seeking an experienced Senior Personal Assistant to support the Principal, while working closely with the COO and a small operations team. This is a hands-on, office-based role combining executive support, family coordination, and business administration, with involvement in international matters and Israel-based interests, as well as property, trusts, and charitable activity. An understanding of Hebrew is desirable however is not essential. This position is based in North London and offers parking and great benefits. This is a full time role, however, candidates seeking a role 4.5 days a week will also be considered. Key Responsibilities • Acting as the main point of contact between family, household staff, advisors, and the office, • Full ownership of complex diaries and schedules for the Principal and family, • Organising international travel, holidays, appointments, and personal arrangements, • Household and logistics coordination, • Executive and office support to the Principal and COO, • Liaison with professional advisors and senior stakeholders, • Support across a commercial property portfolio, • Administrative support for family trusts and governance matters, • Active involvement in the family’s charitable foundation and initiatives based both in the UK & Israel, • Research and ad hoc support across personal, business, and philanthropic matters Ideal Candidate • Educated to Degree level - essential, • Proven Executive Assistant experience ideally within a family office, private office, or HNW/UHNW - not essential, • Comfortable supporting both family and business matters, • Highly discreet, proactive, and exceptionally organised, • Experience with trusts, charities, or property advantageous, • Confident, reliable, and happy in a fully office-based, high-responsibility role This is a long-term, trusted Senior Personal Assistant position within a close-knit family office offering stability, variety, and responsibility. Contact Fame Recruitment today to find out more about this lucrative opportunity. Fame Recruitment is an equal opportunities employer. We are committed to continuously improving our diversity, equity, and inclusion efforts. Please note, due to a high volume of applications, we are unable to respond to each applicant individually. If you have not heard from us within 24 hours, your application has been unsuccessful.

Temporary PA to Senior Policy Leaders Central London | £30.21 - £31.86 per hour | 2‑month contract (potential to extend) ASAP start Office based with scope for some home working Are you a highly organised and confident Personal Assistant who thrives in a fast‑paced environment? Do you enjoy supporting senior leaders, managing complex diaries and bringing calm, structure and professionalism to busy schedules? If so, this temporary PA role could be the perfect fit. We are looking for an experienced PA to provide exceptional support to two senior policy leaders: a Director and a Head of Policy. This is a fantastic opportunity for someone who enjoys variety, responsibility and working with stakeholders at all levels. What you’ll be doing In this pivotal role, you will: • Manage complex, confidential diaries and inboxes, • Provide end‑to‑end logistical support, including meetings, briefings, agendas, presentations and documentation, • Coordinate domestic and international travel, itineraries and logistics, • Deliver excellent administrative support, including processing expenses, raising purchase orders and managing invoices, • Arrange internal meetings, book rooms, liaise with speakers, organise catering and take minutes, • Serve as secretariat for the Senior Leadership Team, ensuring action logs, papers and schedules are fully up to date, • Liaise professionally with colleagues, senior stakeholders and external offices, • Handle sensitive information with complete discretion What you’ll bring We’re looking for someone who can hit the ground running, with: • Experience supporting senior executives, • Excellent communication skills and a confident, professional manner, • Outstanding organisational skills and exceptional attention to detail, • The ability to juggle multiple priorities and remain calm under pressure, • Strong proficiency with MS Outlook, Word and Excel, • A positive, proactive approach and the willingness to take initiative Why this role? • A unique opportunity to support senior leaders at a strategic level, • Varied, interesting work with significant responsibility, • A collaborative team environment where your contribution is truly valued, • Temporary contract: 2 months initially, • Location: Office‑based in London with some flexibility for home working, • Hours: 35 hours per week

Elite Dancers Academy is one of london's leading dance schools for children. We have several venues and are looking for someone initially part-time that can grow with the school over time. Role Description We are seeking an organised, proactive, and people-focused Business Manager & Personal Assistant to the Principal to support the smooth day to day running of our dance school. This is a key role within the business, combining administration, customer service, staff coordination, and strategic support to help the school grow and thrive. Key Responsibilities. Business & Administration • Oversee daily administrative operations of the dance school, • Manage emails and communication with new and existing clients, • Handle customer service enquiries professionally and efficiently, • Maintain accurate records, databases, and filing systems, • Organise and manage class timetables and schedules, • Assist with staff management and coordination, • Support onboarding of new staff members, • Provide direct PA support to the Principal, • Assist with planning, organisation, and prioritisation of tasks, • Contribute ideas to help grow and improve the business, • Assist with implementing new systems, processes, or initiatives, • Support client retention and positive customer experiences What we are looking for: • Highly organised with excellent attention to detail, • Strong communication and customer service skills, • Confident managing emails, schedules, and administrative tasks, • Comfortable with basic bookkeeping and business systems, • Able to work independently and take initiative, • Creative thinker with a positive, can-do attitude, • Previous experience in administration, business management, or a similar role is preferred

Job Title: Operations Administrative Assistant (International Strategy & Growth Team) Location: Shoreditch (Hybrid – 3 days per week onsite) Duration: 12 months contract initially Max. Budget: £42.3k per annum + paid holidays + pension or £220 per day Inside IR35 Role Overview: • We are looking for a highly organized and proactive Operations Administrative Assistant to support the PMM function in the International Strategy & Growth team. This outstanding position involves providing daily administrative and operational assistance to the Strategy & Operations Senior Manager. It also includes managing the calendar and performing light executive assistant duties for a Senior Director., • The ideal candidate is meticulous, dependable, and comfortable working with senior collaborators, with the ability to prioritise tasks and maintain discretion. If you are looking for a dynamic environment where you can make a significant impact, this is the opportunity for you! Key Responsibilities: Strategy & Operations Support • Provide administrative and operational assistance to the Strategy & Operations Senior Manager, • Coordinate meetings, take notes during in-person sessions, and track follow-up actions, • Support planning cycles, reviews, and internal reporting processes, • Assist with documentation, presentations, and process coordination across teams, • Help manage workflows, timelines, and task tracking for ongoing initiatives, • Manage the Senior Director’s calendar, including scheduling meetings across time zones, • Handle meeting logistics such as room bookings, virtual meeting setup, and attendee coordination, • Act as a point of contact for scheduling requests and meeting priorities, • Maintain organized records, folders, and shared documentation, • Assist with onboarding logistics for new team members, • Support ad-hoc administrative tasks and special projects as required, • Ensure confidentiality and integrity in all interactions Skills & Experience: • Previous experience in an administrative assistant or operations coordinator role, • Experience supporting managers and/or senior leaders in a corporate or tech environment, • Strong organisational and time-management skills with high attention to detail, • Confidence working with senior collaborators and handling sensitive information, • Proficiency with Microsoft Office (calendar management essential), • Comfortable using collaboration and efficiency tools (e.g., Teams, Slack), • Proactive, dependable, and committed to resolving issues, • Clear and professional communicator, • Discreet, trustworthy, and calm under pressure, • Comfortable working across cultures and time zones What This Role Offers • Exposure to strategic marketing operations in a leading global tech organization, • Opportunity to work closely with senior leadership, • A varied role combining operations, coordination, and executive support, • A strong foundation for growth into operations, program management, or EA roles.

Role Description: We are seeking a highly organised, proactive, and discreet Executive Assistant to support senior members of our Executive Committee. The Executive Assistant will work closely as a trusted partner with leadership to ensure smooth operations, assist in decision making and support in the management of key projects. The role demands a high degree of discretion, business acumen and the ability to prioritise in a fast-paced environment. An EA’s primary objective is to act as a gatekeeper, and co-ordinator for the executive, making this role essential to the executive‘s and the company’s overall success. This role requires exceptional communication skills, impeccable attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment. Key Responsibilities: • Manage complex calendars, including scheduling, prioritisation, and resolving conflicts for your C-suite leaders., • Organise complex travel logistics, visas and itinerary’s, seeking support and guidance where needed from other stakeholders., • Provide high-level administrative support, including, meeting coordination, travel planning, and expense reporting., • Screen and be responsive to emails/texts/phone calls, with contact outside normal business hours when required., • Acting as the primary liaison between the C-suite and internal/external stakeholders, managing high volume and sensitive communication., • Prepare, review, and manage highly confidential documents, reports, and presentations, • Coordinate and support key executive meetings, including agenda preparation, minutes, and follow-ups., • Manage communication on behalf of the executive, including emails, calls, and written correspondence., • Track and assist with ongoing projects and initiatives, ensuring deadlines and deliverables are met., • Anticipate the needs of the executive and proactively address potential issues., • Maintaining strict discretion and confidentiality regarding highly sensitive company, financial and personal information., • Complete adhoc projects as assigned – such as personal events and/or family needs. Required: • Extensive experience as an Executive Assistant supporting C-level or senior executives in fast paced or corporate environments., • Proven ability to manage complex calendars, travel logistics, and confidential information., • Strong organizational and time management skills with the ability to prioritize effectively., • Exceptional written and verbal communication skills., • Superior multitasking and organisational abilities., • The ability to anticipate needs and make decisions without constant supervision., • Forward thinking and be comfortable working in periods of constant change., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams, Slack)., • Professional demeanour with a high degree of discretion and emotional intelligence., • Ability to function well in a high paced environment, performs additional duties as assigned by leadership and executives.

About the London Metal Exchange and LME Clear: The London Metal Exchange is the world centre for industrial metals trading. Most of the world’s global non-ferrous futures business is conducted on the LME’s three trading platforms totalling $18 trillion, 178 million lots and 4 billion tonnes with a market open interest high of 1.8 million lots in 2024. All trades are cleared and settled by LME Clear. Participants can transfer or take on price risk against aluminium, copper, nickel, tin, zinc, lead, molybdenum, cobalt, lithium, steel scrap, rebar and hot-rolled coil as well as alumina, aluminium premiums and alloys. The LME and LME Clear are HKEX Group companies. About the role: The Sustainability and Physical Markets team (“SPM”) is responsible for the strategy, delivery, and operation of the LME’s physical market and sustainability activity. This incorporates (i) the strategic development of all areas of the LME’s physical ecosystem including future commercialisation, sustainability, overall management of physical market relationships including producers of LME-listed brands, (ii) the operation of the LME’s physical network including LME warehousing, operation of the LME approved brands list, and LME responsible sourcing, and (iii) the operation of the systems that support and deliver this work and management of all related regulatory requirements including operational resilience. The SPM team is split into three closely linked sub-divisions to manage these activities, responsible for development and strategic activities, operational activities, or systems management. This role works across all aspects of SPM, working closely with the Chief Sustainability Officer + Head of Physical Markets and the SPM Chief of Staff (“CoS”) to ensure the team is working effectively, remains organised and acts as one overarching department. The role primarily supports the Chief Sustainability Officer + Head of Physical Markets and the SPM CoS but extended to other SPM management team members where possible for basic support such as meetings, travel and expenses. It will assist the SPM CoS with reporting and presentations where appropriate and other areas that support the SPM team in delivering its objectives. It will provide a key point of contact for external and internal stakeholders contacting the SPM team, as well as having the opportunity to provide input into a broad range of areas across SPM, helping shape the sustainability and physical market offering of the LME. Responsibilities: This role supports the daily operation of SPM. This includes: • Day-to-day management of the diary of the Chief Sustainability Officer + Head of Physical Markets and SPM CoS, including scheduling internal and external meetings with people located all over the world, booking meeting rooms / refreshments etc, • Booking travel for Chief Sustainability Officer + Head of Physical Markets and the SPM CoS in line with company policy; possibly for other management team members too (albeit only one addition likely to undertake significant travel), • Be first point of contact with the SPM team for external stakeholders – provide a friendly, helpful and efficient service to all, • Run SPM team meetings, including room booking, meeting agenda and chairing meetings, • Maintaining cleanliness and orderliness of the team’s digital files and records on multiple internal databases, • Implementing processes to improve team coordination and efficiency, • Meeting preparation, including collating meeting materials, proofing documents, and performing limited background research as required, • Note-taking in a variety of meetings that is clear and succinct, following up on action items as appropriate, • Providing other LME teams with briefings covering the current status of SPM activity where needed, • Logging purchase orders, invoices, and contracts for project expenses in line with company policy, • Support on managing and tracking the SPM team budget, • Managing deadlines for the team, • Organising social events, • Providing assistance on a range of SPM initiatives as appropriate, • Working towards developing knowledge of broader SPM activities, • Liaising with other LME and HKEX teams – especially as the assistant level to build relationships and facilitate organisation Academic and professional qualifications required: • Grade 4/Grade C and above in GCSE English and Mathematics, • Professional administrative/secretarial qualification preferred, but not essential Required knowledge and level of experience: • Demonstrable experience in an administrative or secretarial role, preferably in the same sector Skills set and core competencies required for role: • Excellent communication skills, both written and oral, and experience communicating with global audiences preferred, • Professional and possessing good manners, able to interact with significant internal and external stakeholders, • Interest in learning new concepts, business areas, and skills, • Highly organised with strong multi-tasking and time management skills, • Excellent proficiency in Outlook, Word, Excel and PowerPoint, • Ability to prioritise among multiple individuals’ demands, • Able to maintain confidentiality and act with discretion, • Confidence to follow up as required, obtaining information from multiple sources The LME is committed to creating a diverse environment and is proud to be an equal opportunity employer. In recruiting for our teams, we welcome the unique contributions that you can bring in terms of education, ethnicity, race, sex, gender identity, expression and reassignment, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation and beliefs. In doing so, we want every LME employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

A leading international law firm is seeking a Business Development & Admin Assistant to join their Global Client Development (GCD) team. This is an excellent opportunity for a graduate or early‑career professional to build experience in a fast‑growing, innovative practice area, Technology, Digital, Data & IP (TDDI). The GCD team works closely with lawyers and business leaders across the firm to win new work, strengthen client relationships and deliver strategic campaigns. You’ll be part of a collaborative, global function that brings together sector insight, commercial thinking and marketing expertise. In this role, you’ll support the growth of the TDDI practice, which advises international clients on cutting‑edge issues such as AI, emerging technologies, digital transformation, data privacy and IP strategy. The work is varied, fast‑paced and intellectually stimulating — ideal for someone curious, organised and eager to learn. Key Responsibilities You will support the team across a broad range of business development and administrative activities, including: Business Development Support • Assisting with the design and delivery of BD initiatives and marketing campaigns., • Helping prepare client proposals and pitch materials, from initial scoping to submission., • Coordinating directory and awards submissions, including gathering information and drafting content., • Maintaining and updating credentials, capability statements and other client‑facing materials., • Supporting the delivery of events such as webinars, roundtables and client workshops., • Monitoring market and competitor activity and sharing insights with the team., • Preparing briefing notes on topical issues for client meetings., • Assisting with content creation and distribution as part of the firm’s content strategy., • Contributing to business planning and identifying opportunities to collaborate across practice groups. Administrative & Operational Support • Maintaining key BD and marketing documents and updating practice web pages., • Supporting CRM activity, including managing client lists and updating information in Microsoft Dynamics., • Ensuring accurate and up‑to‑date matter and contact information across internal systems., • Coordinating research projects and ensuring outputs are clear, accurate and actionable., • Collaborating with colleagues across BD, Marketing, Communications and Insight to support wider initiatives. What They’re Looking For This role is ideal for a graduate or someone with early experience in business development, marketing or professional services administration. You’ll thrive here if you are proactive, organised and keen to develop your skills in a global environment. Essential Skills & Attributes • A degree or equivalent experience., • Strong organisational skills and the ability to manage multiple deadlines., • Excellent written and verbal communication, with strong attention to detail., • Confidence communicating with colleagues at all levels and handling sensitive information., • A proactive, solutions‑focused mindset with a willingness to learn., • The ability to analyse information and spot opportunities., • Professionalism, resilience and the ability to work well with demanding stakeholders., • A commitment to contributing to an inclusive, supportive team culture. Desirable • Previous BD or marketing experience (e.g., internship, placement year or junior role), ideally within a law firm or professional services environment., • Familiarity with CRM systems such as Microsoft Dynamics. Why This Role? This is a rare opportunity to join a high‑performing global team and gain hands‑on experience in business development within one of the firm’s most dynamic practice groups. You’ll work with experts in technology and innovation, develop a strong foundation in BD and marketing, and build skills that will support long‑term career growth.

This is a great opportunity for an Executive Assistant with Banking exposure and who is available at short notice to join a leading Financial Services organisations based in the City on a temporary contract. Key Responsibilities: Provide high-quality administrative support to designated Senior Managers and their teams in the London Branch. As a key member of the Executive Assistant team, deliver proactive, reliable support to assigned individuals and groups, ensuring cost efficiencies and adherence to budgets and policies. Main Areas: • Manage comprehensive diaries for designated Senior Managers, coordinating calendars and resolving conflicts., • Oversee diary management, meeting logistics, travel arrangements, and related expense processes for stakeholders as needed., • Organise travel, arrange visas, monitor timekeeping, and provide general ad hoc administrative support to the Senior Managers and their teams., • Act as delegated expense and travel approver for assigned Senior Managers; complete and verify expense reports promptly., • Track attendance at internal committees and meetings; arrange meetings and introductions internally and externally., • Support filing and maintenance of client information in the Client Relationship Management system (Nat1), including meeting uploads, contact updates, feedback, and supporting documents., • Create and maintain KPI reports for senior management (e.g., P&L, client contributions, team activity, key project progress, expenses)., • Coordinate with London Communications to organise client entertainment and internal/external colleague events., • Screen, direct, and respond to phone calls and inquiries; manage requests as appropriate., • Complete the Odeon Ethics process to register client meetings in the Compliance tool., • Assist senior management with cross‑department coordination and liaison with international offices. Key Skills: • Proven executive assistant experience, preferably in Financial Services., • Proactive, collaborative mindset; contributes to a high-performing team culture., • Strong time management and organizational skills with excellent interpersonal abilities., • Excellent written and verbal communication; high attention to detail., • Able to manage multiple, shifting deadlines in a demanding environment; prioritises effectively., • Advanced user of Microsoft Word, Excel, and PowerPoint; able to learn new tools quickly., • Self-motivated, reliable, discreet, and able to act decisively when needed., • Curious, entrepreneurial attitude with initiative., • Diplomatic and approachable, maintaining professionalism in all interactions., • Comfortable handling confidential information with sound judgement.

Job Title: Executive Assistant (General Counsel) Rate: Competitive in line with skills / experience Type: Permanent My client, a global organization currently have an urgent requirement for a Executive Assistant to join on a permanent basis. In this role you will serve as a trusted right-hand partner to a senior member of the legal leadership team, delivering high-level administrative, organisational, and coordination support Key Responsibilities • Proactive diary and calendar management, coordinating complex schedules and commitments, • Strategic management of email inboxes, including triage, prioritisation, and drafting responses, • Acting as a key point of contact for senior internal and external stakeholders, • End-to-end coordination of meetings and events, including agendas, papers, minutes, actions, and logistics, • Preparing and managing senior-level and Board-related documentation, • Arranging travel and overseeing expense management, • Producing accurate, concise minutes and ensuring timely follow-up of actions, • Supporting project coordination, deadline tracking, and delivery of key priorities, • Handling sensitive and confidential information with the utmost discretion, • Identifying opportunities to enhance processes and ways of working, • Collaborating with other EA/PA colleagues to provide cover and share best practice Skills & Expertise Required • Extensive EA experience supporting senior legal leadership within an in-house environment, • Advanced Microsoft Office skills (documents, presentations, correspondence, expense tracking), • Proficiency with collaboration and document management tools (e.g. Teams, SharePoint) Bottom of Form Interested? Apply now for immediate consideration or contact Michael Owusu-Ansah on +44 203 928 6631 – • We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age. Planet Pharma is an Employment Business providing Global Staffing services.

Legal Recruitment Assistant An exciting opportunity has arisen for a driven and detailed-orientated Legal Recruitment Assistant to join our prestigious US law firm client, housed in stunning offices in the City. • Salary to £38,000, • 09:30-17:30 working hours, • Hybrid working – 4 days in the office / 1 day remote, • Free lunch every Wednesday, • £100 monthly employee contribution towards lunch or other expenses Legal Recruitment Assistant Key Responsibilities: • Working closely with recruitment agencies, partners, and legal secretaries to coordinate candidate interviews, • Collating interview feedback and preparing approval to offer paperwork, • Assisting in maintaining filing for candidate documentation in line with the Firm’s GDPR guidelines, • Tracking the life cycle of candidates for reporting purposes, • Assisting the Manager of Legal Recruitment with all stages of the trainee life cycle; induction, seat moves, mid and end of seat reviews and qualification process, • Developing strong working relationships with partners, associates, trainee, and paralegals; escalating any issues as appropriate Legal Recruitment Assistant Skills & Requirements: • Previous administrative experience within a law firm, • Ability to easily shift priorities in a fast-paced, high-pressure environment, • Ability to maintain confidentiality at all times, • Proficiency in MS Word, Outlook; basic knowledge of PowerPoint and Excel

About Capital Capital is a leader in providing value-added, multidisciplinary property consultancy to a diverse range of clients. We achieve this through fostering success and building open relationships throughout every stage of the process. Our commitment is to create lasting relationships by exceeding expectations and gaining trust through exceptional performance from every member of our team. Since 2010, we have established strong partnerships through reliable service delivery, specialising in our work with social landlords, schools, listed buildings, heritage sites, academies, universities, commercial property owners, and developers. Over the past two years, Capital has experienced significant growth, offering both new and existing employees the opportunity to develop professionally and personally within a progressive and dynamic business, looking ahead to a thriving decade and beyond. In 2026, Capital’s new, state-of-the-art head office in Whetstone, North London (just an 18-minute tube ride from Euston station), will open. Designed with staff well-being in mind, the new office will feature an on-site gym available to all employees and a wide array of amenities and breakout spaces to make work as enjoyable as the work you’ll do. Alongside our Whetstone office, we also have a smaller office in Euston, providing a central London base for client meetings and additional flexibility for our team. If you would like to know more check out our About page. The role Joining Capital as a Graduate / Assistant Building Surveyor gives you the opportunity to develop your career within a leading multidisciplinary consultancy. Working alongside experienced Chartered Surveyors and project teams, you will gain exposure to major, multi-million-pound refurbishment, cladding remediation, and building safety schemes across London and the South East. • Assist in carrying out building surveys, defect investigations, and condition reports across a wide range of property types.., • Support the preparation of specifications, schedules of work, and tender documentation., • Help manage small-scale projects and provide administrative support to larger, high-profile schemes., • Contribute to fire safety, cladding remediation, and refurbishment projects in collaboration with Capital’s Architecture, Fire Engineering, and Cost Consultancy teams., • Attend client meetings, site visits, and contractor progress meetings to gain hands-on experience., • Develop an understanding of building legislation, contracts (JCT, D&B), and the Building Safety Act. Receive structured APC support, mentoring, and continuous professional development opportunities. Life as a Building Surveyor at Capital You’ll be part of a supportive team that values curiosity, collaboration, and growth. Our structured training programme and mentoring ensure you gain exposure to all aspects of the profession—from inspections and reporting to project management and client interaction. With Capital’s multidisciplinary environment, you’ll work alongside experts in Fire Engineering, Quantity Surveying, Architecture, and Structural Engineering—giving you a broad understanding of how different disciplines come together to deliver compliant and sustainable buildings. Ideally, we are looking for Please note: We know that no candidate will be the perfect match for everything listed here, so if you feel you’re close to the brief but not an exact match, we encourage you to apply. • A RICS accredited degree (or near completion) in Building Surveying or a related construction discipline., • A genuine interest in progressing towards RICS chartership and developing a long-term career within the profession., • A good understanding of building construction, materials, and maintenance principles., • Awareness of current building regulations and construction industry standards., • Strong written and verbal communication skills with the ability to prepare clear, concise reports., • Excellent organisational skills with attention to detail and the ability to manage multiple tasks., • A positive, proactive approach with a willingness to learn from experienced professionals., • Team-oriented attitude with the ability to work collaboratively across disciplines., • Confidence using Microsoft Office and an interest in learning software tools such as AutoCAD, Revit, Bluebeam, or similar., • An enthusiasm for innovation, sustainability, and supporting the delivery of high-quality, compliant projects. Equal Opportunity Capital PCC is an equal-opportunity employer, committed to diversity and inclusion. All applicants are given equal opportunity, regardless of age, gender identity or expression, language, disability, ethnic origin, religion, belief, culture or sexual orientation. Benefits & Perks As well as a competitive salary we do our best to provide a number of other benefits and perks including: • Pension Contribution (3%), • 26 Days Holiday (excluding bank holidays), • Private Health Care, • Cycle to Work Scheme, • Season Ticket Loan, • Training Support and one paid professional subscription, • Volunteering Opportunities, • Flexible Work Options: Work from home up to 2 days per week, • New Office in 2026 with an on-site gym and amenities, • Smart Rewards: Discounts on retail, travel, and cinema tickets

Our client is a global Corporate Communications Consultancy. As Personal Assistant you will play an integral role in supporting senior business leaders and be responsible for providing best-in-class administrative support. This is an exciting, involving role that is initially a 12 month contract. Key Responsibilities • Supports Executive(s) directly with their clients and teams where necessary providing administrative, presentation or support with events including securing venues, catering, IT / equipment, tracking attendance, printing documents, and attending events to support on the day, • Complex diary management across multiple time zones at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings, • Planning and management of travel arrangements and itineraries for very busy diaries, with an awareness of Senior Executive(s) priorities, • Scheduling both internal and external meetings, organising project meetings and booking meeting rooms and catering where required, • Additional administrative responsibilities which may include (but are not limited to) filing, managing document libraries, keeping marketing collateral up to date, maintaining records, expenses, invoices, timesheets, contact lists and databases, • Assisting with pitch preparation and associated tasks, as well as marketing and events, understanding these can require support and onsite coordination outside of normal working hours, • Assists with operational aspects of the Executive(s) role such as project set up forms, letters of engagement, organising client folders, scheduling meetings whilst maintaining strong professional relationships, • At least three years’ experience as a Personal Assistant/Team Assistant, • Strong proficiency with Word, PowerPoint, Excel, and Outlook skills, • Experienced in producing high quality documents i.e., PowerPoint decks, Word proposals and Excel databases, • Experience and confidence in managing expectations around busy periods (results / events), • Strong capabilities in proactive client and stakeholder management, • Able to manage business-sensitive information in a professional manner whilst maintaining highest levels of confidentiality