Filing jobs in United Kingdom

\n\n \n\n Accounting Manager \n\n \n\n London | Hybrid | Leading US Law Firm \n\n \n\n \n\n My client, a highly respected US law firm, is seeking an experienced Accounting Manager to join their London office. The position works closely with the CFO, DOA/COFA, and US‑based finance teams, offering excellent exposure across the firm. As Accounting Manager, you will take ownership of a wide range of financial processes, ensuring accuracy, compliance and smooth day‑to‑day operations. This includes: \n\n \n\n \n\n Accounting \n\n \n\n Preparing, filing and paying quarterly VAT returns.Supporting the annual SAR audit, liaising with auditors and responding to queries.Working with the US Accounting team on the UK LLP statutory audit, including year‑end journals and reporting.Liaising with the relevant contacts on UK partnership tax filings and partner tax statements.Performing GL reconciliations (pensions, loans, receivables, salary advances, deposits).Overseeing expenses and supplier payments approvals and processes.Payroll & Benefits \n\n \n\n Managing monthly payroll in partnership with HR and an outsourced provider.Maintaining the master salary list and ensuring timely, accurate payroll delivery.Overseeing all HMRC requirements.Managing pension contributions and auto‑enrolment compliance.Handling payroll queries and preparing final data for the US team.Completing payroll year‑end tasks including PAYE Settlement and P11D(b).Partner Payroll \n\n \n\n Managing the UK SEP draw schedule and monthly partner payments.Liaising with US teams on FX, tax and capital deductions.Reporting & Support \n\n \n\n Producing management and cash‑flow reports.Responding to queries relating to cost orders, billing, WIP, AR and AP.Completing Office for National Statistics submissions.Compliance & Banking \n\n \n\n Supporting compliance with SRA.Maintaining relationships with banking partners.Managing banking user access and permissions.Handling card requests, credit limit changes and account closures. \n\n \n\n Skills & Experience \n\n \n\n Chartered Accountant qualification (ACA, ACCA or equivalent).Strong experience in a similar accounting role, ideally within a law firm or professional services environment.Excellent knowledge of HMRC regulations, VAT, payroll processes and SRA Accounts Rules.Proficiency in Excel and financial systems (3E, Emburse, online banking). \n\n \n\n Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. \n\n \n\n \n\n \n\n

Legal Executive Assistant Fast-growing, international law firm seeks a new Legal Executive Assistant to join the growing Private Equity team on a permanent basis. \n • Salary of £48,000 per annum, • Hybrid working (3 days in office / 2 days remote Legal Executive Assistant Key Responsibilities: \n • Proactively manage, control and fully understand fee earner diary., • Prepare for all meetings, including preparation of all pre-reading documentation and all follow up actions., • Travel arrangements including liaison with travel company, arranging visas, booking travel., • Support lawyers in marketing activities including research and obtaining client information., • Ensure all new client/matter onboarding processes are completed accurately., • Attend and actively participate in WIP and credit control meetings., • Manage partners' billing processes., • At least 5 years’ experience within a PA/EA role in a Legal or Professional Services environment, • Advanced Microsoft Office skills to include Excel, Word and PowerPoint, • Confident and professional manner with the ability to build strong relationships and excellent communication skills, • Reliable, hardworking, able to work to tight deadlines and to remain calm when under pressure\n

Corporate Legal PA Join one of the most prestigious US law firms in their stunning City offices as a Legal PA supporting their market-leading Corporate team. \n • Competitive salary, • Excellent employee benefits, • Free breakfast, lunch, and coffee shop, • 09:30-17:30 working hours, • Hybrid working (4 days office / 1 day remote) Corporate Legal PA Key Responsibilities: \n • Extensive diary management across multiple time zones, • Schedule and organise meetings, conferences, and departmental activities, • Book complex travel and accommodation arrangements, prepare travel itineraries and process travel expenses, • Document preparation including spell checks, edits, and proofreading work to ensure accuracy and completeness, • Maintain positive contact with clients, open new files, and maintain all client and general files, • Ensure lawyers’ weekly timesheets are dealt with in a timely manner, • Previous experience in a similar role within a law firm, • Ability to transcribe legal documents and correspondence from rough draft or dictation at a level of 70 wpm, • Excellent English language and grammar skills; ability to proofread typed material for grammatical or spelling errors, • Experience using Visio would be advantageous

Intellectual Property PA (12 Month FTC) One of London’s leading intellectual property law firms is seeking an engaging and experienced Intellectual Property PA with strong organisational skills and meticulous attention to detail, who can confidently provide specialist administrative and work management support to fee earners. \n • Salary to £50,000, • 12-month fixed-term contract, • Hybrid working (4 days office / 1 day remote), • Assist fee earners with setting up meetings, arranging conference calls, booking flights, hotels, lunches, and dinners, • Manage incoming post, acknowledge as needed, and maintain up-to-date electronic files, • Prepare correspondence, reports, and documents for review and signature, • Save and organise emails and attachments in electronic filing systems, • Draft invoices and related correspondence for review, and process via e-billing platforms, • Provide general administrative support, including email preparation, document handling, and occasional photocopying, • Proven Legal PA / Secretarial experience within a law firm, • Excellent academics, • Proficient in Microsoft Office Suite

Dispute Resolution EA (12 Month FTC) A fantastic opportunity for an experienced Dispute Resolution EA to join one of London’s most prestigious global law firms, supporting Partners in the firms highly regarded Dispute Resolution team. \n • Highly competitive salary, • 12-month fixed-term contract, • Generous employee benefits, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am – 5:30pm, • Fast-access and anytime health screenings, • Proactive inbox and diary management, • Draft high-quality correspondence and communicating on stakeholder behalf, including client engagement letters, • Preparation and timely circulation of agendas, materials, minutes/actions, monitor and follow up of actions, • Support limited personal and partnership administration with external advisor activity, • Maintain effective document / email management and matter filing systems via iManage, • Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions, • Arrange WIP updates and billing cycles according to client matter requirements, • Proactive upward management of business development and other firm-wide initiatives, • Senior level Legal PA / Legal EA experience gained from a law firm, • Strong billing experience and experience with Partner allocations, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

Leveraged Finance EA Step into a rewarding, fast paced Leveraged Finance EA role at the forefront of complex, high value global transactions, supporting two market leading Partners at a prestigious global law firm in the City. • Highly competitive salary, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am – 5:30pm, • Generous employee benefits, • Subsidised gym membership and a range of health, wellness, and lifestyle packages Leveraged Finance EA Key Responsibilities: • Manage busy inboxes and complex diaries, coordinating around active deal timelines and key transaction milestones, • Produce high-quality correspondence on behalf of stakeholders, including drafting client engagement documentation, • Coordinate the preparation and distribution of agendas, supporting materials and minutes, tracking actions and ensuring timely follow-up, • Provide selective personal and partnership administrative support, liaising with external advisers as required, • Oversee structured document and email management, maintaining accurate matter filing systems within iManage, • Support client and matter relationships through regular contact, meeting coordination, minute-taking and action management, • Facilitate WIP reporting and billing processes in line with client and matter requirements, • Deliver proactive support across business development activities and wider firm initiatives, • Maintain accurate client records and programme activity, monitoring and tracking deal progress Leveraged Finance EA Skills & Requirements: • Senior level Legal PA / Legal EA experience gained from a law firm, • Strong billing experience and experience with Partner allocations, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

Legal Secretary (Part-Time) An opportunity for an experienced Legal Secretary seeking part-time to work to join a top City law firm in London on a permanent basis. We’re looking for candidates to provide comprehensive secretarial support to Partners and Lawyers within the firm’s Corporate Banking team. \n • Salary to £35,000 (FTE), • Part-time – 3 days per week, • 09:30-17:30 (Tuesday-Thursday), • Hybrid working – 2 days in the office / 1 day remote, • Audio and copy typing and document processing, • Formatting documents and any other relevant documentation as directed, • Diary management for the partners, • General administrative support for the department e.g. archiving, filing, photocopying, • Producing bills and dealing with invoices, • 3+ years of legal secretarial experience within a law firm, • Experienced in both audio and copy typing, • Advanced knowledge of Word applications – formatting, numbering, bookmarks, and track changes, • Proven track record of coordinating large documents using Word

Finance Manager Our acclaimed US law firm client in a stunning City location is seeking a Finance Manager on a full-time, permanent basis. This is a dynamic and hands-on role, offering the opportunity to oversee a broad spectrum of financial operations, including payroll, benefits, client and office accounts, reporting, audits, compliance, and financial systems. • Salary to £110,000, • Excellent employee benefits, • Hybrid working – 3 days in the office / 2 days remote Finance Manager Key Responsibilities: • Coordinate monthly payroll with DOA, HR, and outsourced provider (joiners, leavers, changes, overtime, deductions), • Manage pension contributions and auto-enrolment compliance via AME, • Handle payroll year-end tasks (PAYE settlement, P11D(b)), • Prepare, file, and pay quarterly VAT returns, including input VAT journals, • Support UK LLP statutory audit with US Accounting team (reports, year-end journals), • Coordinate UK partnership tax preparation and filing with US Tax team and PwC; distribute tax statements, • Maintain SEP draw schedule and process monthly partner payments, • Liaise with US team on FX rates and tax/capital deductions, • Manage Partner Capital Loan requirements with DOA and Barclays, ensuring compliance Finance Manager Skills & Requirements: • Law firm experience in a similar role is essential, • Applicants must be a chartered accountant via the ACA or ACCA or equivalent, • Proficiency in Microsoft Excel and financial systems (3E, Emburse, online banking), • Knowledge of HMRC regulations, SAR compliance, and VAT rules

Elite Dancers Academy is one of london's leading dance schools for children. We have several venues and are looking for someone initially part-time that can grow with the school over time. Role Description We are seeking an organised, proactive, and people-focused Business Manager & Personal Assistant to the Principal to support the smooth day to day running of our dance school. This is a key role within the business, combining administration, customer service, staff coordination, and strategic support to help the school grow and thrive. Key Responsibilities. Business & Administration • Oversee daily administrative operations of the dance school, • Manage emails and communication with new and existing clients, • Handle customer service enquiries professionally and efficiently, • Maintain accurate records, databases, and filing systems, • Organise and manage class timetables and schedules, • Assist with staff management and coordination, • Support onboarding of new staff members, • Provide direct PA support to the Principal, • Assist with planning, organisation, and prioritisation of tasks, • Contribute ideas to help grow and improve the business, • Assist with implementing new systems, processes, or initiatives, • Support client retention and positive customer experiences What we are looking for: • Highly organised with excellent attention to detail, • Strong communication and customer service skills, • Confident managing emails, schedules, and administrative tasks, • Comfortable with basic bookkeeping and business systems, • Able to work independently and take initiative, • Creative thinker with a positive, can-do attitude, • Previous experience in administration, business management, or a similar role is preferred

We are looking for a proactive Executive/Business Development Assistant to join our growing firm. We are looking for someone who is pro-active, with a passion for organisation who wants to help the directors’ with the smooth and efficient running of the firm. We welcome applications from those wishing to return from a career break and are willing to consider appropriate flexibility and adjusted working arrangements for the right candidate. Key Responsibilities: Administrative Assistance • Schedule and coordinate meetings, conferences, and events for business development activities., • Prepare, edit, and format documents, reports, and presentations as needed., • Organize and maintain filing systems, ensuring easy access to important business development materials., • Provide general administrative support to senior partners and the business development team Business Development Support • Maintain and manage the business development CRM system, ensuring accurate and up-to-date client and prospect information., • Assist in identifying and tracking potential new business opportunities, leads, and client development efforts., • Research prospective clients, industries, and competitors to inform strategic business development activities., • Help coordinate outreach to clients, prospects, and referral sources, including preparing emails, letters, and presentations., • Updating firm social media channels and website in coordination with fee earners Event Coordination: • Assist with the planning and logistics of events, seminars, and conferences., • Support internal and external networking events, ensuring smooth execution and follow-up communications. Key Requirements: Experience • Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred., • Experience using CRM systems or managing client databases is preferred. Skills & Attributes • Ability to work independently and manage competing priorities effectively., • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of CRM systems., • Discretion and confidentiality, particularly when handling sensitive client and business information., • Strong written and verbal communication., • Strong organizational skills with a high level of attention to detail. Please email a cover letter and your CV to .

Bid & Framework Administrator 6 month contract (extensions likely) London (3 days per week) Inside IR35 We are seeking a Bid & Framework Administrator for an initial 6 month contract, with a hybrid set up (3 days per week onsite) based out of Central London. You will work as part of the EMEA Sales team, acting as the primary point of contact for all Government frameworks, CCS & non-CCS for the UK&I Sales function. Skills needed; • Previous experience in bid management administration, bidding and managing, Public Sector Frameworks/renewals., • Administration: Exceptional organisational and administrative skills., • Compliance and Public Sector regulations., • Proofreading: Excellent English language skills with the ability to spot grammatical and formatting errors., • Documentation: Proficiency in filing, archiving, and retrieving information., • High proficiency in Microsoft Office Suite (Word, Excel and PowerPoint)., • Ideally experienced with HubSpot and public procurement tools and systems (e.g. BiP Solutions, Tussell, Find a Tender, Bravo, Atamis, etc.).

Job Title: Commercial Assistant Location: Nine Elms, SW London Department: ONE Team Employment Type: Permanent Salary: Competitive Market Rate Package Hours: 9:00 – 18:00 Monday – Friday About Us: Established in 2017, Excel Winner is leading the Thames City project in Nine Elms, part of Europe's largest regeneration initiative. We aim to transform the Vauxhall, Nine Elms, and Battersea Opportunity Area by introducing new homes, creating jobs, and developing biodiverse green spaces. Summary of the Job: We are looking for an entry-level Commercial Assistant to support the department’s daily operations, with a focus on cost administration. The role includes assisting with data analysis, reviewing and preparing payment applications, and providing general administrative support. The ideal candidate should have a basic understanding of cost control or commercial processes. Good attention to detail, basic analytical skills, and clear communication are important. A positive attitude and willingness to work as part of a team are also key. Job Responsibilities: • Assist in tracking project progress and coordinating with internal teams and external stakeholders to ensure timely execution., • Support the management of contracts and commercial documentation, including drafting, filing, and tracking approval processes, • Maintain daily communication with vendors, clients, and partners to support ongoing commercial activities, • Assist in handling procurement, payments, and related commercial processes in a timely and compliant manner, • Handle correspondence in both English and Chinese, if possible, • Maintain and update business databases and filing systems to ensure data accuracy and integrity, • Support market research, competitor analysis, and industry intelligence gathering, • Provide general support including meeting coordination, documentation preparation, and other commercial-related assistance. Job Requirements: • Proven experience as a commercial assistant or in a similar administrative role., • Strong organizational skills with a keen attention to detail., • Ability to manage multiple tasks and priorities in a fast-paced environment., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent communication skills, both written and verbal., • Strong time management skills and the ability to meet deadlines., • Ability to work independently and as part of a team. Please Note: The duties and responsibilities listed in this job description are not exhaustive. The role may require the post holder to undertake additional tasks within the general scope of the position. Such duties should not fundamentally alter the nature of the role. This job description is intended to adapt to the evolving demands of company objectives and priorities. How to apply: If you are a motivated professional with the skills and experience to thrive in this role, we encourage you to apply by submitting your updated CV directly through LinkedIn job post.

Purpose of the position: As Offshore Methods Lead, you will report to the Installation Methods manager. You will be part of our BP NEP Project (Carbon Capture and Net Zero). You will manage the coordination the activities of the method engineering group, tasks and workload providing technical and administrative guidance to the subordinate staff to ensure aims and objectives are effectively and economically achieved. How can you support us? Here below your responsibilities: • Administer the working programme to ensure its implementation in accordance with plans, design and specifications, • Be responsible for interpretation, implementation and improvement of the proposed design solutions, • Initiate and maintain filing system, document review and distribution, through subordinate staff, • Monitor and coordinate all phases of the work progress and review procedures, reports and calculations of subordinate engineers, ensuring that deliverables, equipment, facilities and services meet specified requirements, • Ensure technical coordination with Client, including attendance at interface meetings, • Coordinate with the technical responsible on board of the vessel, in addition to providing backup to the installation team and advising the Vessel management on technical aspects of the job, • Be additionally responsible for ensuring that all checklists and other installation records are completed in accordance with the procedures and passed to the QC Coordinator for compilation, • Participate to the critical offshore tasks to ensure their performance according to methodology and ensure the relevant feedback and lesson learned, • Attend sites and carry out inspections to ensure that all the requirements have been met What are we looking for? Experience: Proven within construction methods activities for pipeline landfall in project context within the Energy or Oil&Gas industry Education: relevant degree or diploma Certificates: OEUK medical Technical skills: team management, pipeline methods, landfall methods

Large law firm looking to recruit a Partnership Tax Manager Your new company My client is looking to recruit a CTA qualified Tax Manager to take ownership of the business' tax needs, managing all aspects of the Firm’s tax affairs, supported by a Tax Accountant. This role will take ownership of key areas of tax compliance, reporting and governance, while providing proactive tax advisory support to the business. The successful candidate will play a critical role in ensuring accurate tax reporting, mitigating tax risk, and supporting the Finance Team in delivering an effective and compliant tax function across the organisation. Your new role Responsibilities: Tax Compliance & Reporting • Manage the preparation and review of UK partnership tax return, partner self assessment tax returns, corporation tax computations and returns for all UK entities, ensuring timely and accurate submissions and payment of taxes., • Prepare tax analysis and supporting schedules for year-end statutory accounts, including current and deferred tax calculations., • Support the team in managing the Firm’s overall effective tax rate and forecasting tax cash payments., • Liaise with external tax advisers where required and manage associated deliverables., • Work in collaboration with the Partnership Accountant on partner tax reserves and current accounts, onboarding of new partners and managing partner leavers., • International taxes: oversee the tax filing requirements for the international jurisdictions and assess the recoverability of those taxes in the UK., • Monitoring of transfer pricing arrangements and any other group tax mattersVAT, • Overseeing and reviewing the Tax Accountants preparation of UK VAT returns, ensuring VAT is accurately applied, recovered and reported., • Provide guidance to the wider business on VAT treatment of transactions and maintain strong VAT controls., • Assist with implementing changes to VAT processes in response to legislative updates., • Awareness and oversight of overseas VAT requirements (returns prepared by 3rd party accountant)Employment Tax / PAYE / IR35, • Support with employment tax matters including PSA calculations, benefits-in-kind and PAYE/NIC compliance., • Review and maintain IR35 compliance processes, ensuring the correct tax treatment of off-payroll workers., • Provide day-to-day guidance to HR and Finance on employment tax queries, including collaboration with our Payroll & Benefits SpecialistTax Risk, Governance & Advisory, • Maintain up to date awareness of UK tax legislation, proactively assessing how changes impact the business., • Support the development and enhancement of internal tax processes, controls, and governance frameworks., • Act as a subject matter expert, providing practical tax advice on business initiatives, transactions, commercial arrangements or operational queries (e.g. VAT, withholding tax, transfer pricing, corporate tax implications)., • Assist with HMRC enquiries and ensure timely, appropriate responses.Cross-Functional Support, • Build strong relationships across Finance, Procurement, HR and Operational teams to ensure tax is considered in business decisions., • Support internal stakeholders with tax queries and provide training where required., • Contribute to continuous improvement initiatives within the Finance team.General, • Take responsibility for own technical development and undertake relevant training., • CTA qualified (or equivalent) with strong UK tax technical knowledge., • Minimum 5 years’ experience in a UK mixed tax environment, ideally including in-house experience or a mix of practice and industry., • Strong understanding of UK partnership tax, VAT and employment taxes., • Excellent analytical and problem-solving skills with strong attention to detail., • A confident communicator able to explain complex tax issues to non-tax colleagues., • Highly organised with the ability to manage multiple priorities and meet deadlines., • Self-motivated and proactive, with the ability to work independently and as part of a team., • Experience working with tax software (CCH, IRIS) and strong Excel capability., • High levels of confidentiality, discretion, and diplomacy.Desirable, • Experience in a large or mufti entity UK-based organisation with international presence., • Exposure to tax governance frameworks (e.g. SAO, CCO)., • Experience with tax technology improvements or ERP systems., • Ability to manage relationships with HMRC and external advisers Flexible working options available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. # 4781845

Finance Manager (12 month FTC) - Professional Services - London (Hybrid) - £75,000 - £85,000 Your new company A growing, international professional services organisation with a diverse client portfolio is seeking a Finance Manager to join its London-based team. The business operates across multiple entities and delivers high-quality services to a global customer base. You will be joining a collaborative, forward-thinking environment where continuous improvement and professional development are encouraged. Your new role Your responsibilities will include: • Supporting the preparation and consolidation of monthly management accounts and financial reports., • Reviewing results, identifying variances and presenting key findings to senior finance stakeholders., • Assisting with the monitoring, maintenance and reporting of budgets, forecasts and cashflow., • Providing team leadership in partnership with the Financial Controller., • Training and developing junior members of the finance team, supporting their progression and performance., • Ensuring robust financial controls, processes and project governance are maintained to the highest standards., • Working with teams across the business to support efficiency initiatives and process improvement., • Ensuring ongoing compliance with local accounting, tax, legal and reporting requirements, including liaison with external advisors., • Overseeing best-practice record-keeping and ensuring accurate and up-to-date electronic filing of documentation.What you'll need to succeed, • ACA/ACCA qualified with post-qualification experience., • Multi-currency/entity experience, • Experience in professional services., • Advanced Excel skills and excellent attention to detail. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4570063

Growing, Ambitious Consultancy Firm In The City Is Recruiting A Commercially Minded Finance Manager! Your new company This ambitious, global consultancy is proud to describe itself as a pioneering firm, with a strong commitment to development of expertise. The company has a suite of products partnering with blue chip businesses and growing brands around the world. Your new role The client is looking to attract an ambitious, forward-thinking Finance Manager to support the Finance Director in a broad and busy role. This is a fantastic opportunity to join a fast-paced, purpose-driven organisation. Core responsibilities include: Preparation of the monthly management accounts for a large entity. Perform bank, balance sheet and credit card reconciliations. Prepare and post month-end journals and assist with trial balances and reporting Maintain accurate financial records and filing Provide ad hoc finance support to the Finance Director What you'll need to succeed Actively studying towards an ACCA or CIMA qualification, preferably at finalist level Flexible, enthusiastic, motivated, good time management skills and a proven team player with the confidence and skills to analyse problems and suggest solutions. Enjoys working in a challenging and busy project-orientated environment. Professional pride and accuracy in all aspects of work. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. # 4781189

Dynamic London insurer seeks an IBA Technician for premiums, claims, and reconciliations. Your new company You’ll be joining a growing, dynamic insurance firm based in the heart of London, working within their busy finance team as an IBA Technician. In this role, you will provide vital support to the wider finance function, with a particular focus on managing and maintaining IBA accounts. You will play a key role in ensuring accurate financial operations, clear reporting, and smooth client account management, while working closely with colleagues across the business. Reporting directly to the Head of Finance, this position offers strong exposure, ongoing development, and the opportunity to make a meaningful contribution within a high-performing team. Your new role • Maintain clear, consistent communication with colleagues, finance teams, and other divisions to ensure accurate and timely record-keeping., • Share knowledge and expertise across the department and wider organisation., • Build and sustain productive working relationships with peers, managers, underwriters, clients, and industry professionals., • Participate actively in team meetings, updates, and discussions., • Manage premium collections and process claims payments in line with agreed terms of trade., • Produce and distribute monthly client statements, reconciling all incoming and outgoing cash., • Collaborate closely with technical and broking teams to resolve queries and support operational flow., • Maintain organised and efficient filing systems for the team., • Escalate issues promptly to senior management to ensure timely resolution., • Support FCA compliance and internal policies through accurate, complete documentation., • Follow all relevant Group processes and procedures, including Conduct Rules and Customer’s Best Interest obligations., • Assist with CASS and statutory audit processes when required., • Experience working within an IBA team, • Strong communication skills What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4766732

Global financial services business looking to recruit a Senior Tax Specialist Your new company I'm working with the branch of a global financial services business who are currently looking to recruit a Senior Associate (Tax) into the team. Your new role About the role The Financial Management department is in charge of planning, organising, directing and controlling the financial activities of the Bank. The department performs a variety of financial functions, including accounting and financial reporting, fixed asset and expenses management, budget and management reporting, taxation (indirect and direct), regulatory reporting, treasury (asset and liability management) and capital management. As a Senior Associate - Tax, you will be responsible for the preparation of various direct and indirect tax calculations and returns. You will also support the Tax Team with core compliance activities as well as contribute to improvements in data processes, controls and governance. This is a full time permanent position. Key responsibilities • Support with preparation and compliance for key UK tax obligations across multiple entities, including Corporation Tax and Bank Surcharge, Corporate Interest Restriction, UK Bank Levy, Quarterly Instalment Payments, VAT returns, Withholding Tax and Bank & Building Society Information, working with external advisors where required, • Assist with tax accounting, financial statement disclosures, Head Office tax reporting and responses to HMRC enquiries, • Assist with calculating and filing tax returns and claims, including Annual Tax on Enveloped Dwellings (ATED), Construction Industry Scheme (CIS), Certificates of Residence requests, SDLT on rental leases and capital allowances claims related to renovation and building projects, • Support the Tax Team to meet the Bank’s tax reporting and compliance requirements and liaise with auditors and local tax authorities, • Operate tax controls and reconciliations and assist with continual improvement of the tax control environment, • Support to enhance data collection and process efficiency, • Degree educated in Finance, Accounting or other equivalent, • Relevant tax qualification (part qualified/newly qualified) such as ATT, CTA, ACCA or ICAEW, • Hands-on tax experience in the financial services industry, • Experience working with inbound banks is preferred, • Attention to detail, • Highly organised, • Team player, • Excellent communication skills, • Excellent stakeholder management skills, • Fluency in Mandarin language is desired but not essential, • Proficient in MS Office (Word, Excel, PowerPoint)What you'll get in return Flexible working options available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. # 4783819

Innovative Sporting Analytics Firm Based In London Looking For An Accountant To Join Their Firm! Your new company This innovative, high-profile sporting analytics firm has partnered with iconic VIP's and businesses around the globe. This forward-thinking firm based in Central London is renowned for their outstanding products and is the leading firm in their sector. The company has been operating for over 10 years, achieving exceptional growth and is looking for an ambitious Accountant to lead and drive change through their finance function. Your new role The client is looking to attract an ambitious, forward-thinking Assistant Accountant to support the Finance Director in a broad and busy role. This is a fantastic opportunity to join a fast-paced, purpose-driven organisation. Core responsibilities include: Own and maintain sales and purchase ledgers, ensuring all transactions are accurately recorded. Perform bank and credit card reconciliations Prepare the monthly management accounts Prepare and post month-end journals and assist with trial balances and reporting Maintain accurate financial records and filing Provide ad hoc finance support to the Finance Director What you'll need to succeed Experience of the above core responsibilities with global accounting experience Candidates must have worked in a sector linked to horse racing and / or have a passion for this sector Excellent attention to detail and strong organisational skills Confident communicator and effective team player What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. # 4772355

Finance Manager working for an online tech platform based in London, ACA , ACCA and CIMA newly qualified Your new company An award company based in the City of London is hiring a recently qualified accountant to join the team as a Finance Manager. This business has won multiple awards, including UK's Most Innovative Business, Crowdfunded Business of the Year, High Growth Team of the Year and Coolest Brand of the Year Runner-Up. Your new role • Oversight of the day-to-day running of finance and accounting information., • Month-end reporting process, • Deliver process improvements to enhance the efficiency and accuracy of the financial reporting process, • Assisting with the preparation of the budget, financial forecasts and variance analysis., • Develop tools to enhance operational effectiveness and efficiency., • Analyse financial information to provide insights and drive growth., • Contributing to project viability assessments and investment appraisals., • ACA/ ACCA / CIMA, • Qualified (0-3 years pqe), • Confident communicator, • Interested and excited about work in a fast-growing online business What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Nicolette now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. # 3937327

Account Executive/ Director- Commercial- Colindale Account Directors are instrumental in the strategic management of client relationships, championing insurance products and maintaining a high standard of customer service. This pivotal role requires a thorough understanding of insurance policies, risk management, and excellent communication skills, both in managing client relationships and leading internal teams. The role involves a combination of handling and developing your own clients end-to-end, as well as working with Account Handlers and other Directors to meet clients’ needs, ultimately helping the business achieve its objectives and drive continued growth. You will also be responsible for line managing a team, predominantly Account Handlers. This includes people management and overseeing personal development. Key Responsibilities: Client Acquisition and Retention • Service and administer a portfolio of commercial and property insurance clients in a timely, professional, and compliant manner. Analyse clients’ insurance needs and recommend suitable coverage options, liaising with the wider team where required., • Ensure the Demands & Needs (DNA) process is followed for all clients, with particular focus on increasing penetration in areas currently below company average, such as D&O and Cyber., • Build and maintain strong client relationships by attending meetings, understanding demands and needs, and providing informed advice on a wide range of coverages. Ensure a clear plan exists for all clients, including face-to-face meetings where possible, including face-to-face meetings where possible., • Identify opportunities for recommendations and referrals from existing clients, providing comprehensive protection solutions through appropriate products and services. Policy Management • Evaluate insurance policies to ensure they meet clients’ requirements., • Assist clients in understanding policy terms, conditions, and coverage., • Process policy renewals, endorsements, and cancellations efficiently., • Maintain accurate and up-to-date client records on the company electronic filing system. Risk Assessment and Compliance • Conduct risk assessments for clients and provide recommendations for coverage or mitigation., • Ensure your team adheres to regulatory and company standards, including FCA, GDPR, and internal policies., • Support continuous improvement of team processes, systems, and client service delivery. Customer Service • Address client inquiries and concerns promptly and professionally., • Act as a liaison between clients and insurance carriers, ensuring timely resolution of issues and claims., • Establish and manage strategic partner relationships and foster strong connections with potential clients, influencers, and suppliers. People Management and Development • Team Leadership & Performance Management: Conduct regular 1:1s, appraisals, and performance reviews. Set clear objectives and monitor progress to ensure the team meets client and business expectations., • Talent Development & Coaching: Support and develop team members to enhance skills, engagement, and career progression. Provide constructive feedback, mentoring, and learning opportunities., • Workload & Resource Management: Allocate work effectively across the team, ensuring efficiency, fairness, and alignment with client priorities. Monitor pre-renewals, renewals, and ongoing client requirements. Essential: • Experience in a similar Account Executive or Account Director role within commercial and/or property insurance, • Demonstrable experience retaining and growing an existing portfolio of clients, alongside identifying, generating, and converting new business opportunities, • Experience dealing directly with insurance markets, including working with insurers and placement teams to secure appropriate cover, • Proactive line management experience, including regular 1:1s, performance management, and ownership of personal development plans, • Strong understanding of compliance responsibilities, including FCA requirements and Consumer Duty, • Good technical knowledge of insurance products, with the ability to present confidently to clients or internal audiences on insurance-related topics when required (with appropriate training and support), • Strong interpersonal and communication skills, with the ability to build effective relationships at all levels, • Ability to work efficiently under pressure, with excellent planning, organisational, and time management skills, • Confident in the use of relevant systems and software for client management, documentation, and analysis, • An innovative and creative approach to problem-solving, with the ability to demonstrate how this has supported client retention or business development Desirable: • Professional insurance qualification, such as ACII, or working towards, • Experience within Commercial General and/or Real Estate insurance, • Exposure to team or business change, including supporting colleagues through transition NRG is an equal opportunities employer committed to promoting a diverse and inclusive workplace. We oppose all forms of unlawful or unfair discrimination on the grounds of any protected characteristic. Our aim is to create an environment that encourages diversity, builds on individual differences, and responds equitably to the needs of all. We proactively take steps to fulfil our legal obligations, remove barriers, monitor for fairness, reflect the communities we serve, and enforce a zero-tolerance policy for breaches of our Equality and Diversity policy.

Group Reporting Manager , Statutory Consolidation Accountant, ACA, ICAEW, ACCA, ICAS, Qualified, Your new company I am working with an established international media agency in London hiring a qualified Accountant to join the business as a Group Reporting Manager. You will be working for a collaborative and supportive media business based in central London, which offers hybrid working (3 office days a week). Your new role • Preparation of statutory accounts, • Preparation of consolidated accounts, • Assist with the preparation of filing of the individual statutory accounts under FRS101 for all agencies in the UK and Ireland (20+)., • IFRS / FRS 102, • Ownership of the balance sheet process, • Management of external audit, • Prepare technical memos, • Assist with ensuring that the UK group audit is completed in a timely manner and that the Group and statutory filing deadlines are met., • What you'll need to succeed, • Qualified ACA / ACCA, • Practice into industry with experience preparing group statutory accounts, • Big 4 / Top 10 qualified, • UK GAAP / IFRS experience What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Nicolette Solomou now. If this job isn't quite right for you, but you are looking for a new position, please contact Vittoria Baggio for a confidential discussion on your career. 4525826

Management Accountant, Finance Manager Your new company A well-regarded family wealth business is recruiting a Management Accountant on a 12-month contract, based near Kingston upon Thames. This is a rare opportunity to join a dynamic and entrepreneurial organisation with a diverse range of interests. The business operates from smart, professional offices and offers genuine hybrid working (3 days in the office, 2 from home).You will report directly to a highly supportive and professional Finance Director who is committed to mentoring, career development and providing exposure well beyond a traditional management accounting role. Your new role This is a unique opportunity to work within a respected family wealth business overseeing a diverse group of entities across multiple sectors, including events and estate management. The role is broad, hands-on and commercially focused. Responsibilities will include: • Preparation, analysis and presentation of monthly management accounts, including loan schedules, cashflow forecasting, revenue reporting and core MI, • Maintenance of intercompany accounts, ensuring accurate and timely P&L and balance sheet reconciliations, • Cashbook postings, bank reconciliations and daily treasury oversight, • Supporting the Finance Director with tax planning, strategic projects, cashflow management and ad-hoc financial analysis, • Assisting the Finance Manager with the management and reporting of property portfolios and related cashflows, • Processing sales and purchase ledger transactions, ensuring accuracy and completeness, • Full reconciliation of nominal, sales and purchase ledgers in line with reporting deadlines, • General office and administrative duties, including post, filing, document management and system back-ups, • Preparation of Self-Assessment tax schedules for seven individuals (for Finance Director review), • Salary between £60,000 and £65,000, plus pension and benefits, • Hybrid working and flexible hours, • Ongoing career mentoring and development support, • The opportunity for the role to become permanentWhat you need to do nowIf you're interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us today for more information.If this role isn’t quite right for you but you’re considering a move, please contact us for a confidential discussion about your career options. # 4786645

This job is with Hyatt, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Housekeeping Office Coordinator About Park Hyatt London River Thames Nestled along the iconic River Thames, Park Hyatt London River Thames marks the brand's first foray into the United Kingdom, its silhouette unmistakable against the London skyline. The art-infused hotel features a stunning Charlie Whinney sculpture in the lobby that sets the tone for the exclusive art pieces around the hotel. The 203 guestrooms are a haven of comfort, blending residential charm with luxury. Guests can savour the culinary delights of our four distinctive restaurants and bars, or escape at the dedicated wellness floor, complete with an enriching indoor pool and a full-service spa. The hotel boasts an impressive ballroom and seven versatile meeting spaces for events. With easy access to London’s landmarks, Park Hyatt London River Thames offers a perfect launchpad for guests who love curated experiences. Duties and responsibilities related to the Housekeeping Office Coordinator role * Coordinate daily housekeeping activities, including room assignments, scheduling, and shift briefings. * Serve as the primary point of contact for the housekeeping team, handling inquiries and requests. * Maintain accurate records of room status, inventory, and cleaning supplies, ensuring that all resources are efficiently allocated and replenished as needed. * Support the onboarding and training of new housekeeping colleagues, ensuring they are well-informed of policies, procedures, and expectations. * Handle administrative tasks, including filing, data entry, and preparing reports for management. About you Previous experience in housekeeping office management within the luxury segment is essential. Excellent communication, interpersonal, and guest service skills are required. Benefits you will enjoy as a Housekeeping Office Coordinator * 12 complimentary nights a year across Hyatt Hotels worldwide * Discounted hotel stays across Hyatt not just for you but also your family and friends from the day you start! * Business attire laundered complimentary * Headspace membership and access to our Employee Assistance Programme * 50% discount on food and beverages when you dine as a guest at selected Hyatt Hotels * Continuous learning and development opportunities to provide you with a clear career path as well as job promotion opportunities across Hyatt Hotels worldwide At Hyatt, our purpose is to care for people so they can be their best. Guided by our values of Empathy, Integrity, Respect, Inclusion, Experimentation and Wellbeing, we create an environment where colleagues feel supported and empowered to grow. With more than 1,450 hotels and all inclusive resorts across over 80 countries, Hyatt offers opportunities to build your career within a global hospitality company featured in Fortune’s 100 Best Companies to Work For. At Hyatt, we open doors and turn jobs into careers. Here, individuality is celebrated, people are supported to thrive, and everyone is empowered to make a meaningful impact. Next Steps: Apply today for this Housekeeping Office Coordinator role and start your journey with Hyatt Hotels!

This job is with Kennedys, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Kennedys is looking for a Tax Senior to join our in house Tax team based in London, Manchester or Birmingham. The Tax Senior will work as part of the Tax team to provide a proactive reporting and support service to the Firm. Team Kennedys in house Tax team support the Firm globally with regards to all tax statutory filing requirements. Working closely with our external advisors, tax authorities and members to maintain the high standard of service offered to the Firm. Key Responsibilities • Assist with the completion of all tax compliance obligations in the UK and internationally including income and corporation tax computations and returns, tax provisioning, VAT, tax relief claims and tax payments, • Liaise with relevant tax authorities in relation to partner and entity taxes, • Liaise with our offshore in house finance teams and external accountants when assisting with the preparation of UK and international Tax compliance, • Review annual tax and statutory compliance deadlines with other tax advisors/accountants to maintain an accurate compliance calendar, • Assist with the preparation and calculations of tax payments Including but not limited to • Preparation of Personal tax returns, • Preparation of Corporate tax returns, • Preparation of Partnership tax returns, • CTA/ATT/ACA/ACCA, qualified by experience or studying towards, • Strong attention to detail and discipline in managing your own workload About Kennedys Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field. Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims. We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time. What do we have to offer? We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference. Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for. The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices. We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work. Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Company Secretarial Assistant Manager A top London-based professional services firm is looking to expand its vibrant team with a Company Secretarial Assistant Manager. This role is suited to a candidate with experience working in professional services, fluent in Diligent Entities, and with good working knowledge of statutory compliance. Perks: • Salary: £50,000-£60,000, • Hybrid working-2 days in the office; 3 from home. One team anchor day each week., • Excellent training and development schemes, • Great office location and facilities. The role: • Assist with the maintenance of companies through Diligent Entities, • Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements, • Assisting with the preparation of standard allotment of shares, transfers of shares, share buybacks, including Companies House filings, and updating Diligent Registers, • Companies House filings, • Billing for client work, • Preparation of dormant accounts Key Skills: • Proficiency in Blueprint/ Diligent Entities is essential, • At least 2 years of Cosec experience in the UK., • CGI qualified, undertaking studies, or keen to take them on., • Relevant Company Secretarial experience in professional services, • Proactive, team player, • Enthusiastic about the Company Secretarial industry. Please get in touch asap if you might like to be considered.

Title: Operations Analyst – Overnight Hub for U.S. Wealth Management Firm Location: London, UK (office-based with some flexibility) Salary: £55,000 – £65,000 depending on experience, plus benefits About us Lefavi Wealth Management (LWM) is a U.S. Registered Investment Advisor managing approximately US$450m for around 500 client households. We’re building a small but high-impact operations hub in London to turn U.S. “overnight” into our productive day—so that U.S. advisors start each morning with fully updated accounts, staged cases, and ready-to-go client meeting materials, with many straightforward service items already progressed or completed where sufficient information is available. Our UK entity focuses purely on operational execution and support. All regulated investment advice remains with our U.S. advisors. The role We’re hiring an Operations Analyst as one of the first employees in our London office. You’ll work UK daytime hours but focus on what happened in the U.S. while the team there was offline—custodian updates, new accounts, transfer status changes, reconciled performance data, and late-evening client instructions. Your job is to translate all of that into clean, well-documented cases and meeting materials, so that when the U.S. team logs in they can go straight to execution and client conversations instead of spending their morning untangling overnight messages. While much of the role initially involves structured, repeatable overnight processing, you’ll increasingly take ownership of moving straightforward items through to completion—resolving issues and progressing workflows wherever sufficient information is available. This is not a traditional back-office role. As one of the first hires in a new London-based operations hub, you’ll work closely with senior leadership to build a follow-the-sun model from the ground up. As the platform evolves, there will be opportunities to take on broader responsibility, help shape how the function scales, and play a role in a potential future operations-as-a-service offering to other U.S. advisory firms. What you’ll do • Monitor and process overnight custodian alerts and status changes (primarily from Charles Schwab)., • Update our CRM and internal systems to reflect new accounts, transfer progress, and any “more information required” flags., • Create and stage cases with clear context and recommended next steps for U.S. colleagues, and where appropriate, progress items through to completion when sufficient information is available., • Generate client-meeting reports using reconciled end-of-day data and assemble complete meeting packets for upcoming U.S. meetings., • Support core servicing workflows such as ACAT/TOA transfers, ACH setups, beneficiary changes, and RMD/distribution requests, moving steps forward—and in many cases completing them—wherever possible from London., • Help keep data and documentation clean and organised (resolving duplicates, filing signed forms, updating addresses and contact details)., • Contribute to operational projects and small automation initiatives as we refine the follow-the-sun model., • Take ownership of straightforward operational items, resolving issues and progressing workflows end-to-end within defined processes rather than leaving work at the staging stage. About you • Experience in financial operations, back-office processing, client service, or a similar role—ideally in wealth/asset management, banking, brokerage, or fintech., • Comfortable working with account openings, transfers, and standard servicing requests., • Strong attention to detail and accuracy; you enjoy getting things “clean and correct.”, • Good written communication; you can summarise situations concisely and document clear next steps., • Process-minded and curious about how to make workflows smoother and faster., • Happy working in a small, hands-on team, where you’ll have real responsibility and visibility from day one., • Comfortable taking ownership of straightforward issues, using sound judgment within defined processes to resolve items and progress workflows without unnecessary escalation. What we offer • Competitive salary in the £55k–£65k range, depending on experience., • Real ownership from early on, with the opportunity to take work beyond staging and see operational items through to resolution., • A central role in building a genuinely “follow-the-sun” operations model, not just another back-office job., • The stability of an established U.S. firm with the feel of a small, entrepreneurial UK office., • Exposure to cross-border operations and the opportunity to shape systems and processes as we grow. Regulatory note This is an operations-only position. The role does not involve providing investment advice or performing FCA-regulated activities; all advisory work stays with our U.S.-based advisors.

We are representing a well-established firm of accountants based in North West London who are seeking a highly organised and proactive Office Coordinator to join their team. This is a varied and fast-paced role, ideal for someone who enjoys supporting the smooth day-to-day running of a busy office. With a strong focus on administration, you will also provide reception cover when required, acting as a key point of contact within a professional services environment. Key Responsibilities: • Providing administrative support across the business, ensuring efficient office operations, • Coordinating meeting room schedules, managing diaries, and organising internal and client meetings, • Handling incoming and outgoing post, including arranging international deliveries and couriers, • Managing office supplies, monitoring stock levels, and liaising with suppliers, • Arranging travel and accommodation, including taxis for colleagues and clients, • Maintaining internal systems, databases, and filing to ensure accurate record-keeping, • Supporting wider teams with ad hoc administrative tasks, • Providing professional relief reception cover, including handling calls, greeting visitors, and managing front-of-house when required Skills & Experience: • Previous experience in an administrative, office coordination, or support role within a professional services environment, • Strong organisational skills with the ability to manage multiple tasks and priorities, • Excellent communication skills, both written and verbal, • Confident and professional manner, • Strong IT skills, including Microsoft Office and database systems, • A proactive, flexible, and team-oriented approach This is a fantastic opportunity for an Office Coordinator to join a professional and friendly accountancy firm where you will play a key role in supporting the wider team and ensuring the office runs efficiently. Apply today to be considered! Fame Recruitment is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Due to high volumes of applications, we are unable to respond individually however, if you have not heard from a consultant within 24 hours then your application has been unsuccessful.

A highly regarded, boutique law firm in Central London is seeking an experienced and adaptable Float Legal Secretary to join its established Business Services team. You will provide high-quality secretarial and administrative support across multiple departments, stepping in at short notice to cover absences and provide additional assistance where required. The Firm Our client is a well-established, multi-partner law firm with a long-standing heritage and an outstanding reputation in private client and family law. The firm is consistently recognised in leading legal directories for the quality of its work and offers a collaborative and professional working environment from prestigious Central London offices. The Role • Preparing, formatting, and proofreading legal documents and correspondence, • Managing diaries, scheduling meetings, and coordinating appointments, • Maintaining and organising both physical and electronic filing systems, • Assisting with case management systems, conflict checks, and billing processes, • Providing administrative support including scanning, printing, and document binding, • Acting as a reliable point of support during busy periods, holidays, and absences Key skills and attributes include: • You will be an experienced Legal Secretary with strong Family Law experience and the ability to integrate seamlessly into new teams., • You must have prior experience working for a London-based law firm, • Excellent attention to detail and organisational skills, • Professional, discreet, and confident handling sensitive information, • Strong interpersonal skills with the ability to build relationships at all levels, • Fast and accurate typing speed (minimum 65 wpm), • Experience with legal systems such as SOS Connect, BigHand/Diktamen, Nuance/Kofax, and iManage would be advantageous, though training will be provided., • High level of competency in Microsoft Office, Zoom, and Microsoft Teams Benefits • Private medical insurance, • Life assurance and income protection, • Health cash plan and wellbeing support, • Employee assistance programme, • Pension scheme, • Discretionary bonus scheme, • Interest-free season ticket loan, • Cycle to work scheme, • Gym and wellbeing benefits, • 25 days’ annual leave, with option to purchase additional days If you feel you would be suitable please apply directly or contact Jess at AJ Chambers.

Project Coordinator – Brand Marketing and New Product Development Ref: MY47278-1 A Japanese food manufacturing company is currently seeking a Project Coordinator / Brand Manager to lead new product development initiatives. In this role, you will be responsible for coordinating with various stakeholders and managing the end-to-end product development process. Japanese language skills would be an advantage. TYPE: Permanent, full-time SALARY: £30-40K, depending on experience WORKING HOURS: Mon-Fri 9:00-17:30 LOCATION: Enfield, North London (Hybrid work) START: ASAP Project Coordinator/Brand Manager Main Responsibilities: • Coordinate the full New Product Development (NPD) process from concept to launch, coordinating with suppliers abroad, packaging design teams, and the technical and purchasing team, • Coordinate packaging design for new products and existing products, • Actively seek market insights, identify opportunities, generate NPD ideas, and make them happen through coordinating with other teams, • Communicate effectively with suppliers, agencies, and internal stakeholders to ensure smooth project delivery, • Manage administrative tasks of the team such as product audits, websites, samples, filing and other organisation tasks with accuracy and attention to detail, • Support other marketing activities when required Project Coordinator/ Brand Manager Ideal Candidate: • Experience in brand management, project management, product management, or NPD (food sector preferred), with exposure to end-to-end project management and supplier coordination, • Passionate about Japanese food, cooking, and its quality & authenticity, • Comfortable in Japanese corporate culture, respectful, detail-oriented, and collaborative, • Independent, proactive, collaborative, organised, and commercially smart, • Positive, self-driven, flexible, and able to work across teams including virtual colleagues and external partners, • Native level of English is required for this role, • Japanese will be advantageous *When contacting us, please include the job reference number (Ref: Ref: MY47278-1) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

A long established London law firm with a strong private client and property offering is looking to hire an experienced Conveyancing PA/Secretary to join its busy conveyancing team. This is a hands on role supporting partner level and fee earner level stakeholders, and would suit someone with solid conveyancing experience who is confident managing a broad range of property support work independently, without dictation. The team is looking for someone who understands the pace and detail involved in conveyancing, is comfortable taking ownership of tasks, and can help create more fee earning time by providing reliable, proactive support across the life of a matter. The role will involve preparing correspondence and documents through the case management system, opening files, issuing initial client paperwork, liaising with solicitors, estate agents and financial advisers, managing electronic filing and post, obtaining property, priority and bankruptcy searches, preparing completion statements, supporting billing processes, handling completion day calls, submitting SDLT returns and Land Registry applications, assisting with Land Registry requisitions, closing files, preparing deeds for storage and managing deeds requests. There may also be occasional reception cover and other team support duties as required. The firm is keen to hear from candidates with at least five years’ conveyancing experience who are able to work with minimal supervision and who bring strong organisational skills, sound judgement and a calm, efficient approach. Previous experience in residential or commercial property will be considered, and confidence using case management systems is important. Experience with systems such as Partner for Windows, Elite and iManage would be helpful, alongside good Microsoft Office skills, strong communication and solid numeracy. This is a full time role, Monday to Friday, 9.00am to 5.30pm. The team is primarily office based, with some hybrid flexibility currently in place depending on workload. For someone who enjoys being a central part of a busy property team and takes pride in keeping matters moving smoothly, this is a strong opportunity within a well regarded London firm.

A leading Patent & Trade Mark Attorney firm is seeking an experienced Paralegal to support two senior fee earners in their Trade Marks team. This is a key role within a well-established practice, offering exposure to high-quality work in a fast-paced and collaborative environment. The role offers a high level of responsibility, where you will contribute directly to delivering an excellent client service and play an important part in managing trade mark portfolios. Key responsibilities This is a varied role, including: • Managing all stages of trade mark applications, including processing, checking, and reporting, • Preparing and filing UK, EU, international, and foreign national trade marks and designs, • Responding to client queries and supporting the management of large client portfolios, • Assisting with recordal projects and maintaining accurate records, • Preparing exhibits for witness statements, • Drafting responses to official objections and provisional refusals, • Handling opposition matters, including preparing and filing notices, extensions of time, and related formalities, • Preparing and filing recordal forms, • Managing and monitoring multiple diaries to ensure deadlines are met, including:, • Maintaining key dates and reminders, • Coordinating meetings and calendars, • Following up with clients and internal stakeholders, • Handling correspondence, including post, emails, and reporting letters, • Identifying urgent matters and escalating where appropriate, • Supporting billing processes, including preparing cost estimates and responding to account queries Skills & experience • Previous experience as a Paralegal within a Trade Marks team (min. 5 years), • CITMA Paralegal qualification (or significant experience), • Strong working knowledge of UKIPO, EUIPO, and international trade mark procedures, • Exceptional attention to detail and accuracy

AJ Chambers is representing a Silver Circle Law Firm based in the City of London who are seeking a PA in their Private Client, Tax and Immigration Group. You will support an allocated number of Partners and Lawyers allowing them to manage their workload more effectively. Responsibilities: Relationship Management • Reporting to the Management Executive Assistant and proactively working as part of the PA Team to support an allocated number of Partners and lawyers in the PCTI department, ensuring consistencies in support levels are delivered and that policies and procedures are adhered to., • Liaising with the Document Services Operators (DSOs) to co-ordinate the production and amendment of documents and transcription of dictations. Organising • Manage Partners’ and lawyers’ diaries and arrange appointments (both internal and external)., • Use judgement when scheduling meetings – determine purpose and minimum time required., • Manage administration of meetings, including collation of documentation required., • Arrange conference calls, meetings, lunches and dinners on behalf of the Partners and lawyers as required., • Update diary items as required., • Forward planning and thinking of requirements before and after Partners’ and lawyers’ meetings. Communications • Use judgement to manage workload issues; take ownership of enquiries and ensure other issues are referred/delegated to the appropriate person and dealt with in a timely fashion., • Maintain up-to-date contact details for clients and all other contacts using Interaction. Expenses Claims, Time Posting & Billing • Prepare and submit expenses when required. File Management • Liaising with Fee Earners and the Compliance Department, taking ownership with regards to the onboarding of new clients and matters, ensuring that OFR and MLR regulations are complied with. Subsequently preparing draft retainer letters in line with firm and department precedents., • Filing and keeping files up to date (where relevant); also filing emails electronically in client folders on iManage. General Administrative Support • Providing general typing or document work as required., • Manage electronic filing systems., • Develop protocols and maintain information for key administrative matters related to the Partners and lawyers, such as updating FYI on a weekly basis., • Maintaining the client database (Interaction), updating contacts and other associated tasks as required., • Provide ad hoc support for the Partners and lawyers on projects as requested., • Assisting with Billing. Other Requirements • Previous experience within Private Client, • Excellent IT skills with fast and accurate typing, • Excellent time management and organisational skills, • Works well under pressure, • Confident and enthusiastic, • Outgoing, hard-working and confident, • The capability to keep matters confidential, • Flexibility as to hours and the role itself, • Flexibility towards new technologies and changes in working practices If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

Contract Manager Salary: Competitive Location: London Join the Options Legal Team! Working for Options Developing and engaging our people is a strategic priority for our business. We are looking for talented individuals to join our team and contribute to Options’ future growth and success. We want to hear from candidates that are motivated, self-driven and have a passion to learn and develop their skills in the world of financial technology. Who are we? Options is the largest global financial technology company headquartered in Belfast. We are at the forefront of banking and trading infrastructure, serving clients globally with offices in New York, Chicago, Toronto, London, Cambridge, Paris, Hong Kong, Tokyo, Singapore, and Auckland. At Options, our services are woven into the hottest trends in global tech, including high-performance Networking, Cloud, Security, and AI (Artificial Intelligence). Why Options? • Global travel: We have offices in New York, Chicago, Toronto, London, Belfast, Dublin and across Asia., • Continuous career development opportunities: We provide professional skills development and technical training., • The chance to be a part of a self-sufficient, successful team: The Options team operates in a fast-paced environment with endless opportunities for innovation and forward-thinking., • Competitive salary: In addition to a competitive salary, Options reward employees with a range of bonus incentives and employee benefits. The Role An exciting opportunity to join our Legal Team in a growing technology company. The Legal & Commercial team is at the coal-face of balancing risk and reward with customers, suppliers and regulators. Our key functions are to support sales growth, manage supplier risk, and advise the firm on regulatory compliance. The firm is growing rapidly, and we are looking for a candidate with sound judgement, curiosity, the desire to learn and work closely with our internal and external clients. Typical responsibilities will include: • Reviewing incoming legal and commercial queries and provide first-line guidance, escalating complex matters as needed., • Drafting, amending, and managing contracts and legal documentation including NDAs, master service agreements, and supplier contracts., • Negotiating a subset of commercial contracts with financial customers and industry suppliers, including NDAs, service orders and supplier contracts., • Ensuring compliance with legal and regulatory obligations, including document retention and GDPR/data privacy regulations., • Maintaining the contracts database and document filing, ensuring consistency in file naming, version control, and access., • Assisting with contract lifecycle management, including renewals, variations, and termination tracking., • Responding to client and internal stakeholder queries professionally and efficiently., • Monitoring legal and regulatory developments impacting financial services and providing proactive guidance to the business. Preferred requirements: • Bachelor's degree in Law, Legal Studies, or related field (Legal qualification preferred)., • Minimum of 3 years experience in a legal, contract management, or legal administration role., • Experience with commercial contract negotiation and drafting., • Strong knowledge of commercial and financial contracts, legal terminology, and regulatory frameworks relevant to financial services., • Excellent written and verbal communication skills, with the ability to interact confidently with clients and internal teams., • Proven ability to handle confidential information and work to tight deadlines., • Excellent attention to detail, strong organisational skills, and analytical skills., • Comfortable working independently and collaboratively within a high-performance environment. Apply Now! We look forward to reviewing your application and discussing how you can make an impact at Options Technology!

Leon Cycle is an e-bike business that was established in Germany in 2014 and has since developed business operations in over 10 countries across Europe, North America and APAC. Leon Cycle offers a range of e-bike models from mountain bikes, folding e-bikes, trekking e-bikes and step thru e-bikes. Our range of products are sold via both our own online website as well as E-Commerce platforms and via our dealers and our own retail stores worldwide. With strong growth and expansions in place, we are now seeking a Human Resources Manager to join us based in new global HQ in London. The role of our Human Resources Manager will include but not limited to: • Per request from CEO, support in the search and recruitment of sales Directors and Managers in EU and North American, also Finance, Supply Chain, E-commence and marketing global team in London. Conducting initial research and screening, initial interviews, assist in the scheduling of follow up video interviews between shortlisted candidates with CEO., • Support in HR general duties such as the onboarding and exit of employees, holidays and leave records and approval process, contract signing and updates, employee record filing and keeping., • Manage employee relations and maintain positive vibe and atmosphere within the organization, • Provide PPT and Excel reporting to CEO on HR matters, such as headcount costs and forecast, headcount planning and monitor KPI performance, • Deal with any local HR issues and escalations (insurance, workers compensation, workers union, dismissal and termination, disputes), • Create and manage performance/talent management initiatives, • Ensuring global teams are on tasks and achieving KPIs and company goals in a timely manner, • Creating employee handbooks and training material for global operations, • Other HR related matters as and when needed by local team in the UK, Europe and North America. Requirements: • 6-10 years of HR Manager and recruitment experience in a retail, consumer goods, sporting goods industry, • Chinese Mandarin language fluency and English fluency is mandatory, • Great people skills, interpersonal skills and communication skills, • Very hands on and can work with minimal supervision, • Understand UK and EU HR regulations and labor laws, • Strong flexibility and adaptable to change, • Previous experience working in a very fast pace environment, • Must be legally entitled to work for any employer in the UK (Citizen, PR, Valid Permits, etc.) prior to employment.

About the job Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match! At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing. About GIFTA GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency. Our model is rooted in authenticity—much like the traditional method of sending products to journalists for reviews, helping brands build credibility through genuine storytelling. With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways. Role Title: Executive Assistant Office Manager Salary Range: £30,000 - 45,000 (DOE) Location: London-based (Shoreditch) 4 Day a week company Monday at home / Tuesday to Thursday in the office We take culture seriously. We've built something special here, a team that genuinely enjoys coming to work, and this role sits right at the centre of keeping that alive as we grow. You'll be the heartbeat of GIFTA: part organiser, part fixer, part culture champion. You're the person who makes everything just work — and makes the office somewhere people genuinely love being. No two days will be the same. You'll sit at the centre of a fast-moving environment, acting as the right hand to the CEO / Founders while owning the office experience end-to-end. Some days that's pulling together an unforgettable team social or making a new starter's first day feel seamless. Others it's chasing a late invoice, packing bags for events, or handling something nobody else saw coming. The common thread: you take things off people's plates completely — and get them done. 🎯 CEO & Executive Support aka: the ultimate right hand • Triage and manage the CEO's inbox's daily, • Gatekeeping & Prioritisation: Acting as a strategic filter for the CEO; independently resolving 75% of incoming queries and ensuring only high-value 'Decision-Required' items reach the CEO., • Relationship Management: Building rapport with key clients and partners to act as a seamless extension of the CEO’s voice, ensuring stakeholders feel valued even when the CEO is unavailable, • Work with the CEO daily to align on priorities, • Identifying potential scheduling conflicts or 'friction points' before they occur and resolving them without CEO intervention., • Coordinate travel, meetings, agendas, and materials, • Support CEO at Internal and external events, • Handle sensitive information with discretion, • Support Founders with Ad Hoc admin support to help them multiply their time 🏢 Office management aka: keeping the wheels turning • Sole point of contact for landlord, cleaners, and maintenance, • Keep the space running smoothly, organised, and welcoming, • Manage supplies, equipment, deliveries, and meeting rooms, • Handle post, access, and day-to-day facilities, • Coordinate laptops, tech, access, and desk setup, • Partner with IT to get people up and running smoothly, • Lead the office search and move as we scale, • Keep budgets tight and supplier relationships smooth 🎉 People, culture & events aka: bringing the vibe • Own Tasty Thursdays — coordinating weekly team lunches everyone looks forward to, • Organise Workout Wednesdays and keep the energy going week to week, • Keep our office tuck shop stocked and managed to a budget, • Plan and deliver quarterly socials, away days, and experiences that people actually talk about, • Own birthdays, promotions, and milestone celebrations, • Support client events and internal all-hands, • Plan and deliver key events during the year, Summer Parties, Christmas gatherings., • Own new starter onboarding as well as off-boarding, • Help shape and protect the GIFTA culture as we scale 💰Finance & business admin aka: the fixer • Support finance chasing outstanding client invoices and employee / supplier / company receipts, • Coordinate supplier and influencer payments, • Support payroll administration with our provider, • Handle insurance renewals and document filing, • Keep the financial hygiene tight across the business 🤖 AI & workflow improvement aka: working smarter • Use AI tools like ChatGPT and Claude to automate repetitive tasks, • Actively look for ways to make operations more efficient, • Free yourself up for the high-value work that needs a human touch You'll love it here if... ✓ You thrive on variety — no two days the same ✓ You're a natural problem-solver who follows things through ✓ You bring structure and calm to fast-moving environments ✓ You genuinely care about culture and people experience ✓ You take pride in making everything look effortless ✓ You're comfortable with AI tools and always looking to improve Benefits • 20 days annual leave + bank holidays, • 4 day work week company (Fridays off), • Flexible start and finish times, • Hybrid working: Work from home on a monday and any extra days you need to work from home just clear with your line manager before., • Weekly team socials, wellness activities, and Thursday team lunches, • Office snacks, breakfasts, and regular industry events, • Company parties / socials and more exciting perks on the way, • Two weeks per year working from anywhere in the world, • Your own desk in our brand-new office Tech setup: Mac computer + anything else you need to succeed

This opportunity would suit someone with strong organisational skills who enjoys keeping an office running efficiently and working across multiple business functions. A well-established international organisation is seeking a Senior Administration Officer to support the smooth day-to-day running of its London office. This is a varied and hands-on position covering office operations, facilities coordination, supplier management, budgeting support, purchasing, records management, and internal administrative services. TITLE: Deputy Administration Manager Salary: up to￡40,000 Work style: Office based Location: London Key Responsibilities • Support the daily operations of the Administration function across the business, • Manage petty cash, monitor expenditure, process invoices and maintain accurate records, • Check invoices carefully to avoid duplicate payments and ensure compliance, • Order and control office supplies, stationery and refreshments, • Review supplier pricing regularly and maintain supplier databases, • Coordinate office maintenance works, obtain quotations and liaise with contractors, • Monitor service standards from outsourced office support providers, • Maintain employee contact records and assist with ID / access card requests, • Oversee archiving systems, document storage and retrieval processes, • Maintain inventory and fixed asset registers in line with company policy, • Assist with budgets, expenditure tracking and reporting, • Provide general office administration including meetings, agendas, filing and reception cover when required, • Support IT-related coordination projects, systems implementation and internal digital tools where needed Requirement • 3–5+ years’ administration, office management or operations experience, • Previous experience in a corporate or international business environment preferred, • Strong numeracy skills with confidence handling invoices, costs and budgets, • Excellent attention to detail and highly organised approach, • Good supplier management and purchasing experience, • Strong Microsoft Office skills, especially Word, Excel and Outlook, • Able to prioritise workload and work independently, • Practical problem-solver with a proactive mindset

Company Description We're an independent British furniture brand. We design and manufacture our own collections of commercial furniture, supplying architects, designers and developers across the UK and internationally. We take what we make seriously, not ourselves. Our showroom is in Clerkenwell. How we Work We're a small team that believes in working smart. We use QuickBooks, modern cloud tools and increasingly AI to take the grind out of admin, things like automating reminders, speeding up quote prep and keeping data tidy. We're not looking for a tech specialist, but someone who's curious about how things could run better and willing to try new tools with us. What you'll be doing You'll work closely with the Directors, Operations Manager and Sales team, keeping the business running smoothly day to day. Role Description We're looking for someone who loves the details. That person who is excited about making things happen and confident with a variety of tasks. You'll ensure orders are delivered, customers are looked after and nothing falls through the cracks. In a team of seven, what you do visibly matters and there's a clear route to a full-time position as the business grows. Logistics & orders • Coordinate deliveries, collections and installations with third-party logistics partners and couriers., • Source and compare ad-hoc quotes to keep shipping costs efficient, prepare export and import documentation., • Keep customers and their warehouses informed on deliveries and sample locations., • Maintain accurate order statuses so lead times are reliable, flag delays early and clearly. Customer service & sales support • Own the day-to-day customer service process, the first point of contact for enquiries and order updates., • Issue sales literature and correspondence, follow up on outstanding payments., • Assist with the organisation of showroom events. General administration • Provide admin support across production, operations and sales, taking chasing and follow-up off the Directors' plates., • Keep shared folders, filing and digital records tidy and up to date., • Answering phones and directing enquiries., • Order stationery, packaging and studio supplies. Qualifications • Experience: At least 2 years in an admin, coordination, or operations role., • Tech: Confident on Microsoft Office, working knowledge of QuickBooks and an enthusiasm for learning how AI can add value to the business., • Numbers: Comfortable working with invoices, reconciling figures and chasing payments accurately., • Communication: Clear and confident on the phone, in writing and in person., • Curiosity: Open to smarter ways of working, happy to try new tools and suggest process improvements., • Mindset: Highly organised, detail-obsessed and happy to roll up your sleeves in a small team where everyone mucks in. What we offer: • Salary: £14,560 – £18,720 per year, depending on experience (equivalent to £14–£18 per hour)., • Hours: 20 hours per week, days flexible., • Holiday: 28 days per year, including bank holidays (pro-rata)., • Pension: Contributions to the workplace pension scheme., • Team Culture: We pride ourselves on our collaborative and supportive team culture. You’ll be joining a creative and passionate team where your ideas and contributions are valued., • Input: We're small enough that your voice genuinely shapes how things are done, including what we automate and what we don't., • Bike-to-Work Scheme: You are eligible to participate in our bike-to-work scheme with financial assistance available. How to apply Send your CV and a short note (half a page is plenty) on why this role appeals to by 30th April 2026. We'll respond to all applicants within two weeks of the closing date. No agencies, please. Deadgood is an equal opportunities employer. We welcome applicants from all backgrounds.

EXECUTIVE ASSISTANT TO THE FOUNDER London-based | Private group | Full-time About the role - We are seeking an experienced Executive Assistant to support the Founder and Principal of a privately held international group with operations in physical commodities trading, proprietary financial trading, industrial metals recycling, and philanthropy. The Principal operates across multiple businesses, three continents, and a fast-moving commercial schedule. This role is the operational hub that keeps the Principal's professional and personal life running smoothly. It is a demanding, high-trust, senior EA role for someone who has done this before at comparable scale. What you will do - Diary and schedule management. Own the Principal's diary across multiple time zones. Protect deep work time, optimise travel-meeting efficiency, and anticipate conflicts before they arise. Manage a schedule that moves daily and sometimes hourly. Travel -Plan and book international travel at short notice, including complex multi-leg itineraries, commercial and occasional private aviation, ground transfers, accommodation, restaurant bookings, and visa logistics. Travel frequently involves the UK, Singapore, India, continental Europe, the Middle East, and occasionally other destinations. Inbox and correspondence - Triage the Principal's inbox, draft and send correspondence on the Principal's behalf, maintain filing and follow-up discipline on all outstanding matters. The Principal will trust you to handle significant correspondence independently within clearly defined boundaries. Meeting support - Prepare pre-meeting briefs, attend key meetings when required, take minutes, track actions, and follow up with counterparties. Ensure the Principal is never under-briefed for a meeting. Internal and external coordination - Liaise with senior colleagues across the group's offices in Singapore, London, and India. Manage external relationships with lawyers, bankers, brokers, accountants, recruiters, property agents, and family service providers with professionalism and discretion. Confidential and personal support - Manage confidential and personal matters for the Principal and immediate family with absolute discretion. This includes household coordination, family travel, school-related logistics, and personal administration. The role blurs professional and personal support in the way that senior private office EA roles do. Project coordination - Coordinate special projects on behalf of the Principal, including property searches, philanthropic programme administration, charitable event logistics, and ad-hoc due diligence support on new ventures. Event management - Manage the Principal's attendance at business and social events, including client dinners, industry conferences, and private engagements. Organise the Principal's own events where required. What we are looking for : Essential: • 7+ years as an EA, PA, or Private Office professional, with at least 3 years supporting a principal at C-suite, founder, or HNWI level, • Demonstrable experience managing complex international travel and multi-time-zone diaries, • Excellent written English with the ability to draft correspondence in the Principal's voice, • Absolute discretion — you will be handling confidential commercial, financial, and personal information on a daily basis, • High proactivity — the Principal expects you to anticipate needs, flag risks early, and run ahead of the schedule rather than react to it, • Strong judgement on what to escalate, what to handle, and what to defer, • Calm temperament under pressure; operates well when the schedule breaks, • Fluent use of standard productivity tools (Microsoft 365 or Google Workspace, calendar, document management, expense systems) and willingness to adopt new ones, • Right to work in the UK Desirable: • Prior experience in private office, family office, or single-principal support at a group of comparable scale, • Exposure to any of: financial services, commodities, international trade, philanthropy, or legal environments, • Additional language skills — particularly useful: Hindi, one continental European language, Mandarin, • Experience managing a small support function (drivers, household, junior administrative staff) What we do not require: • A specific degree or qualification (experience is what matters), • Sector expertise in metals recycling or commodities trading — the Principal has commercial teams for that What we offer: • Base salary: £60,000 – £75,000 depending on experience and prior role scale, • Annual bonus: Discretionary, linked to overall group performance and personal contribution, • Benefits: Pension, private medical insurance, generous holiday allowance, • Location: Central London office base, • Hours: Core hours are London business hours, with reasonable flexibility expected around Principal's international schedule. This is not a 9-to-5 role, but it is also not a role that expects you on-call 24/7; boundaries are respected where set in advance. How to apply: Please submit a CV and a short covering note (no more than one page) addressing: 1. The scale and nature of the principal you most recently supported, 2. One example of a complex situation you managed independently, 3. Why this role interests you specifically Applications without a covering note will not be shortlisted. The process involves two interview stages plus a practical exercise, with background and reference checks before offer. Target start: within 6–8 weeks. Confidentiality: the Principal's name and the specific group entities are not disclosed in public advertising. These are shared at first interview under NDA. Please respect this in any questions you ask during the application process.

EA to Founder | Interiors Studio £60-65k | Full-time, office-based – West End Monday to Friday, 09:00–18:00 A highly aesthetic, design-led studio working across interiors, art and objects is seeking an exceptional Executive Assistant with operational oversight to support the Principal and ensure the studio runs with clarity, calm and precision. This role suits someone discreet, highly organised and proactive, who takes pride in ensuring everything runs seamlessly behind the scenes. Cultural alignment is key—you should feel at ease in a design-led environment and have a strong appreciation for quality, detail, and creative process. This is a long-term opportunity to build trust and become an integral part of a creative studio. This will suit a calm, confident, and trustworthy EA with a history of longevity and success in previous roles and a really genuine interest in interiors/culture and all things aesthetic! Whilst this is primarily a business centric role, there will be some ad-hoc personal support as well as projects and operational involvement. Key Responsibilities Executive Assistant Support • Full diary and inbox management, • Coordinating meetings, travel and commitments, • Preparing agendas, notes and follow-ups, • Acting as a trusted gatekeeper, • Protecting the Principal’s time and priorities, • Overseeing daily studio operations, • Managing libraries, systems and filing, • Liaising with suppliers and support services, • Overseeing IT systems and external providers, • Ensuring reliable tools and infrastructure, • Managing recruitment and onboarding processes, • Coordinating interviews and team logistics, • Tracking project actions and deadlines, • Supporting presentations and documentation, • Taking meeting notes and following up, • Assisting with finance admin, invoices and expenses The Person • Highly organised, detail-focused and discreet, • Calm, proactive and solutions-oriented, • Strong judgement and communication skills, • Comfortable in a creative environment, • Looking for a long-term, trusted role

Temp Legal Executive Assistant / Legal EA Top US Law Firm- Tax Team Greater London An excellent opportunity has arisen for an executive assistant to join a top tier law firm based in their London office. • 8 weeks initially, • 4 days in the office, • 9am-5pm, • Overtime: time and a half for first four hours; double time after, • Competitive salary The Firm A top tier City law firm with a strong international presence has an exciting opportunity for an executive assistant to assist a partner in their tax team. The Role • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills The firm really value diversity and inclusion and encourage applications from a range of backgrounds. Lunaria Partners are advertising this administrator role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

Our client is a leading Energy company, and trader of Commodity and Energy products based in London. Working as part of the wider Operations team, supporting the Crude Oil trading team, the successful candidate will have work-based experience in operating Crude Oil (with a focus on North Sea). You will enjoy a fast-paced environment, and support some of the best traders in the industry. RESPONSIBILITIES WILL INCLUDE: • Co-ordinate cargo operations from trade inception to completion (cargo operations cycle)., • Work closely with traders, refinery schedulers, shipping, credit, settlement, demurrage etc. once deals are concluded., • Work independently in handling varied operational issues., • Liaise with counterparties in other oil companies regarding documents and requirements for cargoes, • Ensure all operational aspects of contracts are adhered to., • Issue voyage orders to shipping/counterparties and monitor progress of vessel, informing trading of any changes in a timely manner., • Maintain accurate records of each cargo including prompt and accurate filing. EDUCATION, EXPERIENCE & QUALIFICATIONS REQUIRED: • Previous relevant work-based experience in operating of crude oil, • Understanding of industry standards and their commercial impact, as well as market trends/drivers, competitor markets, terminals, logistics and refinery operations in area of responsibility, • Careful about details, thorough in completing work tasks, ability to discern discrepancies in data and reports., • Facilitating analysis and resolution of multiple problems with critical timelines and multiple teams., • Required to handle multiple complex and challenging operational issues.

Job Role: Executive Administrative Assistant Location: London Bridge About our client Our client is a dynamic and growing organisation known for its commitment to excellence, innovation, and operational efficiency. They pride themselves on fostering a collaborative and fast paced working environment where talented professionals can thrive and make a real impact. The Role Are client is seeking a highly organised and proactive Assistant Executive Assistant to join their team. This unique position supports the Personal Assistant in delivering seamless administrative and operational support to senior leadership. This role is ideal for someone who thrives in a fast-moving environment, enjoys multitasking, and has exceptional attention to detail. Key Responsibilities: • Provide comprehensive administrative support to the Personal Assistant, • Assist with diary management, scheduling meetings, and coordinating appointments, • Prepare documents, reports, and presentations as required, • Manage correspondence, including emails and phone calls, • Coordinate travel arrangements, itineraries, and expenses, • Maintain accurate records and filing systems, • Support internal and external stakeholder communication, • Handle confidential information with discretion and professionalism Skills and Experience • Previous experience in an EA, PA, or administrative support role, • Strong organisational and time management skills, • Excellent written and verbal communication abilities, • High level of discretion and professionalism, • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Ability to prioritise tasks and work under pressure, • A proactive and flexible approach What they Offer… • Competitive salary, • Hybrid working opportunities, • Supportive and collaborative team environment, • Opportunities for career development and progression, • Exposure to senior leadership and business operations If you are a motivated and detail oriented professional looking to take the next step in your career, we would love to hear from you.

Project Manager - Luxury Retail Architecture We are seeking an experienced Project Manager to lead luxury fashion retail projects from RIBA Stage 2 onwards, taking ownership of design development, statutory approvals, construction delivery, and store handover. You will be the primary point of contact for high-profile clients, managing projects valued between £350,000 and £2M+, while leading cross-functional teams to deliver cutting-edge retail spaces that elevate brand identities and create immersive customer experiences. This role requires someone who can operate at both strategic and operational levels, balancing creative vision with technical delivery, commercial awareness with regulatory compliance, and client expectations with practical constraints. About ML Projects: ML Projects is a London-based architectural project management practice specializing exclusively in high-end luxury retail fit-outs for prestigious brands across the UK and Europe. We manage the complete journey from concept through to store opening, delivering exceptional retail spaces through expert coordination of design development, regulatory approvals, construction delivery, and seamless client handovers. Founded on principles of professional integrity and teamwork, we take pride in bringing our clients' creative visions to life through exceptional project management and execution. Our inclusive culture fosters an environment where professionals can thrive and develop their skills as part of close-knit project teams working on flagship stores, shopping malls, boutiques, and innovative retail concepts. Key Responsibilities: Project Leadership & Delivery • Manage complete project lifecycle from design development through construction to handover and commissioning, • Lead multiple concurrent retail fit-out projects with individual values ranging from £350,000 to £2M+, • Ensure adherence to client design intent, brand standards, and project requirements throughout all phases, • Oversee construction progress through regular site visits, swiftly resolving any conflicts., • Manage Building Control submissions and maintain ongoing liaison with Building Control Approved Inspectors, • Coordinate CDM compliance including F10 notifications, Construction Phase Plans, and Health & Safety File compilation, • Manage License to Alter applications with landlords and freeholders, understanding statutory notice periods, • Ensure compliance with UK Building Regulations (particularly Part B - Fire Safety, Part L - Conservation, Part M - Access), • Lead cross-functional teams of 2-3 architects/designers/junior PMs plus external consultants, • Appoint and manage specialist consultants (MEP, Structural, Fire Engineers, Principal Designer, Acoustic Consultants), • Manage internal design team workflows, ensuring designers have complete project briefs and technical information, • Review design progress at key milestones, identifying any information gaps or technical queries, • Coordinate information flow between clients, consultants, and internal design team, • Flag design resource constraints or bottlenecks that may impact project programmes, • Prepare Bills of Quantities (BOQ) and manage tender processes, • Track project expenditure against CAPEX budgets, flagging variations and maintaining financial forecasts, • Serve as primary client contact, managing expectations and ensuring exceptional service delivery, • Prepare professional reports, presentations, and client-facing communication materials, • Chair project meetings and site progress meetings with clients, contractors, and consultants, • Present technical solutions and recommendations to clients and senior stakeholders, • Build and maintain strong relationships with luxury retail brand representatives, • Lead and mentor Project Coordinators and junior team members, • Delegate tasks effectively while maintaining oversight of critical deliverables, • Foster collaborative working relationships with internal teams and external partners, • Maintain project trackers with accuracy, ensuring they reflect real-time project status, • Ensure project documentation integrity, accessibility, and compliance with filing protocols Essential • Minimum 3+ years proven experience managing luxury retail or high-end fashion projects in the UK, • Direct experience leading projects through RIBA Stages 2-7 from design development to handover, • Track record managing retail fit-out projects valued £350,000 to £2M+, • Hands-on experience with Building Control submissions for retail premises, • Working knowledge of CDM Regulations 2015 and Principal Designer responsibilities, • Practical understanding of UK Building Regulations and their application to retail fit-outs, • Experience working across UK & European markets, • Knowledge of international building standards and compliance requirements, • Background with major luxury fashion, beauty, or premium lifestyle brands Technical Proficiency • Advanced proficiency in project management software (Smartsheet, MS Project, or similar), • Strong technical literacy - ability to read and coordinate architectural, structural, and MEP drawings, • Exceptional organizational skills with ability to manage multiple concurrent projects, • Strong commercial awareness with understanding of margin management and profitability, • Ability to develop realistic construction programmes and manage critical path activities, • Experience with risk management, issue resolution, and change control, • Disciplined approach to documentation, reporting, and audit trails, • Excellent client management and stakeholder engagement abilities, • Strong written communication skills for reports, specifications, and statutory submissions, • Confident presentation skills for client meetings and design reviews, • Proven ability to lead, mentor, and develop junior team members, • Effective negotiation and conflict resolution capabilities, • Proactive problem-solver who anticipates issues before they become critical, • Calm under pressure with ability to manage competing priorities and tight deadlines, • Meticulous attention to detail while maintaining strategic oversight, • Results-oriented mindset with commitment to quality and client satisfaction, • Professional integrity and ethical approach to project delivery, • Willingness to travel domestically and internationally for site visits as needed

Company Secretary Assistant London based Hybrid working (4 days in office) SSQ is partnering with a specialist governance advisory firm to recruit an Executive or Senior Executive (depending on experience) to join its growing company secretarial team in Central London. This is a great opportunity for a part-qualified governance professional looking to build on their existing company secretarial experience and gain exposure to a range of industries and listed environments. Key Responsibilities • Preparing board meeting agendas and compiling digital board packs, • Attending board meetings and producing high-quality draft minutes, • Drafting AGM notices and supporting documentation, • Reviewing annual report disclosures against applicable corporate governance codes, • Maintaining digital statutory books and company records, • Filing statutory and regulatory notifications with relevant authorities, • Maintaining Market Abuse Regulation (MAR) insider lists and related records, • Supporting corporate transactions, including IPOs and other key corporate events, • Conducting technical research into client queries relating to legal, regulatory and governance matters Candidate Requirements • At least 18 months’ experience in a company secretarial or governance role, • Currently studying towards the CGI qualification (or recently started), • Minimum 2:1 degree in law, finance, history, English or a related subject, • Strong proficiency in Microsoft 365, particularly advanced formatting in Word, • Working knowledge of the Companies Act 2006, • Excellent written and verbal communication skills, • Strong organisational and time management skills, • A collaborative, team-focused attitude For more information about how to apply, please contact me at / 07506222628

About Us Hawes & Curtis is a quintessentially British heritage brand with a legacy in luxury shirting, fine tailoring, and stylish casualwear. With a strong reputation for quality and timeless design, we are proud to dress the modern gentleman and woman with impeccable craftsmanship and style. The Role This internship is designed for undergraduate students currently studying Human Resources or a related discipline who are looking to develop practical, hands-on experience in HR administration. The successful candidate will provide essential administrative support to the HR team, ensuring efficient and accurate delivery. Start Date: June 2026 Duration: 2 months Key Responsibilities • Provide comprehensive administrative support to the HR team across all areas of the employee lifecycle from induction to exit interviews., • Assist with recruitment activities, including drafting job advertisements, coordinating applications, and scheduling interviews, • Support onboarding processes, including preparation of documentation and coordination of inductions, • Prepare standard HR documentation, including reviews and letters, • Maintain HR systems, databases, and filing systems with a high level of accuracy, • Assist in coordinating training sessions and employee engagement initiatives, • Respond to routine HR queries and escalate where appropriate, • Contribute to ongoing HR projects and process improvements, • Assisting with staff engagement activities Essential Requirements • Highly detail-oriented and organised with excellent time management., • Strong communication and collaboration skills, • Strong organisational and administrative capabilities with excellent attention to detail, • Effective written and verbal communication skills, • Proficient in Microsoft Office applications, particularly Word and Excel, • Ability to handle confidential information with professionalism and discretion, • Proactive, reliable, and eager to learn within a professional environment *Please note this role is based 5 days on-site

Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Facilities Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday. The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense. Duties will include: • Efficiently manage all incoming and outgoing mail, including coordinating couriers, • Ensure the smooth operation of the franking machine, quickly resolving any issues that arise, • Handle reprographics duties, including copying, scanning, and binding documents with precision, • Report maintenance issues promptly to the appropriate teams, ensuring swift resolution, • Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed, • Assist with the setup and onboarding of new starters, ensuring a seamless transition, • Accurately review and verify incoming invoices, addressing discrepancies immediately, • Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams, • Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork, • Supervise the General Office Assistant during the Supervisor’s absence, providing leadership and guidance, • Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times, • Provide archiving support as required, maintaining an organised and efficient filing system Please apply today for immediate consideration!