Trabajos system administrator en Reino Unido

Biller - Professional Services Your new company A leading international organisation is seeking a detail-oriented Billing Administrator to join its finance team in a fast-paced, collaborative environment. This is a fantastic opportunity to work within a global business supporting critical billing and financial operations. Your new role You will manage the end-to-end billing process, including invoice preparation, adjustments, and reporting. You’ll coordinate with internal and external stakeholders to resolve billing queries, maintain customer and contract data, support month-end processes, and ensure accuracy and compliance (including VAT standards). You’ll also assist with system testing and ad hoc finance tasks. What you'll need to succeed • Native/business-level Japanese and fluent English (Desired not essential), • Previous billing or finance experience, • Strong Excel and MS Office skills, • Excellent attention to detail and organisational skills, • Ability to multitask, meet deadlines, and work independently, • Strong communication and teamwork skills, • Proactive, reliable, and highly self-motivatedWhat you'll get in return, • Opportunity to work in a global, professional environment, • Career development within finance and billing, • Supportive team culture, • Competitive salary and benefits packageWhat you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. # 4797574

Infrastructure Engineer / Network Engineer Stridon is a hub of innovation, driven by a mission to leverage technology for creating unparalleled experiences. We’re on the lookout for an Infrastructure Engineer who is passionate about network engineering, and who embodies our core values of excellence, uniqueness, and continuous improvement. Our Core Values: • Crafting Unparalleled Experiences, • Embracing Uniqueness, • Continuous Improvement:., • Cultivating Integrity, • Be empathetic Key Responsibilities for Infrastructure Engineer / Network Engineer: • Oversee, manage and optimise VMware data centre infrastructure, including virtual networks, compute, and storage solutions, • Implement, support and manage network and security technologies, • Diagnose and resolve complex network and virtualisation issues, • Interact with vendors for support escalations, • Continuously monitor network and infrastructure performance, • Maintain comprehensive technical documentation for all configurations and procedures Skills and experience for Infrastructure Engineer / Network Engineer: Essential: • Proficiency in managing and optimising VMware data centre infrastructure, including virtual networks, compute, and storage solutions., • Experience with managing and supporting backup and disaster recovery solutions., • Extensive knowledge in configuring and managing firewalls, routers and switches., • Advanced knowledge and understanding of networking, including TCP/IP protocols, subnetting, VLANs, dynamic routing protocols, port aggregation, load balancing, VPNs and wireless technologies., • Strong analytical and troubleshooting skills. Desirable: • Familiarity with Microsoft Azure cloud services and architectures, • Knowledge if Cisco ACL, Firepower, ISE, Unified Computing Systems (UCS), • Knowledge of Palo Alto Networks firewalls, • Knowledge of Veeam and Zerto data resiliency platforms, • Understanding of ITIL practices Desirable Certifications: • Cisco CCNA, • VMWare VCP, • Cisco Unified Computing System (DCCUCS), • Microsoft Certifications such as: Azure Network Engineer Associate, Azure Administrator Associate, Security Operations Analyst Associate, Azure Security Engineer Associate Why Stridon? • Competitive salary and a comprehensive benefits package, including a non-contributory pension scheme, health insurance, income protection and Perkbox, • 25 days holiday + Bank Holidays, • A supportive and dynamic work environment that fosters professional growth., • Flexible hybrid working arrangements from our Shoreditch, London office. If you’re currently an Infrastructure Engineer / Network Engineer and are ready to join a team where your values align with your work, apply now via LinkedIn or send your CV and cover letter to jobs@stridon.co.uk.

Roxwell Talent is working with a well-regarded, London law firm (c.1000 people) to appoint an HR Systems Administrator on a 12-month fixed-term contract. The firm operates across private capital, M&A, and disputes, and has a strong reputation for complex, high-value work. You'll join a busy HR Operations team, sitting alongside an HR Systems & Processes Manager and one other Systems Administrator. The focus of the role is HR data management, firm-wide reporting, and the ongoing development of the firm's HRIS platform (Cascade). What you'll be doing • Managing day-to-day HR data and firm-wide reporting requirements, • Supporting the development and maintenance of the HRIS (Cascade), • Designing and building automated end-to-end workflows within the system, • Creating complex Excel reports and presenting data to stakeholders, • Troubleshooting system issues and working with the vendor to find solutions, • Supporting annual pay gap reporting and salary review processes, • Contributing to continuous improvement across the HR function What we're looking for • Minimum one year of HRIS or systems administration experience, ideally gained in a professional services or legal environment, • Strong working knowledge of Microsoft Excel and Office 365, • Prior experience with HR information systems (Cascade experience a bonus), • Methodical, detail-oriented approach with strong prioritisation skills, • Confident communicator, comfortable engaging with stakeholders at all levels, • Pragmatic problem-solver with a can-do attitude About the firm The firm is large enough to handle the most complex mandates, yet small enough that people genuinely know each other. The culture is collaborative and supportive, with a genuine commitment to learning and development. They welcome applications from all backgrounds and are actively working to build an inclusive environment. There are approximately 45 people working in this close knit HR team and you will learn a lot and develop your skills and experience in a supportive environment. This role will involve hybrid working with typically 3 days in the office per week.

Retail Systems & Support Administrator - Full‑time, office‑based in Watford Are you ready to take the next step in your career within a fast‑paced retail environment? We’re looking for an enthusiastic, detail‑driven Retail Systems and Support Administrator to join our IT team at our Head Office in Watford. This is a great opportunity for someone who enjoys working with systems, data and stakeholders, and is keen to build on their existing skills while continuing to grow and develop within a supportive, collaborative team. The Role Accurate and timely maintenance of our retail systems is critical to the smooth operation of the retail business. In this role, you’ll play a key part in ensuring our shop systems are kept up to date, consistent and aligned with company standards. You’ll manage daily updates to supplier catalogues, product ranges, and item restrictions, helping to ensure service station operators have access to competitive pricing and approved product ranges across the network. Key Responsibilities • Process daily supplier catalogue files within the retail systems., • Review system exception reports to identify products that may require availability adjustments., • Add new products and remove discontinued items in line with approved ranges provided by shop category managers., • Ensure all item restrictions comply with company standards and agreed product ranges., • Act as a key point of contact for service station operators, responding to queries related to item restrictions and shop system data., • Liaise closely with the Shops team to resolve system or catalogue queries., • Provide regular and ad hoc reports and information to the shops team as required. What we’re looking for • High level of accuracy and attention to detail when maintaining product and pricing data, • Strong analytical skills to identify anomalies and missing products, • Confident communicator across teams, • Ability to manage daily operational tasks to strict timelines, • Strong data processing and data maintenance skills What we offer: • Competitive Salary, • 25 days annual holiday (in addition to your 8 paid bank holiday days), • A contributory pension scheme with matching rates., • Simplyhealth – Cashback Dental and Optician Health plans, • Employee Health & Wellbeing support, • Life Insurance As an equal opportunities’ employer, Rontec is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Rontec.

Senior Credit Administrator 📍 City of London | International Bank 🏡 Hybrid Working 💰 Salary Negotiable An established International Bank based in the City is seeking an experienced Senior Credit Administrator to join its Credit Administration team. This is an excellent opportunity for a detail-oriented banking professional with strong credit administration and documentation expertise to take on a senior-level role with broad exposure across credit operations, governance, and stakeholder management. Key Responsibilities Credit & Limit Administration • Perform detailed reviews of complex Credit Approval Forms (CAFs) in accordance with internal policies and procedures, • Authorise and process limit activations accurately and within agreed timelines, • Ensure correct setup of mitigants within the Credit Management System (CMS), • Monitor CMS data integrity, identify discrepancies, and coordinate timely remediation with relevant stakeholders Conditions & Excess Management • Manage and monitor credit and contractual conditions through to closure, • Track, investigate, and escalate credit excesses where required, • Monitor covenant breaches and ensure timely recording, follow-up, and remediation, • Escalate overdue issues in line with internal procedures, • Provide guidance and training to colleagues on covenant monitoring processes and systems Documentation & Compliance • Review credit and legal documentation to ensure completeness, accuracy, and compliance, • Identify documentation gaps and liaise with front office/business teams to resolve issues promptly, • Ensure all required documentation is received and appropriately recorded, • Confirm satisfaction of pre- and post-drawdown conditions and conditions precedent, • Provide sign-off in line with delegated authority and policy requirements Requirements • Minimum 3 years’ experience within Credit Administration or a similar banking environment, • Strong knowledge of banking products and services, • Excellent understanding of facility and security documentation, • Good knowledge of standard loan covenants and credit approval processes, • Understanding of credit risk mitigation and risk transfer processes, • Ability to interpret complex credit approvals and supporting documentation, • High attention to detail with strong analytical and organisational skills, • Strong communication and stakeholder management capability, • Ability to work independently and within a team environment, • Proactive approach with strong accountability and decision-making skills This is an excellent opportunity to join a reputable International Bank offering a collaborative environment, hybrid working, and strong long-term career prospects. For further information or to apply, please contact us directly.

Owen Reed is looking for an Early Careers Recruitment Administrator for a top law firm in London. Role Overview We are recruiting for an Early Careers Recruitment Administrator to join a busy Early Careers Recruitment (ECR) team within the HR function and wider Business Services team, based in London. The purpose of the team is to work alongside Early Careers Recruitment partners to attract and recruit aspiring solicitors who will contribute to the continued success of the firm. The team consists of the Head of Recruitment, Senior Marketing Manager, Operations Manager, two Advisers, an Executive, two Assistants, and two Administrators. The successful candidate will report into the Operations Manager. Key Responsibilities The responsibilities of this role are shared between the two Administrators and may include additional duties as required. Please note, occasional work outside normal hours (9:30am – 5:30pm) may be required, particularly during peak interview periods and event seasons. Applications • Review and process high volumes of Training Contract, Work Experience, and Solicitor Apprenticeship Programme (SAP) applications via the online application system., • Maintain the online application system accurately and efficiently, including:, • Updating candidate records, • Communicating application outcomes, • Managing the online interview scheduling tool, • Manage two shared ECR mailboxes and respond promptly to queries by email and telephone. Interviews • Coordinate high-volume interviews across Training Contracts, Work Experience and SAP programmes., • Support the smooth running of the interview process, including:, • Liaising with EAs to identify interviewers, • Maintaining interview tracking spreadsheets, • Coordinating with room bookings teams, • Creating and managing calendar invitations, • Meet interview candidates and assist with setting up written exercises. Marketing Campaign and Recruitment Events • Assist with administration of the annual ECR marketing campaign, including:, • Arranging promotional activity and email communications, • Coordinating logistics for recruitment events, • Supporting university society sponsorship administration, • Manage administration of the university prizes process., • Support the organisation and administration of work experience opportunities., • Process invoices and student travel expenses. Future Trainees • Review and check future trainees’ certificates and transcripts. Additional Support • Assist with other tasks and projects to support the team as required. Candidate Profile Qualifications & Experience • Ideally degree educated, or equivalent experience within a professional services environment., • Minimum Grade 5 or 6 in GCSE English (or equivalent)., • Interest in working within HR / Recruitment. Skills & Competencies • Excellent organisational skills, with the ability to:, • Multi-task effectively, • Remain calm under pressure, • Work to tight deadlines, • Proactive and enthusiastic approach, with the ability to manage workload using initiative., • Excellent interpersonal and communication skills., • Strong written communication skills and exceptional attention to detail., • Proven ability to manage multiple deliverables while maintaining high quality standards., • Strong teamworking skills and ability to build relationships internally and externally at all levels., • Approachable and able to build rapport quickly., • High level of professionalism, integrity and ethical standards., • Strong working knowledge of Microsoft Office, particularly:, • Outlook, • Word, • Excel If you are interested in Early Careers or would like to develop your interest in Early Careers, you are encouraged to apply.

HR Systems Administrator London | 12‑month fixed‑term contract A leading law firm is looking for an HR Systems Administrator to join its collaborative HR Operations team. This is a great opportunity for someone with hands‑on HR systems experience who enjoys working with data, improving processes and supporting a high‑performing professional services environment. What you’ll be doing • Supporting day‑to‑day HR data management and firm‑wide reporting, • Helping manage and continuously develop the firm’s HR system, • Designing and building end‑to‑end workflows to automate and improve HR processes, • Producing complex Excel reports and presenting insights to stakeholders, • Liaising with system vendors to resolve HRIS issues, • Supporting annual pay gap reporting and salary review processes, • Contributing to ongoing improvements across HR operations About you • At least 1 year’s experience working with systems, ideally within HR, • Comfortable working with HR information systems and Excel, • Highly organised, detail‑focused and able to manage multiple priorities, • Confident communicator with a professional, team‑oriented approach, • Proactive problem‑solver with a practical “can‑do” mindset, • Genuinely interested in supporting the wider business Why join • Supportive, collaborative HR team within a respected law firm, • Exposure to firm‑wide projects and meaningful HR data initiatives, • Strong focus on learning, development and continuous improvement, • Inclusive culture where different perspectives are valued

Roxwell Talent is working with a well-regarded, London law firm (c.1000 people) to appoint an HR Systems Administrator on a 12-month fixed-term contract. The firm operates across private capital, M&A, and disputes, and has a strong reputation for complex, high-value work. You'll join a busy HR Operations team sitting alongside an HR Systems & Processes Manager and one other Systems Administrator. The focus of the role is HR data management, firm-wide reporting, and the ongoing development of the firm's HRIS platform (Cascade). What you'll be doing • Managing day-to-day HR data and firm-wide reporting requirements, • Supporting the development and maintenance of the HRIS (Cascade), • Designing and building automated end-to-end workflows within the system, • Creating complex Excel reports and presenting data to stakeholders, • Troubleshooting system issues and working with the vendor to find solutions, • Supporting annual pay gap reporting and salary review processes, • Contributing to continuous improvement across the HR function What we're looking for • Minimum one year of HRIS or systems administration experience, ideally gained in a professional services or legal environment, • Strong working knowledge of Microsoft Excel and Office 365, • Prior experience with HR information systems (Cascade experience a bonus), • Methodical, detail-oriented approach with strong prioritisation skills, • Confident communicator, comfortable engaging with stakeholders at all levels, • Pragmatic problem-solver with a can-do attitude About the firm The firm is large enough to handle the most complex mandates, yet small enough that people genuinely know each other. The culture is collaborative and supportive, with a genuine commitment to learning and development. They welcome applications from all backgrounds and are actively working to build an inclusive environment. There are approximately 45 people working in this close knit HR team and you will learn a lot and develop your skills and experience in a supportive environment. This role will involve hybrid working with typically 3 days in the office per week.

Roxwell Talent is working with a well-regarded, London law firm (c.1000 people) to appoint an HR Systems Administrator on a 12-month fixed-term contract. The firm operates across private capital, M&A, and disputes, and has a strong reputation for complex, high-value work. You'll join a busy HR Operations team, sitting alongside an HR Systems & Processes Manager and one other Systems Administrator. The focus of the role is HR data management, firm-wide reporting, and the ongoing development of the firm's HRIS platform (Cascade). What you'll be doing • Managing day-to-day HR data and firm-wide reporting requirements, • Supporting the development and maintenance of the HRIS (Cascade), • Designing and building automated end-to-end workflows within the system, • Creating complex Excel reports and presenting data to stakeholders, • Troubleshooting system issues and working with the vendor to find solutions, • Supporting annual pay gap reporting and salary review processes, • Contributing to continuous improvement across the HR function What we're looking for • Minimum one year of HRIS or systems administration experience, ideally gained in a professional services or legal environment, • Strong working knowledge of Microsoft Excel and Office 365, • Prior experience with HR information systems (Cascade experience a bonus), • Methodical, detail-oriented approach with strong prioritisation skills, • Confident communicator, comfortable engaging with stakeholders at all levels, • Pragmatic problem-solver with a can-do attitude About the firm The firm is large enough to handle the most complex mandates, yet small enough that people genuinely know each other. The culture is collaborative and supportive, with a genuine commitment to learning and development. They welcome applications from all backgrounds and are actively working to build an inclusive environment. There are approximately 45 people working in this close knit HR team and you will learn a lot and develop your skills and experience in a supportive environment. This role will involve hybrid working with typically 3 days in the office per week.

Proposals Administrator Galldris Group Location: Enfield, Middlesex, EN3 7FJ An exciting opportunity has arisen for a Proposals Administrator to join our Head Office team based in Enfield, Middlesex. The Proposals Administrator will be responsible for providing administrative support to the Estimating Department and assisting the Proposal Team in the preparation of bid documentation, as well as providing support to the wider business. Key Responsibilities: As a Proposal Administrator, you will provide essential administration support to the proposals department, ensuring efficiency and organisation across all work winning activities. Your key responsibilities will include, but not limited to: • Document Control: Downloading and logging tender documents onto the system, cross checking with provided document registers to identify discrepancies. Creating document registers where necessary, • Tender Query Registers: Compile technical and other related tender queries for input into our tracked format, across all tenders, • Tender Library Administration: Support the maintenance and updating of the tender library, ensuring the most recent bid responses are accurately logged, • Portal Maintenance: Update accreditation information when required and creation of accounts to register the company on relevant platforms, • Marketing Admin: Manage Consent forms for photos, website updates, forms and logistics for events, liaising with our Graphics team to order relevant branded stock items, • Social Value Admin: Maintain a tracked system for upcoming events and goals, developing a community engagement library for tender material, attending apprenticeship events where required, administering our Supply Chain Sustainability School portal and monitoring our apprentice inbox, • Where required, other administration support to senior staff and the wider business This role requires excellent organisational skills, a keen eye for detail, and the ability to effectively support multiple projects in a fast-paced environment. Qualifications/ Experience/Knowledge: Essential Criteria: • GSCE’s or equivalent, • Proficiency in IT packages including Microsoft Office, • Previous office/administration experience within the construction industry Desirable Criteria: • A Levels or equivalent, • Previous experience of supporting a preconstruction team, • Previous experience in document management Skills: • Attention to detail, • Ability to work confidently and take initiative, • Self-motivated and enthusiastic, • Proven communication skills, • Able to work effectively in a fast-paced environment Why work for us? You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include: • 25 days annual leave plus bank holidays, increasing to 26, 27 & 28 days with length of service, • An additional day of annual leave if your birthday falls on a working day, • Access to a range of wellbeing resources through our Employee Assistance Programme (EAP), • Private medical insurance (available after successful completion of probation), • Company life assurance at four times your annual salary, • Access to our employee job referral scheme, offering rewards between £500 and £1,000 Interested applicants must be eligible to work legally in the UK. Should you feel you have what it takes to be successful in this role, then we would love to hear from you. Employee referral scheme - refer a friend or family member to work for Galldris. Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic. Please note: We are not using recruitment agencies for this role. In the event of speculative CV submissions, no fees will be applicable.

Operations Administrator Executive - Join Our Team! About Us At TTC, we are Enriching lives by connecting people and places. For over 100 years, we’ve been bringing the world closer together by crafting journeys that create lasting memories, lifelong friendships and meaningful cultural connections. Across more than 70 countries and our award-winning brands, we design and deliver travel experiences that go beyond sightseeing - they change perspectives. Behind every unforgettable journey is a passionate team making it happen. That’s where you come in. How We Work Our values shape every hire we make and every team we build: 🌍 Value Every Voice — we put people first 🤝 Act with Integrity — we do what's right 🧭 Explore Beyond Boundaries — we're driven by curiosity 🎯 Own the Outcome — we take responsibility for our decisions ✨ Succeed Together — we've got each other's backs The Role We are looking for highly motivated individuals to join our Operations Administration Department based in Central London (Victoria area). You will be responsible for providing operational and administrative support to colleagues in the office and our Travel Directors on the road. This role will give the successful candidates the opportunity to learn more about the fantastic brands that we support plus provide an amazing opportunity to grow personally and professionally within a business that really takes pride in its people. Key Responsibilities In this role, you will support the smooth coordination and delivery of guest travel experiences by assisting with a variety of operational and administrative tasks, including: • Coordinating Travel Director pre-night requirements, including building components and contracts in our in-house system, Tropics, • Arranging guest logistics, including transfers and related travel services, • Maintaining weekly communication with Airport Hosts in key gateway cities, • Liaising with suppliers to confirm arrangements and resolve queries, • Supporting overseas sales offices with itinerary and service-related questions, • Preparing and dispatching Travel Director documentation, • Arranging single-room upgrades for guests, • Liaising with Travel Directors before, during, and after trips to help ensure a seamless experience, • Supporting stock inventory checks and replenishment, • Reviewing the Daily Action Report for new bookings, late cancellations, and required actions, • Providing general administrative support to the wider team Skills & Competencies We are looking for someone who is organised, proactive, and passionate about delivering a first-class customer experience. The ideal candidate will bring: • A positive, proactive, and “can-do” attitude, • A genuine interest in travel, operations, and customer experience, • Strong organisational skills with the ability to manage multiple deadlines, • Excellent communication skills, both written and verbal, • A strong eye for detail and the ability to prioritise effectively, • A collaborative approach and willingness to support others when needed, • Confidence using Microsoft Office, • A desire to learn, grow, and progress within the department Experience This is an entry-level opportunity; however, previous experience within operations, travel, tourism, hospitality, or customer service would be advantageous. Other Requirements • Fluency in English, both spoken and written, • Right to work in the UK/EU, depending on location requirements, • Ability to carry out regular daily lifting of objects weighing up to 5kg, • Full-time availability, working 9:00am – 5:30pm, • Flexibility to support occasional early mornings or evenings on a rotation basis, • Emergency cover for Saturdays and Bank Holidays may be required What We Offer • Salary: £28,000 pro rata, • Paid overtime available during busy periods, • Hybrid working model, • Start Date - End of May

Roxwell Talent is working with a well-regarded, London law firm (c.1000 people) to appoint an HR Systems Administrator on a 12-month fixed-term contract. The firm operates across private capital, M&A, and disputes, and has a strong reputation for complex, high-value work. You'll join a busy HR Operations team, sitting alongside an HR Systems & Processes Manager and one other Systems Administrator. The focus of the role is HR data management, firm-wide reporting, and the ongoing development of the firm's HRIS platform (Cascade). What you'll be doing • Managing day-to-day HR data and firm-wide reporting requirements, • Supporting the development and maintenance of the HRIS (Cascade), • Designing and building automated end-to-end workflows within the system, • Creating complex Excel reports and presenting data to stakeholders, • Troubleshooting system issues and working with the vendor to find solutions, • Supporting annual pay gap reporting and salary review processes, • Contributing to continuous improvement across the HR function What we're looking for • Minimum one year of HRIS or systems administration experience, ideally gained in a professional services or legal environment, • Strong working knowledge of Microsoft Excel and Office 365, • Prior experience with HR information systems (Cascade experience a bonus), • Methodical, detail-oriented approach with strong prioritisation skills, • Confident communicator, comfortable engaging with stakeholders at all levels, • Pragmatic problem-solver with a can-do attitude About the firm The firm is large enough to handle the most complex mandates, yet small enough that people genuinely know each other. The culture is collaborative and supportive, with a genuine commitment to learning and development. They welcome applications from all backgrounds and are actively working to build an inclusive environment. There are approximately 45 people working in this close knit HR team and you will learn a lot and develop your skills and experience in a supportive environment. This role will involve hybrid working with typically 3 days in the office per week.

My client, a leading global law firm with an exceptional reputation within Banking and Finance is looking to hire a HR Administrator on a 12 month FTC to join its London-based HR team. This is an excellent opportunity for an organised and proactive administrator with an interest in HR to gain experience within a fast-paced, professional services environment. You will play a key role in supporting day-to-day HR operations and ensuring a high-quality service is delivered across the business. The Role Reporting into the HR Managers, the HR Administrator will provide comprehensive administrative support across a broad range of HR activities. You will work closely with the wider HR team and provide cover for colleagues when required. Key Responsibilities: • Act as a first point of contact for HR queries, managing a busy HR inbox, • Maintain accurate HR records, files, and e-files, • Draft standard HR correspondence, including references and letters, • Update and maintain key HR spreadsheets (e.g. headcount, structure charts, maternity and secondments), • Support recruitment processes, including creating job requisitions and coordinating interviews, • Process invoices and expenses, including credit card reconciliations, • Act as a super user for the HR system (Workday), including processing joiners and leavers, running reports, and supporting system queries, • Assist with reporting processes such as monthly overtime reports, • Respond to HR queries from employees and partners in a professional and timely manner, • Support administration of employee milestones and wellbeing initiatives (e.g. long service recognition, gifts, health-related benefits), • Manage leaver processes and documentation, • Provide cover for other HR team members when required, • Support wider HR projects and ad hoc tasks About You You will be a highly organised and detail-oriented individual with strong administrative experience and a genuine interest in HR. Skills & Experience: • Previous administrative experience within a professional office environment (HR experience desirable), • Strong organisational skills and the ability to manage multiple tasks, • Exceptional attention to detail and accuracy, • High level of discretion and confidentiality, • Strong written and verbal communication skills, with excellent grammar and spelling, • Proficiency in Microsoft Word, Excel, and Outlook, • Interest in HR systems and emerging technologies, including AI tools, • Proactive, adaptable, and willing to take on new tasks, • Ability to thrive in a fast-paced, team-oriented environment, • Self-motivated, reliable, and capable of working independently Working Arrangements • Based in central London, • Office-based 3–4 days per week (4 days during probation, with flexibility thereafter)

HubSpot CRM Administrator Location: London (hybrid, min. 3 days/week in our Farringdon office). We will also consider applications for a remote home-based contract for those who live more than 90 minutes away from the office. Company: Ascend Media (Elite Traveler, Spear’s, The World of Fine Wine, World of Fine Spirits) About us Ascend Media is home to some of the world’s leading luxury media brands: Elite Traveler, Spear’s, The World of Fine Wine, and The World of Fine Spirits. We create world-class content, digital platforms, and immersive brand experiences that connect with ultra-high-net-worth audiences and luxury brands worldwide. About the role We’re looking for an experienced HubSpot CRM Administrator to take ownership of the day-to-day management, maintenance and optimisation of our HubSpot platform across sales and marketing activity. This role is ideal for someone who enjoys systems, process improvement and keeping data organised and accurate. You’ll support teams across the business by building workflows, managing CRM processes, maintaining reporting and ensuring HubSpot is configured effectively to meet changing business needs. You’ll become the go-to person for HubSpot - helping colleagues use the system effectively, improving processes over time, and ensuring the platform continues to support business growth. This is a hands-on role with a mix of administration, technical configuration, reporting and process improvement. You do not need to know everything on day one, but you should already be confident using HubSpot and comfortable taking ownership of CRM tasks independently. What will you do? HubSpot administration & maintenance • Manage the day-to-day administration of HubSpot across sales and marketing functions, • Configure contacts, companies, deals, properties and lifecycle stages within the platform, • Maintain user permissions, access settings and general CRM housekeeping, • Carry out CRM updates, uploads and ongoing data maintenance Workflows & automation • Build and maintain HubSpot workflows and automations, • Configure internal notifications, lead routing and customer journeys, • Support marketing campaign setup including segmentation and contact management, • Create practical workflow solutions based on business requirements Data quality & reporting • Manage imports, exports, deduplication and database hygiene, • Ensure customer and prospect data remains accurate and well structured, • Build and maintain dashboards and reports within HubSpot, • Support teams with reporting requests and performance tracking User support & continuous improvement • Act as the first point of contact for HubSpot support internally, • Help colleagues troubleshoot CRM issues and improve usage of the platform, • Provide training or guidance where needed, • Identify opportunities to improve processes, efficiency and automation over time Systems & integrations • Support integrations between HubSpot and other business platforms where required, • Assist with implementation projects and testing of new tools or workflows, • Work with external providers when specialist support is needed Skills & experience Essential • Previous hands-on experience using HubSpot in an administration, CRM or marketing operations role (around 2+ years preferred), • Experience building workflows and automations within HubSpot, • Good understanding of CRM principles and database management, • Experience managing imports, segmentation, data quality and reporting, • Strong attention to detail and confidence working with large datasets, • Comfortable managing repetitive administrative tasks alongside improvement projects, • Able to work independently and prioritise workload effectively, • Clear communicator who can support non-technical users Desirable • HubSpot certifications or completion of HubSpot Academy training, • Experience supporting integrations between systems, • Experience working with marketing automation or sales processes, • Previous experience in media, B2B or commercial environments, • Experience implementing new systems or improving internal processes Personal attributes We’re looking for someone who is: • Organised and methodical, with strong attention to detail, • Comfortable owning a platform and becoming the internal expert over time, • Curious and proactive about finding better ways of working, • Practical and solutions-focused, • Happy balancing strategic improvements with routine administrative work, • Collaborative and approachable, working effectively with different teams across the business Company benefits • 25 days' holiday (plus bank holidays), • Additional days off for your birthday, health and well-being day and volunteering day, • Hybrid working arrangements, three days in the office, • Subscription to Group publications and all other online content, • Access to a discounted shopping program, • Cycle to work scheme, • Enhanced maternity, paternity and adoption pay, • Enhanced company sick pay after probation Applications meeting the selection criteria will be reviewed as soon as possible. Progressive Media Investments (Ascend Media) values diversity and is an equal opportunity employer. Please inform the hiring manager if you require any reasonable adjustments so that you can fully participate in the recruitment process. Please note, candidates must have, or be able to obtain, the right to live and work in the United Kingdom as we are unable to offer sponsorship for this role.

HR Administrator Immediate Fixed Term Contract 9 months £37,500-£40,000 + Company Benefits Our client leading is a prestigious city investment firm with amazing city offices and a super professional HR team. The Role:- To provide general administrative support to the HR team including recruitment, compensation & benefits, and training & development with accountability for specific admin projects. Recruitment • Update Job Descriptions,, • Liaise with recruitment agencies, reception, and line managers to co-ordinate, as appropriate:, • CV reviews and feedback, testing Interviews set up and room bookings, • Assist the Senior HR Advisor with the production of offer documentation and associated paperwork and action new starter processes e.g. pre-employment checks, pre-employment medicals, • Create new starter files (hard and soft copies), • Set up new starter records in the HRIS, • Back up for employee background checks, • Arrange induction sessions Compensation & Benefits • Assist with the administration and maintenance of employee records in relation to benefits, • Assist with the preparation of benefits information as required from time to time Training & Development • Book staff onto courses as required and produce Training Sponsorship agreements, • Co-ordinate the evaluation of any training undertaken, • Assist with the maintenance of training records and plans, • Assist with the annual Training and Competence Review General • Maintenance and personnel updates to the HRIS, • Assist with the administration related to employee's leaving the Company, • Updating holiday and sickness absence records as required, • Assist in the production, co-ordination and recording of documentation relating to the annual performance review process, • Production of correspondence and scanning and filing, as required, • Assist with the arrangements for the annual work experience programme, • Provide general administrative support to the HR team, • Administration of HR and Finance expenses, • Assistance with the organisation of Company social events, • Assistance with internal meeting arrangements Regulatory Control • Compliance with all regulatory requirements, including anti-money laundering regulations Essential • MS Office - Strong Word, Excel and Outlook, • Previous experience in an HR administrative role, • Experience of using an HR System Desirable • HR experience gained within a generalist HR function, • Experience of administering SHL ability tests Teamwork and Communication • Ability to interact effectively at all levels, • Confident in managing upwards with regards to prioritising work

About the Role We are looking for a skilled and detail-oriented Jira Administrator to manage, configure, and optimize our Jira environment to support cross-functional teams across engineering, operations, and business functions. This role is responsible for maintaining Jira workflows, permissions, automations, integrations, and reporting while ensuring a seamless user experience and alignment with organizational processes. Key Responsibilities Administer and maintain Jira Cloud/Server environments, including projects, workflows, issue types, schemes, dashboards, and permissions. Configure and customize Jira to support Agile delivery processes across multiple teams. Design, implement, and maintain Jira automations and integrations with tools such as Confluence, GitHub, Slack, CI/CD platforms, and service management systems. Support users with troubleshooting, onboarding, training, and best practices. Manage user access, security settings, and governance standards. Create and maintain dashboards, filters, and reports to provide visibility into project performance and operational metrics. Collaborate with engineering, product, PMO, and operational stakeholders to improve workflows and tooling efficiency. Lead Jira optimization initiatives and continuous improvement projects. Maintain documentation for system configurations, processes, and support procedures. Monitor platform performance, system health, and licensing utilization. Required Skills & Experience Proven experience as a Jira Administrator in a fast-paced technology or enterprise environment. Strong expertise in Jira configuration, workflow design, permission schemes, and automation. Experience with Atlassian ecosystem tools including Confluence and Jira Service Management. Familiarity with Agile, Scrum, and Kanban methodologies. Experience integrating Jira with development and collaboration tools. Strong analytical and problem-solving skills. Excellent communication and stakeholder management abilities. Ability to manage multiple priorities and work independently. Preferred Qualifications Atlassian certifications are highly desirable. Experience with scripting or automation tools such as Groovy, ScriptRunner, or REST APIs. Knowledge of DevOps workflows and CI/CD tooling. Experience supporting enterprise-scale Jira environments. What We Offer Opportunity to work in a high-growth, technology-driven environment. Collaborative and innovative team culture. Competitive salary and benefits package. Professional development and certification support. Flexible and hybrid working opportunities. Employment Type Full-time Location Hybrid / Remote options available

The ServiceNow Senior Technical Consultant plays a central role in designing, configuring, and delivering high-quality ServiceNow solutions that drive measurable business value. This position requires strong technical expertise, a consultative mindset, and the ability to translate business requirements into scalable, best practice-aligned ServiceNow implementations. The consultant works collaboratively with engagement managers, architects, and customer stakeholders to ensure successful end-to-end delivery across multiple concurrent projects. Key Responsibilities: Solution Design and Technical Leadership • Lead technical design and configuration activities across one or more ServiceNow engagements., • Translate customer requirements into robust, scalable, and maintainable ServiceNow solutions., • Own the creation of technical designs, solution documentation, configuration specifications, and interface details., • Ensure alignment to ServiceNow best practice, Konversational standards, and the NowCreate delivery methodology., • Provide technical oversight across build, test, and deployment phases to ensure solution quality., • Participate in technical governance, architectural reviews, sprint planning, and solution walkthroughs. Platform Configuration and Build Quality • Configure and develop ServiceNow applications including workflows, business rules, client scripts, integrations, and platform automation., • Ensure code quality and maintainability through adherence to standards, peer reviews, and governance checkpoints., • Support testing efforts by preparing test scripts, resolving defects, and validating delivered functionality., • Maintain accurate and current technical documentation, configuration records and solution decisions. Customer Collaboration and Advisory • Work closely with customers to understand their technical and process requirements., • Facilitate technical design workshops to define solution options, design decisions, and implementation approaches., • Advise customers on best practice approaches, platform capabilities, and optimization opportunities., • Communicate technical concepts clearly to both technical and non-technical stakeholders. Agile Delivery and Methodology Application • Champion sprint-based execution, backlog refinement, demos, retrospectives, and continuous improvement., • Ensure that technical deliverables align to sprint goals, acceptance criteria, and quality expectations. Internal Enablement and Knowledge Contribution • Support and mentor junior consultants through technical guidance and review., • Share best practices, reusable components, and lessons learned across the delivery practice., • Contribute to improvement of Konversational’s playbooks, delivery templates, and internal toolkits., • Continuously enhance personal technical expertise and remain current with platform innovations. Experience and Qualifications: • 3+ years of technical experience delivering ServiceNow implementations., • Strong technical proficiency across core ServiceNow modules such as ITSM, CSM, ITOM., • Hands-on experience configuring workflows, integrations, scripting, UI policies, service catalogues, and automation., • Good knowledge of Agile delivery practices such as Scrum or Scaled Agile., • ServiceNow Certified System Administrator required., • 2+ ServiceNow CIS certifications (CSM, ITSM, FSM, ITOM preferred)., • Experience in consultancy or partner environments working directly with customers., • Ability to facilitate technical discussions and lead design workshops with technical and business stakeholders. Location and Travel: May require travel to customer sites across the United Kingdom and Europe depending on engagement needs. Seniority Level: Senior Level. Employment Type Full-time.

Systems and Cloud Engineer Our top-tier US law firm client that values collaboration and innovation, is recruiting a knowledgeable Systems and Cloud Engineer to join their close-knit team of three in London. The Systems and Cloud Engineer is part of the Information Technology department, working as a member of a highly technical engineering team in the design, implementation, and operation of enterprise-wide systems infrastructure and cloud technologies. • Competitive salary, • Hybrid, • Superb employee benefits, including a £100 monthly employee contribution, free lunch every Wednesday, discretionary bonuses, and more!, • Office based – Liverpool Street This is a hands-on technical role within the Enterprise Systems team. This individual will help architect, secure, and operate the firms platform while maintaining critical hybrid infrastructure services that support the Firm’s international business. Systems and Cloud Engineer Key Responsibilities: • Create and execute cloud computing strategies by designing, developing, and managing cloud infrastructure and assets to help the Firm meet its business goals., • Provide architectural direction and hands-on engineering for secure hybrid infrastructure across Azure, 3rd party SaaS platforms, and on-premises systems., • Design and evolve an enterprise Azure landing zone and multi-subscription architecture (management groups, policy/RBAC, naming/tagging standards, shared services)., • Deploy and operate Azure IaaS/PaaS services such as virtual machines, storage (Azure Files/File Shares), and platform services aligned to business requirements., • Plan and execute infrastructure movement techniques (VMware/Windows/Linux), including application migrations, into Azure, by discovery, dependency mapping, landing zone readiness, cutover planning, and decommissioning., • Own core Azure networking design and operations, including vNETs/subnets, routing, peering, private endpoints, NSGs, and network security patterns., • Manage hybrid connectivity concepts such as ExpressRoute, vWAN, VPN gateways, and integration with on-prem network services., • Partner with network/security teams to implement segmentation and secure access to applications and data., • Implement and maintain Azure security and governance controls (Policy/initiative, RBAC, logging/monitoring, and automated compliance guardrails)., • Maintain working knowledge and provide escalation support of VMware vSphere environment, Windows Servers, Active Directory services, DHCP/DNS, and other core enterprise systems., • Responsible for system designs, root cause problem elimination, and capacity planning of enterprise data center infrastructure. Systems and Cloud Engineer Requirements: • Excellent in managing cloud solutions (IaaS, PaaS, and SaaS) and implementing design best practices., • 5+ years of hands-on experience designing, deploying, and operating Microsoft Azure in an enterprise environment., • Infrastructure-as-Code and automation experience (Terraform and/or equivalent; PowerShell scripting) to deploy and maintain cloud and hybrid infrastructure, including reusable modules and CI/CD integrations., • Experience supporting Microsoft 365 services; familiarity with Purview concepts (eDiscovery, retention) strongly preferred., • Familiarity with Microsoft Fabric and AI-enabled productivity/security concepts (e.g., Copilot) and their governance implications., • Relevant certifications (e.g., Azure Administrator, Azure Solutions Architect Expert, Terraform) preferred., • Experience operating in highly regulated environments (legal, financial services, or similar) is preferred., • Demonstrates initiative, personal awareness, professionalism, and exercises confidentiality by practicing discretion regarding Firm, client, and personal information., • AWS experience (architecture or operations) is a plus.

Contract Administrator Facilities Management London Onsite Temp-to-permanent £35,000 - £40,000 A London based facilities management firm are seeking a proactive and organised Contract Administrator to play a key role in supporting the day-to-day delivery of facilities services across our client base. Acting as the central point of contact for all facilities-related queries, you will ensure the efficient coordination of planned, preventive, and reactive maintenance, while delivering a high standard of customer service. Key Responsibilities: • Act as the first point of contact for all facilities (soft and hard FM) requests, • Log, track, and manage jobs via CAFM/helpdesk systems, • Prioritise and allocate tasks in line with SLAs and urgency, • Prepare and issue quotes for planned and reactive works, ensuring commercial viability, • Coordinate engineers, contractors, and service providers to ensure timely delivery, • Monitor job progress, update stakeholders, and close tasks accurately, • Handle client queries, complaints, and escalations professionally, • Maintain accurate records and produce reports on KPIs, SLAs, and performance, • Support process improvements and system updates, • Assist with tender submissions, pricing validation, and pipeline governance About You: • Experience in a helpdesk or customer service role within a facilities management firm is essential, • Familiarity with CAFM systems (e.g. BigChange, Concept, Maximo, ServiceNow), • Commercially aware and able to provide quotes, • Strong organisational skills with the ability to manage multiple priorities, • Excellent communication and stakeholder management skills, • Good IT skills, particularly in MS Office (Excel), • A professional, friendly, and customer-focused approach, • Understanding of SLAs, KPIs, and compliance standards This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys coordinating operations while delivering excellent service. JMM178797

Residential Property Administrator Salary: £35,000 – £38,000 per annum Location: Central London Job Type: Permanent Overview We are recruiting on behalf of a historic private estate in Central London for a Residential Property Administrator to join their established Property Management team. This is an excellent opportunity to work within a prestigious estate environment, supporting the Head of Residential and Property Managers with the day-to-day administration of a high-quality residential portfolio. Key Responsibilities • Provide day-to-day administrative support to the Residential Property Management team, • Manage correspondence, filing systems, coordination tasks, and general research, • Act as a key point of contact for tenants and lessees, handling enquiries efficiently and professionally, • Draft letters, emails, and make calls regarding lease matters, rent arrears, and maintenance, • Process and manage maintenance work orders from tenants, property managers, and site visits, • Prepare and update tenancy documentation (digital and hard copy), • Assist with website updates, including uploading available property details, • Liaise with contractors and manage key issuance, ensuring accurate logging and returns, • Support tenant move-in and move-out processes, including:, • Welcome packs, • Inspection letters, • Lease expiry notifications, • Renewal and vacation correspondence, • Deposit return documentation, • Utility change of occupier notifications, • Maintain accurate logs, activity sheets, and internal records, • Attend site visits where required to support property management duties, • Register tenant deposits with the appropriate schemes, • Monitor and manage Right to Rent documentation and expiry checks, • Manage furniture inventory and arrange orders when required, • Process invoices within authorised limits, • Maintain accurate records on the property management system, • Provide cover for Accounts Administration when required, • Assist with report and budget preparation, meeting coordination, and general administration, • Support wider teams and provide reception/admin cover when needed Person Specification • Previous experience in an administrative or secretarial role (property experience advantageous), • Excellent customer service skills, • Proficient in Microsoft Office (Word, Excel, Outlook), • Strong organisational skills with the ability to multitask and meet deadlines, • High attention to detail, • Strong written and verbal communication skills, • Proactive, flexible, and able to work independently, • A team player with a collaborative approach, • Fast learner with a positive attitude, • Good typing skills, • Experience with property management systems (e.g. Qube) desirable

ROLE OVERVIEW // We are recruiting for an Early Careers Recruitment (“ECR”) Administrator to join the ECR Team. The ECR Team is part of the HR Department and the wider Business Services function based at the firm’s head office in London. Its purpose is to work alongside the ECR partners to attract and recruit those wishing to qualify as a solicitor, who will ensure the continuing success of the firm. The team consists of the Head of Recruitment, Senior Marketing Manager, Operations Manager, two Advisers, an Executive, two Assistants, and two Administrators. The successful candidate will report into the Operations Manager. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below and will be shared between the two Administrators. There may be other responsibilities which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm, particularly during peak interview periods and event seasons. Applications • Individually checking and processing high-volume training contract, work experience, and solicitor apprenticeship programme (SAP) applications through the online application system., • Maintaining the online application system in an accurate and timely manner, including updating candidates’ applications, communicating application outcomes, and managing the online interview scheduling tool., • Managing the two shared ECR mailboxes and responding promptly to ECR queries by email and telephone. Interviews • Responsibility for the coordination of high-volume training contract, work experience and SAP interviews and ensuring that the interview process runs smoothly, including liaising with EAs to identify interviewers, keeping the interviews spreadsheet up to date, liaising with the room bookings team, and creating calendar invites., • Meeting interview candidates and setting up their written exercises. Marketing campaign and recruitment events • Assisting with the administration of the annual ECR marketing campaign, including arranging promotion and email comms, organising the logistics for recruitment events, and assisting with the administration of university society sponsorships., • Responsibility for the administration of the university prizes process., • Assisting with the administration and organisation of work experience opportunities., • Processing invoices and student travelling expenses. Future trainees • Individually checking future trainees’ certificates and transcripts. Miscellaneous • Assisting with other tasks and projects to support the team as required. CANDIDATE PROFILE // Candidates for this position must have: • Ideally degree educated or equivalent previous experience in a professional services environment., • Minimum of grade 5 or 6 in GCSE English (or equivalent)., • Excellent organisational skills, with the ability to multi-task, keep calm under pressure, and work to tight deadlines., • Enthusiastic individual prepared to take a hands-on approach to managing their workload using their own initiative., • Excellent interpersonal and communication skills., • Excellent written communication skills and attention to detail., • Proven ability to manage multiple deliverables within a tight timeframe and deliver high quality work., • Ability to work as part of a team and build strong business relationships, both internally and externally and at all levels; approachable and able to build rapport quickly., • High level of professionalism and integrity; displays the highest standard of professional ethics., • A good working knowledge of Microsoft Office Packages (in particular Outlook, Word and Excel)., • An interest in working in HR/recruitment. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status

Title: Sales Administrator Reporting to: Team Leader Location: London SE1. Package: £45,000 to £55,000 plus benefits Our client is a thin prime contractor through government procurement frameworks, working across the UK public sector. They subcontract delivery to their partners. Their work spans IT goods and services, software solutions, digital transformation, and business consultancy. The role We are looking for a Sales Administrator to join our tendering team as a third person in a role that offers full exposure to the bid lifecycle, owning and managing EOIs, RFIs, and ITTs from receipt through to submission and follow-up, acting as the control point between customer and partner. The role involves reading and interpreting tender documentation, meeting and coordinating with external partners, answering questions, managing the submission to the deadline, and submitting the bid on the relevant procurement portal. This role offers a high level of responsibility and is suited to someone who is good with engaging a wide range of people and enjoys structured work and detailed processes, including working under pressure to tight deadlines. Communication will be a combination of email, video calls, telephone and procurement portals. Our systems of CRM (Zoho), Slack (messaging) and Microsoft365 are the other main tools. You will also be responsible, as part of the team, for answering the telephone generally for the company and passing to the right part of the company if not for you. There may also be some reporting requirements from CRM, e.g. monthly returns during holiday cover for other team members. What makes you different? Your top attributes: 1. Be a real communicator, with that sort of personality. Excellent written and video/phone skills., 2. Ability to read and interpret tender documentation accurately, IT knowledge and language is essential., 3. Be highly structured, organised and focused – processing many incoming urgent tasks, 4. Have a manic attention to detail and a love of getting data 100% right every time, 5. Have the consistent energy and work ethic to blend (multi-task) many 5- to 10-minute tasks daily with different people, 6. The right sort of person to represent our company to a very wide range of public sector customers and to private sector partners – you’ll often be the main face of the company in fact – telephone, video and email, 7. Teamwork – with an innate ability to work happily under supervision, and to know what to escalate and when to ask for help; as well as an ability to work effectively on your own as a self-starter, 8. Ability to work calmly, efficiently and effectively under occasional extreme time pressure, 9. A love of sales and winning The right person will be able to articulate their ability to: • Represent the company on the telephone, in video calls and in writing, • Process a whole load of simultaneous, short incoming tasks (5 to 10 minutes) with a huge attention to detail, • Get everything right the first time every time without fail, • Own the bids throughout the process to submission, • Record everything carefully in a CRM and messaging system, • Build and maintain solid relationships with key members of our Partners’ bid teams, • Care about sales and be a winner, • Work as part of the Tendering team, under supervision and direction as needed, • But be driven and self-sufficient to work on your own within the office, • Sustain motivation and have an excellent work ethic, • Be a straightforward, honest and sincere sort of person, as befits working with the UK public sector Nice to haves: • Public Sector experience an advantage, • IT and/or professional business consulting experience an advantage – or at least a genuine interest, • Articulate and polished with a professional approach to partners/clients, • Eager to learn and develop What we offer: • Competitive salary, depending on experience, • Hybrid working, which is currently 3 days per week in our SE1 office, • 24 days annual leave plus public holidays, • Pension contribution, • Private healthcare Our culture We are a focused and collaborative team with a strong emphasis on accountability and delivery. We value clear communication, attention to detail, and a proactive approach. Individuals are trusted to take ownership of their work while contributing to the wider team. If you feel you are a suitable candidate for this role please email your CV to us at bianca@calamassitalentspecialists.com

We are looking for a Recruitment Advisor to join our HR team. The Recruitment Advisor will be responsible for managing the end‑to‑end recruitment of fee earning and business services roles across the firm (excluding trainee solicitors and paralegals). The role focuses on delivering a responsive, high‑quality recruitment service to hiring managers and candidates, ensuring vacancies are filled efficiently and professionally, and that all stakeholders experience a smooth and well‑managed recruitment process. The Recruitment Advisor acts as an ambassador for Stewarts throughout the recruitment journey. Job responsibilities: Recruitment delivery & coordination • Manage the end‑to‑end recruitment process for fee earning and business services vacancies, from vacancy approval through to offer acceptance, • Work with hiring managers to identify hiring needs and skill sets required and manage expectations Create and update job descriptions, • Manage vacancy workflows, ensuring roles progress efficiently and in line with agreed timelines, • Identify innovative selection and assessment methods to ensure the best candidate are sourced for each vacancy Where appropriate interview candidates as agreed with the hiring manager, • Ensure that the co-ordination of interviews, assessments and candidate communications are professional and seamless, • Review and approve offer documentation in line with firm procedures, • Proactively responding to business needs with speed and accuracy, seeking ideas and solutions, • Understand Right to Work requirements Candidate & hiring manager experience • Advise hiring managers on recruitment best practice, use of structured interviews and diversity awareness, • Support and challenge, where necessary, hiring managers constructively on selection and salary decisions at interview and offer stage, • Manage the offer process through to a successful outcome including advising on salaries and seeking internal approval, • Maintain regular communication with hiring managers, keeping them informed of progress, next steps and any issues, • Ensure all recruitment interactions reflect the firm’s professional standards and employer brand Sourcing & agency liaison • Manage sourcing activity through job boards, LinkedIn Recruiter and referrals, • Develop and manage relationships with approved recruitment agencies in line with the firm’s agreed terms of business and manage candidate submissions in line with agreed processes, • Ensure consistent, fair and compliant recruitment practices are always followed identifying areas for improvement, • Develop an understanding of the external market and apply this knowledge in discussions with hiring managers, agencies and candidates Systems, data & compliance • Ensure that accurate records/data are maintained on the applicant tracking system, • Take ownership of any data retention/GDPR requirements in relation to recruitment records held by the firm, • Support the effective use of the ATS to track vacancies, candidates and recruitment activity identifying areas for improvement as necessary, • Responsible for recruitment MI, reporting and data requests as required using initiative to identify data that can add value, • Ensure recruitment activity aligns with internal policies and the firm’s Diversity & Inclusion principles Collaboration & HR support • Work closely with HR colleagues to ensure a smooth handover from offer acceptance through to onboarding, • Support the recruitment administrator during busy times or periods of absence, • Identify and recommend ongoing improvements to recruitment processes, templates and ways of working, • Proactively contribute to recruitment‑related projects and initiatives, taking ownership as required Skills, experience & qualifications • Previous experience in a recruitment, resourcing or HR support role, ideally within a law firm, with understanding of legal qualification processes preferred, • Experience supporting end‑to‑end recruitment processes and managing multiple vacancies simultaneously, • Experienced and confident in interviewing, • Strong organisational skills with excellent attention to detail and the ability to meet deadlines in a fast‑paced environment, • Confident and professional communicator, able to build positive relationships with candidates, hiring managers and agencies, • Comfortable using recruitment systems, databases and Microsoft Office tools, • Demonstrates sound judgement, discretion and empathy when dealing with sensitive situations General attributes • Highly organised, proactive and able to manage own workload effectively, • Delivers a high standard of service with a “can do” and hands‑on approach, • Collaborative, reliable and supportive team player, • Committed to continuous improvement and learning, • Reflects the firm’s culture, values and professional standards at all times

Title of the position: Medical Administrator Reports to: Medical Operations & Excellence Manager Purpose of the job: The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment. Main missions and responsibilities + expected results: Accountability 1: Scientific Event (internal and external) Administration Expected result: • Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings., • Ensure all event-related arrangements comply with internal policies and applicable compliance requirements., • Maintain accurate records and documentation related to scientific events. Accountability 2: Contract and Vendor Administration Expected result: • Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc., • Liaise with Legal, and other relevant teams as required to ensure timely review and approval., • Track contract status, renewals, and documentation. Accountability 3: Invoicing Coordination Expected result: • Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams., • Ensure accurate and timely processing of invoices, POPs, and expense documentation., • Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc. Accountability 4: Training Administration Expected result: • Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation., • Manage training logistics, materials distribution, material update, attendance tracking, and certification records., • Support onboarding and ongoing training initiatives for Global Medical team members., • Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials., • Support the maintenance of the BH Core Training Portal in collaboration with IT. Accountability 5: Onboarding and Organizational Support Expected result: • Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup., • Act as a key point of contact for administrative queries within the department., • Maintain departmental trackers, calendars, and documentation. Accountability 6: Systems and Project Support Expected Result: • Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.)., • Assist with user access management, documentation, training coordination, and data maintenance., • Support change management activities related to new tools and processes. Expected competencies: • Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry., • Experience supporting medical, scientific event and training-related activities., • Familiarity with regulated environments and compliance-driven processes., • Strong coordination experience with Finance, Legal, and cross-functional stakeholders., • Excellent organizational and time-management skills with strong attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced, global environment., • Strong written and verbal communication skills., • Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage., • Professional, discreet, and service-oriented mindset

Position Summary: The HR Senior Coordinator will be the first point of contact for all HR matters and provide HR generalist support to the London office. This includes supporting employee lifecycle activities, HR processes, policy implementation, reporting and providing a high-quality service to employees and managers. Key Responsibilities and Accountabilities: Employee Lifecycle & HR Operations • Manage end-to-end recruitment process in coordination with the Director, HR & Operations, • Responsible for onboarding and offboarding driving continuous process improvements, • Prepare and issue HR documentation, including offer letters, employment contracts, completion of background checks, references and ad hoc documentation as required., • Act as the primary administrator for Oracle ERP, ensuring all employee records are accurate and updated, • Initiate, track and facilitate the administrative workflow for headcount and recruitment approvals., • Lead the performance review system, working with Group IT and employees to ensure smooth implementation, and being responsible for the launch and facilitation of the end user. Employee Relations • Act as the first point of contact for policy, procedure, and employee relations enquiries., • Escalate employee relations matters and queries to the Director, HR & Operations as appropriate., • Manage the compliance procedures required for employee relations cases. Policy, Compliance & Legal • Lead in the review and updating of HR policies and employment contracts as per UK employment law., • Liaise with external legal counsel as required, • Support the HR Director in gathering documentation required for external legal counsel liaison., • Support the implementation of GDPR and employment law changes., • On point for all HR related costs process; updating finance to align with HR budgets and being responsible for ERP processes. Compensation, Benefits & Reward • Liaise with finance for monthly payroll and pension processing., • Manage benefits administration and lead on annual renewals with brokers, including improvements and new benefits offerings., • Lead on the administration of the UK insurance lifecycle. Learning & Development. • Research learning and development practices to meet organisational, departmental and individual development needs., • Identifying training needs and supporting the administration of development programs for employees., • Coordinating training delivery and tracking completion. Reporting • Produce PowerPoints, organizational charts, and HR documents for internal and group meetings., • Prepare monthly, quarterly and as required reports on key HR metrics (headcount, turnover, etc.) for UK and Group reporting., • Ensure the accuracy of data used for analysis to support leadership decisions.

We are hiring for Financial Data Analyst for one of the Top tier bank Position for 3 days onsite Purpose · Ensure the Finance team have the data they need, when they need it, and can present robust numbers and insight to business partners in a timely and routine manner · Ensure the Finance owned elements of the data model (within both legacy and enterprise IT networks) are robust, relevant, logical and do not degrade as applications from which Finance consume data evolve · Support Finance to advance their reporting capability and control framework through data model administration and engagement with IT, Ops & CFT stakeholders Authorities, Impact, Risk · Key requirement to ensure changes in data control frameworks are implemented · Help ensure accurate financial reporting Primary Responsibilities · Ledger maintenance at m/end, which involves: · Close the period in Opera GL · Maintain the entities reporting hierarchies (GL, Cost Centre, Transit, Project) and other finance master reference data sets (TTCs) · Data model administrator for the TM1 system, which involves: · Support the management reporting and planning processes · Daily monitoring and troubleshooting of data loads · Ad-hoc investigations / reporting on behalf of the business · Maintain user access model · Maintain data model documentation · Data model administrator for Coupa and Opera GL systems, which involves: · Daily monitoring and troubleshooting of overnight integrations · Maintaining the data models to ensure smooth operation across Finance and the wider business · Assist with system upgrades and regression testing where required · Data model administrator for the Power BI reporting models used by Finance, which involves: · Refreshing & re-publishing Power BI data models and dashboards · Daily monitoring and troubleshooting of overnight refreshes · Opportunities to undertake TM1 development will be available over time Education and/or Experience Essential Qualifications & Experience · Data Science Bachelor’s degree or equivalent, with experience applying data science principles and methodologies · Advance MS Excel Skills · Basic knowledge of financial management reporting and budgeting principles Beneficial Qualifications & Experience · 1 to 2 years TM1 administration/end-user experience, being familiar with latest version of TM1 (Planning Analytics) · Good understanding of approaches to system development life cycle, including change and configuration management · SQL experience / understanding · Power BI experience / understanding · Financial Services experience Competencies Behavioral · Critical thinking skills · Strong problem-solving skills · Well organized and have ability to meet exacting deadlines · Good communication skills · Ability to make decisions and use initiative · Strong collaboration · Excellent attention to detail · Excellent analytical reporting skills Technical · Ability to use financial reporting systems (ideally TM1 & Power BI) · Strong Excel skills Key Relationships · Finance Systems Manager · Financial Control & Performance Management teams · Group Tax team · Data Office Working Conditions, Compliance · Tight deadlines and the ability to actively manage workload is a pre-requisite of the role · Ability to demonstrate strong problem-solving skills and attention to detail · Ability to use initiative and to pro-actively recognize and implement improvements Conduct Rules Responsibilities Individual Conduct Rule 1 You must act with integrity. Individual Conduct Rule 2 You must act with due skills, care and diligence. Individual Conduct Rule 3 You must be open and co-operative with auditors in your region. Individual Conduct Rule 4 You must pay due regard to the interests of customers and treat them fairly. Individual Conduct Rule 5 You must observe proper standards of market conduct. If you are interested, Please provide me below details with your updated CV Current day rate Expected day rate Notice period Location Are you fine with 3 days onsite position: Regards Tejaswini

As a Senior ServiceNow Solution Architect you will be responsible for leading delivery of ServiceNow based solutions across multiple client projects. You must analyse new business requirements and their correct technical implementation solutions using industry best practices. You will work closely with client stakeholders, delivery leads, business analysts, developers and testers to guide the design through to implementation and beyond whilst ensuring KPMG risk and quality standards are adhered to. Key aspects of the role are: • Lead the technical delivery of a portfolio of projects based on the ServiceNow platform, • Define technical solutions (at an architectural and design level of detail), • Provide senior technical leadership and mentoring to junior architects and offshore development teams., • Deliver compelling solution demonstrations across the ServiceNow platform., • Assist development teams in resolving technical issues through all stages of the project lifecycle., • Continuous growth of knowledge around the ServiceNow platform through certifications, internal/external webinars, case studies, training, community and other resources., • Support the ServiceNow presales opportunity lifecycle., • Contribute to the development of KPMG’s ServiceNow based product roadmap., • Operate as a member of the wider KPMG community, sharing knowledge across functions and building your personal network within the firm. The Person Required experience: • Extensive experience in consulting / professional services and technical delivery, • A proven track record of delivering technology projects on the ServiceNow platform as a Solution Architect, • Certified ServiceNow System Administrator, • Certified Implementation Specialist in at least 3 product suites, • Experience of agile and traditional software and project methodologies Preferred experience: • ServiceNow Certified Master Architect (CMA) or Certified Technical Architect (CTA), • ServiceNow Certified Application Developer (CAD), • Certified in ITIL Foundation (v3 or v4), • Experience of leading offshore development teams and working with engagement leads, project managers and business analysts to deliver enterprise wide ServiceNow solutions, • Understanding of the key technologies relevant to the ServiceNow integration solutions including: Integration Hub, SSO, Web Services, LDAP, JDBC, etc., • Experience in scripting on the ServiceNow platform using JavaScript, CSS and Angular JS: Flows, Business Rules, Client Scripts, UI Actions, Widgets and UI Pages, • Ability to author clear and comprehensive documentation

🔶 Office Administrator / Service Desk Coordinator 📍 Battersea, London (Full-Time, On-Site) 💼 Heat-Plex Limited About Heat-Plex Heat-Plex is a fast-growing, premium plumbing, heating and gas company operating across London. We work with private homeowners, landlords and managing agents, delivering high standards of workmanship and customer care. We are approaching £1.5m+ turnover and are now building a stronger in-house office team to support our next stage of growth. This is not a quiet reception role. It is a key position at the centre of a busy operations team. The Role • You will be the first point of contact for our customers and engineers., • Your role is to keep the diary flowing, ensure communication is clear and professional, and help the business operate efficiently day to day., • You will work closely with our Operations Manager and leadership team. Core Responsibilities • Answer all incoming calls professionally and confidently, • Book jobs accurately into our CRM system, • Manage customer emails and respond with clear, well-written communication, • Coordinate engineer diaries and confirm appointments, • Follow up on quotations and outstanding approvals, • Support with aftercare and customer satisfaction follow-ups, • Assist with general office coordination and admin tasks, • Help maintain high standards of organisation and workflow You will play a direct role in improving customer experience and helping the company grow. What We’re Looking For We are looking for someone who: • Speaks clearly and confidently on the phone, • Writes professional, polished emails, • Is highly organised and calm under pressure, • Can manage multiple tasks without losing detail, • Is proactive and takes ownership rather than waiting for instruction, • Enjoys working in a fast-paced environment, • Wants to grow with a business, not just “do a job” Previous administrative or service desk experience is preferred. Experience in trades, property or construction environments is a bonus — but not essential. Systems Experience with: • Microsoft Office, • CRM systems (training provided), • Scheduling or diary management software What We Offer • Competitive salary (based on experience), • A growing, ambitious company environment, • Opportunity to develop into a senior office or operations role, • Supportive team culture, • Modern office space in Battersea Important This role is fully on-site. We are building a strong office culture and require someone present and engaged with the team. If you are organised, confident and ready to take ownership in a growing business, we would love to hear from you.

Company Profile \n\nCBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. \n\nJob Title: Contract support \n \nCBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in London.\n \nThe main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints.\n \n RESPONSIBILITIES \n \nProviding support to the client and answer calls and emails in a professional and timely manner\n \nDetermine the nature, priority of faults based on information provided by the client\n \nLiaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders\n \nManaging the supply chain and drive them to attend within required SLA's\n \nDriving the engineering team to attend to all callouts within required SLA's\n \nTo obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this\n \nRaise and assign work orders to relevant resources\n \nActively identify and implement innovation across the contract to enhance performance and continue to meet client expectations\n \nPromote and maintain CBRE culture throughout teams\n \nMonitoring calls received from the customer through to call completion and updating records\n \nAllocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's.\n \nEnsure QHSE documentation is maintained and readily available using company systems\n \nManage system as a key user on site including PPM records, reactives and reporting\n \nMaintain people records such as new starters, leavers, general staff changes, contact details, etc\n \nEffective communication with all levels of internal teams and external customers\n \nFamiliar with daily operations and the specific scope of the contract\n \nUndertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager\n \nPERSON SPECIFICATION\n \nEducation\n \nGood basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. \n \nEducation to A-Level/HNC standard would be beneficial\n\nTraining \n \nVery proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc.\n \nExperience of using Dynamics, Concept, Maximo.\n\nExperience \n \nExperience of a similar customer facing role in a medium-sized business. \n \nWell-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. \n\nAptitudes\n \nExcellent command of the English language demonstrated through good verbal and written communication. \n \nMust be detail conscious, accurate and methodical in approach. \n \nStrong organizational and communication skills \n \nAble to work systematically and use own initiative. \n \nAble to work on more than one task at any given time. \n \nMust demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.\n \nCharacter \n \nMust demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office.\n \nReliable, able to complete work within required time frame and manage own deadline requirements. \n \nCalm manner able to work under pressure and against rapidly changing demands and priorities. \n \nAble to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.\n\nIgnore\n \nFacilities administrator / CS Admin / Facilities maintenance coordinator

Join Our Team as a Sales Administrator!\nLocation: Richmond upon Thames, Greater London\nContract Type: Permanent\nSalary: Circa £22,000 pro rata (flexible depending on experience)\nHours: Approx. 10:00am - 3:00pm (5 hours per day + 1-hour lunch)\n\nAre you an organised and proactive individual looking for an exciting opportunity within a small, well-established manufacturing and production business? If so, we want YOU to join our dynamic team as a Sales Administrator!\n\nAbout the Role:\nIn this multifaceted position, you will play a crucial role in supporting daily operations and ensuring everything runs smoothly. From sales administration to purchasing coordination and logistics, your contributions will be invaluable to our close-knit team. If you thrive in a quieter office environment and enjoy managing your own workload, this is the perfect opportunity for you!\n\nKey Responsibilities:\n\nSales Administration:\n\nAccurately process sales orders using internal systems\nPrepare and issue customer quotations\nRaise invoices and ensure the accuracy of information\nAct as a key point of contact for customer inquiries via phone and email\nMaintain strong relationships with both UK-based and international customers \n\nPurchasing & Supplier Coordination:\n\nEnter and manage purchase orders\nLiaise with suppliers, including those from Europe, to track orders and deliveries\nCheck and authorise supplier invoices \n\nLogistics & Operations:\n\nArrange transport to and from a third-party warehouse\nCoordinate stock movements and support stock control processes\nSubmit import declaration details to customs agents\nLiaise with external warehouse providers\nAttend occasional stock takes (about three times a year) \n\nGeneral Administration:\n\nProvide cover for colleagues during holidays or sickness\nHandle general admin tasks, incoming calls, and correspondence\nSupport the smooth day-to-day running of the office \n\nSystems & Tools:\n\nERP system (e.g., Sage 200 or similar)\nMicrosoft Excel and Word \n\nKey Skills & Experience:\n\nPrevious experience in a Sales Administration or Order Processing role is desirable\nStrong organisational skills with the ability to prioritise workload independently\nExcellent verbal and written communication skills\nConfident liaising with customers and suppliers, including internationally\nGood numerical ability, including basic calculations and unit/currency conversions\nStrong attention to detail and accuracy\nProficient in Microsoft Excel; experience with ERP systems preferred \n\nPersonal Attributes:\n\nProactive, self-motivated, and able to take initiative\nFriendly, professional, and approachable\nReliable with strong timekeeping\nComfortable working in a small, quiet office setting\nCalm and efficient under pressure \n\nAdditional Information:\n\nSome negotiation with suppliers/customers may be involved (no cold calling or hard selling required)\nTwo-stage, in-person interview process \n\nIf you're ready to take on this rewarding role and contribute to a thriving organisation, we'd love to hear from you! Apply today and embark on your next professional adventure!\n\nAdecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.\n\nAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Administrator\n\n£17.58ph-£19.23ph\n\nTemp ASAP start\n\nFinancial Services\n\nOxford Street\n\nHybrid working 9.00am-5.00pm\n\nA wealth management firm with their head office in central London requires an experienced administrator to join their operations and HR team on a temp basis to support with an operations project.\n\nThe role:\n\nDrafting letters, completing standard word templates with information\nAssisting with managing the operations inbox\nUploading files into in house system and folders,\nMonitoring and coordinating return of signed documents as required\nSupporting with administrative duties as instructed, mail merge\nSupporting with pay increase and bonus letters as required\nRevamping / updating letter templates as instructed\nSupporting with background checks monitoring progress and flagging to the team accordingly\nSupport with any other tasks as requiredThe Candidate:\n\nProven experience as an administrator-essential\nExperience using mail merge desirable not essential\nPervious experience working within HR- benefical\nExperience and enjoy working in a fast-paced office environment\nConfident handling high-volume ever-changing workload\nOrganised, proactive and hold high attention to detail\nProficient in MS Office Suite\nEnjoys working in a team or on their ownIf you are an immediately available administrator with experience working in a fast-paced environment, then please send your CV forward today.\n\nHuntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.\n\nWe practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. \n\nPLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

Shift Technician\nLocation: Iconic London Building - City of London\nSalary: Competitive London Salary\nPurpose of Job\nTo ensure all environmental conditions are maintained at all times with regard to critical building systems. To supervise the day to day operation of a shift carrying out PPM and reactive works within the contracted site. Working hours are 6am - 6pm, continental shift pattern. Engineers must be able to demonstrate relevant knowledge of Air conditioning, UPS, Generators, LV systems, which will include the ability to fault find using the production of graphical information and the utilisation of current alarm data.\nKey Responsibilities\n Ensure that routine PPM is carried out on all M&E plant in accordance with Site task schedules and asset lists.\n Ensure that reactive tasks throughout the building are completed and be proactive in highlighting areas where improvements can be made. These reactive calls to also include concessionary stores and fabric related items.\n Ensure that sub-contractors perform to meet the requirement of the contract. Administer sub-contractor work approvals and safe operation while repair or service is carried out on site.\n To operate a Permit to Work System in accordance with BGIS Quality, Health & Safety procedures and client requirements.\n Ensure that plant faults and defects are swiftly remedied to maintain plant in serviceable order at all times.\n Ensure that suitable spares are available to carry out both maintenance and reactive works. To provide parts lists and estimated timescales to carry out remedial works.\n Ensure that all relevant paperwork is completed regarding reactive and breakdown works and that it is passed without delay to the contract administrator or update CAFM system.\n Ensure that Method Statements and Risk Assessments are prepared, reviewed and used for all tasks undertaken to ensure safe working practices at all times.\n To develop a good working relationship with all members of BGIS staff, subcontractors and the client representatives.\n Ensure the provision of a Safe and Healthy working environment. To include the wearing of uniform and PPE at all times.\n Ensure the professional image of BGIS is presented to clients at all times\n Ensure that all plant rooms under the responsibility of BGIS are locked at all times and are kept in a clean and tidy condition.\n Supervising and monitoring of sub-contractors works whilst they are on site undertaking maintenance.\n Ensure assigned tasks are actioned and completed as appropriate.\n To ensure tasks as directed are completed with the appropriate H&S awareness/implementation.\n Ensure an awareness and compliance to the contractual KPI's/SLA's.\n Ensure Computer Based Maintenance systems, e.g. Maximo, is kept up to date and that PPM and reactive tickets are closed out with accurate data captured.\n Any other task as directed by the Site management team.\n Ensure the engineering team on site produce required near miss reports, dynamic risk assessments and detailed records of site activities, and ensuring any non-compliance is challenged and escalated where necessary.\n To proactively check the operation of the LOTO system in accordance with BGIS Quality, Health & Safety procedures and client requirements.\n Overview the buildings environmental conditions using the BMS System and utilise same to maintain acceptable internal conditions.\n Ensure Shift Reports are completed to the correct standard\nAt BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success! #BGISUK

Job Title: Business Support Officer\n\nLocation: Ilford\n\nContract: Temporary\n\nHybrid working ( 3 days office based / 2 working from home)\nMonday to Friday 9am to 5pm (1 hour lunch)Rate: £15.68 hour PAYE (BSO)/ 17.33 Technical Support officer\n\nWe have 2 new roles available \n\nOne is a Business Support Officer in children's services\n\nRole consists of managing the fostering and adoption panel, this panel is in situ for the approval process of prospective foster carers / connected carers and special guardianship carers. \n\nThe administrator is responsible for booking all the panels, ensuring the panel is quorate, collating and distribution of panel paperwork, minute taking at the panel itself, Completing the ADMs (agency decision maker) sheets, recording outcomes on Protocol Files (internal system), Updating Fostering Network. \n\nEach Panel consists of 52 steps, some of which are small and simple tasks (but will be explained more in detail). \n\nPanel is fortnightly meeting, so the way it works, u can take the minutes for one panel and be starting on the next panel, so you are always working on 2 panels at any given time. \n\nThe individual will link in with the Fostering Team Manager and the Recruitment Engagement Manager. \n\nTechnical Support Officer Safeguarding Team\n\n Minuting Child Protection Conferences. Setting up the conferences, emailing - collating reports from Professionals. Typing up CP Plans / CIN Plans. Updating excel spreadsheets. Working closely with the CP Chair and Social workers. Answering calls and general admin tasks.\n\nAre you an organised and proactive individual with a passion for providing outstanding administrative support? If so, we have an exciting opportunity for you! Our client is looking for a Business Support Officer to join their safeguarding team Ilford\n\nWhat You'll Do:\n\nProvide high-quality administrative support to Directors and senior officers.\nManage calendars, organise meetings, and ensure effective communication.\nHandle a variety of tasks with flexibility and a positive attitude.\nMaintain confidentiality while dealing with sensitive information.\nContribute to a collaborative and efficient work environment.\nMinute taking at meetings and conferences \n\nKey Responsibilities:\n\nAct as the first point of contact for service users and external agencies.\nAssist with financial administration, including payments and budget monitoring.\nMaintain accurate records using databases and spreadsheets.\norganise internal and external events, ensuring everything runs smoothly.\nParticipate in team meetings and support colleagues as needed. \n\nWhat We're Looking For:\n\nMinimum of 2 years' administrative experience.\nSafeguarding experience\nStrong communication skills, both verbal and written.\nProficiency in MS Office and effective IT skills.\nExcellent customer service abilities and a positive attitude.\nAbility to handle confidential information with discretion.\nMust be a strong minute taker \n\nIf you're ready to take on this exciting challenge and make a difference, we want to hear from you! Apply today and bring your enthusiasm and expertise to our client's team.\n\nReady to make an impact?\nSubmit your application now!\n\nAdecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.\n\nAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Do you have experience working within a Credit / Finance team? Are you a quick learner and have a keen attention to detail? Are you based in or commutable to Central London?\n\nWe have the role for you!\n\nWe are working with a Global Corporate Travel management company, who are looking for a Credit Control Administrator to join their team on a 6 month contract.\n\nMain Duties and Responsibilities:\n\nChecking customer's credit ratings / credit checks before opening client account\nTimely and effective collection of all debts and customers payments\nMaintaining contact with ICs and clients to ensure invoices are clear for payment\nResolving queries both internally and externally around outstanding invoices in a timely manner\nManaging the credit control shared inbox box in a timely manner\nPosting and allocating daily credit card receipts to the accounting system\nProviding accounts information, for example aged debt reports, on weekly basis\nDirect Debt collections when due each month\nDeal with adhoc queries and liaise with other members of the Finance team.\nMonth End procedure and sending out Monthly statements via systems and manual process\nProviding support to year end statutory audit.Skills:\n\nAbility to establish and maintain good client relationships, both internally and externally at all levels\nAbility to reconcile complex accounts and have excellent attention to detail\nCompetence in Microsoft Office products and accounting software\nPrior experience with accounting systems\nCalm, polite and professional confident manner to handle potentially uncomfortable conversations and e-mails.\nMinimum 3 years' ExperienceThe package:\n\nA salary of circa £28,000 (6 month contract)\nCentral London based lovely offices\nMonday - Friday working hoursInterested?\n\nPlease click APPLY of contact

A successful, Directly Authorised, Independent Mortgage Brokerage are currently keen to hire a Mortgage Administrator to join their established team based within their City of London office.\n\nThe company's main aim is to provide the best and most impartial advice available to its clientele. The firms clients are both UK and internationally based, they are often of a HNW nature.\n\nThe working hours within this position are Monday to Friday from 9:00am to 17:00pm, with a 1 hour lunch break each day.\n\nThis is a hybrid role whereby the successful candidate would work from a prime located City of London office on 4 days’ of each week, whilst you will have the opportunity to work from home on 1 day of each week.\n\nKey responsibilities:\n\nJob activities will include:\n\n Accurately keying Mortgage applications into the different lenders systems – This in the main will include Residential Mortgage and BTL Mortgage case’s.\n\n Providing administrative support to the Brokers.\n\n Managing the client service experience through to completion – coordinating with clients, lenders and solicitors to ensure smooth progress of the mortgage application’s.\n\n Recording all conversations and actions taken in the CRM system suitably. Also becoming familiar with the mortgage sourcing system that is used.\n\n Gathering original documents from clients, as required by the lenders for compliance.\n\n Uploading documents onto the system within the required compliance timescales.\n\n Filing documents onto the system and being responsible for ensuring the final file meets the required compliance standards.\n\n Ensuring all work meets the required FCA compliance standards.\n\n Assisting the team with any other duties, as reasonably requested.\n\nKey candidate attributes:\n\n Proven Mortgage Administration experience, preferably gained within the independent market, being familiar with multiple lenders mortgage products and online portals/platforms.\n\n Excellent English written and verbal communication skills, adept at engaging with a diverse clientele base.\n\n Must demonstrate technical ability and be confident with mortgage terminology.\n\n The ability to demonstrate initiative and to suitably time manage, prioritising tasks and mortgage case’s through to completion.\n\n Ambitious, with the desire to progress in a professional and growing business.\n\nThe successful candidate will receive a competitive basic salary of up to circa £35,000 which is negotiable based upon skill-set/role experience. A pension scheme, plus benefits including a generous bonus scheme based upon the business' performance. These bonuses are paid quarterly and equate to an additional 10% to 20% of your annual salary. Team members consistently also receive a company Christmas bonus worth another £2,000 each year. All leading to a possible first year OTE of up to £44,000 within this role.\n\nIf you are interested within this vacancy and if you believe that your experience/skill-set is well suited to the role then please do apply on-line.\n\nYour Mortgage Recruiter Ltd – A leading UK specialist recruiter in Mortgage Advice, Support, Underwriting, Compliance and BDM roles

Workshop Stores Administrator\n\nSalary: Up to £33,797 plus Veolia benefits and pension\nHours: Monday to Friday, 40 hours per week\nLocation: Alperton Ln, London HA0 1ER\n\nWhen you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life. \n\nWe know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.\n\nWhat we can offer you;\n\n25 days of annual leave \nAccess to our company pension scheme\nDiscounts on everything from groceries to well known retailers\nAccess to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to\nOne paid days leave every year to volunteer and support your community \nOngoing training and development opportunities, allowing you to reach your full potentialWhat you'll be doing;\n\nCompliance with all Health and Safety policies and procedures\nMaintain job cards through the repair process by capturing parts and consumable usage to allocate the cost correctly\nEnsure that all parts are managed end to end using the Fleet Management System\nEnsure that all parts-related documentation is administered in line with company policy\nEnsure adequate stock lines and levels are maintained at all times with regular stock takes and reconciliation \nUnloading/loading of deliveries\nSourcing parts at the best price and quality\nUpkeep and tidiness of the stores at all times in line with company health and safety policies\nRegular supplier reviews to ensure value for money and service at all times\nMaintain the stock supply to mobile workshop vans\nManage the stock control for remote locations as and when required\nEnsure the timely return of repairable items in line with the surcharge and returns policyWhat we're looking for;\n\nAdministration experience\nGood communication skills\nKnowledge of a wide range of vehicles and parts\nAbility to work to strict time control constraints\nGood knowledge of Microsoft Excel and Google packages\nExperience in stock control in a fast-paced multi-manufacturing environmentWhat's next?\n\nApply today, so we can make a difference for generations to come.\n\nWe're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. \n\nWe're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. \n\nWe're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive

Safeguarding Administrator\n\nStart Date: Immediate\n Hours: 8:00am - 4:00pm\n Location: Brent\n\nWe are urgently seeking an experienced Safeguarding Administrator to support our safeguarding and pastoral teams. This is a critical role requiring strong organisational skills, attention to detail, and the ability to work with sensitivity and professionalism.\n\nKey Responsibilities\n\nManage the safeguarding inbox, ensuring timely responses and escalation where necessary\n\nOversee the school's filtering and monitoring system, including allocating detentions in line with policy\n\nAttend safeguarding-related meetings such as TAFs, professional meetings, and multi-agency discussions\n\nConduct check-ins with vulnerable students, maintaining accurate notes and following procedures\n\nMake referrals to external agencies as directed by the Designated Safeguarding Lead (DSL)\n\nCoordinate and facilitate visits from social workers and other external professionals\n\nSupport morning registration, including managing late arrivals\n\nCandidate Requirements\n\nPrevious experience in a safeguarding, pastoral, or school administrative role\n\nStrong understanding of safeguarding processes and confidentiality protocols\n\nExcellent communication and organisational skills\n\nAbility to work well under pressure in a fast-paced environment\n\nConfident in dealing with sensitive information and vulnerable young people

School Admissions Officer – NW2 (North West London)\nStart Date: September 2026\nSalary: Competitive, dependent on experience\n\nWe are currently supporting a welcoming and well-organised school in NW2 who are looking to appoint an experienced School Admissions Officer to join their administrative team. This is a key role within the school, acting as the first point of contact for parents and ensuring a smooth and professional admissions process from initial enquiry through to enrolment.\n\nThe ideal candidate will have strong experience using Arbor and a proven background working within school admissions or a busy school office environment.\n\nKey Responsibilities:\n\n Manage the full admissions process from enquiry to student enrolment\n\n Maintain accurate pupil data using Arbor MIS system\n\n Liaise confidently and professionally with parents, carers, and external agencies\n\n Process applications, waiting lists, and in-year admissions\n\n Ensure compliance with school admissions policies and statutory requirements\n\n Support school administration where required, including attendance and pupil records\n\n Provide a welcoming and professional first point of contact for families\n\nAbout You:\n\n Previous experience in a school admissions role (essential)\n\n Strong working knowledge of Arbor (essential)\n\n Confident communicating with parents in person, over the phone, and via email\n\n Highly organised with strong attention to detail\n\n Able to manage a busy workload and work independently\n\n School-based administrative experience preferred\n\nThe Role Offers:\n\n Opportunity to join a supportive and established school team\n\n A varied and fast-paced role within a key department of the school\n\n Long-term opportunity for the right person\n\nIf you are an experienced School Admissions Officer or school administrator with strong Arbor experience and are looking for your next role in NW London, we would love to hear from you.\n\nTo apply or find out more, please get in touch with Apex Educ8 today

A prestigious London-based international bank is looking for a Spanish-speaking Back Office Administrator to join their team in their offices in Canary Wharf. You will be assisting with administrative and technical support tasks as part of a dynamic and friendly team. This is a temporary contract with an immediate start for an expected duration of 6 months, with the potential of extension afterwards. It is an excellent opportunity for candidates with administrative experience within the financial services industry to work for a multinational, professional and renowned bank.\n \n Key Responsibilities \n \n Administrative and accounting tasks: \n\nProcess direct debits, faster payments and cheques\nInvoice payments: execute payment processing for designated invoices.\nEssential accounting tasks.\n Customer support: \n\nProvide support for current accounts, including: maintaining up to date KYC and tax information in the system. \nProducing accurate account statement.\nDocumentation: \n\nFile and archive original documentation in compliance with regulatory standards.\nLand registry management: coordinate with the land registry to facilitate the discharge of mortgage properties.\n Technical support: \n\nAssist with the travel expenses application. \nManage corporate cards issued to employees.\n Qualifications:\n\nProven experience in back-office functions, particularly in banking or financial institutions\nFamiliar with processing payments, handling invoices, and customer support operations\nExcellent organizational skills\nExperience with SAP Concur is essential\nExperience using Google Suite\nHigh attention to detail and strong problem-solving abilities\nWillingness to learn new systems and adapt to evolving processes. \nProfessional proficiency in both Spanish and English languages is essential.\n About you:\n\n In order to succeed, the right applicant will have prior administrative experience within the finance and banking industry, excellent organisational skills, high attention to detail, and familiarity with processing invoices and payments, as well as with customer support operations. Spanish language fluency is valuable but not required for this position. Being part of this amazing company; you will gain valuable experience and allowing you to further develop your skillset within the banking sector. \n \n Profile:\n\nFull fluency in English required. Spanish language proficiency is beneficial.\nDegree-level educated.\nPrior experience working for a bank or financial institution.\nAdvanced administration skills.\nAble to start immediately.\nAdvanced knowledge of Microsoft Excel.\n To apply, please send your CV in English and in Word format to Alvaro.\n languagematters is acting as an employment business in relation to this vacancy

Senior HR Administrator Coordinator – 12‑Month FTC\n\nOur client has an excellent opportunity for an experienced Senior HR Administrator to join a fast‑paced head office HR team in a hybrid working role\n\nThis role offers broad exposure across the full employee lifecycle and is ideal for someone who enjoys working at pace, takes pride in accuracy, and is confident supporting senior stakeholders.\n\n You’ll play a key role in ensuring HR data integrity, supporting some payroll processes, producing workforce reports, and delivering a smooth and professional employee experience.\n\n You’ll be involved in onboarding and offboarding, HR system updates, audits, workforce metrics, family‑related leave processes, Occupational Health coordination, and day‑to‑day HR queries. You’ll also support recruitment administration, interview logistics, and senior HR leaders with diary and travel coordination.\n\nWe’re looking for someone with solid HR administration experience, exceptional attention to detail, and strong Excel capability (VLOOKUPs, pivot tables, reporting etc). Confidence, discretion, and the ability to build effective working relationships at all levels are essential.\n\nThis is a 12‑month fixed‑term contract. Our client offers a hybrid working pattern, exposure to a wide range of HR activities. A competitive salary coupled with bonus potential, and a good benefits package

They are seeking a proactive and focused HR Advisor to support the people centre team for a 6 month period. Manage and allocate HR queries through the cloud based email system. Location: London (Hybrid)Salary: £17- £19 per hour (Umbrella)Duration: 6 months HR Advisor / Administrator opportunity wi

Senior HR Administrator Coordinator – 12-Month FTC. You’ll be involved in onboarding and offboarding, HR system updates, audits, workforce metrics, family-related leave processes, Occupational Health coordination, and day-to-day HR queries. You’ll play a key role in ensuring HR data integrity,

School Administrator - Enfield School Administrator - Primary School School Administrator - Full Time - 8:00am to 5:00pm School Administrator - Voluntary Two Week Placement. You will receive training on the school's management system, Arbour, giving you valuable experience that will help you secure

London North West University Healthcare NHS Trust IEP Administrator The closing date is 02 June 2026 Oversee the day-to-day system administration of the Image Exchange Portal (IEP), ensuring its smooth and efficient operation for all users. London North West University Healthcare NHS Trust £33,262

Human Resources Information System Administrator (Microsoft Dynamics 365 Finance & Operations - HR Module) Location: London (Hybrid – 3 days/week in office) Employment Type: Full Time / Permanent About Phaidon International Established in London in 2004, Phaidon International was founded with the

My client is a charity based in London, SW10. As part of their expansion, they are seeking an experienced Clinical Administrator to join their team. They are looking for a person with Clinical Admin or Medical Admin experience who is proactive and who has an interest in working with a charity who help young children. The role includes:- Setting up new clients on their bespoke database Updating files with the results of sessions with them Invoicing using their bespoke system Meeting and greeting patient families Maintaining an excel spreadsheet with all referrals or enquiries Setting reminders for Clinical staff to follow up on referrals Purchasing equipment and consumables for the centre Providing support to the Clinical Director Attending site meetings and taking minutes and documenting actions that need to be taken Systems skills must include Intermediate to advanced Excel, Powerpoint and Outlook Producing analytical reports for the Directors Liaising with parents of patients and with the clinicians This is a small but growing organisation who are looking for someone to come in and make the role their own. If you live within easy commuting distance of SW10 (near The Chelsea and Westminster Hospital and have been or are a Clinical Administrator, please apply now. J-18808-Ljbffr

Compensation / Payroll and Benefits Administrator Our client is looking for a Compensation/ Payroll and Benefits Administrator to support a Compensation and Benefits Manager and a small team. High level of attention to detail and accuracy with reviewing payroll, reports and HR system. Processing emp

The HR Administrator will provide exceptional HR support, and in doing so will be exposed to all areas of HR, including employee relations, organisational change, HR policy and process. Our human touch sets us apart from other consultancies, system integrators and software houses - with people, tech