Filing jobs in United Kingdom

Elite Dancers Academy is one of london's leading dance schools for children. We have several venues and are looking for someone initially part-time that can grow with the school over time. Role Description We are seeking an organised, proactive, and people-focused Business Manager & Personal Assistant to the Principal to support the smooth day to day running of our dance school. This is a key role within the business, combining administration, customer service, staff coordination, and strategic support to help the school grow and thrive. Key Responsibilities. Business & Administration • Oversee daily administrative operations of the dance school, • Manage emails and communication with new and existing clients, • Handle customer service enquiries professionally and efficiently, • Maintain accurate records, databases, and filing systems, • Organise and manage class timetables and schedules, • Assist with staff management and coordination, • Support onboarding of new staff members, • Provide direct PA support to the Principal, • Assist with planning, organisation, and prioritisation of tasks, • Contribute ideas to help grow and improve the business, • Assist with implementing new systems, processes, or initiatives, • Support client retention and positive customer experiences What we are looking for: • Highly organised with excellent attention to detail, • Strong communication and customer service skills, • Confident managing emails, schedules, and administrative tasks, • Comfortable with basic bookkeeping and business systems, • Able to work independently and take initiative, • Creative thinker with a positive, can-do attitude, • Previous experience in administration, business management, or a similar role is preferred

Bid & Framework Administrator 6 month contract (extensions likely) London (3 days per week) Inside IR35 We are seeking a Bid & Framework Administrator for an initial 6 month contract, with a hybrid set up (3 days per week onsite) based out of Central London. You will work as part of the EMEA Sales team, acting as the primary point of contact for all Government frameworks, CCS & non-CCS for the UK&I Sales function. Skills needed; • Previous experience in bid management administration, bidding and managing, Public Sector Frameworks/renewals., • Administration: Exceptional organisational and administrative skills., • Compliance and Public Sector regulations., • Proofreading: Excellent English language skills with the ability to spot grammatical and formatting errors., • Documentation: Proficiency in filing, archiving, and retrieving information., • High proficiency in Microsoft Office Suite (Word, Excel and PowerPoint)., • Ideally experienced with HubSpot and public procurement tools and systems (e.g. BiP Solutions, Tussell, Find a Tender, Bravo, Atamis, etc.).

Multi Services Kent Ltd (MSK Ltd) is a leading provider of construction logistics and associated services in the construction/fit-out sector, assisting in delivering high-quality projects across the UK. We are seeking a motivated and detail-oriented Trainee Commercial Assistant to join our Commercial Team. This role offers excellent career development opportunities and hands-on experience within a supportive environment. Job Description: As a Trainee Commercial Assistant, you will provide support to the Commercial Team across a range of duties, including: • Assisting with preparation of Logistics, Strip Out, Hoarding, Protection, Site Setup and Waste Away pricing schedules and quotations., • Supporting with take-offs from drawings and on-site measurements., • Carrying out general administrative duties and electronic housekeeping of filing., • Managing new tender enquiries, including: • Adding projects to trackers, • Opening project folders, • Downloading and organising relevant documentation • Attending site visits (tender stage) to assess project requirements and reporting findings back to the Commercial Team., • Attending site visits (live projects) and reporting findings back to the Commercial Team., • Assisting with the preparation of valuations and related documentation. Skills & Requirements: • Proficiency in Microsoft Office (Excel, Word, Outlook)., • Strong attention to detail with excellent organisational skills., • Good communication skills, both written and verbal., • Ability to work well both independently and within a team., • Willingness to learn and develop within a commercial environment., • A background or interest in construction would be beneficial but is not essential. What We Offer: • Full training and mentorship from experienced commercial professionals., • Opportunities for career progression within MSK Ltd.

We are looking for a proactive Executive/Business Development Assistant to join our growing firm. We are looking for someone who is pro-active, with a passion for organisation who wants to help the directors’ with the smooth and efficient running of the firm. We welcome applications from those wishing to return from a career break and are willing to consider appropriate flexibility and adjusted working arrangements for the right candidate. Key Responsibilities: Administrative Assistance • Schedule and coordinate meetings, conferences, and events for business development activities., • Prepare, edit, and format documents, reports, and presentations as needed., • Organize and maintain filing systems, ensuring easy access to important business development materials., • Provide general administrative support to senior partners and the business development team Business Development Support • Maintain and manage the business development CRM system, ensuring accurate and up-to-date client and prospect information., • Assist in identifying and tracking potential new business opportunities, leads, and client development efforts., • Research prospective clients, industries, and competitors to inform strategic business development activities., • Help coordinate outreach to clients, prospects, and referral sources, including preparing emails, letters, and presentations., • Updating firm social media channels and website in coordination with fee earners Event Coordination: • Assist with the planning and logistics of events, seminars, and conferences., • Support internal and external networking events, ensuring smooth execution and follow-up communications. Key Requirements: Experience • Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred., • Experience using CRM systems or managing client databases is preferred. Skills & Attributes • Ability to work independently and manage competing priorities effectively., • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of CRM systems., • Discretion and confidentiality, particularly when handling sensitive client and business information., • Strong written and verbal communication., • Strong organizational skills with a high level of attention to detail. Please email a cover letter and your CV to .

Job Title: Commercial Assistant Location: Nine Elms, SW London Department: ONE Team Employment Type: Permanent Salary: Competitive Market Rate Package Hours: 9:00 – 18:00 Monday – Friday About Us: Established in 2017, Excel Winner is leading the Thames City project in Nine Elms, part of Europe's largest regeneration initiative. We aim to transform the Vauxhall, Nine Elms, and Battersea Opportunity Area by introducing new homes, creating jobs, and developing biodiverse green spaces. Summary of the Job: We are looking for an entry-level Commercial Assistant to support the department’s daily operations, with a focus on cost administration. The role includes assisting with data analysis, reviewing and preparing payment applications, and providing general administrative support. The ideal candidate should have a basic understanding of cost control or commercial processes. Good attention to detail, basic analytical skills, and clear communication are important. A positive attitude and willingness to work as part of a team are also key. Job Responsibilities: • Assist in tracking project progress and coordinating with internal teams and external stakeholders to ensure timely execution., • Support the management of contracts and commercial documentation, including drafting, filing, and tracking approval processes, • Maintain daily communication with vendors, clients, and partners to support ongoing commercial activities, • Assist in handling procurement, payments, and related commercial processes in a timely and compliant manner, • Handle correspondence in both English and Chinese, if possible, • Maintain and update business databases and filing systems to ensure data accuracy and integrity, • Support market research, competitor analysis, and industry intelligence gathering, • Provide general support including meeting coordination, documentation preparation, and other commercial-related assistance. Job Requirements: • Proven experience as a commercial assistant or in a similar administrative role., • Strong organizational skills with a keen attention to detail., • Ability to manage multiple tasks and priorities in a fast-paced environment., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent communication skills, both written and verbal., • Strong time management skills and the ability to meet deadlines., • Ability to work independently and as part of a team. Please Note: The duties and responsibilities listed in this job description are not exhaustive. The role may require the post holder to undertake additional tasks within the general scope of the position. Such duties should not fundamentally alter the nature of the role. This job description is intended to adapt to the evolving demands of company objectives and priorities. How to apply: If you are a motivated professional with the skills and experience to thrive in this role, we encourage you to apply by submitting your updated CV directly through LinkedIn job post.

Immediate Start | Team Assistant / EA (Finance) | £35,000–£40,000 | London – 4 days in office, 1 day WFH We’re working with a high-performing investment team looking to hire a Team Assistant / EA to join them immediately. This is a fantastic opportunity for someone highly organised, detail-driven, and comfortable operating in a fast-paced, professional environment. ⚠️ Please note: candidates must be available to start immediately. The Role This is a dual role combining high-accuracy report typing with EA support to senior analysts. Key responsibilities include: • Producing and formatting broker/company meeting notes (accuracy over speed), • Copy typing documents to a high standard (training provided), • Maintaining and updating spreadsheets (e.g. broker votes), • Downloading daily research (FactSet) and additional materials as required, • Managing inbox organisation, including filing and consistent email titling EA responsibilities: • Complex diary management across multiple time zones, • Liaising with senior stakeholders and high-profile clients, • Preparing expense reports (Concur), • Coordinating meetings, travel, and global itineraries About You • Exceptional attention to detail (this is critical), • Strong communication and interpersonal skills, • Proven ability to thrive in a fast-paced environment, • Advanced MS Office skills, particularly Outlook calendar management, • Experience arranging travel and managing itineraries, • Prior expense management experience, • Highly organised, with strong prioritisation and multitasking abilities The Offer • Salary: £35,000–£40,000, • Hybrid working flexibility, • Immediate start within a collaborative, high-calibre team If you’re available immediately and looking for your next opportunity in a fast-paced financial environment, apply now or get in touch directly.

AJ Chambers is representing a Silver Circle Law Firm based in the City of London who are seeking a PA in their Private Client, Tax and Immigration Group. You will support an allocated number of Partners and Lawyers allowing them to manage their workload more effectively. Responsibilities: Relationship Management • Reporting to the Management Executive Assistant and proactively working as part of the PA Team to support an allocated number of Partners and lawyers in the PCTI department, ensuring consistencies in support levels are delivered and that policies and procedures are adhered to., • Liaising with the Document Services Operators (DSOs) to co-ordinate the production and amendment of documents and transcription of dictations. Organising • Manage Partners’ and lawyers’ diaries and arrange appointments (both internal and external)., • Use judgement when scheduling meetings – determine purpose and minimum time required., • Manage administration of meetings, including collation of documentation required., • Arrange conference calls, meetings, lunches and dinners on behalf of the Partners and lawyers as required., • Update diary items as required., • Forward planning and thinking of requirements before and after Partners’ and lawyers’ meetings. Communications • Use judgement to manage workload issues; take ownership of enquiries and ensure other issues are referred/delegated to the appropriate person and dealt with in a timely fashion., • Maintain up-to-date contact details for clients and all other contacts using Interaction. Expenses Claims, Time Posting & Billing • Prepare and submit expenses when required. File Management • Liaising with Fee Earners and the Compliance Department, taking ownership with regards to the onboarding of new clients and matters, ensuring that OFR and MLR regulations are complied with. Subsequently preparing draft retainer letters in line with firm and department precedents., • Filing and keeping files up to date (where relevant); also filing emails electronically in client folders on iManage. General Administrative Support • Providing general typing or document work as required., • Manage electronic filing systems., • Develop protocols and maintain information for key administrative matters related to the Partners and lawyers, such as updating FYI on a weekly basis., • Maintaining the client database (Interaction), updating contacts and other associated tasks as required., • Provide ad hoc support for the Partners and lawyers on projects as requested., • Assisting with Billing. Other Requirements • Previous experience within Private Client, • Excellent IT skills with fast and accurate typing, • Excellent time management and organisational skills, • Works well under pressure, • Confident and enthusiastic, • Outgoing, hard-working and confident, • The capability to keep matters confidential, • Flexibility as to hours and the role itself, • Flexibility towards new technologies and changes in working practices If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.

About Us: Zenith Bank (UK) Limited (ZBUK) is a subsidiary of Zenith Bank PLC, the most profitable bank in Nigeria with an established trajectory of superlative performance, as well a strong pedigree of innovation, resilience, and market dominance. On an annual basis, Zenith Bank PLC amasses a string of notable awards; one of the most recent being listed as the sole Nigerian brand on the World’s top 100 companies in 2023 by the World Finance Magazine. Zenith Bank (UK) Limited (ZBUK) was set up with a clear strategy to leverage trade and investment flows between Nigeria and Europe, by providing intermediary banking services and facilities for trade-related working capital and capital expenditure. Zenith Bank recognizes the importance of leveraging a highly skilled workforce to achieve its strategic and operational goals. The bank is committed to providing an environment that is conducive for effective performance by availing all staff the necessary learning opportunity. We value the well-being of our staff and we encourage them to strike a balance between their work and personal lives, thereby creating a healthy atmosphere for personal development and career success. With the introduction of new services here in the UK and our unparalleled knowledge of business with Africa, our 5 year strategy ensures “Controlled Growth” as we aim to become the Bank of choice for businesses wishing to transact in the African continent. Role Overview: KYC Analyst responsible for reviewing, assessing, and remediating customer files, transactions, and risk indicators to ensure compliance with Anti‑Money Laundering (AML), Counter‑Terrorist Financing (CTF), and broader financial crime regulations. The role focuses on identifying gaps in existing customer due diligence (CDD/KYC) files, performing enhanced due diligence (EDD) where required, and ensuring all remediation activities meet regulatory and internal policy standards. Role Responsibilities: • Review and update KYC/CDD files to ensure completeness, accuracy, and alignment with regulatory requirements., • Customer Identification and Verification: Collecting, verifying, and authenticating identification documents for new and existing clients. This includes individuals and corporates (beneficial ownership, source of funds/wealth), • Conducting transaction analysis as part of the review of remediating customer files, • Conduct relevant screening where applicable to ensure the remediating customer file is complete, • Identify missing documentation, outdated information, or inconsistencies in customer profiles., • Perform EDD reviews for high‑risk customers, including PEPs, high‑risk jurisdictions, and complex corporate structures., • Conduct risk assessments on customer accounts using internal risk models and regulatory guidance., • Investigate unusual activity and escalate potential suspicious behaviour., • Draft and submit Suspicious Activity Reports (SARs) where required (depending on jurisdiction and role seniority)., • Ensure all remediation actions are logged, documented, and auditable., • Maintain accurate records in case management systems., • Liaise with CDD team or relationship managers to obtain missing information., • Apply knowledge of AML/CTF regulations (e.g., UK Money Laundering Regulations, JMLSG, FATF guidance)., • Ensure remediation work aligns with internal policies, risk appetite, and regulatory expectations., • Work closely with Compliance, Financial Crime, Operations, CDD and Front Office teams., • Provide clear explanations of remediation requirements to non‑technical stakeholders., • Participate in project meetings and contribute to process improvements., • Customer Risk Assessment (CRA): Performing risk profiling on clients to determine their money laundering exposure., • Alert Investigation: Investigating flagged activity by reviewing customer records and internal/external data., • Escalation: Escalating AML matters and/or suspicious activity to the MLRO or CCO for potential Suspicious Activity Report (SAR) filing. Skills and Knowledge Required: • Strong understanding of AML/CTF regulations and KYC/CDD standards., • Experience with remediation projects, periodic reviews, or onboarding specifically in Higher risk jurisdictions like West Africa, BVIs, • Familiarity with screening tools (e.g., Accuity, LexisNexis)., • Ability to interpret corporate structures, UBOs, and complex ownership chains., • Strong investigative mindset with the ability to identify red flags., • High attention to detail and accuracy., • Ability to assess customer risk and apply judgement in ambiguous situations., • Clear written communication for drafting case notes and SAR narratives., • Ability to explain regulatory requirements to stakeholders., • Proficiency in Excel and general data handling. Academic and Professional qualifications • Educated to a degree level or equivalent, • Compliance or AML related qualification desirable Language and Numeric skills • Needs to have an excellent command of the English language with strong written and verbal communication skills and be able to communicate effectively across all levels. A numeric aptitude is desirable. This is a temporary 6 month Fixed Term Contract position, paying up to £60,000 based on experience.

Temp Legal Executive Assistant / Legal EA Top US Law Firm- Tax Team Greater London An excellent opportunity has arisen for an executive assistant to join a top tier law firm based in their London office. • 8 weeks initially, • 4 days in the office, • 9am-5pm, • Overtime: time and a half for first four hours; double time after, • Competitive salary The Firm A top tier City law firm with a strong international presence has an exciting opportunity for an executive assistant to assist a partner in their tax team. The Role • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills The firm really value diversity and inclusion and encourage applications from a range of backgrounds. Lunaria Partners are advertising this administrator role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

Role summary Acting as Senior Administrator within the Altum Group, having responsibility for the provision of administrative support and relationship management to an established and varied client portfolio with standard levels of transactions. Undertaking more complex and/or significant transitions in the portfolio under the direction of your designated superiors. Providing support to designated superiors and the wider team in relation to complex transactions, inclusive of overview and summary of transactional documents. Overseeing the on boarding of new clients and collation of initial KYC documentation under the supervision of your designated superiors. Responsible for maintaining up to date task list for the client portfolio and reporting on outstanding matters at team meetings and, working closely with your superiors, oversee the day to day task management of junior members of the team, providing basic training and technical support where necessary. Actively contribute to the team meetings and provide constructive feedback to superiors in relation to any junior members of the team, assisting superiors in probation, annual appraisal and development process. Key responsibilities Client Relationship • Working closely with your superior to provide quality and efficient service to a varied portfolio;, • Administration of varied client portfolio undertaking general administration with minimal supervision by your superior;, • Supervising junior members of staff and delegating tasks on your portfolio;, • Liaison with clients, client advisors and bankers on administrative matters;, • Liaising with 3rd parties such as lawyers, auditors, property and investment managers as required;, • Prepare general emails and letters for review;, • Ensure timely filing of documents in line with group policy;, • Maintenance of corporate records and respective database administration;, • Co-ordination of meetings; hold and take minutes for meetings;, • Transaction management such as the acquisition/disposal of property and re-financing;, • Collation of due diligence and customer take on procedures;, • Maintain and Monitor task list to ensure completion on a timely basis;, • Liaising with the accounts team to ensure customer deadlines are met;, • Provide general team administration assistance as required; Perform other duties as necessary to support the administrative team and wider business and generally act in the best interests of the division by supporting team members; Time Management • Ensure accurate and timely recording of personal time in line with group procedures and agreed recoverability;, • Review of underlying teams time recording ensuring accuracy and adherence with group procedures and agreed recoverability; Financial • Reviewing of WIP on client portfolio ensuring any ad hoc fees are considered;, • Oversight of WIP review on junior members client portfolios ensuring any ad hoc fees are considered;, • Review of invoices and circulation to client; Skills, Knowledge, and Experience To be successful in this role, the candidate must have a good standard of oral and written English, along with the following skills and experience: • Maintenance of mandatory AML training as required;, • Attendance at any additional training provided by Altum Group;, • Studying towards a professional Table 4 qualification such as ICSA or equivalent;, • Provision of mentoring support to underlying team;, • Developing and coaching underlying team on a one to one basis. This is an exciting opportunity to join a high performing global operational department within a vibrant company focused on growth and quality of service. You will have the chance to work on challenging and rewarding projects that will enhance your skills and knowledge. You will also enjoy a competitive salary and benefits package.

A top Mid-Tier Law Firm based in the City of London has a busy and exciting role in Legal Private Client team with a specialist focus on Tax and Estate Planning. This role will be offered on an initial 8 month FTC with the potential to go permanent. Responsibilities: As a Legal PA, you will provide secretarial and administrative support to a minimum of 6 fee earners in the Tax & Estate Planning team. Where necessary, you will also be required to provide additional support to secretarial and fee earner staff within the department/wider firm. You also will be one of a team of people who organise travel arrangements (air/train tickets) for fee earners in the firm. • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Skills and Experience • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential. Person Specification • Ability to prioritise work effectively when under pressure and deal with competing workloads., • Ability to work without supervision and use own initiative to ensure tasks are completed., • Highly organised with excellent attention to detail., • Professional and flexible in approach to both work and colleagues., • Excellent communication skills and ability to deal with people at all levels across the firm, • Formal secretarial training is desirable but not essential., • The normal working hours for this role are 9.30- am – 5.30 pm Monday to Friday but candidates should be prepared to work outside contractual hours as and when required. For more information, please apply directly or contact Jess at AJ Chambers.

Legal PA Salary: £45,000 - £50,000 Contract: 12-Month Maternity Cover Start date June Hybrid working Overview: An excellent opportunity has arisen for an experienced Legal PA to join a highly regarded Family Law team on a 12-month maternity cover contract. This role supports a busy Partner and two Associates within a collaborative and close-knit department known for its supportive culture and strong teamwork. You will be joining a friendly and highly supportive team environment where PA's are actively involved in case processes and play a key role in the success of the department. The wider team includes several experienced PA's and float support, ensuring a well-resourced and cooperative working environment. Key Responsibilities: • Provide full PA support to 1 Partner and 2 Associates within the Family Law team., • Manage high-volume inboxes and maintain strong organisational control., • Assist with case management and correspondence., • Prepare legal documents and maintain accurate records., • Coordinate diaries, meetings, and travel arrangements., • Liaise with clients and internal teams professionally and confidentially., • Support fee earners with day-to-day administrative and case-related tasks., • Maintain document management systems and filing processes. About You: • Previous experience working as a Legal PA within Family Law is essential., • Strong understanding of Family Law workflows and documentation., • Experience using iManage is highly desirable. Morgan Spencer – Your Career, Our Expertise We are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities. Equal Opportunities: Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance. Confidentiality & GDPR: All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent. Morgan Spencer Limited, registered in England & Wales No: 4254114

This opportunity would suit someone with strong organisational skills who enjoys keeping an office running efficiently and working across multiple business functions. A well-established international organisation is seeking a Senior Administration Officer to support the smooth day-to-day running of its London office. This is a varied and hands-on position covering office operations, facilities coordination, supplier management, budgeting support, purchasing, records management, and internal administrative services. TITLE: Senior Administration Officer Salary: up to￡35,000 Work style: Office based Location: London Key Responsibilities 🔹 Office Admin & Daily Support • General admin support across departments (filing, scanning, meeting arrangements, etc.), • Reception cover when needed, • Managing documents (both electronic & hard copy) 🔹 Expenses & Basic Finance Support • Support petty cash management and track daily expenses, • Check invoices and assist with payment processing, • Help prepare basic budget / expense reports 🔹 Office & Supplier Coordination • Manage office supplies (stationery, refreshments, etc.), • Place orders and keep track of suppliers, • Coordinate office maintenance (liaise with contractors, follow up issues) 🔹 Employee & Internal Support • Assist with employee records and onboarding admin (ID cards, access cards), • Support internal systems and basic IT admin tasks, • Help maintain inventory and fixed asset records Requirement: • Around 1–3 years admin / office support experience, • Good organisation and attention to detail, • Comfortable handling numbers / basic finance tasks, • Strong communication skills, • Good working knowledge of Word, Excel, Outlook, • Fluent English

Office Manager / Personal Assistant Location: Mayfair, London (on-site, 5 days) Company: Industrial Property Development & Asset Management Firm About Us We are a high-performing property development and asset management company with a team of 25 professionals and a proven track record of transactions exceeding £5bn. Our collaborative, fast-paced environment offers exposure to a wide range of projects and senior stakeholders. You will work closely with the Directors of the business. The Role We are looking for an experienced, proactive Office Manager / Personal Assistant to support senior leadership while ensuring the smooth and efficient running of the office. This is a broad and hands-on role suited to someone who thrives on variety and takes ownership and is comfortable acting as a trusted right hand to senior leadership. Key Responsibilities: · Full diary management and meeting coordination for the Director · Preparing and distributing drawdowns, and related documentation · Invoice reconciliation · Formatting letters, contracts, reports and daily use of Docusign. · Updating presentations, website content, and company communications (News, LinkedIn) · Managing office operations including stock/supplies, facilities, H&S compliance, and overall presentation · Acting as first point of contact: answering calls, greeting guests, and hosting meetings · Liaising with IT support, building management, clients, suppliers and service providers. · Organising events, work experience schedules, and team activities · Booking travel, couriers, and handling post · Handling ad hoc requests across the team · Maintain filing systems About You • Highly organised with strong attention to detail, • Confident managing multiple priorities in a fast-paced environment, • Proven experience in an administrative or office management role, • Excellent communication and interpersonal skills, • Proactive, resourceful, and solutions-focused, • Professional, discreet, and reliable What We Offer • Opportunity to work closely with senior leadership, • Exposure to high-value, complex transactions, • Collaborative and supportive team environment, • Competitive salary and benefits, including discretionary bonus scheme, team days out and events

Company Description Eson2 is a London real estate company, offering 360 real estate services to landlords. We utilize advanced processes and tools built upon our perennial expertise to maximize property interests regardless of the market’s status quo. We assist customers in their home-seeking adventures by providing a sophisticated booking platform with exquisite properties in central locations. We ensure that all listed properties follow the highest 5-star hotel quality standards. We are trusted by the most reputable developers in Central London, managing over 500 exclusive units under management. Furthermore, we have partnered with more than 100 landlords and are recognized among the Top Property Management companies globally. Role Description This is a full-time, on-site role for an Operations Assistant, located in the London Area, United Kingdom. The Operations Assistant will be responsible for supporting daily property management operations, coordinating with landlords and tenants, maintaining records, and assisting with operational processes. Records & Reporting • Maintain accurate records and an organised digital filing system for contracts, invoices, inspections, and property records, • Prepare and distribute regular operational and financial reports to owners and management, • Manage weekly amendment records, ensuring changes are captured and communicated across the team, • Support scheduling, task assignment, and deadline tracking, • Draft clear communications for owners, guests, and suppliers, and respond promptly to all enquiries Invoice & Finance Coordination • Coordinate and reconcile invoices with owners, ensuring expenses are correctly assigned to each property, • Verify cleaner invoices (hours, cleans, and charges) before approval, • Oversee cost-effective procurement of supplies and communicate any order or delivery changes, • Ensure the team has the time and resources to meet client and owner requirements Issue Tracking & Resolution • Maintain an organised issue log under the correct categories (RM, Order Linen, Find New), with status, updates, and responsible party recorded, • Follow up on every open issue through to timely resolution, with written confirmation on closure, • Communicate issue updates promptly to the relevant owner or team member Linen & Inventory Management • Place linen orders in advance and manage inventory across the full portfolio, • Track deliveries and distribution so every property is fully stocked ahead of each check-in, • Monitor and replenish operational supplies across all properties as needed Property Onboarding • Onboard new properties using a structured checklist — inventory, setup, documentation, and go-live readiness, • Coordinate with suppliers and contractors so each unit meets required standards at launch Daily & Weekly Property Management • Conduct daily and weekly inspections, recording defects, cleanliness issues, and maintenance needs, • Ensure communal areas are consistently clean, tidy, and well-presented, • Supervise and quality-check cleaning teams after every clean to ensure consistent standards, • Monitor bookings so all properties are fully prepared ahead of each check-in, • Liaise with maintenance contractors and suppliers to coordinate timely repairs, • Keep owners informed on inspections, operational matters, and any concerns, • Plan, assign, and monitor daily operations; appraise team performance and produce operational reports Client Review Management • Send review requests within 24 hours of every checkout across all platforms (Airbnb, Booking.com, Google, Email/WhatsApp), • Monitor and log all incoming reviews, • Respond to negative reviews within 24 hours — acknowledge, apologise, and raise an internal issue with a clear action plan, • Respond to positive reviews within 48 hours and share highlights with the team, • Produce a weekly review report (ratings, trends, action points) and share with owners and management, • Identify feedback patterns and propose improvements to the guest experience GUEST RELATIONS • Assist guests at check-in to ensure a smooth, welcoming, and professional arrival, • Act as the first point of contact during a stay — respond quickly, remain calm, resolve issues, and escalate urgent matters until fully resolved, • Provide upscale, empathetic service, with personalised attention for VIPs, elderly guests, children, and guests with disabilities, • Promote property amenities and services (housekeeping, private chefs, transfers) and recommend local dining, shopping, and sightseeing, • Anticipate guest needs — including unstated ones — and build strong relationships with regular clients, • Coordinate communication between guests and staff and follow up until every concern is resolved WHAT WE ARE LOOKING FOR • Proven experience in administration, property management, operations, or guest relations, • Exceptional organisation and attention to detail, with strong follow-through, • Ability to manage multiple priorities, deadlines, and stakeholders simultaneously, • Confident, professional communicator who stays calm under pressure, • Strong time management and the ability to work independently and use initiative, • Comfortable coordinating between guests, owners, cleaners, contractors, and suppliers, • Positive, proactive, and resilient attitude, • Excellent command of English (additional languages a plus), • Experience in serviced accommodation, short-lets, or the hotel industry is a plus • Computer literate — comfortable with email, spreadsheets, and property management tools

Role Overview: As a Contract Administrator you will be responsible for managing day-to-day administration tasks, over a number of projects across our London Portfolio. You will be providing vital support to Project Managers and Engineers as well as Liaising with Clients and Sub contractors. While the role is based predominantly on sites or our office in London, there is also flexibility of working from home 1 to 2 days a week. You will report to the Business Support Manager and provide critical support across various aspect of the projects including Document control, Permits, RAMS, Technical Submittals, meeting minutes H&S and O&M’s as well as some general administrative tasks. Key Responsibilities: • Accurately raise and submit Permits in accordance with the clients process within the correct time frames., • Apply and enforce project document numbering, naming conventions, and filing structures inline with the company process to support fast retrieval and consistent records., • Set up and maintain project document registers/logs (drawings, submittals, RFIs, correspondence), ensuring full traceability and clear status tracking., • Manage document version/revision control, ensuring only the latest approved information is available to site and office teams and superseded documents are withdrawn/archived., • Coordinate review/approval workflows by chasing responses, recording comments/actions, and updating document status in line with project timescales, • Issue and distribute controlled documents via the agreed system (e.g., SharePoint/Fieldwire) and maintain auditable transmittal records for all incoming/outgoing documentation., • Support technical submittals by collating manufacturer data, certificates, samples, and supporting information; ensuring submissions are complete and correctly formatted., • Ensure H&S compliance is followed by all employees and subcontractors working on behalf of the company and that Inductions are completed and signed., • Maintain QA/H&S and project compliance records (e.g., inspections, test certificates, permits, RAMS), ensuring documentation is audit-ready at all times., • Produce regular document control reports (e.g., overdue actions, document status dashboards, registers) for project reviews and client reporting., • Compile handover documentation and O&M manuals, including as-builts, warranties, certificates, and commissioning records, ensuring completeness for project close-out., • Coordinate site meetings by preparing agendas, taking minutes, circulating actions, and tracking close-out with the project team., • Support site logistics and facilities, including, deliveries coordination, welfare supplies, and maintaining an orderly site office environment., • Maintain subcontractor contact lists, labour returns (where applicable), and general project admin trackers to support smooth day-to-day site operations., • Assist with variations/change control administration by logging instructions, collating supporting evidence, and tracking submission/approval status with the commercial team. Experience and Qualifications Required: • At least 5 years of experience in an Site/ Contracts administrative or Site Document Controller role, • Excellent etiquette and communication skills, both written and verbal, • Strong organizational and time management skills, • Attention to detail with High level of accuracy, • Proficiency in Microsoft Office tools (Word, Excel, Outlook), • Ability to manage multiple tasks and priorities simultaneously, • Self-motivated with the ability to work independently and as part of a team, • SSSTS or SMSTS (preferable) Personal Attributes: • Ability to work well with others within the team., • Capability to work on own initiative., • Effective and accurate communication skills., • Ability to liaising with stakeholders of differing levels, • Organized and able to identify and prioritize work effectively., • Strong written and verbal communication skills., • Accuracy and attention to detail.

The Role: THIS ROLE IS A 8 MONTH FTC ROLE The Client Services Executive will sit within a top performing Relationship Management team for a highly prestigious Wealth Management firm. The Client Services Executive will be dealing with client queries including day to day account opening, trading on portfolios, payments, general investment administration e.g. processing asset transfers / cash transfers. The Client Services Executive will diligently monitor transfers of cash and assets to and from client’s accounts; taking trade orders on portfolios and executing the trades. Recording all money movements on a daily basis and reporting weekly funds. The Client Services Executive will assemble all necessary documentation for Client Meetings, not limited to presentations/meeting materials/review documentation and confidential information. Preparing new and maintaining existing private client files, including scanning and filing client documents, maintaining these to the company’s standards and ensuring they are compliant. Data-inputting in the CRM system ensuring information is correct and entered properly. The Candidate: Possess a minimum of 1-3 years' experience, in a similar Client Services or Client support within an Investment Management company or Private Bank. Ideally experience in client account opening and executing client orders on portfolios. Ideally IOC / IAD - or interested to work towards Strong knowledge of MS Office Suite; CRM system experience - ideally Avaloq or something similar Can clearly understand and demonstrate giving outstanding customer service

Funds Legal PA – West End One of our most prestigious US law firm clients is seeking a polished Funds Legal PA to work alongside some of the best Partners and Associates in their field, within a fast-paced and rewarding environment. • Very generous salary, • Based in the West-End, • 09:30-17:30 working hours, • Exceptional employee benefits, • 10% firm pension contribution, • Free in-office meals Key Responsibilities of the Funds Legal PA: • Extensive diary management and establish / maintain deadline reminder systems, • Schedule and organise meetings, conference, and departmental activities, • Book travel and accommodation arrangements, prepare detailed itineraries and process travel expenses for reimbursement, • Ensure that lawyers weekly timesheets are dealt with a timely manner, • Prepare legal documents and follow the firm’s document processing methods i.e. creates, spell checks, edits and proofreads work, • Transcribe from handwritten materials and, if applicable, dictation, • Maintain e-filing and management of email inboxes Skills & Requirements of the Funds Legal PA: • Must have Legal PA / Secretarial experience at a high-ranking law firm, • Strong understanding of Microsoft Office related software, • Excellent teamwork and professional attitude

Harris Hill are delighted to be working with a fantastic charity to recruit for The Individual Giving & Supporter Care Assistant role in order to play a key part in ensuring supporters receive excellent service while helping to process and manage donations accurately. This is a varied role combining direct communication with donors, finance support and database management. Key responsibilities: • Process donations received via post, telephone, online platforms, and standing orders, liaising with the Finance team where needed, • Manage daily income processing, ensuring all donations are correctly recorded or forwarded, • Oversee Gift Aid processing, including checking, scanning, and secure storage, • Respond to supporter enquiries via phone, email, and post in a professional and timely manner, • Maintain and update donor records, including changes to personal details and communication preferences, • Manage filing systems and maintain accurate records of correspondence, • Record Legacy and In Memoriam income and maintain related communications, • Experience working in an office or administrative environment, • Strong IT skills, including Microsoft Word, Excel, Outlook, and PowerPoint, • Excellent written and verbal communication skills with a confident telephone manner, • High attention to detail and ability to work accurately under pressure, • Strong organisational and time management skills, with the ability to manage multiple tasks, • Experience using databases or similar systems, • Professional, discreet, and able to handle sensitive information with tact, • A collaborative and positive approach, with a willingness to support team objectives Salary & Benefits • Salary: £32,929, • Contract type: Permanent, full-time, • Location: London, hybrid working, 2 days in the office, • Deadline: Monday 11th May at 8am, • 30 days’ holiday, plus bank holidays., • Employer Pension Scheme, with matched employer contributions up to 8%. (after 3 months), • Flexible and hybrid working (minimum two days per week in the office). Recruitment process: Cv and Supporting Statement to If this sounds like you, then please do get in touch ASAP! As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Corporate Paralegal Due to extensive growth and multiple acquisitions, Fusion Consulting Group is looking to recruit a Corporate Paralegal to join us in our central office in the city of London. FCG, now in its eleventh year of trading, established its Legal Services division in 2018 and more recently acquired Fusion Law (formerly Birdi & Co Solicitors), an SRA regulated law firm set up in 2021. Fusion Law focuses on Corporate, M&A, Commercial, Commercial Property, Non-Contentious Employment, GDPR and Banking & Finance. This role is ideal for someone with at least two years of corporate paralegal experience who is looking to develop their career within a professional and supportive environment. Key Responsibilities We are seeking a motivated and detail-oriented Corporate Paralegal to join our established legal team. The successful candidate will support solicitors across a range of legal topics but will have a focus on corporate (and commercial property) matters. • Assisting solicitors with the preparation, management, and progression of legal matters, • Drafting and filing legal documents, correspondence, ancillary transaction documents and HMLR and Companies House forms with accuracy and attention to detail, • Conducting legal research and summarising findings clearly, • Managing case files, ensuring all documentation is organised and up to date, • Liaising with clients and third parties professionally, • Handling administrative tasks including filing, billing support, and diary management, • Ensuring compliance with regulatory and firm-specific procedures Candidate Requirements You will be required to embrace the values and culture of the firm, and you must be happy to work autonomously but within a collegiate and supportive environment. • Minimum of 2 years’ experience working in a UK legal practice, • Strong understanding of legal procedures and documentation within the UK legal system, • Excellent written and verbal communication skills, • High level of organisation and ability to manage multiple tasks effectively, • Familiarity with legal billing and time recording systems Previous experience within corporate law is essential. What we Offer • Up to £30,000pa, • Private medical insurance, • Group life insurance, • FusionPoints bonus scheme, • An additional day off for your Birthday every year, • Tailored training and development plans for every employee, • Participation in the law team’s incentive program Job Type: Full-time Job Location: London, Bishopsgate EC2M About Fusion Consulting Group: Fusion is a multi-discipline consulting practice assisting entrepreneurial businesses and private clients by delivering an end-to-end solution throughout their business journey. Fusion crafts client solutions using its in-house team of highly skilled consultants with a diverse range of expertise within International Taxation, Company Accounting, Executive Recruitment, IT Strategy, Business Advisory, Legal Services and Financial services ensuring a joined-up approach and seamless client experience. Equal Opportunities Fusion Consulting Ltd is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Mandarin‑ Speaking Executive Assistant to 3 Directors Contract: 6 mths - permanent Salary: £50,000 – £55,000 + benefits Location: London - 5 days in the office About the Role We are seeking an experienced Mandarin‑speaking Executive Assistant to provide high‑level support to the General Manager and Deputy General Managers, alongside administrative support to the Management Committee and the Events & Office Manager. This is a temp‑to‑permanent opportunity, ideal for a polished EA who thrives in a fast‑paced, senior stakeholder environment and is comfortable handling sensitive and confidential matters. Key Responsibilities Executive & Office Support • Ensure the smooth and efficient running of the General Manager’s office, • Proactively manage tasks and priorities, ensuring deadlines are met, • Keep the GM/DGMs fully briefed on upcoming meetings, agendas, and papers, • Full diary and meeting management (electronic diary coordination), • Arrangement of lunches and dinners for the GM/DGMs, • End‑to‑end travel booking and detailed itinerary coordination, • Email and correspondence management, including drafting responses on behalf of the GM, • Collation of papers and production of meeting packs, • Minute taking when required, • Full administrative support to the Management Committee, including:, • Circulation of papers, • Accurate minute taking, • Reconciliation of expenses and corporate credit cards, • Management of reimbursement claims, • Maintenance of structured electronic and hard‑copy filing systems, • Coordination of mid‑year and annual performance reviews, • Support with internal and external events, • Project work and ad‑hoc tasks as requested Skills, Experience & Qualifications • Fluent Mandarin and English (spoken and written) – essential, • Proven experience as an Executive Assistant supporting senior leadership, • Excellent communication and interpersonal skills, • Strong IT skills (Microsoft Office essential), • Highly organised with strong diary and workload management abilities, • Professional, proactive, and flexible with a strong “can‑do” mindset, • Comfortable working under pressure and with minimal supervision, • High levels of discretion, tact, and diplomacy, • Willingness to work additional hours when required

Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Facilities Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday. The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense. Duties will include: • Efficiently manage all incoming and outgoing mail, including coordinating couriers, • Ensure the smooth operation of the franking machine, quickly resolving any issues that arise, • Handle reprographics duties, including copying, scanning, and binding documents with precision, • Report maintenance issues promptly to the appropriate teams, ensuring swift resolution, • Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed, • Assist with the setup and onboarding of new starters, ensuring a seamless transition, • Accurately review and verify incoming invoices, addressing discrepancies immediately, • Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams, • Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork, • Supervise the General Office Assistant during the Supervisor’s absence, providing leadership and guidance, • Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times, • Provide archiving support as required, maintaining an organised and efficient filing system Please apply today for immediate consideration!

Role Overview: Support the growth of the Bank’s Emerging Markets (EM) business by providing banking business origination, quality risk assets creation, deposit mobilisation, superior relationship management, administrative, operational and analytical support to the head of Emerging Markets with the aim to provide excellent service delivery. Role Responsibilities: • To contribute to the overall growth of the Emerging Markets Desk., • Creation of quality risk assets that meet the withing the risk tolerance of ZBUK, • Mobilisation of deposits, without compromising the Bank’s AML standards., • Establish business relationships with external parties, wit a view to identifying and generating business leads and opportunities, • Originate contingent liability transactions., • Ensure good communication with other internal departments within the Bank as well as Zenith Group subsidiaries., • Conduct first line financial statements analysis for credit decision before Credit structuring review., • Cross checking spreadsheet prepared by CAS team before presentation to MCC, • Ensure the unit’s deal list is kept up to date., • To assist in preparation of transactional documents and communication with internal stakeholders and clients (e.g. Deal Review Forums, Term Sheets, etc)., • To support the EM desk on payments, call backs, • Attend to customers enquires and engage with the respective internal teams such as Customer Services, Payments, CAS, credit risk or IT when required., • To respond to compliance enquires related to customers transaction., • To respond to enquiries from other departments such as payments, trade finance and compliance., • To assist in clients first line due diligence, on-boarding, file notes, account reviews, daily transaction monitoring, preparation and submission of new accounts, and adverse media reviews., • Assists in preparation of facility documentation, archiving and compliance related forms including those for account opening / closing, Loan Drawdowns, new limits, etc., • Preparation of credit minutes, GCC schedules and MCC paper review, • To support the credit analysts’ team with all required information gathering, preparation of documents and completion of internal credit applications, including collecting and obtaining credit data and financial statements, country, and client information., • Takes minutes of the departmental meetings and clients call reports when required., • Assisting with regular reporting (pipeline, updates for ALCO, Exco reports, MPR)., • Assist RMs with customers transactions such as client’s exposure, outstanding loans and transactions request, deposits etc., • Be the custodian of EM’s digital filing system., • Any other miscellaneous tasks that may arise in the course of the job., • Comply with the FCA/PRA’s Individual Conduct Rules, as outlined below. Skills/Knowledge Required: • Minimum of five years’ work experience in either Banking, Financial Institution or Consulting., • Good organisational and interpersonal skills., • Excellent financial statements analysis skills, • Strong numerate skills, • Excellent communication (written and verbal)., • Be self-motivated/ work with minimal supervision., • A strong commitment to living the Bank’s values., • Strong Microsoft office user (Word, Excel, Power Point, Outlook)., • A second language is desirable, but not compulsory., • A candidate who is a chartered Accountant or studying towards a relevant professional skill is desirable., • Strong KYC/KYB experience., • Some experience in writing credit applications, preparing reports, etc., • Very good knowledge of trade finance transactions and products. This is a permanent position, paying up to £70,000 based on experience.

Background: Amna envisions a world where refugees have the power to shape their own futures, unbounded by the impact of trauma, conflict and displacement. We are a refugee-led organisation working to expand mental health support and community-led psychosocial services for communities affected by conflict and displacement, giving them the tools to heal, rebuild resilience, and rediscover joy and belonging. Our approach is simple and evidence-based, developed in partnership with refugees and psychosocial experts. We work globally to fund, train, and empower frontline organisations and humanitarian workers to deliver trauma and identity-informed care to those affected by displacement. By fostering safe spaces for healing and offering creative and cultural tools and practices, we aim to break the cycle of intergenerational trauma and create lasting change. Since 2016, Amna has directly supported over 76,000 individuals, including children, youth, and adults trained over 3,600 facilitators from 720 organisations across 23 countries to deliver trauma- and identity-informed care. Our programs have indirectly impacted the lives of over 2 million displaced people, helping them find strength and hope in the face of adversity. At Amna, we believe in the power of community, healing, and hope because every refugee deserves the chance to reclaim their future. Safeguarding: The role-holder will have experience working according to ethical and good practice safeguarding principles. They will be expected to adhere to and promote Amna’s Child and Vulnerable Adult Safeguarding Policies as they will be involved and responsible for programmes working with children and vulnerable groups in different settings. Role purpose: The Programmes Officer is integral to advancing Amna’s mission by actively contributing to the planning, implementation and oversight of the organisation’s programmes and partnerships. The Programmes Officer will collaborate closely with the programmes team, playing a key role in coordinating activities, engaging with partner organisation's and different stakeholders, and ensuring adherence to timelines and objectives. The role holder will contribute to shaping and amplifying the positive change Amna seeks to achieve, by making a meaningful difference in the lives of those we serve. The post reports to the Partnerships and Network Manager. Responsibilities include: Programme and Partnership Coordination: • Coordinate internal and external meetings, workshops, and events, including scheduling, logistics, and follow-up., • Liaise with Amna partner organisations, consultants, and contractors as required to ensure smooth communication and follow-up., • Support the tracking of programme and partnership progress by maintaining accurate records, capturing relevant data, and preparing timely reports., • Draft reports and updates tailored to different audiences on Amna’s programmes and partnerships., • Undertake short information gathering and research assignments as required., • Manage communication with GHN members, including session coordination, registration setup, and follow-up., • Maintain and regularly update the GHN database and tracking systems., • Identify and coordinate interpretation and translation needs, including liaison with service providers., • Support delivery of online and in-person training, including preparation of materials and logistics., • Ensure compliance with data protection regulations (e.g. UK GDPR) and organisational policies., • Support the coordination of Amna's due diligence working alongside the Finance Manager and Operations team. Admin, Logistics, Procurement: • In coordination with the Operations team to maintain files and reference systems and ensure they are regularly updated to ensure accuracy., • Support procurement processes, including sourcing quotations, preparing documentation, and tracking approvals., • Manage travel arrangements for programmes and partners, including itineraries and related requirements., • Coordinate vendors and service providers to ensure timely delivery of services., • Support event logistics (venues, catering, training materials, interpretation)., • Maintain documentation, filing systems, and records to ensure accuracy and accessibility., • Draft correspondence, prepare briefings and presentations, and take meeting minutes as required., • Support forward planning, document preparation, and proofreading., • Distribute and track feedback forms and maintain related records., • Provide ad hoc operational support as required. Qualifications and Experience: • Bachelor’s degree in a relevant field (e.g. Business Administration, International Development, Project Management, or similar)., • Minimum of 3 years’ experience in project management, partnerships, or related roles, preferably within the charity sector., • Excellent IT proficiency, including Microsoft Office (Word, Excel, Outlook) and familiarity with document management systems (e.g. SharePoint)., • Strong written and verbal communication skills in English, with the ability to convey information clearly and professionally across a range of stakeholders., • Strong planning and organisational skills, with the ability to manage multiple tasks, prioritise effectively, and meet deadlines in a structured manner., • High level of attention to detail, with a methodical and accurate approach to work., • Excellent time management skills and the ability to work under pressure to meet deadlines., • Demonstrated ability to work independently, use initiative, and solve problems proactively., • Well-developed time management skills and strong organisational skills., • Commitment to Amna’s mission and values., • Commitment to diversity and non-discrimination., • Right to work in the country of residency. Skills and Behaviors: • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Amna values., • Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external stakeholders., • Maintains a positive and solution-oriented attitude, even under pressure., • Demonstrates initiative, professionalism, and a proactive approach to work., • Flexible approach and ability to adapt to change in a growing organization., • Strong organisational and coordination skills, with the ability to manage competing priorities., • Culturally sensitive, with the ability to work effectively across diverse contexts. Benefits See our wellbeing strategy through this link. Work Location and Environment This role is a fixed-term, part-time job opportunity, and open to applicants in the UK and MENA region. Amna offers a hybrid working environment to its employees based in London allowing for a blend of remote and in-person work. Please note that the nature of working environment and hybrid schedule may be adjusted as per the organisation’s evolving needs. Remuneration Package At Amna we are committed to attracting and retaining top talent by offering competitive compensation and benefit packages. We believe in rewarding talent and expertise at a level that corresponds with the local market conditions, ensuring that all our team members are fairly compensated for their skills and contributions. In compliance with international standards, Amna utilizes a global payroll provider to ensure seamless and efficient compensation processes for our diverse team. Commitment to Diversity, Equity, and Inclusion Amna is committed to fostering a diverse and inclusive workplace where all employees are valued, respected, and empowered to contribute their unique perspectives and talents. As an equal opportunity employer, we do not discriminate on the basis of race, religion, colour, ethnicity, sex, gender, sexual orientation, age, marital status or disabilities status. Applications are strongly encouraged from people with lived experience as refugees or with second-generation experience. How to Apply: If you're excited about this opportunity and feel you have the skills to help support the work we do, we’d love to hear from you. Please submit your CV along with a cover letter explaining your suitability for the role to by 8th of May 2026. For more information on Amna's work please visit our website: Applications might be reviewed on a rolling basis, so early submission is strongly encouraged. Only Shortlisted candidates will be contacted.

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

Leon Cycle is an e-bike business that was established in Germany in 2014 and has since developed business operations in over 10 countries across Europe, North America and APAC. Leon Cycle offers a range of e-bike models from mountain bikes, folding e-bikes, trekking e-bikes and step thru e-bikes. Our range of products are sold via both our own online website as well as E-Commerce platforms and via our dealers and our own retail stores worldwide. With strong growth and expansions in place, we are now seeking a Human Resources Manager to join us based in new global HQ in London. The role of our Human Resources Manager will include but not limited to: • Per request from CEO, support in the search and recruitment of sales Directors and Managers in EU and North American, also Finance, Supply Chain, E-commence and marketing global team in London. Conducting initial research and screening, initial interviews, assist in the scheduling of follow up video interviews between shortlisted candidates with CEO., • Support in HR general duties such as the onboarding and exit of employees, holidays and leave records and approval process, contract signing and updates, employee record filing and keeping., • Manage employee relations and maintain positive vibe and atmosphere within the organization, • Provide PPT and Excel reporting to CEO on HR matters, such as headcount costs and forecast, headcount planning and monitor KPI performance, • Deal with any local HR issues and escalations (insurance, workers compensation, workers union, dismissal and termination, disputes), • Create and manage performance/talent management initiatives, • Ensuring global teams are on tasks and achieving KPIs and company goals in a timely manner, • Creating employee handbooks and training material for global operations, • Other HR related matters as and when needed by local team in the UK, Europe and North America. Requirements: • 6-10 years of HR Manager and recruitment experience in a retail, consumer goods, sporting goods industry, • Chinese Mandarin language fluency and English fluency is mandatory, • Great people skills, interpersonal skills and communication skills, • Very hands on and can work with minimal supervision, • Understand UK and EU HR regulations and labor laws, • Strong flexibility and adaptable to change, • Previous experience working in a very fast pace environment, • Must be legally entitled to work for any employer in the UK (Citizen, PR, Valid Permits, etc.) prior to employment.

Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further. Please note this is a floating role which will require you to work with a number of executives inside the bank. Key Responsibilities • Diary management to allocated Executive Managers : Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day, • Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner., • Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/ issues., • Be ready to question meeting to organize and raise alternative ideas proactively when appropriate, • Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times, • Arranging weekly management meetings: collecting slides, prepare agenda using powerpoint/pdf and distribute them via email/SharePoint, • Screening and prioritizing phone calls and emails, • Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements, • Booking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure, • Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers, • Ensuring all expenses has been processed following the Group and Global Markets procedure and policies, • Anticipate needs and proactively addressing them, • Building and maintaining professional relationships, • Demonstrating strong organizational and multitasking skills, • Providing seamless support while working from Home, • Being responsive and available, • General Services management, • Including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc., • Other ad-hoc tasks requested by Executive Managers Additional Support: • Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary – taking messages accordingly, • Providing seamless cover for other assistants during holidays and sickness absence, • Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams and globally., • Actively participating as a team player (participating and attending Team meetings), • Creating and Managing Distribution List, • Organising your cover during your absence to ensure business continuity Knowledge, Skill and Experience • Executive Assistant experience within financial services, • Understanding of Compliance and Regulatory requirements, • Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email., • Good written and oral English language skills, • A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload., • Ability to build and maintain effective working relationships, • Excellent communication and interpersonal skills, • Strong organisational and time management skills, • Ability to juggle many tasks at the same time

EA to Founder | Interiors Studio £60-65k | Full-time, office-based – West End Monday to Friday, 09:00–18:00 A highly aesthetic, design-led studio working across interiors, art and objects is seeking an exceptional Executive Assistant with operational oversight to support the Principal and ensure the studio runs with clarity, calm and precision. This role suits someone discreet, highly organised and proactive, who takes pride in ensuring everything runs seamlessly behind the scenes. Cultural alignment is key—you should feel at ease in a design-led environment and have a strong appreciation for quality, detail, and creative process. This is a long-term opportunity to build trust and become an integral part of a creative studio. This will suit a calm, confident, and trustworthy EA with a history of longevity and success in previous roles and a really genuine interest in interiors/culture and all things aesthetic! Whilst this is primarily a business centric role, there will be some ad-hoc personal support as well as projects and operational involvement. Key Responsibilities Executive Assistant Support • Full diary and inbox management, • Coordinating meetings, travel and commitments, • Preparing agendas, notes and follow-ups, • Acting as a trusted gatekeeper, • Protecting the Principal’s time and priorities, • Overseeing daily studio operations, • Managing libraries, systems and filing, • Liaising with suppliers and support services, • Overseeing IT systems and external providers, • Ensuring reliable tools and infrastructure, • Managing recruitment and onboarding processes, • Coordinating interviews and team logistics, • Tracking project actions and deadlines, • Supporting presentations and documentation, • Taking meeting notes and following up, • Assisting with finance admin, invoices and expenses The Person • Highly organised, detail-focused and discreet, • Calm, proactive and solutions-oriented, • Strong judgement and communication skills, • Comfortable in a creative environment, • Looking for a long-term, trusted role

Summary: OXBO are partnering with a significant UK based, international developer of renewable energy generation projects Supporting their UK grid scale business, as Document Controller, you will initially focus on grid scale BESS (Battery Energy Storage) projects, as well as Solar PV projects over time. You will work as part of a small dynamic team to help with the origination and delivery of projects in the energy sector, creating a robust document management system. This is a brand new role born out of business growth. Responsibilities & Duties: • Compilation and processing of project and portfolio information to support the project managers in the delivery of their projects (reports/trackers/answering queries, etc.) • Oversight and management of team actions and portfolio progress trackers, including file management and data rooms – ensuring datasets are complete and filing standards are upheld • Supporting project managers in collection, review and storage of project documents – design documents, as-builts etc., and tracking any documentation supplied as part of any contracts and/or agreements • Liaison with consultants and suppliers to assist with the conduct of work, • Analyse data and compile reports for management and board review, • Support the office manager with the administrative tasks of the development team, • Build and continually review processes associated with the role, • Attend external meetings, company or industry events as required, • Support the development and delivery teams to ensure that goals and objectives are met Key Skills & Qualifications: • Experience and knowledge of working for an ISO9001 certified business, • Understanding of industry best practices with regards to document control, • Experience in administrative roles, preferably with some experience of governance in respective areas. • Highly organised and able to manage multiple actions simultaneously, • Proficiency in business/task/ file management software, • Positive attitude to getting involved in work and proactive in taking on tasks to support the team • Familiar with contracting and invoicing processes

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

Company Secretarial Assistant Manager A top London-based professional services firm is looking to expand its vibrant team with a Company Secretarial Assistant Manager. This role is suited to a candidate with experience working in professional services, fluent in Diligent Entities, and with good working knowledge of statutory compliance. Perks: • Salary: £50,000-£60,000, • Hybrid working-2 days in the office; 3 from home. One team anchor day each week., • Excellent training and development schemes, • Great office location and facilities. The role: • Assist with the maintenance of companies through Diligent Entities, • Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements, • Assisting with the preparation of standard allotment of shares, transfers of shares, share buybacks, including Companies House filings, and updating Diligent Registers, • Companies House filings, • Billing for client work, • Preparation of dormant accounts Key Skills: • Proficiency in Blueprint/ Diligent Entities is essential, • At least 2 years of Cosec experience in the UK., • CGI qualified, undertaking studies, or keen to take them on., • Relevant Company Secretarial experience in professional services, • Proactive, team player, • Enthusiastic about the Company Secretarial industry. Please get in touch asap if you might like to be considered.

About the job Albion Estate | Lettings / Estate Manager (Russian Speaker) Location: London, UK Job Type: Full-time Company: Albion Estate Salary: from £30,000 About the Role Albion Estate is looking for a highly organised, proactive, and detail-oriented Lettings / Estate Administrator to support the day-to-day operations of our property business. This is a broad and hands-on role covering the full administrative cycle of property and lettings management. The successful candidate will be involved in reporting, property administration, payment processing, record keeping, landlord and tenant support, and general operational coordination. We are looking for someone who can confidently manage a wide range of responsibilities, maintain strong attention to detail, and ensure that internal processes run smoothly and efficiently. Fluent Russian is required for this role. Key Responsibilities Property and Lettings Administration • Provide full administrative support across the lettings and property management process, • Maintain accurate records for properties, tenants, landlords, contractors, and suppliers, • Prepare, organise, and update tenancy-related and property-related documentation, • Support the administration of move-ins, move-outs, renewals, and general tenancy changes, • Prepare regular reports on property status, tenancy progress, payments, outstanding actions, and operational matters, • Maintain internal trackers, spreadsheets, databases, and reporting systems, • Monitor deadlines and follow up on outstanding documentation, actions, and approvals, • Assist management with reporting, updates, and administrative summaries across the portfolio, • Receive, process, and record payments including rent, deposits, contractor invoices, and other property-related transactions, • Maintain accurate financial records and payment confirmations, • Track outstanding payments and support payment follow-ups where required, • Assist with reconciliations and ensure payment information is correctly reflected in internal systems, • Assist with the day-to-day coordination of maintenance issues, repairs, contractor appointments, and property requests, • Liaise with tenants, landlords, contractors, and service providers to support smooth property operations, • Track ongoing issues and ensure timely follow-up and resolution, • Help coordinate inspections, certificates, inventories, and general property compliance administration, • Act as an administrative point of contact for tenants, landlords, contractors, and internal teams, • Respond to enquiries in a professional and timely manner, • Support both English-speaking and Russian-speaking clients, • Maintain organised digital and physical filing systems, • Support office administration and internal coordination, • Help improve internal administrative processes and workflow efficiency, • Previous experience in property administration, lettings administration, estate administration, or property management support, • Strong experience in administration, reporting, and payment processing, • Excellent organisational skills and strong attention to detail, • Ability to manage multiple tasks and priorities in a fast-paced environment, • Strong written and verbal communication skills, • Fluent Russian and English, • Confident user of Microsoft Office, Excel, CRM systems, and administrative platforms, • Experience in UK residential lettings or property management, • Familiarity with tenancy administration and landlord-tenant communication, • Experience coordinating maintenance, contractors, and property-related issues, • Highly organised and detail-focused, • Responsible and dependable, • Proactive and hands-on, • Calm under pressure, • Strong communication and coordination skills, • Able to work across a broad range of operational and administrative tasks, • This is an excellent opportunity to join a growing property business in a central operational role. You will be involved in the full administrative and coordination side of lettings and estate management, helping ensure the business runs efficiently, professionally, and to a high standard.

FACILITIES ASSISTANT LONDON £32,000 - £34,500 My client, a leading international law firm based in London, are seeking a Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business and facilities duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES • Meeting room set up, configuration, and reconfiguration of furniture, other equipment and room layouts for all meeting rooms and external events, • Proactively planning room and event set ups in advance using the room booking system, reviewing bookings in advance and system generated reports to anticipate requirements, • Liaising closely with the event organisers, concierge, AV, and catering teams to coordinate needs and ensure all room and event set-ups are delivered accurately, efficiently, and to a high standard., • Support and assist the London Facilities Helpdesk service, • Respond to, action, and monitor all Facilities Helpdesk enquiries assigning tasks to relevant departments., • Daily up-keep and maintenance of the Facilities Helpdesk inbox, helpdesk job log and associated folder/filing systems., • Drafting and completion of Facilities Helpdesk email communications, intranet news items, and updates on building, • Liaise with various contractors and suppliers including building management, cleaning, M&E, and all other related service providers, • Daily communication with on-site M&E engineer & other sub-contractors, • Ensure permits to work are in place for contractors, ensuring compliance with safety protocols and H&S procedures., • Daily use of working on different systems: Digital ID, Access control, BMS & M&E portal, • Manage internal spreadsheets for staff use of facilities such as lockers, parking & occupancy and desk usage, • Ordering of office supplies such as desk equipment, stationery and new joiner items., • Conduct daily status, cleanliness and supply checks of facilities areas (reception, kitchens, meeting rooms) and ensuring daily floor walks are completed., • Oversee the use, ordering and authorisation of the stationery ordering system., • Assigning invoices, creating PO’s and credit card expenses, • Involvement in projects, initiatives, and collaborating with other teams, • Ensure security measures are in-line with policies, • Collaborate with H&S team to ensure that work areas are adhering to the good housekeeping standards., • Act as floor Fire Warden and First Aider, ensuring that general H&S requirements are met. SKILLS AND EXPERIENCE • 2 years experience in a professional services environment (desirable), • Good systems knowledge with a good knowledge of Microsoft Word, Excel and PowerPoint, • Reliable, enthusiastic, and responsive team player, • A flexible approach with regard to daily tasks and working hours. Please apply today for immediate consideration!

80 Technologies Limited | Chelsea, London | Full-time Company Overview: 80 Technologies Limited (80Tech) is the digital infrastructure arm of the global 80 Group - a London-based investment group spanning a quantitative hedge fund, insurance and reinsurance entities, and an insurtech technology platform. This role sits at the centre of group operations and offers broad exposure to people, finance and business administration. Role Overview: We are looking for a resourceful, highly organised graduate to join the team as an Operations & People Associate. This is a varied, hands-on role supporting core business operations across the group - including HR & recruitment coordination, financial reporting, and office operations. The role is intentionally broad: depending on the successful candidate’s strengths and interests, there is a clear path to develop further into either people operations and HR, or finance operations and business reporting. You will work closely with the Partner and senior stakeholders and will be expected to take ownership of recurring processes from early on. Key Responsibilities: • People & HR: Own day-to-day HR administration - onboarding, contracts, employee records, benefits, leave and offboarding. Support recruitment coordination, including drafting job specs, managing candidate pipelines, scheduling interviews and liaising with external recruiters., • Finance & Reporting: Maintain weekly invoice trackers, cash flow reports and payment schedules across UK and France entities. Liaise with accountants, payroll providers and banking contacts to ensure invoices, payroll inputs and statutory payments are processed accurately and on time. Prepare concise weekly updates for senior stakeholders., • Office & Operations: Manage supplier relationships, office supplies, facilities coordination and hotel/travel bookings for the team. Serve as the primary point of contact for the London office., • Compliance & Admin: Support KYC and due diligence processes, maintain well-organised financial and HR records, and handle confidential information with discretion. Key Skills & Competencies: • Organisation: Highly structured and detail-oriented, with the ability to manage multiple workstreams and meet deadlines reliably., • Communication: Strong written and verbal communication skills; confident engaging with senior stakeholders and external providers., • Ownership: Proactive and solutions-oriented - comfortable working autonomously in a lean team environment., • Numeracy: Comfortable working with spreadsheets, trackers and financial data (Excel)., • Discretion: Able to handle sensitive employee, financial and business information with appropriate confidentiality. Knowledge & Experience: • Educated to degree level from a strong university., • Experience in operations, business support, HR administration, finance administration, or a similar role is preferred., • Organised and reliable, with experience maintaining trackers, documentation and filing systems., • French language skills are a plus, given regular coordination with Paris-based stakeholders and providers. Role Highlights: • Broad exposure: Genuine breadth across operations, HR, finance and compliance from day one., • Career development: Opportunity to specialise into people operations or finance operations depending on your interests and strengths., • Senior access: Work directly with the Partner and senior decision-makers in a global investment group., • Environment: Fast-paced, entrepreneurial team spanning technology, insurance and financial markets. This is an entry-level to junior role with strong potential to grow into a broader operations, people or finance function within the group.

This established London law firm is offering an excellent opportunity within its Facilities team, and it truly stands out for the way it looks after its people. Alongside a warm, collaborative culture, the firm provides an impressive benefits package including 26 days’ annual leave, private health and dental insurance, enhanced maternity and paternity leave, wellness perks, a bonus scheme, and more. This is an office‑based role, working 9:30am–5:30pm, joining a small and friendly team consisting of a Facilities Manager and Head of Business Services. The Facilities Assistant will report directly to the Facilities Manager and play a key role in maintaining a healthy, safe, clean, and comfortable workplace for partners and staff. Key Responsibilities • Arrange and supervise all pre‑planned maintenance, ensuring documentation is complete, access is organised in advance, and all works adhere to method statements and contractual obligations., • Manage the helpdesk logging system for all reported building and equipment issues, liaising with suppliers or building management to secure prompt resolutions while keeping internal clients fully updated., • Conduct weekly walkarounds to complete required health and safety checks, logging findings, resolving minor issues and escalating more complex matters to the Facilities Manager., • Maintain high standards of housekeeping in basement areas so they remain clean, safe and well‑organised, coordinating with wider business support teams when needed., • Prepare thoroughly for new joiners, including desk setup, access passes and locker allocation., • Deliver new joiner inductions, covering access passes, manual handling guidance and a full health and safety tour., • Produce monthly KPIs across all facilities tasks., • Support the Head of Business Services and Facilities Manager with projects linked to space redesign and evolving ways of working within a hotelling environment. Person Specification The ideal candidate will have: • A minimum of 6 months in a Facilities team within a law firm and further experience in professional services environments, working in a hands-on facilities role that involves regular testing and reporting., • An eagerness to obtain their IOSH certification if not qualified already., • Exceptional attention to detail and accuracy., • Fire marshal training., • Strong client service skills and confidence engaging directly with internal clients., • The ability to prioritise effectively, juggle multiple tasks and meet deadlines., • Excellent organisational and coordination skills, with a diligent and thorough approach., • Demonstrable awareness of health and safety issues., • A positive work ethic, flexible approach and strong team‑player mindset., • Clear communication skills at all levels., • Energy, enthusiasm and a proactive attitude., • Strong IT skills, particularly Microsoft Word and Office., • Knowledge of document management systems and e‑filing (advantageous)., • DSE assessment training (desirable). Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

Practice Team Assistant (3 x 12-Month FTC Roles) 📍 London – City 🕒 Full-time | Fixed-Term Contract Join one of the world’s leading global law firms through an exciting opportunity to work as a Practice Team Assistant across three key practice areas: Disputes, Real Estate, and Finance. The Opportunity We are recruiting on behalf of a prestigious international law firm seeking three Practice Team Assistants to support busy legal teams. This is a fantastic opportunity for individuals looking to build their career within a top tier legal setting. Key Responsibilities You will play a key role in supporting fee earners and PAs, including: • Delivering high quality, accurate work while managing competing priorities and deadlines, • Preparing, formatting and managing legal documents, including printing, scanning and filing, • Assisting with billing processes, including pre-bills and e-billing, • Supporting client and matter administration, ensuring data is kept up to date, • Coordinating meetings, travel and events, including client hospitality, • Managing communications and providing a professional first point of contact, • Assisting with new business intake processes and general team administration About You We are looking for enthusiastic and detail oriented candidates who can thrive in a team environment. You will have: • A minimum of 5 GCSEs (or equivalent), including Maths and English (grades A–C / 9–4), • At least 18 months’ experience in an administrative role, • Strong organisational skills and the ability to manage multiple tasks effectively, • Excellent communication skills, both written and verbal, • High attention to detail and strong proofreading ability, • Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) This is a rare opportunity to gain experience within a globally recognised law firm, across highly regarded practice areas. You’ll develop valuable skills, work alongside experienced professionals, and enhance your long term career prospects.

Personal Assistant Competitive salary, dependent on experience Permanent Soho, London 9-5:30pm Hybrid Working – 1 day 2-TePA/MK The Client: Our client is a leading commercial and residential property firm specialising in urban regeneration. Based in Soho with around 35 employees in London, the company has offices throughout the country and foster a down to earth, collaborative and friendly approach. The Personal Assistant Role: This is an additional PA role which has come about due to growth in the team. The successful PA will be supporting a small team of Development Directors and Property Managers. Duties will include but are not limited to: • Diary management for multiple calendars, • Inbox management, • Travel arrangements, • Document administration including document preparation and collation, archiving, and maintenance of filing systems, • Preparation of powerpoints, • Processing of expenses, • Answering the phone on behalf of the team and taking messages where appropriate, • Organising internal and external meetings, taking minutes when required, • Event organising for business networking events, • Other ad hoc administrative duties Candidate Specification: • Previous experience of scheduling and administration is essential; prior experience as a PA is highly desirable, • Proactive and highly organised, • Able to prioritise work effectively and efficiently, • Meticulous attention to detail, • A self-starter with a ‘muck in’ attitude Additional Information: • Competitive salary, dependent on experience, • 25 days holiday plus pension scheme, • Core hours are 9-5:30pm, with occasional flexibility needed, • Hybrid working model with one day of choice available to work from home If you have relevant administrative or PA experience, apply today!

Organization: Planet Education Networks (PEN Group) Position: Administrator (Executive Team) Location: On-site, Canary Wharf, London, UK Type of Employment: Full-Time Working Hours: Monday to Friday, 9:00AM–5:00PM Salary Range: £35,000- £40,000 per annum Requirement: Full right to work in the UK About the Role We are seeking a motivated and organised Administrative Staff who will work closely with senior management, providing reliable administrative support to help ensure smooth day‑to‑day operations. The role will be responsible for a wide range of administrative duties, including preparing and managing documentation, organising diaries and schedules, handling correspondence, and assisting with coordination across teams. The position requires a highly organised, detail-oriented, and professional individual who can manage multiple responsibilities, maintain accuracy in administrative processes, and effectively support senior management within a structured and fast-paced office environment. Key Responsibilities • Provide administrative support to senior management and leadership teams, • Handle paperwork, documentation, and form completion accurately, • Manage calendars, schedules, and diary coordination, • Draft, review, and respond to emails and correspondence, • Assist in preparation and completion of partnership documentation, • Perform data entry, reporting, and document preparation using Microsoft Word and Excel, • Ability to handle sensitive information with a high level of confidentiality and discretion, maintaining professionalism when dealing with senior management matters and internal communications, • Maintain organized records and filing systems, • Support a wide range of day-to-day administrative tasks as required, • Coordinate and communication with multiple teams to ensure smooth day-to-day operations, • Support additional administrative tasks as required by the management Required Qualifications and Personnel Specifications Essential: • Undergraduate degree in any discipline, • Proficiency in MS Office (Word, Excel, Outlook), • Strong command of written and spoken English, • Good organizational and time-management skills, • High attention to detail and accuracy, • Positive attitude with a willingness to learn by doing, • Ability to maintain strict confidentiality and handle sensitive information in compliance with GDPR standards, • Strong interpersonal and communication skills Desirable: • Proven experience in an administrative or similar support role Benefits • Annual leave (7.2 weeks), • Workplace pension scheme., • Company Sick Policy., • Statutory maternity/paternity pays., • Career development opportunities, • Training and self-development opportunities., • Gym membership discounts, • Retail discount schemes, • Cinema discounts, • Grocery discounts, • Cycle to work, • Investing and savings opportunities, • Financial wellbeing – personal debt advise., • Financial wellbeing education, • My Mind Pal (mental fitness)

As a Loans Deal Manager, you will act as a primary point of contact for internal stakeholders, ensuring smooth execution and management of corporate lending transactions. This role requires you to review loan documentation in order to build the deal within LoanIQ, therefore a solid understanding of LoanIQ and the ability to navigate a complex lending environment is desirable. From deal execution to lifecycle management, you will be integral in delivering exceptional service while mitigating risk and ensuring data quality. Key Responsibilities Deal Execution • Review draft loan documentation and suggest operational improvements., • Accurately book new loan deals and facilities into LIQ, including amendments and restructures, in the lending source system., • Manage initial pay-away conditions in alignment with operational checklists., • Build and maintain security structures in the source system., • Track and input all subsequent conditions, including sell-downs., • Ensure effective reconciliation of derivatives versus loan profiles, if applicable., • Complete transaction notes and ensure seamless handover to servicing teams. Lifecycle Management • Oversee overdue covenants, breaches, and security valuations., • Maintain accurate filing of documentation per organisational policies., • Manage reconciliations and address complex discrepancies., • Handle arrears communication and produce risk event analysis., • Ensure the clean-up and termination of deals and facilities, including fee movements. Additional Contributions • Drive and participate in organisational projects and initiatives., • Address client queries effectively. What We’re Looking For Essential Skills and Knowledge • Extensive experience managing a broad range of lending products., • Proficiency in LoanIQ or similar systems, with the ability to interpret loan documentation and build deals., • Strong understanding of the lending risk environment and its downstream implications. Key Attributes • Exceptional problem-solving and analytical skills., • A proactive, collaborative approach with the ability to thrive under pressure., • Strong verbal and written communication, with the ability to influence stakeholders at all levels., • A high level of emotional intelligence and self-motivation. Benefits • Salary: up to £70,000 per annum., • Location: London, • A culture that prioritises belonging, inclusion, and flexibility to empower you to perform at your best. Application Requirements All applicants must have the right to work in the UK without sponsorship. If you are ready to take on this exciting opportunity and thrive in a challenging yet rewarding environment, apply today to join our client’s exceptional team.

About the Job An exciting opportunity has arisen for an experienced Trade Mark Attorney (4 PQE+) to join a respected intellectual property practice based in London. 4 PQE+ Trade Mark Attorney - London - Salary up to £85k The Role This role offers exposure to a broad mix of trade mark and brand protection work, supporting clients across sectors including UHNWI's, entertainment, technology and creative industries. You’ll be joining a team that delivers both prosecution and contentious services, handling everything from filing and portfolio management through to oppositions, enforcement and strategic brand protection. You’ll be entrusted with meaningful client work from the outset and will collaborate closely within a supportive team that values technical excellence and commercially grounded advice. This is an excellent opportunity for an attorney looking to further their expertise in trade mark law while playing a key role in a well-established practice. You can expect: • Significant involvement in trade mark prosecution, oppositions and enforcement, • Early responsibility for your own client matters, • Exposure to both UK and international trade mark strategy, • Practical support from experienced attorneys alongside autonomy, • A collaborative and intellectually engaging working environment The Team You will join a specialist IP team with a long heritage in patent, trade mark and design services. The team acts for a range of clients from global brands and large corporates to innovative SMEs and start-ups, delivering practical, responsive advice tailored to business needs. The trade mark practice advises on: • Filing and prosecuting trade mark applications in the UK, EU and internationally, • Strategic portfolio management and brand clearance, • Oppositions, invalidity and enforcement actions, • Licensing and transactional aspects of trade marks, • Domain name and related brand protection issues Key Responsibilities • Advising on trade mark filing, prosecution and portfolio management, • Handling trade mark oppositions, cancellations and enforcement proceedings, • Providing strategic trade mark advice aligned with clients’ commercial objectives, • Drafting and reviewing trade mark and brand-related documentation, • Collaborating on cross-border trade mark strategy and international filings, • Building trusted relationships with clients and supporting business development activity The Candidate You’ll be a Trade Mark Attorney or equivalent qualified professional with at least 4 years’ post-qualification experience, gained in a recognised trade mark or intellectual property practice. You will bring: • Strong technical experience in trade mark prosecution and related work, • Exposure to oppositions, cancellations or enforcement proceedings, • Excellent drafting and communication skills, • A commercial and client-focused mindset, • Confidence handling your own matters with autonomy, • A collaborative approach within a team environment This role is ideal for an attorney who enjoys variety, responsibility and building deep technical expertise in trade mark law. Benefits • Salary up to £85k, • Comprehensive benefits package, • Generous bonus opportunities based on achievable targets, • Company pension, • Private medical and wellbeing support, • Hybrid working arrangements, • Supportive culture with development and progression opportunities Apply in the strictest of confidence Dominika Holda, Recruitment Consultant (Corporate & Commercial) Direct Dial: 0161 826 3140 Mobile: 07376 640 525 E-mail: WILLIAM JAMES RECRUITMENT William James Recruitment is the number one recruitment partner to law firms in the UK & internationally. We work with a variety of top-tier clients, including a range of legal 500 firms.

Our client is an International Oil Trader currently seeking a disciplined and detail-oriented Shipping Operator to join their team. This position is responsible for managing daily shipping operations from the vessel going "on subs" until the shipment is fully completed. The successful candidate will provide prompt operational support and monitor all shipments under the company’s charter. CORE RESPONSIBILITIES • Voyage Execution: Ensure smooth and timely operations regarding vessel clearance and stowage plan preparation in accordance with trading/charterer requirements, terminal/port regulations, and internal safety standards., • Operational Documentation: Manage itinerary updates, voyage order distribution, shipment status updates, e-filing, and freight payment., • Time Charter Fleet Management: Handle bunker supply arrangements, review and settle port disbursements, and follow charterers’ requirements on a per-voyage basis., • Financial Administration: Perform operational cost calculations, e-filing, freight billing, and collection., • Compliance: Ensure that all Charter Party (CP) terms, company policies, and compliance rules are strictly adhered to., • Liaison & Coordination: Act as the primary point of contact for external stakeholders (owners, charterers, brokers, agents, P&I clubs) and internal departments (cargo operations, vetting, legal, finance) to ensure seamless communication. JOB SUMMARY & DAILY TASKS • Issue Resolution: Respond promptly to queries, disputes, or incidents arising during the voyage, coordinating with all parties until resolved., • Database Management: Maintain and update various chartering and operational databases on a daily basis., • Systems & Reporting: Keep company systems updated with contract details and cost accruals in accordance with the Charter Party; assist in preparing weekly, monthly, and yearly management reports., • Counterparty Registration: Prepare registration documents to ensure all counterparties are registered timely and in compliance with company rules., • Mentorship: (For experienced candidates) Assist the Shipping Operations Manager in the development of junior Shipping Operators. JOB REQUIREMENTS • Education & Experience: Graduate in Marine/Shipping or prior experience in shipping operations and demurrage within the Oil, LNG, or LPG tanker industry., • Technical Knowledge: A solid understanding of shipping operations specifically within the oil or tanker sectors., • Analytical Skills: Strong numerical ability and high attention to detail., • Communication: Excellent interpersonal and coordination skills, with the ability to work effectively within a team., • Efficiency: Ability to work under pressure, meet tight deadlines, and take a proactive approach to task management., • Planning: Proven ability in forward planning and the optimization of tanker voyage handling.

Fluent Arabic Cashier Temp London THE COMPANY Leading Private Bank are looking for a Senior Cashier to join a small team working with HNW clients MUST HAVES • Fluent Arabic, • previous Banking Cashier experience, • Writing Reports in various Asset classes, • Excellent Customer Service skills Key Responsibilities & Accountabilities • Maintaining a till in Sterling and Foreign Currency. Staff and Customer travel orders., • Encashment of cheques and counter debits drawn upon customers’ accounts held in Retail Branches in London., • The acceptance of credits whether cash or cheque to accounts held with Retail Branches in London., • Acceptance from customers to transfer requests, whether internal or external, cheque book issuance., • Purchase and Sale of Foreign Currency notes and Travelers’ Cheques., • Input of the above to the host computer via the Teller Sub-System., • Updating information for MIS/Statistical Reporting., • Telephone Queries., • Assist with filing at the Branch., • ATM replenishment

Role Purpose The Legal Intern will support the EU Legal team for managing contracts and legal operations, while gaining hands‑on exposure to in‑house legal workflows. The role focuses on assisting with contract reviews, maintaining trackers and databases, coordinating with stakeholders, and supporting budgeting and record‑keeping activities. The intern will also track budgets and ensure all external legal engagements and disbursements remain within approved budgets. Key Responsibilities A) Contract Review & Supervised Transaction Support • Assist with first‑level reviews of NDAs, service agreements, statements of work, and amendments using standard templates., • Prepare summary notes, cover emails, and issue lists for review by central legal team., • Coordinate and schedule alignment calls and prepare agenda; capture minutes, action owners, and timelines., • Maintain a contract & advice tracker (status, owners, critical dates, risk flags) and circulate weekly updates., • Conduct targeted legal research on statutes, regulatory guidance, industry codes, and prepare short, structured research notes., • Maintain a simple budget log for external counsel and legal vendors (approved budgets, rates, PO/PR numbers, actuals, and variance notes)., • Verify that any new matters are backed by an approved budget or approval to exceed before initiating external work., • Coordinate quote/fee estimate comparisons from empanelled firms, as instructed., • Ensure basic document hygiene during finalization., • Follow record retention and naming conventions; maintain an organised folder structure on SharePoint/Drive/CLM., • Support periodic compliance attestations/CAPA follow‑ups by tracking responses and updating trackers. Qualifications • LLB (currently pursuing graduation or recently graduated)., • Prior internships in contracts, corporate/commercial law, or in‑house legal preferred. Skills & Competencies Legal & Technical • Working knowledge of contract structures (scope, fees, IP/confidentiality, indemnity/liability, termination, governing law) and issue‑spotting basics., • Familiarity with version control and e‑signature tools (e.g., DocuSign)., • Strong organisation and follow‑through; keeps trackers current and documents filed correctly., • Budget awareness: respects approval flows, logs spend, and escalates potential overruns early., • Stakeholder alignment: obtains Finance/HR/business confirmations before circulation; clear written communication.

Legal PA (2-months) FTC: One of our most prestigious US law firm clients is seeking a polished Legal PA to work alongside some of the best Partners and Associates in their field, within a fast-paced and rewarding environment for a 2-month fixed term period. • Salary to £60 000, • Stunning City Location, • 09:30-17:30 working hours, • Exceptional employee benefits Key Responsibilities of the Legal PA (2 - months ) FTC: • Extensive diary management and establish / maintain deadline reminder systems, • Schedule and organise meetings, conference, and departmental activities, • Book travel and accommodation arrangements, prepare detailed itineraries and process travel expenses for reimbursement, • Ensure that lawyers weekly timesheets are dealt with a timely manner, • Prepare legal documents and follow the firm’s document processing methods i.e. creates, spell checks, edits and proofreads work, • Transcribe from handwritten materials and, if applicable, dictation, • Maintain e-filing and management of email inboxes Skills & Requirements of the Legal PA (2- months) FTC: • Must have Legal PA / Secretarial experience at a high-ranking law firm, • Strong understanding of Microsoft Office related software, • Excellent teamwork and professional attitude

Employment Paralegal MAP Legal are working with a highly ranked firm who require an Employment Paralegal to join their successful team. Key responsibilities: • Assisting with the organisation and development of the Firm’s know-how resources and precedents., • Drafting summary legal updates, articles, and blogs., • Bundle preparation and maintenance., • Providing assistance throughout the litigation process., • Reviewing and proofing marketing materials, such as the newsletter, presentations, content marketing and pitch documents., • Reviewing and preparing documents in disclosure and data subject access request exercises., • Carrying out legal and other research, fact gathering and information retrieval., • Liaising and corresponding with the Tribunal and High Court. The ideal candidate will have: • A minimum of one year’s experience working as an Employment Paralegal., • Excellent written and verbal communication skills., • The ability to manage multiple tasks, caseloads and competing deadlines, and to work effectively under pressure and to tight deadlines., • Good organisation skills, including working with multiple diaries (such as arranging training sessions for clients), • Familiarity with electronic document management and filing systems, with strong general IT skills, including legal databases such as Practical Law or Westlaw., • Some knowledge of DSARs, Employment Tribunal litigation and general Employment law, • Good attention to detail and high levels of accuracy., • Legal research skills and the desire to develop an understanding of the law. To discuss the role in further detail contact or apply directly.

We are working with a leading professional services firm who are seeking a Facilities Assistant to join their London office. This is a hands-on and varied role that will play a vital part in ensuring the smooth running of the workplace, supporting both staff and visitors, and assisting the Facilities Manager with a range of operational and project-based responsibilities. This is an excellent opportunity for someone looking to develop their career in facilities management within a professional services environment. Key Responsibilities • Support the Facilities Manager and London Facilities Helpdesk service., • Respond to and manage Facilities Helpdesk enquiries (email, Teams, calls), allocating tasks to the appropriate departments., • Coordinate set-up of client meeting rooms and events, including furniture and equipment configuration., • Maintain the Facilities Helpdesk inbox and associated filing systems., • Act as the main contact for staff regarding facilities-related issues (faults, spills, leaks, etc.), coordinating the appropriate resources to resolve problems., • Liaise with contractors and suppliers across building management, cleaning, access control, M&E and other service providers., • Monitor and communicate daily with on-site M&E engineers and subcontractors., • Work across multiple systems including BMS, Access Control, CCTV and M&E portals., • Manage internal spreadsheets for facilities usage (task logs, lockers, parking, occupancy, desk allocation)., • Order and manage office supplies, liaising with vendors as required., • Conduct daily checks of key office areas (reception, kitchens, meeting rooms) ensuring cleanliness, supply levels and functionality., • Support new joiner and leaver processes, including office inductions and business card orders., • Assist with internal office moves and related communications., • Process invoices, raise POs, and manage credit card expenses via the firm’s finance systems., • Contribute to internal projects and firmwide initiatives, collaborating with other offices and departments., • Maintain and update Facilities intranet pages, guides and contact lists., • Ensure security measures comply with firmwide policies and guidelines., • Adhere to all relevant legal and regulatory obligations. Qualifications & Experience • Previous experience in a professional services environment is desirable., • Experience coordinating meeting rooms, events or functions., • Strong IT skills with good working knowledge of Microsoft Word and Excel. Personal Attributes • Commitment to high standards and delivering excellent internal client service., • Reliable, enthusiastic and approachable team player with a passion for facilities support., • Practical, common-sense approach with strong problem-solving ability., • Confident communicator able to influence and educate staff on best practice use of facilities., • Organised with strong administrative and planning skills; able to prioritise and multi-task effectively., • Flexible and adaptable to changing priorities and working hours. For more information, please contact Jess at AJ Chambers

A top London-based professional services firm is looking to expand its vibrant team with a Company Secretarial Administrator. This role is suited to a candidate with experience working in professional services, fluent in Diligent Entities, and with a good working knowledge of statutory compliance. Perks: • Salary: £30-38k, • Hybrid working- 3 days in the office, 2 at home., • Non-Discretionary Bonus, • Discretionary Bonus- Depending on performance, • CGI Study Support, • Excellent training and development schemes, • Great office location and facilities. The role: • Assist with the maintenance of companies through Diligent Entities, • Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements, • Assisting with the preparation of standard allotment of shares, transfers of shares, share buybacks, including Companies House filings, and updating Diligent Registers, • Companies House filings, • Billing for client work, • Preparation of dormant accounts, • Much more! Key Skills: • Proficiency in Blueprint/ Diligent Entities is strongly desired, • At least 1.5 years of Cosec experience in the UK., • CGI qualified, undertaking studies, or keen to take them on., • Relevant Company Secretarial experience in professional services, • Proactive, team player, • Enthusiastic about the Company Secretarial industry. This role won't be around for long so if you are interested, please do reach out!

The role is part-time, based in our London office, with hours of work being four hours per day between 8am–5pm, Monday to Friday. VHR is a multi-award-winning technical recruitment company, headquartered in London, supplying contract and permanent technical and professional staff to our clients within the Aerospace & Aviation, F1 & Automotive, Engineering & Manufacturing, and Civils & Infrastructure sectors. VHR currently employs 80 members of staff across our international office network in the UK, Europe, Middle East and North America, and generates a turnover of £50M annually. ROLE DESCRIPTION As Contracts Administrator, reporting to the Contracts & Compliance Manager, you will be responsible for raising, issuing, filing, and supporting the signing and return of contractual documents relating to VHR’s contractors and clients. CONTRACTS ADMINISTRATOR DUTIES INCLUDE: • Ensuring all contractor engagement contracts are raised accurately and issued to tight timescales., • Ensuring all client engagement contracts are raised accurately and issued to tight timescales., • Liaising with clients, contractors, and suppliers to support the signing and return of contract documentation., • Utilising e-signing applications to manage the contract authorisation process., • Applying updates to contractor and client contract templates as required., • Archiving and e-filing all contractual and related documentation., • Ensuring that contractor onboarding documentation is captured and accurately filed on the Company’s systems., • Updating the Company’s document tracking systems to ensure awareness of outstanding and unsigned contracts., • Compliance duties in support of Company policies., • Providing administrative support to VHR’s management, as required. REQUIREMENTS This role will suit a candidate who has proven experience in a clerical administration role. The ideal candidate will have: • Excellent attention to detail., • Excellent verbal and written communication skills in English., • Excellent organisational skills., • Proven accuracy., • Ability to work under pressure., • Strong Microsoft Office skills., • The ability to learn rapidly., • A strong work ethic., • Availability to work four hours per day between 8am–5pm, Monday to Friday. COMPENSATION AND BENEFITS • An hourly rate of £13.50., • 21 days’ paid holiday (pro rata) plus bank holidays., • Hybrid working between office and home., • Private healthcare and pension., • Company social events.