Administrative assistant jobs in AberdeenCreate job alerts

We are working with a well-established non-Energy business as they are looking to appoint a Senior Accounts Assistant to support their busy finance function. This is a hands-on role suited to an organised and detail-focused individual who thrives in a fast-paced environment and can support both finance and wider office operations. Responsibilities: • Manage the purchase ledger and ensure accurate processing of supplier invoices in Sage, • Raise and issue daily sales invoices, • Carry out daily bank reconciliations, • Support weekly payroll preparation, • Handle early‑stage credit control and resolve outstanding customer balances, • Maintain and update staff holiday records, • Provide general administrative and finance support to the Office Manager, • Assist with ad hoc finance tasks as required If you have solid experience within a similar role, a broad understanding of Payroll, PAYE and Ledger processes as well as a strong working knowledge of Sage then I would be very keen to hear from you!

Cammach are currently recruiting a Technical Operations Assistant on behalf of our client based in Aberdeen - South. The role will be on a permanent (staff) basis and will be fully office based. ROLE \n • The Technical Support Assistant provides administrative, coordination, and technical support to the Technical Support Coordinator, helping to ensure efficient delivery of customer and internal technical support activities. Technical & Project Support \n • Assist with the coordination of project kick-off meetings, including preparing agendas, tracking actions, and issuing follow-ups, • Support the preparation, organisation, and revision control of technical documentation (e.g. drawings, rig surveys, loadout information, equipment lists), • Assist with basic review and checking of technical drawings and documents under supervision, • Help gather and consolidate technical and operational information from internal teams and customers, • Support Technology Manager with SolidWorks & Pipe flow requirement, • Attend customer meetings to discuss project requirements, as well as attend job HAZOP/HAZID’s, • Maintain accurate and up-to-date filing of project documents within company SharePoint Server and QMS systems, • Support the preparation, storage, and issuing of Design of Service documents and job packs, • Assist with compiling and updating equipment certification records, • Support Operations and Workshop teams with job-specific paperwork and pre/post-job documentation, • Support the Operations team in all operational, logistical, and departmental tasks., • Raise purchase orders in accordance with company policy, • Assist with preparation of loadout manifests and logistics documentation based on provided inputs, • Attend operations meetings to record actions and circulate updates, • Conduct offshore/ onshore rig survey’s if/ when required, • Act as a first point of contact for routine technical and operational queries, escalating as required, • Support communication between Operations, Engineering, Workshop, and offshore personnel Qualifications/Experience \n • Experience in a technical support role within the oil and gas industry is essential, • Experience with SolidWorks & CAD is an advantage, • Experience with Pipe Flow software is also an advantage, • Be computer-literate for the daily use of MS Word, Excel, and Outlook email, • Ability to manage multiple projects under strict timelines with minimal supervision and to prioritise tasks effectively, • Strong analytical, problem-solving, and organisational skills, • Understand and analyse complex information quickly and effectively; be able to present that information simply and accurately, • Be prepared to use own initiative and operate autonomously whilst maintaining high standards of reporting and accountability, • Able to establish and maintain excellent working relationships with all internal and external customers, • Have good written and spoken communication skills to explain processes to a range of people and to give presentations to groups, • Able to articulate your own point of view or instructions in terms appropriate to the listener

(1 x Permanent 37 hours Mon-Fri) (1 x Fixed Term 37 hours Mon – Fri) NHS Salary - Band 4 (£31,537 - £34,303) Falkirk Council - Grade F (£32,217 - £34,552) We are looking for two experienced and enthusiastic Personal Assistants to support the Senior Leadership Team and Senior Managers. These are key roles within a busy environment, requiring highly motivated administrative professionals with strong communication skills. You will provide comprehensive, efficient, and confidential support to the Falkirk Health & Social Care Directorate and Corporate Support Services. A key element of the role is supporting Senior Managers; therefore, a strong working knowledge of Microsoft Office, including full Microsoft 365 functionality (e.g., Copilot, Planner, SharePoint), is essential. Responsibilities will include diary management, minute taking, email management, letter production, report formatting, and handling general enquiries and requests. Candidates must be able to work under pressure, meet tight deadlines, and demonstrate excellent customer service skills. You will have relevant PA or secretarial experience, ideally within a healthcare, local authority, or equivalent senior management setting. The ability to work autonomously and use your own initiative is essential, as is a flexible and proactive approach. These posts are hybrid roles and will be based at Falkirk Stadium. As one post is fixed term for one year, please indicate which position(s) you wish to be considered for. If you are the successful candidate, you will be required to carry out a Disclosure Scotland check, the cost of which will be met by the preferred candidate. Informal Enquiries: Michelle Campbell, Personal Assistant to Chief Officer Falkirk IJB (Integration Joint Board) & Director of Health & Social Care Services, ___ or Tel 01324 504137. Applicants can apply through the NHS site by clicking the link below:

Atlas NextWave are recruiting for an Administration Assistant on a full time basis for an initial period of 3 months, however, there may be potential for this to be extended. Candidates should have at least a few months experience in an administrative role.

Job Title: Administrative Assistant Location: Aberdeen, Scotland, UK Job Type: Full-time contract, 06 Months Work Model: Hybrid (4 day/week onsite) Job Duties/Responsibilities: • Maintain department tracking sheets for Equipment costs, personnel costs., • Required to utilise Oracle to understand where the efficiencies in spend could be achieved., • Required to utilise Maximo when creating requisitions etc., • Help the AMO team to mob and demob equipment within Maximo., • Ensure timely execution of orders, instructions and directions from the UK Operations Manager or delegate., • Contribute to pre-jobs and post jobs with account managers to help with completing and tracking paperwork., • Work with account managers to scan job paperwork into correct place in the job folders., • Maintain effective communication with suppliers and utilise this to get the best deal possible on 3rd party rentals., • Contribute, as part of operations Team, HSE, Quality and Compliance culture through the UK., • Develop a yearly project plan/tracker for all work scopes for the next financial year. Keeping the plan up to date with internal team., • Participate in the On-call rota (Full time personnel only), • Perform other assigned duties as required., • Cover tasks in the Personnel or AMO Team for holiday and sick leave cover., • Create any spreadsheets that are seen beneficial to the department. Qualifications: • Knowledge of Maximo or Oracle would be advantageous., • Excellent computer Microsoft skills., • Strong interpersonal skills are essential., • Very organised and methodical is a must., • Must be an excellent communicator, both verbal and written., • Must have exemplary record keeping and an eye for detail., • Must be a self-starter who can work with little to no supervision., • CRM Experience (Fieldglass)

Administrative Assistant – The Nook from SAMH Location – Marischal Square, Aberdeen Salary – £25,430 (pro-rata £20,344) Part Time The Nook from SAMH is a bold new model - a national network of walk-in mental health and wellbeing hubs open seven days a week which will offer mental health and wellbeing support in a safe, stigma free environment. We are now looking for an experienced Administrative Assistant to play a key role in supporting the smooth running of our Nook in Aberdeen, opening Summer 2026, the second of our national network of Nooks. As the Administrative Assistant, you’ll work closely with the Service Manager and wider team to coordinate daily operations, manage scheduling and resources, and ensure visitors receive a warm and inclusive welcome. This is a fast-paced, public-facing role where your attention to detail, digital skills, and ability to work collaboratively will help us deliver high-quality, compassionate support to those who need it most. The role involves coordinating schedules, resources, and activities, supporting the onboarding of staff and volunteers, and managing training and event bookings. It also includes using digital systems for reporting and monitoring, assisting with finance and operational administration, contributing to a safe and welcoming environment, and providing signposting during peak periods. What we’re looking for: • Experience in admin support in a mental health or health care setting, • Strong digital skills, especially with Microsoft Office 365, • Excellent communication and interpersonal skills, • A calm, compassionate, and person-centred approach, • Ability to work independently and as part of a busy, dynamic team, • Understanding of safeguarding, GDPR, and equality principles This is your chance to be part of something meaningful from day one. Please Download the Candidate Information Pack Here To apply, please send a tailored CV and a covering letter (max. 2 pages), outlining your relevant experience and motivation for applying, to .

Comfort participating in remote, part-time studies. We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies. If the idea of getting paid to voice your opinions, test products, and contribute

I am delighted to be working with a dynamic and growing client who are looking for a highly motivated individual to join their team as an Executive Administrative Partner, on a full-time, permanent basis at their offices based in the heart of Aberdeen. The Executive Assistant provides high-level administrative and strategic support to the Executive Management Team. This role requires exceptional organisational skills, discretion, judgement, and the ability to manage complex priorities in a fast-paced environment. The EA acts as a gatekeeper, liaison, and operational partner to ensure executive effectiveness and organisational alignment. Hours: 37.5 per week, hybrid working available Duties will include: 📌 Managing and optimising executive calendars, including scheduling internal and external meetings across time zones. 📌 Supporting long-term planning and organisational initiatives. 📌 Organising travel, including flights, accommodation, transfers, visas. 📌 Coordinating and facilitating board meetings for the Group. 📌 Collating, proofreading, and circulating agendas, board packs, and supporting documentation. 📌 Coordinate the notarisation and legalisation of documents. 📌 Plan and coordinate leadership events. 📌 Support with the ordering of office supplies and ensuring smooth office operations.

Location: Aberdeen (Portlethen) Salary: £27,500 - £30,000 per annum Job Type: Permanent Hours: 37.5 hours per week Overview We are currently recruiting for a Rentals Assistant to join a well-established and busy energy business based in Aberdeen. This is a great opportunity for someone looking for a varied role within a supportive team environment, offering a mix of administration, coordination, and client interaction. Key Responsibilities Processing inspection reports Managing rejected tools, including client communication, invoicing, and updating repair trackers Raising purchase orders for repairs, testing, and purchasing Booking tools in and out, including returns from machine shops and jobs Maintaining and updating client trackers Assisting with month-end invoicing processes Processing customs clearance and maintaining documentation Preparing certification packages for rental coordinators Updating internal systems with tool locations General administration duties including filing, scanning, and answering calls Requirements Previous experience in an administrative, coordination, or rentals-based role Strong organisational skills with the ability to manage multiple tasks Good communication skills, both written and verbal Comfortable working in a fast-paced environment Strong attention to detail Working Hours & Benefits 37.5 hours per week Working hours: 08:00 - 16:00 or 08:30 - 16:30 29 day...

No Administrative Assistant admin experience needed. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists. Administrative assistant admin experience is not necessary.

The role includes a variety of office support responsibilities such as maintaining records, updating documents, assisting with coordination tasks, and helping ensure that routine administrative work is completed efficiently. Support daily administrative and office operations. If you are interested i

The position is designed for individuals who are looking to build experience in administrative support, online workflow coordination, and general office support. Comfort completing routine administrative and office support responsibilities. Support routine office‑related processes through accurate

Job Overview: We are seeking a friendly, organised, and professional Receptionist / Customer Service Assistant to be the first point of contact for visitors and customers. The role involves managing front desk operations, providing excellent customer service, and supporting general administrative tasks to ensure smooth day-to-day operations. Key Responsibilities: Greet and welcome visitors, clients, and customers in a professional manner Answer and direct phone calls, emails, and general enquiries Manage appointments, bookings, and meeting room schedules Handle customer queries, complaints, and requests efficiently Maintain a tidy and organised reception area Assist with basic administrative tasks such as filing, data entry, and document preparation Receive and distribute mail and deliveries Skills & Experience: Strong communication and interpersonal skills Professional and friendly manner Good organisational and multitasking abilities Basic computer skills (e.g., email, Microsoft Office) Previous reception or customer service experience preferred but not essential Personal Attributes: Reliable and punctual Positive attitude and strong work ethic Able to remain calm under pressure Team player with a customer-focused approach Benefits: Competitive salary Training and development opportunities Supportive team environment

Our client requires a Performance Administrative Assistant (21 hours per week for 6 weeks to start early April) to support performance-related activities.

All our Administrative Assistant roles have been filled for summer 2025. Provide cover for other administrative staff as required. The role of a Admin Assistant incorporates the following:.

Justice Healthcare have a vacancy for the post of Personal Assistant/Administrative & Clerical Services Manager, working across all Prison Healthcare, Forensic and Custody Healthcare sites in Tayside. You must possess good oral and written communication skills and have experience in NHS administrati

A professional office support firm is hiring an Administrative Assistant in Aberdeen City, UK.

The administrative assistant performs administrative and professional functions for Drug Court/treatment provider. Position is a working level class in the Administrative Support class, and as such, is responsible for providing a variety of administrative and clerical support for the Seventh Judicia

Signatus are recruiting an Administrative Assistant or PA to provide essential support services to our client’s remote consultancy team. The role involves managing a wide range of administrative tasks, including phone duties, scheduling, and organisation, with a focus on supporting consultants and

We are recruiting two Reception & Administrative Assistants to support the new Undergraduate General Practice & Mental Health Teaching Centre based at the Foresterhill Health Campus. Teaching Centre Reception & Administrative Assistant 2 posts 29. In addition, the role includes administrative suppor

Construction Administrative Assistant. The ideal candidate will be responsible for preparing professional quotes for various companies, maintaining administrative workflows, and providing light secretary support. Perform general administrative and secretarial duties (email management, scheduling, da

Centiel UK Ltd is seeking a detail-oriented and proactive Service Administrative Assistant to support its Service Team remotely. Service Administrative Assistant. As a Service Administrative Assistant, you’ll provide professional support to the Service and Compliance Manager, helping coordinate se

Have previous experience working in an administrative, secretarial or office role. The School Office Administrator plays a key role in the smooth day-to-day running of the College, providing high-quality administrative and organisational support to staff, pupils, and parents. Provide administrative

The Administrator will support legal and business services teams with a broad range of administrative, document handling and workflow tasks. Provide administrative support for specific projects across Legal and Support Departments. Identify opportunities to improve processes and contribute to the co

Team Assistant / Office Manager – Global AI (London). Team Assistant / Office Manager.

In the Buyer Admin Assistant role, your main job is to provide comprehensive administrative support to the Buying Team, assisting in the management of the buying process from start to finish, and ensuring the timely delivery of merchandise. Provide comprehensive administrative support to the Buying

Administrative Assistant (with Accounts). Liaising with customers on order tracking, coordinating with couriers, and handling ad hoc administrative tasks. The ideal candidate will have previous administrative experience within a client-focused environment and be keen to get involved in accounts and

Relief Social Care Assistant, St Brendan’s, Isle of Barra.

To join us as a Care Assistant you'll need to have some experience of caring for older people, a can-do approach and excellent communication skills. Care Assistant - Care Home - Portlethen. As a Care Assistant at a Barchester care home, you'll help residents enjoy each day by making sure they get th

Care Assistant Care and Support - Springvale Care Home Contract: Full Time and Part- Time Salary: 12. As a Care Assistant, you'll play a vital role in our close-knit care team, ensuring our residents receive exceptional care and support. Ideally, you have at least 6 months of exper

As a Care Assistant, you could be doing anything from supporting residents with their food and drink and following care plans to ensuring that each of our residents has one-to-one time. To join us as a Care Assistant you'll need to have some experience of caring for older people, a can-do approach a

Healthcare Assistant - Aberdeen. Healthcare Assistant Care and Support - Dee View Court Care Home Contract: Part Time Salary: 13. Healthcare Assistant Day Shift and Night Shift.

Senior Library Administrator (Events and Outreach).Passionate about libraries and people? We’re looking for a proactive Senior Library Administrator to contribute to the effective and successful operation of the library within the Westhill community - delivering a high-quality, customer-focused se

Front Office Host / Receptionist - Relocation Opportunity - Braemar, Scotland.Front Office Host / Receptionist.Join one of Scotland's most celebrated luxury hotels.The award winning Fife Arms-a 5 star retreat in the heart of the Cairngorms National Park, holder of 2 Michelin Keys and winner of Emplo

Renfrewshire Council is seeking to recruit Clerical and Administration Modern Apprentices.Our Clerical and Administration Modern Apprentices will primarily be based in various Council establishments across Renfrewshire (depending on current vacancies).Some apprentices may be expected to use a hybrid

We are delighted to be supporting our client as they look to appoint an Accounts Administrator to join their busy and fast-paced team.This is an excellent opportunity for an experienced finance/admin professional who thrives in a varied role and enjoys working across multiple business functions.You

Cammach are recruiting an Administration Assistant on behalf of our client based in Portlethen, Aberdeenshire.

Receptionist(m/w/d) - Wandsbek.M chtest du Teil von Europas f hrendem Premium - Ge sundheits - und Wellnesskonzern werden ?.Unsere Teammitglieder sind die Botschafter unseres Unternehmens und das Herzst ck unseres Handelns.Wir sind auf der Suche nach leidenschaftlichen Rezeptionist en f r unser Team

The Camp Administrator supports the smooth running of camp by managing essential administrative processes, maintaining accurate records, and providing operational support to the Senior Team. Act as an additional management figure to support staff, parents and children once administrative tasks are

Receptionist (m/w/d) - Am Michel.M chtest du Teil von Europas f hrendem Premium - Ge sundheits - und Wellnesskonzern werden ?.Unsere Teammitglieder sind die Botschafter unseres Unternehmens und das Herzst ck unseres Handelns.Wir sind auf der Suche nach leidenschaftlichen Rezeptionist en f r unser Te

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to £700 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your op

No admin virtual assistant experience required.

We are urgently seeking complex care assistants in Rochester to cover day shifts (12 hours per shift) - to join our team! Superior Healthcare provides round-the-clock care packages to support individuals including children, young people and adults living with long-term health conditions to live in t

Our?Apprenticeship Programme?is not one size fits all.Just like our delicious food, our scheme is carefully prepared to help you learn more, experience more and succeed more.The Business Administrator Level 3 apprenticeship programme is a fantastic opportunity to learn whilst working, including supp

Start Date: 13th April Hours: 8:30am - 5:00pm, Monday to Friday Location: Fully office‑based (Birchwood) Pay: £26,000-£28,000 (paid hourly and dependent on experience) About the Role I'm looking for a proactive and organised Customer Service Administrator to join my client&#