Administrative coordinator jobs in United Kingdom

Our client needs two Maintenance admin Coordinators and two Team Leaders to start ASAP. They are a construction company based in Billericay with a big social housing sector and a growing maintenance department. Team Leader – To manage their larger projects from the office. requires someone who will be able to oversee what we deem to be large works. - Kitchen and bathroom programmes - Voids - Disrepairs - Large works This person would have managed these works previously. Allocating works to subcontractors or direct labour. Requesting / ordering materials that is required for the jobs. Requesting quotes for specialist works where required. Ensuring all relevant documentation is received and provided to the client. Working alongside their on-site supervisors. Managing diaries for; subcontractors / tradesmen and supervisors. This is a developing role that has come about due to an increase of workflow and they need someone to assist under the head of maintenance with managing these jobs. They are looking for someone who will be based in the office Monday – Friday. The ability to make decisions and problem solve. They need someone who can make sure the jobs are complete and handed back satisfactory (along with the supervisors who will be out on site managing the works done) Administrators – Office based Monday to Friday - 8-5PM. Candidates need to have repairs, scheduling experience in the social housing sector. 1 Coordinator is needed to manage subcontractors, allocating works, diary management, monitoring reports and invoices. 1 is Coordinator is to work alongside senior / supervisor for the office, updating clients reports, managing trackers, updating the diary, organising materials.

Primarily a treatment coordinator and reception role- this role has the potential to develop based on abilities of the candidate. Working alongside the owner, manager and head nurse in an administration capacity. TCO - Liaising between the clinician and the patient, booking appointments, discussing monies and payments, coordinating multidisciplinary treatments between clinicians. Corresponding with clinicians regarding treatment plans, clarifying patient questions. Presence at open days would be required. Managing the referral dentists, ensuring that they receive correspondence from the treating clinician. Ensuring that CBCT are reported on. Ensuring referrals from the practice's clinicians to outside services are carried out. Ensuring all records are recorded and kept in an effective manner. Administration Reception duties, taking payments, answering emails, answering the phone, managing the clinicians appointment times and effective booking of the patients. The practice is 3 years old and growing substantially, we are still building the right team. The perfect new team member would be concientious, hard working, able to use their own initiative, able to work within a team in harmony, confident, adaptable, lateral thinking and multitasking abilities. Computer literacy compulsory - the I PAD is not a computer. Working knowledge of software of excellence preferred. Good command of the English Language essential. Able to write emails in a professional manor with correct spelling and grammar essential. The candidate should be able to relate to staff and patients of all ages and speak to them in a professional age appropriate manner. Should be able to accept feedback from the the employer without taking it personally and understanding that positive and negative feedback is provided to improve the functioning of the overall business.

As a Letting Administrator, you will be responsible for providing essential administrative support to the lettings team and ensuring the smooth running of the office. Your daily tasks will include: • Tenant and Landlord Communication: Acting as a point of contact for tenants and landlords, handling queries, and ensuring a high standard of customer service. • Property Listings and Marketing: Advertising properties on various platforms, arranging viewings, and updating property details. • Tenant Referencing: Managing the tenant referencing process, including credit checks, employment verification, and obtaining references. • Lease and Contract Preparation: Preparing and processing tenancy agreements, inventory reports, and related paperwork. • Property Inspections and Maintenance: Coordinating maintenance requests and liaising with maintenance team for property repairs and inspections. • Rent Collection & Payments: Assisting with rent collection and managing the financial records for each property. • General Office Duties: Filing, data entry, and maintaining accurate tenant and property records on the agency's system.

Job Title: Gallery Manager Location: London Contemporary Art Gallery, Pimlico, London Role: Full Time or Part Time Salary: £25-30,00 pro rata plus commission. Key Details: Gallery is open Tuesday to Saturday. Some Saturday Availability Required. Are you passionate about contemporary art and have a flair for sales? London Contemporary Art is looking for an enthusiastic, proactive, and highly organised individual with sales experience to join our team as a Gallery Manager. About Us: London Contemporary Art is a distinguished gallery based in the heart of Pimlico, dedicated to showcasing the best in contemporary art. We represent both emerging and established artists from around the world, bringing their works to a discerning audience. As a key member of our small, dedicated team, you will play a pivotal role in shaping the gallery’s operations and contributing to its success. The Role: As Gallery Manager, you will be responsible for the day-to-day management of the gallery, working closely with the two directors. This role offers significant autonomy, as you’ll be working independently, ensuring everything runs smoothly, from managing exhibitions to maintaining the gallery space and handling sales. It’s a diverse role, where your ability to manage multiple tasks and work independently will be key. Your Responsibilities: Artist Liaison: Build and maintain strong relationships with our talented roster of artists, ensuring their needs are met and assisting with exhibition coordination. Sales & Client Relations: Engage with collectors, buyers, and potential clients, offering expert knowledge and building long-lasting relationships to drive sales and elevate the gallery’s reputation. Sales experience is a must—you will be instrumental in driving the gallery’s commercial success. Logistics & Shipping: Manage all logistics, including the safe shipping and installation of artworks, ensuring they arrive on time and in pristine condition. Curation: Play an active role in curating exhibitions, collaborating with the directors on exciting new shows and installations. Administrative Support: Handle essential administrative tasks, such as managing the gallery’s calendar, preparing exhibition materials, creating sales reports, and maintaining accurate records. Gallery Upkeep: Ensure the gallery space is always pristine, welcoming, and well-organised for both visitors and artists. Meetings & Strategy: Assist in strategic planning, attend meetings with artists, clients, and other stakeholders, and contribute ideas for gallery development. What We’re Looking For: Passion for Art: A genuine enthusiasm for contemporary art and a desire to be an integral part of London’s thriving art scene. Organisational Skills: The ability to manage your time effectively, stay organised, and handle multiple tasks while working independently. Proactive & Independent: You will be working mostly alone, so the ability to take initiative, stay motivated, and work independently is essential. Sales Experience: Previous experience in sales is essential—you should be confident in driving sales and managing client relationships, with a proven track record of success. Computer Skills: Proficiency in Photoshop, Mailchimp, Word, and Excel is a bonus. You will need to manage digital communications, create promotional materials, and maintain spreadsheets and other documents with ease. Experience in the Arts Industry: While not required, any prior experience in gallery management or exhibition coordination is a plus. We value passion and dedication above all. People Skills: Strong communication skills and the ability to build meaningful relationships with artists, clients, and collectors. Problem Solver: A calm, resourceful approach to overcoming challenges in managing a gallery. Why Join Us? Independent Work: Enjoy the autonomy of managing the gallery independently, while still being part of a close-knit team. Professional Growth: Opportunities to grow your career, gain exposure to curatorial practices, and develop your professional network in the art world. Creative Environment: Be a part of a team that is passionate about contemporary art and contribute to exciting new exhibitions and projects. Be Part of Something Special: Join a gallery that’s dedicated to promoting world-class contemporary art and shaping the future of the industry. If you are organised, driven, and have the sales experience needed to thrive in a gallery environment, apply now to join London Contemporary Art. To Apply: Please send your CV and a cover letter detailing your experience to join London Contemporary Art.

We are seeking an exceptionally organised and proactive Personal Assistant to the CEO of an international fashion brand. This role is ideal for someone who thrives on organisation, enjoys variety, and is eager to grow within a dynamic, stylish, and collaborative environment. Responsibilities: - Managing and organising schedules, appointments, and meetings to support efficient operations across the brand. - Implementing and maintaining effective organisational systems for correspondence, files, and administrative tasks. - Performing regular quality checks to uphold high standards in all areas of work. - Collaborating with team members to coordinate daily operations and ensure seamless workflow. - Keeping workspaces clean, tidy, and well organised to reflect the brand’s professional standards. What We Look For: - A highly organised individual with the ability to manage multiple tasks and priorities effectively. - A hardworking, friendly, and positive attitude with a passion for working in a fast-paced environment. - Strong attention to detail and a drive for creating structure and efficiency. - Willingness to learn, adapt, and grow within a global fashion brand. - A respectful and approachable personality with strong interpersonal skills. - Ability to travel to Bounds Green, London, N11.

We are seeking a dynamic and organized sales and marketing coordinator to manage bookings, oversee events, and drive marketing initiatives to promote our business. The ideal candidate will be proficient in using the Design My Night system and other platforms to streamline operations and maximize exposure. This role requires a proactive individual with excellent communication skills, attention to detail, and a passion for delivering exceptional customer experiences. Key Responsibilities: Bookings & Events Management: Manage and oversee all customer bookings through the Design My Night system and other relevant platforms. Coordinate and track bookings to ensure seamless operations and maximize efficiency. Organize and manage events from start to finish, including planning, scheduling, and liaising with clients and vendors. Ensure that all event details are accurately documented and communicated to relevant teams. Address customer inquiries promptly and professionally, providing exceptional service. Sales & Marketing: Develop and implement creative marketing strategies to promote the business and its offerings. Manage promotional activities across various platforms, including social media, email campaigns, and partnerships. Monitor and analyze marketing performance metrics, providing regular reports and recommendations for improvement. Collaborate with internal teams to develop engaging content and campaigns that align with brand goals. Research and identify opportunities for partnerships, sponsorships, and collaborations to drive sales. Administrative & Coordination: Maintain up-to-date records of all bookings, client interactions, and marketing activities. Coordinate with internal departments to ensure smooth execution of operations. Prepare reports on bookings, events, and marketing efforts as required by management. Key Skills & Qualifications: Proven experience in a similar sales, marketing, or event coordination role. Proficiency in using booking systems, particularly Design My Night, is essential. Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously. Excellent communication and interpersonal skills to engage with clients and colleagues effectively. Knowledge of social media platforms, marketing tools, and event promotion strategies. Creativity and a keen eye for detail to develop engaging marketing campaigns. Ability to analyze data and present actionable insights to improve performance. A proactive and adaptable mindset with the ability to work independently and as part of a team. Benefits: Competitive salary based on experience. Opportunities for career growth and development. A collaborative and supportive work environment.

At West Hampstead Dental Practice, we pride ourselves on delivering exceptional dental care in a friendly and professional environment. We are looking for a dedicated and personable Dental Receptionist to join our team and help create a welcoming and efficient experience for our patients. If you're a great communicator, organized, and have a passion for customer service, we'd love to hear from you! Key Responsibilities: Greet and check in patients, ensuring they feel welcome and at ease. Answer and direct phone calls, manage appointment bookings, and follow up with patients for reminders. Handle patient inquiries, both in person and via email, with professionalism and care. Maintain accurate patient records and update personal details as needed. Process patient payments and manage billing inquiries. Ensure the reception area is clean, organized, and stocked with necessary materials. Assist with other administrative duties such as filing, sorting mail, and managing office supplies. Coordinate with dental staff to ensure smooth patient flow throughout the day. Handle patient confidentiality and sensitive information with the utmost care in compliance with privacy regulations. Qualifications: Previous experience as a dental receptionist or in a customer service role preferred. Strong communication skills with a friendly, approachable demeanor. Proficiency in using office software (e.g., Microsoft Office, dental software programs). Ability to multitask and stay organized in a fast-paced environment. Knowledge of dental terminology and treatments is a plus, but not required. Excellent time-management and problem-solving skills. A positive attitude and a genuine passion for helping others. Benefits: Competitive salary. Opportunities for professional development and training. Friendly and supportive team environment. Company Pension We look forward to meeting you! West Hampstead Dental Clinic is an equal opportunity employer.

Join The Pitchmark Group as a Business and Finance Administrator The Pitchmark Group, proud recipients of the prestigious King's Award, is seeking an experienced Business and Finance Administrator to join our dynamic team. Are you an organised and proactive professional who wants to contribute to the success of an award-winning company? This part-time role offers an exciting opportunity to play a key part in our continued success by ensuring efficient operations and encouraging collaboration across our organisation. ** About the Role** ** Why Join The Pitchmark Group?** - Competitive salary (Pro rata for part time) - Enjoy a flexible, part-time schedule of 15 hours over 5 days per week with opportunity for more hours during busy periods - 33 days annual leave including Bank Holidays (Pro rata for part time) - No Weekend Working + Half-Day Off for Your Birthday - Join a growing company where your contributions are valued and recognised - Collaborate with a supportive and forward-thinking team dedicated to success - Team Building Events and Long-Service Benefits - EAP + Death in Service Benefit ** As a Business and Finance Administrator, you will:** - Maintain Compliance: Assist with Health & Safety, BASIS, and COSHH administrative compliance, ensuring accurate and up-to-date records. - Manage Operations: Coordinate company accreditations, memberships, and facilities operations, including liaising with contractors and premises management. - Support the Team: Contribute to staff welfare initiatives, assist with company events, and manage staff uniforms to promote our brand image. - Oversee Resources: Manage company insurance, utilities, fleet operations, and budgeting to ensure efficient allocation of resources. - Provide Administrative Support: Assist the Finance Department, Commercial team, and Directors, including travel arrangements and office administration. ** What We’re Looking For** ** We’re seeking an individual who has:** - Ability to work with minimum supervision, is proactive, flexible and takes initiative - Good numerical, interpersonal and communication skills - Must be able to demonstrate effective verbal and written communication - The ability to prioritise workload and have excellent time management skills - Willingness and ability to liaise with internal and external departments and teams - Excellent IT skills, including Microsoft Office and other company IT systems - Have strong organisational skills, be meticulous, and have excellent attention to detail - Have a willingness to learn - Excellent critical thinking and ability to adapt to changing situations Join us at The Pitchmark Group, where your skills and dedication can make a real difference!

Secretary/Administrator Job Type: Part-Time (with potential for Full-Time) We are an established mortgage brokerage firm based in Kensington, dedicated to providing exceptional service to our clients. Our team is committed to helping individuals and families secure the best mortgage solutions tailored to their needs. Key Responsibilities: · Provide administrative support to ensure efficient operation of the office. · Answer and direct phone calls, emails, and other correspondence. · Schedule and coordinate meetings, appointments, and travel arrangements. · Prepare and distribute memos, letters, and other documents. · Maintain filing systems, both electronic and physical. · Assist in the preparation of regularly scheduled reports. · Handle sensitive information in a confidential manner. · Perform other administrative duties as assigned. Qualifications: · Proven experience as a secretary or administrative assistant. · Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular). · Excellent time management skills and the ability to prioritize work. · Attention to detail and problem-solving skills. · Strong organizational skills with the ability to multi-task. · Excellent written and verbal communication skills. · High school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus. Working Hours: · Monday to Friday, 8:00 AM to 5:00 PM, with a 45-minute lunch break. How to Apply: Interested candidates are invited to submit their CV. We look forward to hearing from you!

Job Description: We are looking for a detail-oriented and organized Office Administrator to manage our daily operations and ensure smooth workflow. Key Responsibilities: Daily Tasks: Manage company finances, including cash payments. Maintain accurate sales and commission records. Send invoices to customers via email and WhatsApp. Print and organize invoices for next-day deliveries. Record daily sales data and maintain separate sales decks for team members. Check daily orders, organize by areas/postcodes, and coordinate with the logistics team. Monitor and follow up on pending invoices with the sales team. Weekly Tasks: Reconcile cash payments. Generate bi-weekly sales and commission sheets. Plan delivery routes in coordination with the logistics team. Track stock and raw material purchases. Follow up with clients on outstanding payments. Administrative Responsibilities: File and organize office paperwork, including transport, fines, supplier bills, and fleet records. Maintain full fleet records, including road tax, MOT, and insurance details. Manage insurance details for public liability and fleet policies. Qualifications: Strong organizational and multitasking skills. Proficiency in Microsoft Office and data entry. Excellent communication skills for client follow-ups. Experience in logistics or stock management is a plus. Why Us? Be part of a growing company with a collaborative team culture and opportunities for professional development. Apply Now!

- Oversee the planning, implementation, and evaluation of educational consultancy services. - Act as the primary point of contact for clients, addressing inquiries, providing updates, and resolving issues. - Build and maintain relationships with universities, training institutions, and other partners. - Handle scheduling, logistics, and event coordination for workshops, seminars, and training sessions - Ensure all programs meet regulatory requirements and industry standards. - Regularly review and update policies, procedures, and documentation to align with best practices. - Collect and analyze data on program performance and client feedback.

- Develop and implement robust data structures for property management, including rental records, tenant information, and maintenance schedules. - Manage and optimize databases that support building development projects, ensuring accurate tracking of timelines, budgets, and resources. - Implement advanced security measures to protect sensitive data, such as tenant personal information, financial records, and property details. - Regularly audit database systems for vulnerabilities and address potential risks. - Plan and oversee database-related projects, such as transitioning to new systems or scaling databases to support additional properties. - Coordinate with internal teams to ensure database solutions align with business objectives. - Manage timelines, resources, and stakeholders to deliver IT projects on time and within budget. - Perform routine database maintenance tasks, including indexing, backups, and performance tuning. - Troubleshoot and resolve database issues to minimize downtime.

Assistant / Graduate Project Manager An existing opportunity to work with a growing Design and Build contractor in London. We collaborate closely with contractors, architects, project managers, and engineers to deliver various projects, from private residential to more significant corporate developments. We ensure each project meets high standards within budget and timeframe while staying updated with industry advancements. Person Specification and Responsibilities: Assist in planning, tracking, and delivering projects on time and budget. Manage day-to-day construction activities on designated projects. Maximize profitability and client satisfaction while maintaining schedules, health and safety standards, security, and quality control. Maintain health and safety procedures, including PPE use, risk assessments. Manage site facilities and rules, coordinate sub-contractors. Complete site-based documentation and site diary accurately and timely. Communicate updates to stakeholders and ensure seamless execution. Manage project documentation and provide progress reports. Attend meetings and prepare the health and safety file. Conducted work inspections and handled other management requests. A commitment to delivering a best value service to customers. Qualifications: Have experience as a Junior Project Manager or Project Administrator wanting to step up into a Project Manager’s role. Your experience could be from a Junior Project Manager / procurement or project administration capacity. A background in project management, construction, or a related field would be advantageous. Knowledge of building and health and safety legislation The ability to work under pressure and meet tight deadlines. Attention to detail, strong communication, and organizational skills. Someone who enjoys a good bit of problem solving Hyper organised; capable of working on lots of projects simultaneously and prioritising them Calm under pressure and able to make super quick able to pick things up quickly and hit the ground running What We Offer: Exposure to diverse industries and innovative projects. Guidance from seasoned project management professionals. Competitive salary with opportunities for growth.

A Sales Administrator is responsible for supporting a sales team by handling administrative tasks that help the sales process run smoothly. This role typically includes duties such as: Managing Sales Documentation: Keeping accurate records of sales orders, contracts, and other important documents. Customer Service: Responding to inquiries, processing customer orders, and maintaining good client relationships. Order Processing: Ensuring that sales orders are properly entered into the system and followed through until they are fulfilled. Sales Reporting: Tracking and reporting on sales performance, preparing sales-related reports for the management team. Supporting Sales Team: Assisting the sales team with administrative support, such as scheduling meetings, arranging travel, and managing customer databases. Inventory Management: Ensuring that inventory levels align with the demand and helping with stock management as required. Liaising with Other Departments: Coordinating with other departments, such as finance and logistics, to ensure smooth delivery of products and services.

Dispensary Manager Overview: We are seeking a highly organized and experienced Dispensary Manager to oversee the daily operations of our dispensary. The Dispensary Manager will be responsible for managing staff, ensuring compliance with regulations, maintaining inventory, and providing exceptional customer service. The ideal candidate will have strong leadership skills, excellent communication abilities, and a passion for the pharmacy industry. Responsibilities: - Manage all aspects of the dispensary's operations, including inventory management, staff scheduling, and customer service - Ensure compliance with all local and NHS regulations - Train and supervise dispensary staff to provide exceptional customer service and maintain a safe and welcoming environment - Monitor inventory levels and coordinate with suppliers to ensure adequate stock - Implement effective sales strategies to maximize revenue and meet sales targets - Maintain accurate records of sales, inventory, and customer information - Stay up-to-date with industry trends, regulations, and best practices - Skills: - Strong administrative skills with the ability to multitask and prioritize tasks effectively - Bilingual proficiency (preferred) to effectively communicate with diverse customers - Proven ability to manage a team and foster a positive work environment - Excellent organizational skills with meticulous attention to detail - Strong leadership abilities to motivate and inspire staff members - Effective communication skills both verbal and written - Exceptional time management skills to meet deadlines and manage competing priorities - Proficient phone etiquette for handling customer inquiries - Previous experience in retail pharmacy (preferred) - Multilingual abilities (preferred) to cater to a diverse customer base - We offer competitive compensation based on experience. - If you are passionate about the pharmacy industry and possess the necessary skills to excel in this role, we encourage you to apply. Please submit your resume highlighting relevant experience.

Oversee the day-to-day management of office operations. • Supervise and support team members, including administrative and support staff. • Manage and guide staff to ensure efficient workflows and high performance. • Provide training and development opportunities for team members. • Act as the main point of contact for internal and external stakeholders. • Ensure office facilities meet health, safety, and legal requirements. • Handle staff issues, complaints, and requests. • Coordinate office maintenance and repairs as needed. • Manage office supplies and equipment, ensuring proper stock levels. • Conduct regular checks to ensure office is in good condition. • Keep records of office expenses, supplies, and maintenance. • Organise office events and meetings, coordinating logistics. • Ensure compliance with company policies and regulations. • Monitor staff performance and ensure tasks are completed on time and to a high standard. • Foster a positive working environment and encourage teamwork within the department. Skills, Experience/Qualification: No formal qualifications required, but candidates must have a minimum of 3-4 years experience working as office manager ideally for a property management/letting company.

This is a great starter role for an adaptable, self-motivated individual with events or admin background (UK based – ideally, Greater London), who would like to learn and be involved in all aspects of the events business, is willing to work on multiple tasks at the same time, dealing with different queries from internal team/clients/partners. Reporting to the Global Director, and working closely with primarily, the Global Sales Manager and the Global Events & Operations Manager, this is a key role to support the sales function, client engagement and membership community. This is to support the activities of FEM and its events portfolio that includes: International two-day Summits with Exhibitions & Awards & a one-day Conference, plus the smaller, networking Chapter Meetings worldwide, sourcing new potential business, and introducing it to the Sales Manager. Duties will also include helping to on-board clients and partners and supporting the Events & Operations Manager by assisting with administration tasks in that process. As part of the sourcing of new business, the Global Community Coordinator will also help to administer the Chapter network, keeping memberships up to date and identifying potential partners for the major events. The role includes (but is not limited to): The role is primarily responsible for supporting and growing FEM business – helping to develop, grow and manage clients and the membership community by: · Developing effective relationships with the internal team, Chapter Leads, sponsors and clients, speakers, judges, event attendees and FEM members. · Research and analysis to identify and contact potential new clients for the Sales Manager to reach out to. · Working with our Sponsors and Exhibitors to ensure all information, materials, logos etc are received on-time. · The role is also responsible for driving and administering memberships and supporting the Global Chapters from the UK base (FEM Chapters are smaller, networking meetings held in locations across the world – both in-person and online and run on-site by FEM Chapter Leads). · Depending on performance there is scope for this role to develop to include some direct sales.

Intern Events Assistant Role Join our team in delivering some of the UK’s most iconic trade events, including Professional Beauty, Salon International, and the British Hairdressing Awards. As part of a collaborative operations team, you’ll help produce and manage events across the UK and Ireland, coordinating logistics such as AV, catering, signage, and schedules. Our fast-paced environment requires agility, attention to detail, and a calm approach under pressure. Key Responsibilities: Manage pre-show planning and on-site event operations, working closely with venues, suppliers, and clients. Maintain exhibitor databases, send communications, and guide exhibitors through onboarding processes using our bespoke ShowHub portal. Ensure smooth event delivery by coordinating logistics and communicating detailed plans. Liaise directly with clients to resolve queries professionally via email, phone, and in person. Organise post-event debriefs to improve future events. Requirements: Strong organisational, administrative, and communication skills. Ability to manage multiple projects, learn new software, and assist others with it. Travel to events and site visits as required. No prior events experience necessary—excellent administrative ability and a willingness to learn are key. This is a 3-month contract with a chance to progress internally. Bonus' paid for onsite work!

The Company: An exciting opportunity for a Fashion Administrator / Sustainability Co-ordinator with strong organisation skills and who is fully PC literate to join a Apparel and Accessories supplier to the UK high street. This is a varied role encompassing administration, stock management and forecasting, customer system administration and is a fantastic company with progression opportunities. The Role: Working alongside the sales, design and merchandising team and ensure all the procedures emanating from the sale to the customer are managed efficiently and effectively. Receiving all the product and sales information from the sales team and producing the final range sheets for each customer. Meticulous attention to detail. Data input Sample administration - assisting in the organisation and filing of samples received from various suppliers and maintaining accurate records. Placing purchase order instructions Checking order confirmations from the suppliers. Assisting Account Co-ordinator’s with all administration requirements as required. Skills Required: Will have worked in a similar role Must have excellent administration and organisational skills to a high level Computer skills including Microsoft Word, Excel, Outlook etc to a high level Great interpersonal and communications skills. Ability to effectively self-manage. Positive and proactive. Able to deliver superb customer service. Educated to degree level (preferred).

Are you looking to kick-start a new career? We are recruiting for companies who are looking to employ our Project Management Traineeship graduates to keep up with their growth. The best part is you will not need any previous experience as full training will be provided. You will also have the reassurance of a job guarantee upon completion. Whether you are working full time, part time or unemployed, this package has the flexibility to be completed at a pace that suits you. The traineeship is broken down into 3 easy steps. Online Training Complete a selection of professional, accredited and industry recognised Project Management courses by including Prince2 & Agile. The training is delivered via video tutorials, presentations and quizzes through a portal that you study from home. Practical Training Now that you have learned all the theory it’s time to start applying that into practice so that you have the required experience to start within the industry. Our expert Project Manager tutor will provide you with 2 case scenarios for you to complete that will be based on real-world situations. Official exams At this final stage, we will prepare you to take your official Prince2 & Agile Foundation exams. The exams can be taken at one of the approved test centres across the UK or online from your own home. PM Role Through our range of partnerships throughout the UK with Project Management organisations, we are able to place you into an entry level role within your local area. You will be working as either a Project Coordinator or Project Administrator (£25K-£45K starting salary). At a one off cost of £1499, or a deposit of £212 followed by 10 interest free monthly instalments of £148, this represents a great opportunity to start a rewarding career in Project Management and have a real career ladder to start climbing. If you are not offered a role at the end of the training we will refund 100% of your course fees. Apply now and one of our friendly advisors will be in touch.

Professional and Enthusiastic Receptionist & Spa Coordinator at Hampstead MedSpa Are you a highly organised, professional, and personable individual with a passion for client service? Hampstead MedSpa, located in the heart of North London, is seeking a Receptionist & Spa Coordinator to join our growing team. If you thrive in a dynamic environment and love the beauty and wellness industry, this is your chance to shine in a luxurious, state-of-the-art MedSpa setting. This is a zero-contract, freelance position, offering flexibility and the opportunity to shape your schedule while contributing to a thriving MedSpa environment. Plus, enjoy a commission-based incentive scheme for exceeding sales thresholds and achieving targets. Key Responsibilities, as the face of Hampstead MedSpa, you will: - Create a Memorable First Impression: Greet clients warmly, ensuring they feel welcomed and valued from the moment they arrive until their departure. - Manage Bookings & Schedules: Coordinate appointments for treatments such as injectables, body therapies, skincare, hair services, and nails, ensuring smooth operations. - Support Professionals: Liaise with our talented team of nurses, beauticians, laser specialists, and therapists to optimise schedules and room usage. - Handle Inquiries: Respond to client questions and requests via phone, email, and social media with professionalism and efficiency. - Ensure Satisfaction: Act as the point of contact for feedback and client concerns, ensuring all issues are resolved promptly and effectively. - Maintain a Polished Reception Area: Keep the reception area clean, organised, and inviting for clients and visitors. - Perform Administrative Duties: Process payments, issue invoices, and manage booking software with accuracy and attention to detail. - Promote Services: Upsell treatments and products where appropriate, providing clients with tailored recommendations. - Assist with Marketing Efforts: Collaborate with the management team to coordinate social media posts and campaigns to promote services and grow the business. What We Offer At Hampstead MedSpa, we value our team and offer: - Flexibility: This zero-contract, freelance role allows you to shape your schedule to fit your lifestyle while supporting a growing MedSpa business. - Commission-Based Incentives: Earn a commission for exceeding sales targets, with opportunities to increase your earnings as you help the business grow. - A Luxurious Workplace: Work in a stunning, modern MedSpa environment with premium facilities and a supportive, collaborative team. What We’re Looking For We are looking for someone with: - Experience: Previous experience as a receptionist or spa coordinator is highly desirable, especially in the beauty or wellness industry. - Excellent Communication Skills: A warm, friendly demeanor paired with outstanding organisational and multitasking abilities. - Technical Proficiency: Familiarity with booking software, Microsoft Office tools, and social media platforms. - Professionalism: A polished appearance and a calm, confident presence, even in a fast-paced environment. - Client-Focused Attitude: A proactive, problem-solving mindset and a dedication to ensuring every client leaves satisfied. - Passion for the Industry: An interest in beauty, aesthetics, and wellness is a strong plus. Join our team at Hampstead MedSpa and help us create a world-class experience for our clients while advancing your career in a supportive and luxurious environment. Apply now to become part of our journey to excellence!

Company: East Dragon LD Limited Position Title: Sales Administrator (Asian Region) (SOC 4151) Working hours: 37.5 hours Salary: £38,700 - £40,000 Location: 7 A Henriques Street, London, England, E1 1NB Position Summary: EAST DRAGON LD LIMITED is a premier destination for luxurious textiles, clothing, footwear, and leather goods. At EAST DRAGON LD LIMITED, we are dedicated to curating a selection of high-quality fashion essentials that elevate your wardrobe and enhance your personal style. We are seeking a Sales Administrator for the Asian Region, who will play a critical role in supporting and coordinating sales operations to drive growth in online sales markets. The role involves managing orders, maintaining CRM systems, analysing sales data, and ensuring seamless communication between teams, customers, and partners in the Asian markets. Overview We are seeking a detail-oriented and proactive Sales Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting our sales department by managing administrative tasks, ensuring smooth operations, and enhancing customer satisfaction. This position requires strong organisational skills, a customer-focused mindset, and proficiency in various software applications. Key Responsibilities Process and manage sales orders accurately and efficiently for the Asian market, ensuring timely order fulfilment and delivery. Act as a liaison between customers, sales teams, logistics, and support functions to resolve issues and streamline communication. Maintain and update CRM systems (e.g., Salesforce, Zoho) to ensure accurate customer records and sales data. Generate detailed sales reports and analytics to support decision-making and track performance against targets. Collaborate with the supply chain team to monitor stock levels and coordinate inventory for the Asian market. Support the execution of sales strategies, promotions, and campaigns tailored to regional needs. Conduct market research to identify trends, customer preferences, and opportunities in the Asian region. Assist in resolving customer inquiries, complaints, and issues promptly to enhance customer satisfaction. Coordinate with cross-functional teams (marketing, logistics, and IT) to optimize processes for online sales platforms. Manage documentation and sales-related administrative tasks, ensuring compliance with company policies. Required Qualifications Bachelor's degree in Business Administration, Sales, Marketing, or a related field. Proficiency in CRM tools such as Salesforce, Zoho, or HubSpot. Strong understanding of online sales platforms (e.g., Shopify, Amazon, WooCommerce). Excellent organizational skills and attention to detail. Strong communication and interpersonal skills, with experience working across diverse Asian markets. Proficiency in Microsoft Excel, Google Sheets, and other data analysis tools. Ability to multitask and thrive in a fast-paced, dynamic environment. Multilingual skills (e.g., Korean, Japanese, Chinese, Vietnamese or other Asian languages) are a strong advantage. Preferred Skills Experience with market research and data-driven sales analysis. Prior experience in inventory management and supply chain coordination. Knowledge of Asian regional sales trends and consumer behaviour. Strong problem-solving and process improvement capabilities. How to Apply: Interested candidates are encouraged to submit their updated resume with relevant experience and interest in the role.

Job Summary We are seeking a Sales Coordinator (Cantonese Speaking / Part time / Freelance) to join our team in providing administrative support, sales and marketing activities and ensuring the smooth business operation. Company Background We are a solutions services provider in design, supply and installation of renewable energy specially building integrated solar panel system. Our focus has always been on meeting the long-term need for renewable energy solutions. We integrate the latest technology and systematic management to provide the solutions to exceed customer expectations both in quality and price. We are greatly honored to be a partner in our customers’ success by offering them flexible energy solutions. Key Roles and Responsibilities - Assist the business operation and preparation of company websites and the promotion tools - Manage office correspondence including emails and phone calls - Handle the sales enquiry and work together with Manager - Provide face-to-face, telephone and video interpreting services to Manager - Prepare and follow up on sales quotations and proposals - Maintain customer databases and update sales records - Work from home and Flexible working hour Qualifications - Degree holder in Sales & Marketing / Business Administration / Engineering / English Language / Translation and other equivalent - Proven experience as Sales Coordinator / Secretary / Administrative Assistant / Interpreter or in a similar role - Fresh Graduates or University students are also welcomed - Proficient in Microsoft Office applications - Strong organizational skills with the ability to multitask - Excellent verbal and written communication skills in English and Chinese - Cantonese speaking is must. Job Type: Part-Time / Freelance / Work from Home Pay: £12-14 per hour Expected Working hour: 35 hour per month Schedule: Monday to Friday Work Location: In Person

Location: London, UK Company: Stanley Ley About Stanley Ley: Stanley Ley is a renowned provider of high-quality legal wear and accessories, serving professionals in the legal field. We pride ourselves on our commitment to excellence and exceptional customer service. Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of Stanley Ley. The ideal candidate will handle administrative tasks, assist with customer service, and ensure smooth functioning across the business. Key Responsibilities: Administrative Tasks: • Manage and organize company documents, files, and records. • Handle correspondence, emails, and phone calls professionally and efficiently. • Schedule appointments, meetings, and maintain calendars for senior staff. • Process invoices, payments, and basic bookkeeping tasks. • Order and maintain office supplies. Customer Service Support: • Assist customers with inquiries, both in-person and via phone/email. • Ensure a professional and welcoming environment for clients visiting the store. • Handle customer complaints or escalate them to the appropriate department. Operational Support: • Coordinate with suppliers to track orders and deliveries. • Assist in preparing reports, presentations, and spreadsheets. • Support the management team with ad-hoc tasks and projects as needed. • Ensure compliance with company policies and procedures. Requirements: • Experience: Previous experience in an administrative or assistant role preferred. • Skills: • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Strong organizational and multitasking abilities. • Attention to detail and accuracy. • Ability to handle sensitive information with confidentiality. • Personal Attributes: • Professional demeanor and a positive attitude. • Ability to work independently and as part of a team. • Customer-focused mindset. What We Offer: • Competitive salary. • A supportive and collaborative work environment. • Opportunities for professional development and growth. • Discounts on company products. How to Apply: Please send your CV and a cover letter detailing your suitability for the role.