Trabajos administrative coordinator en Reino Unido

Position: Senior Services Coordinator (Membership Services) Location: London (Hybrid – High Holborn office with flexible home working) Compensation: £40K plus benefits There are roles that maintain operations and then there are roles that shape them. We are seeking a Senior Services Coordinator to join a high-impact membership organisation at the heart of the legal profession. This position sits at the centre of service delivery, business development, and stakeholder engagement, ensuring that a complex portfolio of member services runs not only efficiently, but intelligently. This is not a purely administrative role. It is a role for someone who can oversee systems, challenge processes, and quietly elevate standards. The Opportunity Reporting to the Head of Services, you will take ownership of the day-to-day management and continuous improvement of a diverse services portfolio. You will lead a small team, oversee operational delivery, and contribute to the development of new products, partnerships, and income-generating opportunities. From managing established platforms and schemes to supporting the launch of new initiatives, your work will directly influence both member experience and organisational performance. What You Will Do • Oversee the operational delivery of a portfolio of member services, ensuring consistency, quality, and efficiency, • Manage and develop Services Administrators, setting direction and maintaining high performance standards, • Identify opportunities to improve processes, mitigate risks, and strengthen service delivery frameworks, • Lead on research and analysis to inform new services, partnerships, and product development, • Support the creation of business cases, proposals, and financial forecasts, • Work cross-functionally with internal teams including Finance, IT, and Project Management to deliver new initiatives, • Build and maintain relationships with external suppliers, partners, and professional stakeholders, • Handle service-related issues and complaints with professionalism and sound judgement Who You Are • A highly organised operator with strong attention to detail and the ability to manage competing priorities, • Comfortable leading people, providing direction, and developing others, • Experienced in service delivery, operations, or membership-based environments, • Commercially aware, with an interest in product development and revenue generation, • Analytical in approach, with the ability to translate insight into practical improvements, • Confident engaging with senior stakeholders and external partners, • Calm, pragmatic, and solutions-focused under pressure What Sets You Apart You understand that effective services are not static they evolve. You are as comfortable improving an existing process as you are helping to design a new one. You balance operational discipline with forward thinking, and you recognise that strong relationships underpin every successful service. You don’t just maintain standards, you raise them. Why Join This is an opportunity to take ownership of a visible and impactful function within a respected professional body. You will work closely with senior leadership, influence strategic direction, and play a key role in shaping services that support an entire profession. Application If you are ready to take on a role that combines leadership, operational excellence, and strategic development, we would like to hear from you. Please send us your CV. To apply to this role please send your CV Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

Purpose of the position: As Offshore Methods Lead, you will report to the Installation Methods manager. You will be part of our BP NEP Project (Carbon Capture and Net Zero). You will manage the coordination the activities of the method engineering group, tasks and workload providing technical and administrative guidance to the subordinate staff to ensure aims and objectives are effectively and economically achieved. How can you support us? Here below your responsibilities: • Administer the working programme to ensure its implementation in accordance with plans, design and specifications, • Be responsible for interpretation, implementation and improvement of the proposed design solutions, • Initiate and maintain filing system, document review and distribution, through subordinate staff, • Monitor and coordinate all phases of the work progress and review procedures, reports and calculations of subordinate engineers, ensuring that deliverables, equipment, facilities and services meet specified requirements, • Ensure technical coordination with Client, including attendance at interface meetings, • Coordinate with the technical responsible on board of the vessel, in addition to providing backup to the installation team and advising the Vessel management on technical aspects of the job, • Be additionally responsible for ensuring that all checklists and other installation records are completed in accordance with the procedures and passed to the QC Coordinator for compilation, • Participate to the critical offshore tasks to ensure their performance according to methodology and ensure the relevant feedback and lesson learned, • Attend sites and carry out inspections to ensure that all the requirements have been met What are we looking for? Experience: Proven within construction methods activities for pipeline landfall in project context within the Energy or Oil&Gas industry Education: relevant degree or diploma Certificates: OEUK medical Technical skills: team management, pipeline methods, landfall methods

Role: Technician Start date: ASAP Contract Type: Permanent Salary: £37- 42k depending on experience Location: Wake The Tiger, London THE ROLE The Technician plays an essential role in supporting the technical team within the production department at Wake The Tiger. Working closely with the Technical Lead, the Technician will help maintain and develop a variety of complex technical systems across the park. This role involves supporting routine maintenance and taking on individual project. The Technician will bring hands-on experience across creative lighting, audio systems, interactive installations, mechanical features, and more. You will continue to develop that expertise in a unique and dynamic environment. The Technician will also be responsible for ensuring systems are operational during park hours and assisting with technical support when needed. The Technician will have the opportunity to work on assigned projects, develop their technical expertise, and be part of the team that keeps the park running smoothly. Hours are set via a rota, but flexibility and a willingness to take on overtime when needed are essential. This role requires adaptability, a proactive attitude, and a willingness to learn new tools, technologies, and processes to support the team and enhance the park. When the park is open, technicians must be available via radio to provide technical support or respond to maintenance issues during operating hours. They are also responsible for administrative tasks, including logging issues and updating O&M manuals for installations, as well as opening and closing the park. The Technician helps facilitate a safe, creative, and well-maintained environment for both the team and visitors. KEY RESPONSIBILITIES Maintenance and Technical Support • Support the team in maintaining technical systems and installations across the park., • Carry out routine maintenance, checks, and fault finding across all AV, control, and interactive systems to maintain consistent operational performance across the venue, • Play an active role in PPM (Planned Preventative Maintenance) tasks, ensuring systems such as audio, video and lighting are functioning properly. Administrative and Documentation Support • Log any technical issues and assist with the updating and maintenance of O&M manuals for installations., • Help the team maintain accurate records of repairs, updates, and any changes to the technical systems., • Support the Technical Coordinator with scheduling, purchasing materials, and tracking receipts. Health & Safety and Team Collaboration • Ensure all technical work is carried out in compliance with health and safety standards., • Work collaboratively with the team to maintain clean, organised technical areas., • Support the team in developing solutions to improve the park's technical systems and overall visitor experience. Project Work • Work on individual technical projects assigned by the Production Manager or Technical Lead, collaborating with other team members to complete tasks in a timely and efficient manner., • Assist with prototyping and testing new systems, helping to develop innovative solutions for ongoing projects., • Help with the installation, maintenance, and upgrading of technical systems and park infrastructure as needed. Support in Venue Hire • Collaborate with the Events Manager to plan and deliver technical requirements for venue hires, from initial scoping through to on-the-day delivery., • Step in to fill gaps in the rota during periods of increased venue hire demand, providing support as necessary to maintain operations., • Assist with venue setups and technical support during events, ensuring smooth operations of technical systems for venue hires. Park Operations Support • Be part of the technical team available during park operations to respond to maintenance issues and provide support., • Respond to technical issues during park hours and ensure any issues are resolved quickly to minimise disruption., • Support daily park operations by ensuring technical systems are functional and well-maintained., • Serve as the technical lead during park opening and closing, using fault-finding methods to address issues independently when necessary., • Contribute to the continuous improvement of the park by identifying opportunities for upgrades and enhancements., • Maintain accurate documentation, including fault logs, technical manuals, and maintenance records. SKILLS & EXPERIENCE Essential • Some practical experience with AV, control, or interactive technologies, with a genuine enthusiasm to develop further., • Working familiarity with some of the following: Dante audio, QSC Q-SYS, DMX and Artnet, Pharos, BrightSign or equivalent media servers., • Basic understanding of IT and networking fundamentals (VLANs, Wi-Fi, virtualisation, or NAS storage)., • Experience with creative technologies such as lighting, sound, interactive installations, or mechanical systems., • Ability to carry out fault finding and maintenance tasks under the guidance of the Technical Lead., • Strong communication skills and the ability to work effectively within a team., • Proactive approach to problem-solving with the ability to work independently when required., • Flexibility to work a rota including evenings, weekends, and additional overtime as needed., • A positive, can-do attitude and genuine desire to learn new technologies and ways of working. DIVERSITY & INCLUSION At Wake the Tiger, we prioritise inclusive and fair recruitment practices. We value diversity in all its forms and welcome candidates regardless of gender, race, ethnicity, sexual orientation, disability status, age, or religion. We are committed to creating an inclusive workplace where everyone feels valued and respected, so please let us know if you require any reasonable adjustments during the recruitment process. PRIVACY Please read our Privacy Notice describing how we may process, disclose and store your personal data if you apply for a role.

📌💼 Legal Recruiting Coordinator (12-Month FTC) | London | 🏢 Hybrid A leading US law firm is seeking a Legal Recruiting Coordinator to join their Talent team on a 12-month fixed-term contract covering maternity leave. The Legal Recruiting Coordinator will support lateral attorney recruitment for London and Brussels, with occasional support for Paris, including managing applications, coordinating interviews, liaising with partners and agencies, and assisting with offers and compliance documentation. The Legal Recruiting Coordinator will also help with onboarding, inductions, recruitment records, and occasional graduate recruitment activities, alongside general administrative duties and team support. The ideal Legal Recruiting Coordinator will be degree-educated with prior recruitment experience in a law firm or professional services environment, strong organisational, communication, and interpersonal skills, and a keen eye for detail. Knowledge of legal qualification routes is a plus. Apply now!

We are working with a well-established and growing accountancy firm seeking a highly organised Client Service Coordinator to support the day-to-day operations of their accounting practice. This is a key role focused on ensuring seamless client service delivery, supporting internal teams, and maintaining efficient operational processes. The successful candidate will thrive in a fast-paced environment, demonstrate strong attention to detail, and be confident managing multiple priorities. Key Responsibilities Strategy, Performance & Growth • Support accurate financial tracking and reporting, including invoicing, supplier payments, reconciliations, and aged debtors, • Assist with workflow coordination, resource planning, and internal reporting to drive operational efficiency, • Produce KPI reports, support team communications, and track performance metrics, • Work closely with the Operations Manager to ensure processes are efficient and aligned to business goals, • Provide support across recruitment, onboarding, marketing, and resource planning where required Client Services • Act as a key point of contact for client communications, ensuring timely and professional responses, • Issue scopes of work and business terms documentation, • Manage incoming queries and coordinate information requests between clients and internal teams, • Support onboarding and offboarding of clients, ensuring all documentation is accurate and complete, • Prepare and coordinate documentation such as confirmation statements, dividend vouchers, and meeting minutes, • Monitor deadlines and send reminders for Income Tax and Corporation Tax obligations, • Ensure compliance with Anti-Money Laundering (AML) regulations and due diligence processes Operational & Compliance Processes • Support the preparation and submission of statutory filings (e.g. year-end accounts, tax returns, P11Ds), • Maintain accurate records and upload documentation to internal systems, • Generate and distribute regular operational reports to stakeholders, • Ensure all AML checks and compliance documentation are completed and recorded, • Assist with company secretarial and HMRC-related administrative tasks, • Support onboarding processes for new employees Team & Culture • Coordinate meetings and follow-ups to ensure effective communication and task management, • Assist with recruitment and marketing initiatives, • Provide administrative and operational support to team members as needed, • Support shared inbox management where required Skills & Competencies • High level of integrity and professionalism, • Strong attention to detail with a commitment to accuracy, • Excellent organisational and multitasking abilities, • Strong interpersonal and communication skills, • Collaborative team player with a proactive approach, • Proficiency in Microsoft Office applications, • Previous experience in a client-facing or administrative role is advantageous, • Experience within professional services or accounting environments is beneficial but not essential For more information please contact Jess at AJ Chambers

Are you interested in working with a leading education technology player, the global leader in the assessment and certification of professional skills industry with presence in more than 200 countries worldwide? If so, this is the chance to apply now! 📥 The UK Operations Coordinator for HSTC SELT delivery is responsible for ensuring smooth operations, overseeing test center activities, training staff, and enhancing the overall candidate experience across LanguageCert’s SELT delivery sites. This role involves managing part-time staff at multiple UK locations and supporting business development initiatives. Regular travel across the UK and frequent on-site presence at various High Stakes Test Centres (HSTCs) is required. Key Responsibilities: • Conduct regular visits to UK High Stakes Test Centres to ensure seamless operations and adherence to company processes., • Work with the Head Office Operations Team to introduce and refine operational processes and contingency plans for unexpected challenges., • Support UK HSTC teams in maintaining high service standards and optimizing test day operations., • Deliver in-person training to HSTC staff across the UK, ensuring they are well-versed in test delivery procedures, security measures, customer service expectations, and system updates., • Provide effective line management for assigned HSTC personnel., • Manage staff scheduling based on the designated operating days and times of HSTCs each month., • Step in to provide TCA emergency cover at test centers when needed or assist in sourcing temporary replacements., • Monitor the quality of the test center environment to ensure this aligns with professional and operational standards and that branding is adhered to., • Provide insights to Business Development and Marketing teams based on site visits to identify local growth opportunities., • Support outreach initiatives, such as distributing promotional materials to potential partners and clients during site visits. What We Look For: • Bachelor’s degree in business administration, operations management, or a related field preferred., • 1-3 years of previous working experience in a multi-cultured environment would be considered a plus., • Exceptional command of the English language (native-like fluency or C2 level certification preferred). Certifications such as LanguageCert C2 LTE or C2 IESOL are a plus., • Strong IT proficiency, including email, Word, and Excel. ECDL Advance level certification is desirable., • Strong interpersonal, verbal, and written communication skills., • Ability to work effectively across multiple teams, both in person and remotely., • Experience in customer service, ideally within the education or exam sector., • Proven experience in staff management and development., • Excellent administrative and organizational skills, with the ability to manage time efficiently and meet deadlines., • Attention to detail and strong record-keeping skills., • Understanding of corporate and ethical standards in a professional setting., • Willingness to travel frequently across the UK., • Native or near-native Greek language speaking is essential What we offer: • Competitive remuneration package 💲, • Work in an international, dynamic and fun atmosphere 💯, • Two free vouchers for all certifications from PeopleCert's Portfolio per year for all employees 🎓, • Huge learning experience in using best practices and global environment 📈, • Constant personal and professional development 🥇 About PeopleCert PeopleCert is a global leader in assessment and certification of professional skills, partnering with multi-national organizations and government bodies for the development & delivery of standardized exams. Delivering exams across 200 countries and in 25 languages over its state-of-the-art assessment technology, PeopleCert enables professionals to boost their careers and realize their life ambitions. Quality, Innovation, Passion, Integrity, Clarity, Velocity are the core values which guide everything we do. Our offices in UK, Greece, and Cyprus boast a culture of diversity, where everyone is different, yet everyone fits in. All of us at PeopleCert are committed to the reflection of the diversity and inclusion of our customers and the communities in which we do business. Working on Home Office (HO) Secure English Language Tests (SELTs) Any person who is engaged by PeopleCert to work on the SELT service must undergo a Background Check (the results of which must be acceptable to PeopleCert and the HO) prior to commencing their SELT duties. All SELT personnel will be required to complete a declaration (provided by PeopleCert) where the existence of any criminal record and/or bankruptcy must be declared. If working on the SELT service in the UK, background checks will include: • A basic or enhanced Disclosure Barring Service (DBS) check, • Right to Work in the UK check (including nationality, identity and place of residence), • HO security check (Baseline Personnel Security Standard (BPSS) or Counter Terrorist Check (CTC), • Financial background check, • Employment reference check All applications will be treated with strict confidentiality.

About the Betting and Gaming Council (BGC) The Betting and Gaming Council is the standards body for the betting and gaming industry and its members include betting shops, casinos and online betting and gaming companies. Betting and gaming is a key part of the UK’s dynamic and diverse leisure and entertainment industry. The industry contributes over £4 billion in taxes to the UK Exchequer and provides work for over 110,000 people. As the single industry body, we work with our members, large and small, to raise standards, create a culture of safer gambling and build public and institutional trust in our world class industry. Established in 2019, the BGC puts the customer first to drive standards over and above regulatory requirements to ensure a safer, fairer betting and gaming experience for all. The opportunity: Office and Facilities Coordinator (Part-Time) The BGC has built a strong and professional team delivering for our members and their strategic priorities. We are now seeking an Office and Facilities Coordinator to join our Operators team to help ensure the smooth and efficient daily running of the BGC office. The role is part time, based in our offices in Westminster, with salary £16,000 – £20,000 per year (£28,000 to £35,000 full time equivalent) per annum dependent on experience. About you You must be detail-oriented, efficient, and comfortable handling administrative tasks, and communication with members and contractors. The ideal applicant should have office management experience, be proficient in MS Office, and show strong organisational skills. This is a fantastic opportunity for someone who thrives in a fast‑paced, collaborative environment and enjoys being the go to person for keeping the office running smoothly. The role requires a proactive individual to ensure efficient office management and support for the team. Job Description Job Title: Office & Facilities Coordinator (Part-Time) Location: Westminster, London Working hours: 4 days per week, 10:00am–3:00pm (20 hours per week) Employment type: 12 months fixed term contract Reports to: Executive Assistant to CEO Job Purpose · To support the smooth day-to-day running of the organisation’s Westminster office by providing reception, office management and administrative support. · To act as the central point of contact for office operations, visitors, suppliers and facilities, helping to maintain a professional, organised and welcoming working environment. Key Responsibilities Reception & Front of House · Welcome visitors and stakeholders to the office and manage reception duties. · Manage the organisation’s main phone line, directing calls as appropriate. · Monitor the info@ inbox and forward enquiries to relevant colleagues. · Ensure the office environment remains professional, organised and welcoming. Office & Facilities Management · Support the day-to-day operation of the office. · Order and manage office stationery, groceries and general supplies. · Coordinate recycling and waste arrangements in line with building requirements. · Liaise with building management on facilities issues. · Coordinate cleaning services and schedules. · Liaise with the organisation’s IT support provider regarding office technology and meeting room systems. · Manage relationships with external vendors and contractors for maintenance or repairs. · Manage staff access cards and key fobs. Meetings & Office Support · Prepare meeting rooms for in-person meetings, including room setup and refreshments where required. · Provide printing and logistical support for meetings, including Executive Committee meetings. · Assist with meeting room bookings and general meeting administration. · Provide diary support and occasional cover for colleagues where required. Administrative Support · Provide administrative support to the Membership and Events Coordinator as required. · Provide general administrative support across the office as required. HR & Staff Support · Support onboarding of new employees, including coordinating access passes, equipment and office orientation. · Assist with general HR administration where required. Attitudes, knowledge and skills required Essential · Previous experience in an office coordinator, office manager or similar office operations role. · Strong organisational and administrative skills. · Experience coordinating with external suppliers or service providers. · Good IT skills, including Microsoft Outlook, Excel and Word. · Professional, approachable and reliable, with strong communication skills. · Positive and engaging team member within an office environment. Desirable · Experience supporting senior meetings or executive-level administration. · Experience supporting HR administration or staff onboarding. · Familiarity with basic office health and safety procedures. Salary For a 20-hour per week role in Westminster: Salary range: £16,000 – £20,000 per year (£28,000 to £35,000 full time equivalent) A competitive salary for the responsibilities outlined is likely to be: £18,000 – £19,500 per year How to apply Please send your application to , quoting the BGC and the title of the job you are applying for. Please submit your CV with a covering letter explaining: • Why you would like to join the BGC., • How you would make a great candidate for the role, highlighting experience and knowledge in all areas of the role. Applications will close on at 5pm on Thursday 30 April, with interviews taking place in May. Please let us know if you have any accessibility requirements or need any adjustments for the interview. To promote equality and fairness in the application process, we will be anonymising all applications. Any applications submitted directly on Linkedin will be automatically rejected.

Radley have been proud architects of luxurious British handbags and accessories for over 25 years. Known for our leather expertise and enduring quality, we expertly blend iconic design and exquisite craftsmanship with exceptional value. Our London HQ is home to our in-house Design team, who are inspired by the natural world, luxurious fine leathers and the remarkable women who wear our bags. Each design is then responsibly made by our family-run manufacturing partners, in the expert hands of three generations of artisan craftspeople. Senior Product Development Assistant (MAT Cover) - Product Development As Senior PDA you will provide essential administrative support to the PD Team and be responsible for the smooth running of the critical path, full product cycle and product sample management. You will play a key role in contributing towards creating the best possible product for our customers. Liaising with an international supply chain and global sales teams you will develop product and raise purchase orders in line with the critical path to ensure on time delivery. You will be proactive in responding internally and externally to product information requests and maintain positive relationships throughout. Key Responsibilities • Assisting the Senior PDs with developing product, contributing to building the range. Actively participating during the range selection process, to ensure the accurate capture of all information for internal records for the business., • Leading all product development for Radley’s Licensing categories, being the main point of contact for product information, liaising between the license suppliers and our Licensing and Travel Manager., • Track progress of product development stages, daily communication with our supply base ensuring deadlines are met, information delivered is accurate and up to date and reporting any issues or delays. Able to proactively problem solve with any issues., • Maintain accurate and comprehensive records of product details on Radley systems: Bombiix, BC, range plans and PIM, through the critical path up to launch, supporting the communication of key product information and launch activity through to ex-factory., • Bulk production purchase order raising and management. • Understanding design specs to get the best possible pricing and product from suppliers in price negotiations., • Meeting coordinator for the PD Team. Actively contribute to team meetings, engaging with senior PDs and the wider team. Proactively providing data and reports to support the PDs. Working with PDs on decision making, next steps and product review. • Comp shops and SWOT reports – understanding competitors’ assortment in the marketplace, key price points and key ranges., • • Managing the sample management and ordering process for internal teams., • Provide clear and effective support to both internal and external customers, addressing their needs and responding promptly. Skills & Experience • 2-3 years experience within a similar role., • Meticulous attention to detail and strong organisational skills., • Great time management skills, able to prioritize workload and communicate clearly on upcoming deadlines., • Comfortable working in a fast-paced environment and works well under pressure., • Flexible attitude and commitment to getting the job done. Proactive and able to anticipate the needs of the team., • Communication: the ability to convey information clearly to internal and external stakeholders., • Microsoft 365 experience (Word, PowerPoint, Excel, Outlook, Teams, SharePoint). Benefits & perks • Competitive salary & performance-based incentives, • Generous staff discount on Radley products, • Opportunities for professional development & training, • Enhanced annual leave (incl. holiday buy), • Sickness Pay, • Life Assurance Cover, • Virtual GP, • Healthcare Cash Plan of up to c.£900 per year, • Employee Assistant Programme, • Wellbeing App (Thrive), • Company Bonus, • Time in Service Rewards, • Sample Sales, • Special Occasion Gifts, • Cycle to Work Scheme, • Electric Vehicle Scheme, • Season Ticket Loan, • Summer Fridays At Radley, we strive to create, promote and live an inclusive culture. We’re committed to social equity and actively work to make impactful changes across our business to become diverse and celebrate one another’s differences. We encourage a supportive and open environment for anyone that steps through our doors at our Service Centres, Distribution Centre and Stores. We know that diversity in a business only makes it stronger, so our People team are clear on how to conduct an inclusive recruitment campaign. Our job posts always go through a gender-bias decoder before going live, we will always consider alternative inclusive job boards, and we will remain open to considering flexible working options. We won’t ask for specific qualifications unless it’s absolutely critical to the success of the role and we already actively participate in external schemes to bring in future talent from diverse backgrounds. We are #Proudtobe Radley. We’re proud to offer a competitive and ahead-of-the-curve remuneration and benefits package, some of which we share here. If you are shortlisted as having the skills required for this role then we’ll openly share our salary banding with you ahead of moving forward to the next stage. For some time, we have actively stopped asking candidates their salary expectations at interview where it isn’t necessary to do so, we want to pay an individual for the job based on their experience and ability and not limit some groups who may undervaluing themselves.

Job Title: Department Coordinator and Junior Specialist, Jewellery Responsible for: None Purpose of job: To provide full administrative support and coordination to the department; to contribute towards the cataloguing and selling of Jewellery in line with the department and business year-on-year growth objectives Main contacts: Internal: Jewellery team (Head of Department, Senior Specialist), Managing Director, Executive and Associate Directors, other specialist departments (especially Interiors, Homes and Antiques, and Watches), client liaison and other business functions especially marketing and photography External: private clients, collectors, dealers, other auction houses Contract type: Permanent Hours: Full-time or part-time Location: Based at 6 Roslin Square W3 8DH Background and Context: Chiswick Auctions is a privately owned, well-established London auction house which is fast becoming a major player in the international art market. With 20 specialist departments, regular dedicated and themed sales are held across a breadth of specialisms. The main headquarters is based on Chiswick High Road, and the auction house employs around 50 staff. The Jewellery department specialises in Western jewellery of the last three hundred years. Sales would normally comprise pieces from the Victorian, Art Nouveau, Art Deco, post-war and contemporary periods, and feature works from famous jewellers and jewellery houses. There are six auctions a year – three ‘specialist’ live sales, focusing on lot values in the region of £500 to £10,000 with notable exceptions, and four ‘affordable’ timed-online sales, with lot values usually in the £100 - £500 range, again with exceptions. The overall hammer is well over £1m. Areas of Responsibility Responsibilities include but are not limited to the following: · Manage clients throughout the auction process - this includes generating and managing client contracts, collecting and uploading client information, managing payment details · Stock management - receipting works into our internal auction software ‘Go Auctions’; organising the jewellery and watches safe, ensuring that everything is secure · Assist the team with walk-in, written, phone and email enquiries, as well as online valuations – as directed · Manage the photography process, co-ordinate the schedule and physical property management, proof the photo catalogue and marketing images · Assist with cataloguing the sale, including weighing and measuring pieces. Ensure cataloguing is consistent with Chiswick style, proof read the sale in conjunction with Head of Department and Senior Specialist · Assist with writing and sending condition reports and additional images to interested parties prior to auction · Take jewellery to London-based authenticators, dealers and other external contacts as required by the HOD · Assist with the preview and sales including weekend viewings, telephone bidding and clerking the auction · Support the accounts team to ensure all charges are correct and that additional fees such as testing are tracked · Post-sale administration – bag sold jewellery per invoice to hand to post-sale team; liaise with that team regarding collection of unsolds General · Ensure compliance with all internal policies and procedures and any relevant external bodies or processes · Participate in organisation-wide meetings, activities and processes, and develop internal contacts, networks and interactions as appropriate · Actively participate in and suggest events, valuation days, and other functions to represent Chiswick Auctions and the department · Carry out other duties as required by the HOD, Managing Director, Executive and Associate Directors Person Specification Essential qualifications skills and experience · A qualification relevant to the field as evidenced by an FGA, DGA or GG qualification (or evidence of working towards one of these qualifications) · Experience in the field, preferably at an auction house, within the trade or at another relevant institution e.g., jewellery house or own business · Excellent writing skills in English, and ability to combine an understanding of the material with a commercial sense of marketing and promoting value · Excellent verbal communication and interpersonal skills, including first class spoken English · Ability to work to tight auction deadlines, balancing photography, cataloguing, sale organisation, marketing and promotional details · Experience working on projects of all sizes, long- and short-term; demonstrated ability to prioritise a variety of concurrent projects · Excellent knowledge of the Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint, Outlook etc) · Excellent IT proficiency, implying an ability to learn Chiswick Auctions’ systems · Superior customer service skills · Strong follow-up skills with attention to detail · Ability to thrive within a fast-paced team environment · Can-do attitude, and the flexibility to work longer hours in prime times (e.g. cataloguing deadline, exhibition setup and preview)

Alexander Lloyd is delighted to be partnering with a global organisation, on the recruitment of an HR Coordinator on a temporary basis - 12 month FTC. You will play a key role within the HR Operations team, delivering accurate and timely HR administration across the full employee lifecycle. This position is responsible for maintaining data integrity across HR systems, supporting payroll processes, and acting as a first point of contact for HR-related queries. The role also offers exposure to HR projects, providing an excellent opportunity for someone looking to further develop their career in HR. Key Responsibilities • Manage all aspects of the employee lifecycle administration, including onboarding, internal moves, and leavers, ensuring accuracy and compliance., • Maintain and update employee records across HR systems, ensuring data integrity and timely processing., • Prepare and validate payroll information in line with strict deadlines., • Manage employee documentation, including absence records, maternity/paternity documentation, and other statutory requirements., • Produce HR reports (e.g. headcount, absence and performance) to support stakeholders and audit requirements., • Provide administrative support including preparing contracts, letters, and HR documentation., • Act as a first point of contact for HR queries, escalating where appropriate., • Support onboarding and induction processes for new employees., • Contribute to HR projects, including system improvements and process enhancements. Skills and Experience • Previous experience in an HR administration or HR operations role., • Experience working with HR systems (Oracle experience desirable)., • Strong organisational skills with excellent attention to detail., • Ability to manage confidential information with discretion., • Intermediate Excel and strong analytical skills., • Customer-focused approach with a commitment to delivering a high-quality HR service., • Ability to manage multiple priorities and work effectively under pressure. Please quote 52304 when calling Martin at Alexander Lloyd or email them at . This is only one of many vacancies we are handling, Alexander Lloyd Human Resources Recruitment Solutions is the leading recruiter for HR Director, Manager, Business Partner, Learning & Development, Internal Communications, Talent Acquisition and Reward opportunities across Surrey, Sussex, Kent and London. Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants you have not been shortlisted for this role.

We have an exciting opportunity for an Affiliate & Advocacy Coordinator in London. Who You Are: You bring enthusiasm and curiosity to everything you do. You are organised, reliable, and enjoy getting into the detail. You are comfortable in a fast-moving environment, have a keen interest in digital marketing and fashion, and are someone who takes initiative rather than waiting to be told what to do. The Affiliate & Advocacy Coordinator is responsible for supporting Michael Kors’ performance marketing team across EMEA/ROW region with focus on growing the Affiliate Marketing program in Europe, whilst providing support on day-to-day activities across all other digital marketing channels. JOB RESPONSIBILITIES Primary Responsibilities include, but are not limited to: Affiliate Marketing • Support the day‑to‑day management of the affiliate program across EU markets., • Assist with onboarding new publishers and maintaining relationships with existing partners., • Conduct daily checks on live exposures to ensure correct messaging, landing pages, tracking, and creative assets., • Monitor publisher performance and flag optimisation opportunities to the Specialist., • Help prepare exposure plans, briefs, and campaign assets for partners and the affiliate agency., • Collaborate with the affiliate agency on weekly calls, sharing updates and supporting campaign execution. Brand Advocacy (Duel Platform) • Support the execution of the brand advocacy program in partnership with Duel, ensuring advocates receive the correct briefs, rewards, and communications., • Assist with onboarding new advocates and managing ongoing communication., • Review advocate content for brand alignment, accuracy, and quality., • Track advocate activity and performance using Duel’s analytics tools., • Help coordinate advocacy campaigns that drive UGC, referrals, and community engagement. Reporting & Analysis • Produce daily, weekly, and monthly performance reports across affiliates, advocacy, and influencers., • Maintain dashboards and ensure data accuracy across Awin, Duel, Adobe, and internal tools., • Highlight trends, anomalies, and opportunities to the Specialist. Budget & Operations • Support monthly validation and invoicing processes, ensuring accuracy across commissions, bonuses, and paid placements., • Maintain budget trackers and partner logs., • Assist with administrative tasks including contract management, exposure tracking, and asset organisation. Cross‑Functional Collaboration • Work closely with Design, Social, CRM, and eCommerce teams to ensure partners receive the correct assets and messaging. REQUIREMENTS • 1–2+ years of experience in digital or affiliate marketing, gained at a brand, agency, or affiliate network. We welcome candidates from adjacent backgrounds who can demonstrate transferable skills and a genuine interest in performance marketing., • Marketing, Business, Analytics or related qualification is a plus, • Confident with Microsoft Office, including Excel – you should be comfortable pulling data, building basic reports, and working with spreadsheets. Advanced Excel skills are not required to start., • Some exposure to website analytics tools (e.g. Google Analytics or Adobe Analytics) is a plus – skills are transferable across platforms, • Experience working in partnership with affiliate publishers would be a huge plus, • A second language (particularly French or Spanish) would be a bonus, but is not required We’d Also Love to See (not all required): • A foundational understanding of how affiliate and commission-based marketing works, • Knowledge of Paid Search, PLA, Paid Social and SEO, • Knowledge of competitor activity and positioning, • A team-player with good relationship-building and communication skills, • The ability to prioritize responsibilities in line with business objectives, • Strong organizational skills, • Commercial awareness, • Effective time-management and project management skills – must be able to juggle workload with high volume of meetings and emails, • Strong communication skills The Company is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

ML Projects is a leading architectural project management practice based in London, specializing exclusively in high-end, luxury retail fit-outs. We are passionate about creating exceptional retail experiences for our discerning clients, and we pride ourselves on our collaborative, fast-paced, and high-quality focused work environment. We are currently seeking a highly motivated and detail-oriented Project Coordinator to join our team and contribute to the successful delivery of our prestigious projects. About ML Projects: ML Projects is a dynamic and growing firm renowned for its expertise in luxury retail design and project management. We work with some of the world's most prestigious brands, delivering innovative and visually stunning retail spaces. Our commitment to excellence and client satisfaction has earned us a reputation as a trusted partner in the luxury retail sector. We foster a collaborative and supportive culture where every team member plays a vital role in our success. About the Role: At ML Projects, the Project Coordinator is the crucial link that ensures seamless information flow and process efficiency. You will be the champion of our processes, understanding the precious nature of effective and well-timed communication. You will be the conduit through which all project information passes, ensuring key touch points are captured, distributed, and acknowledged. While project managers and other stakeholders are immersed in the details, you’ll be orchestrating communication and ensuring everyone is on the same page. Every interaction generates action points and updates, and your role is to ensure every piece of relevant information reaches the necessary audience. You will instinctively manage, maintain, and question the integrity of the systems we use to achieve this. You will have a strong understanding of the luxury retail environment and the RIBA stages (0-7) within which ML Projects and our clients operate. This knowledge will enable you to provide invaluable administrative support to our Project Managers in areas such as planning and compliance, procurement, and CAPEX management. Day-to-Day Responsibilities: Your week will begin with an overview of upcoming meetings and team locations, enabling you to ensure timely delivery of expected outputs. You will then check in with each project, verifying that all tracking sheets accurately reflect project status and health, and following up as needed. Your tasks, many assigned by Project Managers, will be diverse and challenging. These could include managing the Building Control process, onboarding consultants, managing plan reviews and final inspections, and managing suppliers in line with project budgets. Responsibilities: • Manage and maintain project information flow, ensuring accuracy and accessibility., • Coordinate communication between clients, internal teams, contractors, and suppliers., • Champion and maintain the integrity of project management systems and data., • Support Project Managers with administrative tasks related to planning, compliance, procurement, and CAPEX management., • Track project budgets and schedules, identifying potential risks and proactively implementing solutions., • Prepare project reports and presentations., • Assist with site visits and progress monitoring., • Manage the Build Control process, consultant onboarding, and supplier management. Required Skills: • Proficiency in project management software (e.g., MS Project or Smartsheet)., • Exceptional communication (written and verbal) and interpersonal skills., • Impeccable organizational and time-management abilities., • Meticulous attention to detail and accuracy., • Ability to work independently and as part of a team., • Problem-solving skills and a proactive approach., • Understanding of the luxury retail environment and RIBA stages. Desired Experience: • Minimum of 2 years of experience in project coordination or administration, preferably within the construction, architecture, or interior design industry., • Experience working on luxury retail projects is highly desirable., • Familiarity with the UK construction market. Career Progression: At ML Projects, the Project Coordinator role offers a natural and well-established path to Project Manager for those who aspire to a key decision-making role with accountability for program, budget, and quality of finish. Company Culture: We are a collaborative, fast-paced, and high-quality focused organization. We value teamwork, innovation, and a strong work ethic. We are committed to providing our employees with opportunities for professional growth and development. Compensation and Benefits: We offer a competitive salary and benefits package commensurate with experience. To Apply: Please submit your CV and cover letter to ML Projects is an equal opportunity employer and values diversity. We encourage applications from all qualified candidates.

HAIL Partners is working with a prestigious Global Private Equity Firm who are seeking an Executive Assistant & HR Operations Coordinator. This dynamic, hybrid role is ideal for a proactive and detail-oriented professional who thrives in a fast-paced, high-performance environment. You will play a critical role in supporting senior executives while contributing to the firm's HR operations, gaining exposure to both business operations and people strategy. Responsibilities Executive Assistant Support • Provide high-level, confidential administrative support to senior executives, • Manage complex calendars, prioritising and coordinating meetings, appointments, and events., • Prepare and organise materials for key meetings, including management and risk committees., • Arrange international and domestic travel., • Support the planning and execution of internal events and employee engagement initiatives. HR Operations • Collaborate closely with the Head of HR to provide operational support across the employee lifecycle., • Manage onboarding processes, including contracts, right-to-work checks, system setup, and inductions., • Coordinate recruitment activities, such as CV screening, agency liaison, interview scheduling, and candidate management., • Support intern and graduate hiring programmes, including inbox management, assessments, and candidate communications., • Conduct first-stage interviews and assist in hiring decisions as needed., • Oversee background checks for new hires and ensure compliance with regulatory requirements., • Assist with annual compensation and bonus processes, including documentation and coordination., • Manage offboarding processes, including exit interviews and leaver administration., • Maintain accurate HR records and ensure compliance with best practices and legal standards. Requirements: • Proven experience as an Assistant, and ideally HR support., • Understanding of HR processes across the employee lifecycle., • Exceptional organisational skills with meticulous attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced environment., • Excellent communication and interpersonal skills, with the ability to build relationships at all levels., • Professional, discreet, and capable of handling sensitive information with confidentiality.

Events Coordinator (Administrator) London / Hybrid Contract until the end of 2025 Competitive rate of pay HSBC Innovation Bank are looking for an Events Coordinator (Administrator) to join their team in London. The Events Coordinator (Administrator) will provide critical and wide-ranging support to the events function without HSBC Innovation Banking. Principal Responsibilities: Event Coordinators have a wide range of duties to complete, and they may be required to take on extra administrative tasks as and when required. Primary duties and responsibilities include: • Contract management with key suppliers, • Invoice management – uploading invoices to our in-house portal, raising the necessary accompanying PO’s, tracking the status of invoices, working with internal procurement teams where necessary, • Venue sourcing alongside our third-party agency, • Venue booking confirmations both internally and externally, • Speaker and attendee changes, • Name badge creation and distribution, • Management of in-house events cupboard, • Coordination of Monday.com events board Requirements: • An ability to work independently in completing assigned duties, • Excellent verbal, written and interpersonal skills, • Strong organization and time management skills, • An ability to quickly gain a thorough knowledge of HINV bank operations and products, • Proficient in MS Office, Excel and Powerpoint If you think you are up for the task and feel you meet the above criteria or interested to hear more information, please contact me on

Senior Administrative Assistant Location: London (Hybrid working) Duration: 18 months (potential to extend) Pay rate: £33,800 per annum Hours: 35 hours per week • For GCT Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of GCT Meeting Manager (e.g., set up the date/time of GCT meetings in GCT Meeting Manager and add team members, study details, program-level document details, maintain GCT meeting manager), • For HCP contracting for Advisory Boards and ongoing consultancy -HCP contract coordinator. Assistants are responsible for payment follow up of HCPs, • Onboarding new hires – office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment, other activities to support onboarding, • Support various team building activities such as Coffee Club, Breakfast Get-Togethers, Celebrations, • Support travel arrangements for all assigned CDHs; GPCHs and CD(M)Ds tracking travel costs, • Manage calendar for CDHs & GPCHs, • Assist with IT & General issues, • Order IT Equipment and Supplies for assigned CDHs; GPCHs and CD(M)Ds, • Other ad-hoc activities (such as, scheduling Ad Board/SC/DMC meetings [working with KOLs, PIs and their assistants to identify and confirm a date/time for meetings], any catering needs), • POs must be created locally, • Congress, Global Meeting Registration, • Complete Travel & Expense Reports (CONCUR), • Assists in coordination of C-ISRC related tasks, • Liaising with study team with reminders, • Liaising with CDHs, • Helping to "triage" certain tasks for C-ISRC Lead, • Assisting in timely completion of tasks by Oncology colleagues,, • Maintains strong communications with C-ISRC Lead in relevant DU, • More administrative than stakeholder management, • Requiring experience in Pharmaceuticals or Biotechnology., • Minimum of 5 years' experience

London or Birmingham 12 month FTC An excellent opportunity to join a leading international law firm within the Marketing & Business Development function, supporting the Office of the Chief Marketing Officer. This role will play a key part in coordinating and delivering projects across a global M&BD team, ensuring alignment, structure and timely execution of key initiatives. This is a highly visible role suited to a proactive and organised individual with strong project coordination skills and the ability to operate across multiple stakeholders and workstreams. Role • Support the delivery of projects across the full lifecycle, from planning through to execution, • Maintain project plans, trackers and documentation, ensuring milestones are met, • Monitor progress, identify risks and coordinate follow-ups with stakeholders, • Act as a central coordination point across M&BD functions and wider teams, • Schedule and support project meetings, preparing materials and tracking actions, • Produce project updates, reports and presentations for senior stakeholders, • Maintain project documentation, templates and shared resources, • Support process improvements across workflows, systems and communications, • Provide general administrative and operational support to ensure projects remain on track Candidate Requirements • Experience in a project coordination or project support role, ideally within professional services, • Strong organisational and multitasking skills with the ability to manage competing priorities, • Confident communicator with experience engaging senior stakeholders, • High attention to detail with strong documentation and tracking capability, • Proactive, solutions-focused and able to work independently, • Experience using MS Office (Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint), • Understanding of project management methodologies advantageous This is a fantastic opportunity to join a high-performing, international team at the centre of key strategic initiatives, offering strong exposure, variety and development. Salary is up to £60,000 Please attach an MS Word version of your CV. If you do not hear back within one week, please assume you have been unsuccessful. Unfortunately, due to the high volume of applications, individual feedback cannot be provided. Project Coordinator | Project Analyst | Business Operations | Marketing & BD | Professional Services | Programme Support | PMO

Business Operations Coordinator (Marketing & Commercial Ops) • 12-month contract, • £50,000 salary, • Hybrid – London (3 days per week onsite) The Role We are hiring a Business Operations Coordinator (Marketing & Commercial Ops) to support a high-performing international team within a global technology environment. This is not a traditional admin role. You will operate at the centre of a fast-moving function, supporting senior stakeholders while driving operational efficiency across marketing and commercial initiatives. Key Responsibilities • Provide operational and administrative support to a senior leadership team, • Manage complex diaries, scheduling, and cross-functional coordination, • Support international marketing operations and campaign logistics, • Prepare presentations, reports, and stakeholder materials, • Track projects, timelines, and deliverables across multiple teams, • 2–4 years’ experience in operations, admin, or coordination roles within a corporate or tech environment, • Strong organisational capability with the ability to manage competing priorities, • Confident working with senior stakeholders, • Advanced proficiency in Excel/Google Sheets and PowerPoint, • Experience supporting marketing, sales, or commercial teams is advantageous Apply now with word CV or email your CV direct to for immediate review.

We have a permanent opportunity here at Dalkia UK for a Compliance Coordinator to join our team on our Selfridges contract. This role will be based on site in the London branch 5 days a week This role will provide comprehensive compliance and administrative support to the Selfridges Oxford Street account, ensuring statutory and contractual compliance documentation is accurately processed, controlled, and reported through Dalkia systems. Support the delivery of compliance assurance across four Selfridges stores and a supporting office, promoting strong governance, accuracy, and timely completion of compliance activities. Work closely with the site management team, engineers, supervisors, and central compliance functions to ensure all compliance documentation, records, and processes are completed in line with Dalkia procedures and client requirements. The Role • Check, validate, and process completed compliance documentation in line with contract and statutory requirements., • Upload, manage, and maintain compliance records within Aurora CAFM and the CAP (Compliance Assurance Portal)., • Monitor compliance status, chasing outstanding documentation and escalating gaps or risks to the appropriate manager., • Support the administration of PPM and statutory compliance workflows, ensuring documentation is correctly linked to assets and work orders., • Liaise daily with engineers and supervisors to ensure accurate submission of reports, certificates, and supporting evidence., • Generate compliance reports and dashboards for site management and central teams as required., • Maintain accurate records, audit trails, and document control in line with Dalkia quality procedures., • Deal with incoming compliance-related enquiries in a professional and efficient manner, directing issues where necessary., • Support day-to-day site administration duties, including document control, filing, data entry, and correspondence., • Assist with preparation of client-facing compliance reports and responses to audit actions., • Ensure all compliance documentation is correctly stored, version-controlled, and readily retrievable for audits or inspections., • Carry out any other reasonable administrative or compliance-related duties as required to support the contract. Hours of Work • Monday to Friday, 8am – 5pm 40 hours per week Benefits • 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year, • Pension with matched contributions between 6-8%, • Life Assurance, • Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants, • Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance, • Access to wellbeing programmes, • Company Sick Pay, • Employee recognition programmes which reward exceptional achievements, • Employee Referral bonus with generous bonuses for ‘referring a friend’, • The opportunity to use one working day per year volunteering to help the local community, • Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters Qualifications and Experience Required Essential • Proven experience in an administrative, compliance, or contract support role, ideally within Facilities Management, engineering, or a regulated environment, • Strong attention to detail with the ability to accurately check, validate, and process compliance documentation, • Experience working with computerised systems and maintaining accurate records and audit trails, • Confident user of Microsoft Office (Excel, Word, Outlook), particularly for data entry, tracking, and reporting, • Ability to manage competing priorities, meet deadlines, and work methodically in a fast-paced environment, • Strong communication skills, able to liaise effectively with engineers, supervisors, managers, and central teams, • Ability to work independently while also supporting a wider operational team, • Clear understanding of the importance of process adherence, governance, and compliance, • Willingness to be site-based at Selfridges Oxford Street and support multiple stores and an office environment Desirable • Previous experience working within Facilities Management, building services, or engineering contracts, • Experience using Aurora CAFM or similar CAFM systems, • Experience using compliance management or assurance portals (e.g. CAP or equivalent systems), • Basic understanding of statutory compliance (e.g. PPMs, certification, asset records), • Experience supporting audits, inspections, or compliance reviews, • Knowledge of document control principles and quality management systems (e.g. ISO 9001 environment), • Experience producing management or client-facing reports, • Familiarity with working in a high-profile, live operational environment such as retail or public-facing sites At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you #INDDF2

Project Coordinator – Brand Marketing and New Product Development Ref: MY47278-1 A Japanese food manufacturing company is currently seeking a Project Coordinator / Brand Manager to lead new product development initiatives. In this role, you will be responsible for coordinating with various stakeholders and managing the end-to-end product development process. Japanese language skills would be an advantage. TYPE: Permanent, full-time SALARY: £30-40K, depending on experience WORKING HOURS: Mon-Fri 9:00-17:30 LOCATION: Enfield, North London (Hybrid work) START: ASAP Project Coordinator/Brand Manager Main Responsibilities: • Coordinate the full New Product Development (NPD) process from concept to launch, coordinating with suppliers abroad, packaging design teams, and the technical and purchasing team, • Coordinate packaging design for new products and existing products, • Actively seek market insights, identify opportunities, generate NPD ideas, and make them happen through coordinating with other teams, • Communicate effectively with suppliers, agencies, and internal stakeholders to ensure smooth project delivery, • Manage administrative tasks of the team such as product audits, websites, samples, filing and other organisation tasks with accuracy and attention to detail, • Support other marketing activities when required Project Coordinator/ Brand Manager Ideal Candidate: • Experience in brand management, project management, product management, or NPD (food sector preferred), with exposure to end-to-end project management and supplier coordination, • Passionate about Japanese food, cooking, and its quality & authenticity, • Comfortable in Japanese corporate culture, respectful, detail-oriented, and collaborative, • Independent, proactive, collaborative, organised, and commercially smart, • Positive, self-driven, flexible, and able to work across teams including virtual colleagues and external partners, • Native level of English is required for this role, • Japanese will be advantageous *When contacting us, please include the job reference number (Ref: Ref: MY47278-1) at the top of your message. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

Part-time | 20-25 hours per week | £28,000 - £30,000 depending on experience Work from home, with occasional in-person meetings in Wimbledon, London Reports to: Company Directors Start Date: beginning of June 2026 We are looking for a highly organised, proactive and approachable Part-Time Swim School Manager to support the smooth running of our swim school programme. This role is ideal for someone with management experience who enjoys creating structure, solving problems, supporting a team and improving the way things work. You will work closely with our administrative coordinator, providing oversight and stepping in where needed, while taking responsibility for the wider day-to-day operation of the programme. You will play an important part in helping us improve systems, strengthen day-to-day operations and maintain a high standard of service for both staff and customers. This role offers lots of flexibility in terms of the hours you would work - the role typically requires an average of 3–5 hours per day, which can be completed at any point between 8am and 6pm, Monday to Friday (the successful candidate will have autonomy to choose when to complete this work within the day) with only occasional evening or weekend support required in exceptional situations. This role would suit someone who enjoys working independently while having the freedom to structure their day around core responsibilities. There will also be occasions when the successful candidate is required to attend scheduled in-person meetings in Wimbledon, particularly during the initial onboarding period, when a substantial amount of training will take place over the first few months. Pool visits will be required only occasionally, typically around once every 3 months - our venues are based across the South and North West of England. Where travel is necessary, this will always be planned well in advance wherever possible, and all associated travel and accommodation costs will be fully covered. In addition, there will be times when the successful candidate is expected to be available for scheduled phone calls, team training, and important meetings, as well as provide occasional support with urgent operational matters that may arise at short notice, such as last-minute teacher absences or unexpected pool closures. This is an ideal opportunity for a highly organised, reliable individual who takes pride in keeping things running smoothly and thrives in a role with both flexibility and responsibility. Key responsibilities • Oversee the day-to-day running of the swim school programme, • Manage class programme - optimise the registers to create new classes where possible, • Manage the scheduling and processing of monthly direct debit payments through the company’s direct debit system, • Prepare and distribute bulk communications to customers in a clear and timely manner, • Lead the recruitment of new swimming teachers and manage a seamless transition between departing and newly appointed teachers, • Coordinate teacher cover arrangements during planned and unplanned absences, including sourcing last-minute cover when required, • Supervise and support the team, including the administrative coordinator, • Act as a key point of contact for staff queries and day-to-day problem solving, • Respond to customer feedback and help maintain a high standard of customer service alongside our administrative coordinator, • Improve internal systems, workflows and administrative processes, • Help streamline and automate admin tasks where appropriate, • Support smooth operations and the overall performance of the programme What we’re looking for • Previous management experience, • Experience working in children’s activities, sport, leisure or a similar environment, • Strong communication, organisational and administrative skills, • Clear, warm and professional communication, • A proactive, reliable and solutions-focused approach, • Confidence managing people, handling operational detail and working independently Experience in a swim school or similar children’s activity setting would be an advantage, along with experience improving systems or administrative efficiency. Since establishing our swim school in 2020, we have created a friendly and supportive team environment. We place a strong emphasis on clear communication, efficient operations, and delivering a well-organised and positive experience for both staff and customers. We are seeking an individual who will actively contribute to these values, bringing consistency, professionalism, and a genuine commitment to making a meaningful impact within the business. We are looking for the Part-Time Swim School Manager role to commence from the beginning of June 2026. Benefits: Flexible working hours, work from home, supportive team environment Schedule: Monday to Friday, semi-flexible working pattern, with occasional evening/weekend availability if required Work location: Home-based, with occasional in-person meetings in Wimbledon

About the Betting and Gaming Council (BGC) The Betting and Gaming Council is the standards body for the betting and gaming industry and its members include betting shops, casinos and online betting and gaming companies. Betting and gaming is a key part of the UK’s dynamic and diverse leisure and entertainment industry. The industry contributes over £4 billion in taxes to the UK Exchequer and provides work for over 109,000 people. As the single industry body, we work with our members, large and small, to raise standards, create a culture of safer gambling and build public and institutional trust in our world class industry. Established in 2019, the BGC puts the customer first to drive standards over and above regulatory requirements to ensure a safer, fairer betting and gaming experience for all. The opportunity: Membership and Events Coordinator The BGC has built a strong and professional team delivering for our members and their strategic priorities. We are now seeking a Membership and Events Coordinator to join our Operations team to help deliver for our existing members and attract new members. This is a new role in our organisation and will suit someone willing to make the role their own. Knowledge of the betting and gaming sector is a nice to have but not essential for this role. The role is full time, based in our offices in Westminster, with salary £40,000 – £50,000 per annum dependent on experience. About you You must be a highly organised self-starter, who enjoys meeting people from all areas of a business. You will have experience in and enjoy organising, marketing and delivering events. You will be comfortable in reaching out to licensed betting and gaming operators, explaining to them the benefits of BGC membership, as well as keeping in regular touch with existing members. You will have strong interpersonal skills, with experience of working closely with stakeholders both internal and external from a variety of backgrounds. Job Description Job Title: Membership and Events Coordinator Location: Westminster, London (hybrid) Employment type: Permanent, full-time Reporting to: Director of Strategic Delivery Job Purpose To lead on membership engagement and coordinate our events programme. The role is responsible for engaging, retaining and recruiting full and associate members to the BGC. The role is also responsible for creating and coordinating a programme of events to help connect current members and attract new ones. The role will involve a lot of reaching out to UK licensed operators, explaining to them the benefits of joining our trade association, as well as keeping in regular touch with existing members. This is a new role in our organisation and will suit someone willing to make the role their own, picking up the phone and getting face-to-face with current and prospective members. Key Responsibilities · Develop a Membership retention and recruitment plan with clear targets and manage it through to successful delivery. · Build and oversee an annual programme of events that engage members and help attract new ones. · Manage regular member feedback and surveys to help the BGC improve its membership offer. · Marketing the benefits of BGC Membership and support our members’ priorities. · Manage our member database and lead on membership communications, developing communication channels within the BGC team. · Maintain and develop relationships with stakeholders and organisations relevant to our members. · Write the content for, and keep all membership brochures and collateral relevant, on brand and up to date. · Lead on our newly launched Associate Membership scheme, developing and delivering recruitment plan for associate members. Person Specification · A confident communicator with experience of stakeholder management. · Strong interpersonal skills and enjoy building relationships with various stakeholders both external and internal. · Strong organisational and administrative skills. · Experience in organising, marketing and delivering events. · Self-motivated, driven and happy to work independently · Professional, approachable and reliable. Salary Salary range: £40,000 – £50,000 per year How to apply Please send your application to , quoting the BGC and the title of the job you are applying for. Please submit your CV with a covering letter explaining: • Why you would like to join the BGC., • How you would make a great candidate for the role, highlighting experience and knowledge in all areas of the role. Applications will close on at 5pm on Thursday 30 April, with interviews taking place in May. Please let us know if you have any accessibility requirements or need any adjustments for the interview. To promote equality and fairness in the application process, we will be anonymising all applications. Any applications submitted directly on Linkedin will be automatically rejected.

Business Support Manager (Senior Operational Lead) Location: Wimbledon, London (Hybrid) Reporting to: Operations Director Company Description VEDA Associates is an independent, multidisciplinary engineering consultancy known for its focus on problem solving and technical excellence. Established in 2012, the company has steadily grown, expanding its expertise and capabilities to deliver high-quality solutions. VEDA's team of engineers, architects, and CAD technicians are recognized for completing challenging projects on-time and within budget. The company emphasises quality, reliability, and collaboration to provide lasting value to clients and the communities it serves. Role Description: The Strategic "Number Two" Are you a highly organised operations professional ready for a high-visibility leadership role? We are seeking a Senior Business Support Lead to act as the principal operational support to our Operations Director. You will be the designated second-in-command for day-to-day operational matters. This is a pivotal role for a "strong number two" who will ensure our operational engine—spanning compliance, HR administration, and office functionality—runs with precision and efficiency. Why Join Us? • Operational Authority: You will provide direct leadership to our Administration & Office Support Coordinator and Quality Compliance Assistants, • Leadership Pathway: For a candidate demonstrating high capability and autonomy, there is a clear pathway to a Business Operations Lead role, • Innovation-Led: We want a forward-thinking lead to help us explore and implement AI-driven efficiencies within our MS 365 ecosystem What You’ll Be Doing: • Operations Leadership: Ensuring all company office locations remain fully functional while acting as the central coordination point across finance and delivery functions, • Quality & Compliance: Maintaining the ISO 9001 Quality Management System and leading all audits, including RSSB RISQS and Achilles UVDB, • HR Administration: Managing the end-to-end administrative lifecycle (onboarding, contracts, Right to Work) in liaison with external HR consultants, • Governance & Tenders: Administering operational registers and supporting tender submissions by coordinating essential compliance documentation The Ideal Candidate: • Experience: Strong background in operations, compliance, or business administration (Essential), • Knowledge: Solid knowledge of ISO 9001 and experience in HR Administration (Essential), • Technical: Advanced MS 365 proficiency (SharePoint/Teams) with an interest in AI and automation (Desirable), • Mindset: Highly organised, proactive, and comfortable acting as a senior representative of the business (Essential) Benefits: • Competitive salary and 25 days holiday + Bank Holidays, • Private Medical Insurance and Employee Assistance Programme, • Hybrid working arrangement in a modern, professional environment Ready to step into a lead operational role? Apply today.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

My client is a leading and award-winning law firm with an impressive client base, who are looking to recruit a Learning & Development Coordinator into their wider HR team, in the London office on a permanent basis. The Learning & Development Coordinator will be responsible for providing administrative and operational support within the L&D and Legal Education space, working closely with Lawyers and the wider team. The key duties will include: • Responsible for creating attendance surveys, running the reports and inputting, updating and maintaining the attorney training records in the London office, • Checking weekly and monthly training reports and making any required adjustments on the Firm’s tracking system, • Creating attorney development onboarding and leaver checklists, • Assisting with arranging Practice Group trainings (attorneys and trainees) including Attorney Training Calendar, booking rooms, issuing calendar invitations, updating training tracker, • Issuing compliance courses to new attorneys and tracking completion, • Providing training reports for attorneys on their training compliance, • Assisting with England & Wales license regulatory requirements i.e. Continuing Competence, • Creating CLE training accreditation applications and liaising with peers to ensure London training is accredited for global admitted attorneys and filing materials, • LMS administration including and not limited to creating events, lessons, learnings paths and applying training credits The ideal candidate will have experience in a high-volume HR or L&D administrative role, as well as having a proactive and professional approach and good knowledge of HR and LMS systems. The ideal candidate will have exceptional communication skills and offer a personable and efficient approach to their workload.

The role holder is responsible for Contract Administration activities reporting into the Procurement function and supporting the Contract Holder/Contract Company Representative, in the effective administration of Contracts within the area of competence. RESPONSIBILITIES • Responsible for the Contract Administration activities within their competence in accordance with applicable Regulatory Framework;, • Provides support/assistance to Contract Holder / Compliance, Vendor Management, and Reporting Coordinator / Procurement Manager to address issues relevant to post-award contract management (such as procedural clarifications, disputes, contractual changes, etc.);, • Attends handover meetings and receives relevant information from competent Company’s internal functions to carry out their tasks in a proper and efficient manner;, • Attends the contractual kick-off meetings together with the Contract Holder and any involved internal functions as well as progress meetings;, • Prepares minute of meetings within their competence;, • Performs monitoring activities with respect to specific key performance indicators of assigned contracts, such as the progress of the spending against the relevant administrative contract value and expiry date of contracts;, • Verifies that the awarded contractor has supplied all the documentation required and requested under the contract to ensure that all contractual obligations and requirements are fully met in accordance to Regulatory Framework;, • Ensures that the competent Contract Holder/User Unit is notified of any irregularities identified during the execution of the contract within his/her area of competence;, • Collects information on the awarded contractor's performance during the contract execution phase and gets Contract Holder relevant approval to enable the issue of appropriate feedback;, • Reviews any requests for changes to the contract and assesses any disputes that might arise during contract execution phase by verifying their admissibility and applicability under the terms of the contract, • Captures and disseminates contract administration lessons learned within the Company;, • Reviews the admissibility of any claims and the applicability of any liquidated damages or volume discounts provided for in the contract;, • Assists Procurement Manager / Compliance, Vendor Management and Reporting Coordinator/Contract Holder with preparation / review of correspondence with contractors on post-award contractual / commercial matters within the area of competence;, • Liaises and handles correspondence with Contractors, ensuring traceability and involving, if necessary, all relevant functions;, • Files the contract management documentation. REQUIREMENTS • Knowledge of the post award contract management process: application of client post award procedures., • Basic knowledge of pre-award activities: Procurement planning and management – Technical Bid Evaluations – Knowledge of various types of contracts and different Procurement Strategies., • Good knowledge of English, both written and spoken., • Contractual requirements: - Knowledge of: Regulation applicable to contracts and subcontracts – Health Safety and Environment – Safety at worksites – Technical Specifications and standards – Contract Terms and Conditions., • Proficient personal computer skills (mail, spreadsheet, etc.), • Be proactive, a self-starter and ability to work with minimum supervision., • Systematic thinker and good organisational skills/time management., • Personal and professional integrity

About Criterion Capital Criterion Capital is expanding its architectural design department and is seeking a highly organised and detail-oriented Document Controller & BIM Coordinator. This is a dual-role position offering the opportunity to play a key part in supporting Project Architects while shaping document control processes and BIM standards across a growing portfolio of projects. The Role This position combines document control and BIM management responsibilities, with a primary focus on supporting Project Architects by streamlining administrative and information management tasks. You will also play a crucial role in continuously reviewing, improving, and implementing document policies and BIM systems. Key Responsibilities Document Control • Maintain document systems, ensuring all files are accurate, up-to-date, and properly stored, • Receive, review, and register incoming and outgoing documents (drawings, contracts, specifications, reports), • Ensure all documentation complies with company standards, templates, and naming conventions, • Distribute documents to stakeholders and track approvals and acknowledgements, • Manage document workflows, including version control and revision tracking, • Develop, implement, and maintain BIM standards and execution plans across projects, • Manage BIM workflows to ensure consistency and compliance with project requirements, • Support project teams with BIM tasks such as model setup and clash detection, • Mentor team members on BIM tools, workflows, and best practices, • Ensure alignment with industry standards including ISO 19650, PAS 1192, and COBie Requirements • Strong organisational skills with exceptional attention to detail, • Proficiency in document management systems (e.g., Procore, SharePoint, EDMS platforms), • Extensive experience with Revit workflows, including model coordination, templates, and families, • Excellent communication and coordination skills, • Ability to manage multiple tasks and meet deadlines in a fast-paced environment, • Familiarity with industry documentation standards Apply Now If you’re a proactive and detail-driven professional looking to take the next step in your career, we’d love to hear from you.

We are excited to announce an opportunity for a HR Coordinator to join a prestigious global museum, offering a unique chance to enhance your career in the field of human resources. In this role, you will be responsible for supporting various HR functions, including recruitment, employee relations, and performance management, while collaborating with a diverse team dedicated to fostering a vibrant workplace culture. As a HR Coordinator, you will play a vital role in supporting the HR Manager by managing various administrative tasks throughout the employee lifecycle. Your responsibilities will include identifying opportunities for process improvements and enhancing efficiency within the People operations, ensuring that the museum maintains its high standards of excellence in employee engagement and organizational effectiveness. Some responsibilities: • Supporting with HR projects locally and globally, • Data Management: Gather, analyse, and present relevant data to support decision-making for People projects., • Maintain accurate records and generate reports to track project progress and performance metrics., • Oversee the entire recruitment process, from initial briefing to job advertisement posting and assist in candidate selection., • Coordinate all aspects of the recruitment workflow, • Assist employees regarding People-related queries: Serve as a point of contact for employees participating in People projects., • Ensure compliance with company policies, legal standards, and industry regulations., • Provide payroll support by compiling necessary documentation and updating payroll records monthly., • Conduct right to work checks for all staff. This role is based in Central London and it will be 4 days a week in the office and 1 day working from home. (Hours are 10am-6pm).

Talent Acquisition Coordinator West End | 4 days in the office | £40,000–£45,000 + bonus + benefits | 18-month fixed term contract We’re working with a highly regarded, global financial services firm to appoint a Talent Acquisition Coordinator into their London office. This role sits within a busy HR function, supporting both lateral and early careers hiring across EMEA and APAC. You’ll work closely with the wider HR and Talent Acquisition teams, with a strong focus on coordination, delivery, and candidate experience. The role will involve: • Coordinating interviews across EMEA, including scheduling and managing stakeholder feedback, • Supporting campus recruitment processes, including assessment centres and interview logistics, • Arranging travel and logistics for candidates, interviews, and campus events across Europe, • Assisting with offer processes, including drafting documentation and coordinating approvals, • Supporting background checks, referencing, and onboarding activity, • Maintaining accurate recruitment records, CV logs, and candidate data, • Coordinating intern onboarding and training programme logistics, • Supporting recruitment events and early careers initiatives, • Processing invoices and managing administrative tasks related to recruitment activity, • Assisting with wider Talent Acquisition projects and team support What makes this opportunity stand out: • Exposure across both lateral and campus recruitment, • A global remit working across multiple regions and time zones, • A highly professional, well-regarded financial services environment, • A collaborative team offering strong development They are looking for someone: • With a background in recruitment coordination or talent acquisition support, • Highly organised, with strong attention to detail, • Comfortable managing multiple processes in a fast-paced environment, • Confident communicating with a range of stakeholders, • Proactive, adaptable, and team-oriented in approach This is an excellent opportunity for someone looking to further their career within talent acquisition, gaining exposure to both early careers and experienced hiring within a global environment.

A fantastic and rarely available role for an Executive Assistant with a strong track record of supporting high-volume international meeting and travel arrangements within financial services / investment sector. Working for a tight knit Investor Relations team (and alongside two other administrative professionals), you will support two Partner-level executives directly with additional responsibilities for a couple of Associates: Duties: • High volume calendar management: calls, VCs and in-person investor meetings with attendant document printing and preparation, • Comprehensive international travel itinerary planning and expenses, • Updating investor CRM (Dealcloud) with new contacts, meeting events and interactions, • Supporting IR Coordinator with larger projects (AGM, Webinars, PR activity) Experiences and Skills required: • Minimum two years of experience in fast-paced, sales/client development area of banking, investments, professional services, • Very strong MS Office skills (Outlook, Word, Excel, PowerPoint), • Knowledge of DealCloud (or similar IR/Sales CRM), • Ideally exposure to supporting IR activity, • Ability to embrace innovative working practices (AI/automation tools) What's on offer: • Fantastic central London location, state of the art offices, fantastic perks, • Hybrid working, • Strong team culture and values inside a very international business, • Training and development opportunities for those keen to develop down the IR pathway

Project & Commercial Coordinator London (Greenwich Office + Sites) £36,000 – £43,000 + Benefits Permanent | 7:00am – 4:00pm (1hr paid lunch) We’re currently recruiting for a Project & Commercial Coordinator to join a well-established and growing organisation within the construction and critical services sector. This is a fantastic opportunity for someone with strong administrative and commercial experience in construction who is looking to step into a varied, fast-paced role with real responsibility and career progression. The Role As a key member of the Projects team, you’ll play a vital role in supporting both the operational delivery and financial management of projects. You’ll act as the link between Project Managers, clients, and subcontractors—ensuring projects run smoothly, efficiently, and within budget while maintaining high standards of quality and compliance. Key Responsibilities Project Coordination • Manage project trackers, forecasts, and reporting, • Attend meetings, take minutes, and track actions, • Coordinate project documentation (RAMS, permits, O&M manuals, handovers), • Support procurement of subcontractors, materials, and services, • Assist with applications for payment and invoicing, • Raise and manage purchase orders, • Track costs, variations, and project budgets, • Support forecasting and financial reporting, • Act as a key point of contact for clients and subcontractors, • Build strong working relationships through regular communication and site visits, • Maintain accurate and compliant project documentation, • Support supplier onboarding and compliance checks, • Assist with health & safety and office/site audits, • Provide wider admin support to the team What We’re Looking For • 3+ years’ experience in a construction-based admin or coordination role, • Strong commercial awareness and understanding of financial processes, • Advanced MS Excel skills (pivot tables, formulas, tracking), • Experience with systems such as Procore, NetSuite, or similar, • Excellent organisation and time management skills, • Confident communicator with strong client-facing ability, • Proactive, detail-oriented, and able to manage multiple projects, • Knowledge of Health & Safety documentation (RAMS, permits, etc.) What’s On Offer • Salary: £36,000 – £43,000 (depending on experience), • Private healthcare & dental insurance, • Life insurance & pension scheme, • Employee-Owned Trust (after 12 months), • Length of service rewards, • Retail discount schemes, • Access to private financial advice If you’re a highly organised and commercially aware coordinator looking to take the next step in your career within a supportive and growing business, we’d love to hear from you. Apply now or reach out for more information.

Executive Assistant & Engineering Team Coordinator Contract: Temporary (start immediately) with strong potential to become permanent after 4-6 weeks Rate: £20–£22 per hour Location: London / Hybrid (minimum 4 days per week in office; client sites as required) Start: ASAP Reports to: Managing Director About the Role We are seeking a highly organised, proactive Executive Assistant & Engineering Team Coordinator to support a growing engineering consultancy delivering critical infrastructure projects across the NHS and wider public sector. The work spans power, fire safety, ventilation, civil works, and health & safety. This is a senior support role requiring someone dependable, structured, and confident working in a technical environment. You will be the operational backbone of the engineering team, ensuring documentation, systems, and processes run smoothly so project managers and engineers can focus on delivery. You will take ownership of administrative workflows, project documentation, and day‑to‑day coordination across multiple live projects. The role begins as a temporary contract with a clear pathway to a permanent position for the right candidate. Key Responsibilities Executive & Engineering Team Support • Provide high‑level PA support to the Head of Engineering and wider technical team., • Manage complex diaries, meetings, and shifting priorities across multiple projects., • Track actions, deadlines, and follow‑ups to ensure timely completion., • Maintain project and technical files to audit‑ready standards., • Oversee version control for drawings, specifications, reports, and site documentation., • Manage expenses, timesheets, and travel logistics., • Support compliance documentation and project close‑out packs., • Identify and implement process improvements to streamline team operations. Office & Project Coordination • Receive, log, and track deliveries (samples, materials, equipment)., • Prepare and package items for client meetings, site visits, or external shipment., • Maintain organised storage areas for samples and equipment., • Assist with tender submissions, client presentations, and document production., • Step in to resolve practical office or on‑site tasks at short notice., • Anticipate needs and proactively remove obstacles for the engineering team. Person Specification Essential Experience & Skills • 5+ years’ experience in PA, administrative, or project support roles., • Background in engineering, construction, infrastructure, or similar technical environments., • Exceptional organisational skills and meticulous attention to detail., • Strong process mindset with the ability to build and maintain robust systems., • Comfortable with both desk‑based coordination and hands‑on practical tasks., • Reliable and able to attend the London office at least 4 days per week., • Excellent communication skills across technical and non‑technical stakeholders., • Calm, pragmatic, and solutions‑focused under pressure., • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Experience with document control, version management, and audit‑ready filing., • Proven ability to manage multiple priorities independently. Desirable • Experience supporting tender submissions or bid preparation., • Knowledge of NEC contracts or construction project governance., • Familiarity with NHS or public‑sector environments., • Experience using AI tools to improve efficiency. Personal Attributes • Organised, dependable, and calm under pressure., • Takes pride in accuracy and follow‑through., • Enables others to perform at their best., • Proactive problem‑solver who anticipates needs., • High level of integrity and discretion., • Comfortable working independently and taking ownership.

About Avicenna Foundation Avicenna Foundation is a pioneering leadership development organisation dedicated to empowering the next generation of British Muslim leaders. Our vision is a society where the full potential of the British Muslim community is unlocked - enriching the UK’s social, cultural, and economic fabric and inspiring global progress. Avicenna Foundation is a part of the wider Adam Foundation family, which offers a raft of opportunities and scope for the Foundation and the role. We run the most comprehensive scholarship and leadership development programme for young British Muslims in the UK. Our approach combines academic support, mentorship, emotional and spiritual development, and real-world exposure to create ethical, confident, and visionary leaders. Grounded in our core values-Hikmah (Wisdom), Akhlaq (Ethical Character), Ithar (Altruism), Khidmah (Service), and Ihsan (Excellence)-we aim to deliver a lasting impact on communities and society as a whole. Role Purpose We are seeking a highly proactive, detail-driven Programme Coordinator who takes ownership and drives execution at pace. Reporting to the Programme Manager, you will play a central role in ensuring the Avicenna Scholarship Programme is delivered with precision, urgency, and continuous improvement. This is not a passive coordination role. You will be expected to anticipate needs, solve problems before they escalate, and push work forward without waiting for direction. You will operate in a fast-moving environment where standards are high, feedback is direct, and progress is expected. The Right Fit This role is suited to someone who combines operational discipline with intensity, drive, and ambition. We are looking for individuals who: • Take ownership without being asked and move work forward decisively, • Are tenacious in delivering outcomes, even when faced with ambiguity or resistance, • Have a healthy level of impatience – you move quickly, challenge inefficiency, and do not allow work to stall, • Are comfortable operating in a high-performance environment with clear expectations and accountability, • Enjoy working in a small, nimble, dynamic and high impact environment Key Responsibilities Scholarship Programme Support • Coordinate the day-to-day operations of the Avicenna Scholarship Programme, including events and programme delivery., • Act as the first point of contact for current scholars, supporting their journey and responding to queries., • Schedule, organise, and support logistics for scholar events (retreats, coaching sessions, socials)., • Maintain accurate scholar records and support monitoring of their progress., • Help coordinate the annual scholarship application cycle, including communications and applicant tracking. Operations and Administration • Provide operational and administrative support to the General Manager and wider team., • Maintain internal systems including scheduling, database management, and workflow tools., • Assist in preparing internal reports, grant applications, and board documents., • Support financial admin, such as invoice processing and budget tracking., • Ensure smooth office administration and vendor coordination., • Support engagement with internal and external stakeholders. Communications and Stakeholder Support • Coordinate internal communications to scholars, mentors, and partners., • Support with website and lead social media engagement., • Assist with alumni engagement and data management. Person Specification Essential: • Strong organisational and coordination skills, ideally within a nonprofit, education, or development-focused environment, • Exceptional attention to detail, with a structured and methodical approach to delivery, • Highly proactive – anticipates needs, identifies gaps, and takes action without prompting, • Tenacious and resilient – follows through on tasks, resolves issues, and delivers despite setbacks, • Comfortable working at pace – demonstrates urgency and a low tolerance for inefficiency or delays, • Receptive to feedback and challenge – actively seeks input, reflects, and improves quickly, • Coachable and growth-oriented – willing to adapt, refine approach, and develop rapidly in role, • Strong sense of ownership and accountability for outcomes, not just tasks, • Able to manage multiple priorities effectively in a fast-paced, evolving environment, • Strong IT skills (Google Workspace, MS Office, Zoom, project management tools), • Clear and confident communicator, both written and verbal, • Ability to identify inefficiencies and proactively improve systems and processes, • Understanding of digital engagement and communications (including social media), • Strong alignment with the values and mission of the Avicenna Foundation Desirable: • Experience working with scholarship or leadership development programmes., • Familiarity with Salesforce, Airtable, or similar CRM tools., • Understanding of British Muslim community contexts or Islamic leadership values., • Event coordination experience. What We Offer Avicenna Foundation operates with high standards, clear accountability, and a strong feedback culture. This role is best suited to individuals who thrive in environments where expectations are high, pace is fast, and continuous improvement is the norm. • A rare opportunity to be part of a movement with great career growth potential., • A values-driven, collaborative and mission-focused work culture., • Opportunities for personal and professional growth., • The chance to play a key role in a transformative movement-and help build a legacy.

🔶 Office Administrator / Service Desk Coordinator 📍 Battersea, London (Full-Time, On-Site) 💼 Heat-Plex Limited About Heat-Plex Heat-Plex is a fast-growing, premium plumbing, heating and gas company operating across London. We work with private homeowners, landlords and managing agents, delivering high standards of workmanship and customer care. We are approaching £1.5m+ turnover and are now building a stronger in-house office team to support our next stage of growth. This is not a quiet reception role. It is a key position at the centre of a busy operations team. The Role • You will be the first point of contact for our customers and engineers., • Your role is to keep the diary flowing, ensure communication is clear and professional, and help the business operate efficiently day to day., • You will work closely with our Operations Manager and leadership team. Core Responsibilities • Answer all incoming calls professionally and confidently, • Book jobs accurately into our CRM system, • Manage customer emails and respond with clear, well-written communication, • Coordinate engineer diaries and confirm appointments, • Follow up on quotations and outstanding approvals, • Support with aftercare and customer satisfaction follow-ups, • Assist with general office coordination and admin tasks, • Help maintain high standards of organisation and workflow You will play a direct role in improving customer experience and helping the company grow. What We’re Looking For We are looking for someone who: • Speaks clearly and confidently on the phone, • Writes professional, polished emails, • Is highly organised and calm under pressure, • Can manage multiple tasks without losing detail, • Is proactive and takes ownership rather than waiting for instruction, • Enjoys working in a fast-paced environment, • Wants to grow with a business, not just “do a job” Previous administrative or service desk experience is preferred. Experience in trades, property or construction environments is a bonus — but not essential. Systems Experience with: • Microsoft Office, • CRM systems (training provided), • Scheduling or diary management software What We Offer • Competitive salary (based on experience), • A growing, ambitious company environment, • Opportunity to develop into a senior office or operations role, • Supportive team culture, • Modern office space in Battersea Important This role is fully on-site. We are building a strong office culture and require someone present and engaged with the team. If you are organised, confident and ready to take ownership in a growing business, we would love to hear from you.

About The Role: We are partnering with a vibrant, mid-sized architecture practice in Central London, seeking a robust, positive, and proactive Practice Manager to join the studio and take responsibility for the smooth day-to-day running of the business. This is a varied and influential role at the heart of the business, working closely with the Directors and wider team. They are looking for someone proactive, organised, and calm under pressure, a natural problem-solver who enjoys wearing multiple hats and keeping things running seamlessly behind the scenes. You will be responsible for line managing the Front of House Coordinator and will focus on key areas such as operations, HR, finance administration, IT, ISO compliance, Health & Safety, employee relations, and more. This is a fantastic opportunity to join a reputable, design-led studio that values collaboration and growth. You’ll benefit from a friendly, supportive team environment, along with perks such as a yearly team-building trip, a personal development fund, a discretionary bonus, health cash plan and more. Key Responsibilities: • Oversee the day-to-day running of the studio, ensuring smooth operations across facilities, HR, IT and administration, • Lead office compliance including ISO9001 / ISO14001 audits, health & safety, risk assessments and statutory requirements, • Manage onboarding, recruitment coordination, appraisals and salary review processes in collaboration with the Director team, • Act as the main point of contact for the landlord, building management, IT partner and external suppliers, • Oversee payroll changes, benefits administration and visa compliance, liaising with external accountants and brokers, • Line manage the Front of House Coordinator, • Manage software licences, renewals and office systems, ensuring cost-effective and timely procurement, • Support finance processes including invoicing, expenses and year-end submissions, • Coordinate studio culture initiatives, socials and events, supporting a positive and well-run working environment, • Provide light PA and administrative support to the Directors when required Key Skills / Requirements • Proven experience in a Practice / Studio Manager role within architecture, design or the built environment, • Highly organised, detail-oriented and confident managing multiple operational functions simultaneously, • Strong IT literacy with the ability to oversee systems, software and external providers, • Excellent communication skills with the discretion to handle sensitive information, • Diligent, pro-active and robust with a collaborative approach, • Comfortable working in a fast-paced studio environment; experience with Xero, Hubdoc, CMAP or Atvero is advantageous, • Strong experience using Microsoft Suite (Excel, Docs, PowerPoint, etc) To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

PICKER/PACKER/STOCK ROOM ASSISTANT STOCK/ORDER FULFILMENT • Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines., • Work through order allocation ensuring relevant teams are responsible for dispatch., • Create shipment paperwork across retail, Ecom and assists on wholesale ensuring the documentation is up to date and accurate., • Be responsible for managing packaging and stationary quantities, working with the Stock and Finance Coordinator to allocate where required, • Assist with shopping team to coordinate stock for trunk shows and events, • Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes. STOCK CONTROL • Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end., • Perform regular stock checks and work with Stock and Finance Coordinator to reconcile any errors, • Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC’s., • Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders, • Administrate stock transfers ensuring that movements are tracked end-to-end., • Work with key stakeholders to reconcile stock movements and ensure that stock is transferred from internal locations in line with shipment deadlines, following delivery and administrative procedures., • Coordinate stock takes and report to key stakeholders on discrepancies and errors., • Maintain Stock room standards, • Perform regular packaging checks to report to the Store Manager to ensure stock levels are maintained., • Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units, • Ensure product ticketing is correct and reflects most relevant information, • Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders, • Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards., • Work with internal teams to support requests championing the important of saleability of stock LOGISTICS • Liaise with courier companies to mitigate potential delays or service interruptions., • Be first point of contact for courier services to provide export and entry paperwork., • Inputting data and updating Ship Station and other shipping platforms for easy access of product information., • Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates., • Creation of returns paperwork optimising the use of courier options., • Administrate the stock returns procedure following system and reporting requirements., • Update Shopify customs product information. Who we are looking for: • Highly computer literate in Office 365, especially Excel., • Self-motivated and able to demonstrate using initiative, • Excellent written and verbal communication skills, • Highly organized with great time management, • Experience of analysis and interpretation of information and data., • Numerate, • Enjoys a fast paced environment and is comfortable working under pressure, • A fast learner, who is proactive and takes ownership of allocated tasks, • Good problem solving skills Please apply with a covering message stating your salary expectations and confirming that you have the right to work in the UK without restriction.

As a Brand Licensing and Partnership Coordinator you will work across the team to ensure that we can manage and support licensees and partners, a critical growth area for our business. Through co-ordinating enquiries, working closely with Marketing, Design & Sales teams you will ensure that licensing initiatives are supported and are connected to the core business. About Us: Sanderson Design Group plc is a luxury interior design house, home to six iconic brands with over 165 years of history: Sanderson, Morris & Co., Harlequin, Zoffany. Our portfolio spans fabric, wallpaper, and paint, with manufacturing capabilities through Anstey and Standfast & Barracks. Our purpose is to ‘bring the beautiful into people’s homes and lives’ and we are the proud owner of one of Europe’s largest design archives, with over 75,000 historical documents and artworks. We also have a growing international licensing programme which supports our strategic global expansion. Responsibilities: • Take ownership of a broad range of administrative and organisational responsibilities, playing a pivotal role in maintaining the seamless and efficient operation of this dynamic department. Your proactive approach will help ensure processes run smoothly and support the wider team in achieving its goals., • Provide essential support to the licensing and partnerships team by managing commercial tasks such as facilitating NDAs, drafting bespoke agreements, and verifying royalty statements for product accuracy., • Serve as the primary point of contact for all general enquiries within the department, offering prompt, professional, and knowledgeable assistance to both internal and external stakeholders, thereby ensuring clear communication and positive experiences., • Curate and compile engaging licensing highlights and newsletters for internal communications, keeping colleagues informed and inspired by sharing successes, innovations, and key developments within the licensing programme., • Actively contribute to the planning and administration of events, ensuring that every detail is considered and executed to the highest standard., • Undertake research and provide support in identifying new licensing partners and opportunities, helping to drive business growth by staying ahead of market trends and expanding our network of collaborators., • Assist in preparing impactful presentation materials and comprehensive information packs for pitches, brand initiatives, and departmental purposes, ensuring our messaging is clear, persuasive, and tailored to the audience., • Take responsibility for project managing and coordinating a select group of licensees, fostering effective collaboration and delivering successful outcomes for both Sanderson Design Group and its partners. Skills and Experience Required: We’re looking for someone who enjoys working in a team and closely with a number of internal and external stakeholders. In addition, our ideal candidate would: • Demonstrate strong organisational skills and consistently meets tight deadlines through effective planning and execution., • Pride themselves on their high attention to detail., • Display confidence in computer skills including, Microsoft Office, Outlook, Word, Excel and PowerPoint, • Show a ‘Can do’ attitude, • Have proven experience of prioritising work-load and using initiative, • Share an interest in the industry and our brands Previous licensing experience would be an advantage. Qualifications Required: Degree or equivalent level qualification Values & Behaviours: • Intrepid: Proactively seek solutions, make thoughtful decisions quickly and step forward with confidence., • Imaginative: Be resourceful, be curious, share knowledge and work inclusively with others to drive creativity and innovation, • Respectful: Positive communication and collaboration

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