Trabajos logistics administrator en Reino Unido

Sales Administrative to join our Distribution Center located in Hook.The Centers are an example of Cosentino’s total commitment to its clients, providing them with exclusive and high-quality service.The Centers combine the functions of (a) warehouse, (b) brand and product showroom, and (c) sales n

All applicants for the Accounts & Logistics Administrator must have the right to work in the country without any restrictions as the Company is not able to offer visa support. Accounts & Logistics Administrator (Japanese Speaking – Conversational Level). Accounts & Logistics Administrator.

An exciting opportunity has arisen for an experienced Shipping Administrator to join a high-value art logistics team based in London. This role is essential in overseeing the coordination and successful execution of international artwork shipments, ensuring all customs and compliance protocols are met. Ideal for professionals with logistics experience in the art, luxury goods, or high-value asset sectors, this position offers a fast-paced and collaborative environment. What You’ll Be Doing: • Manage full logistics process for international shipments, including crating, documentation, and delivery coordination., • Liaise with fine art shipping providers to confirm schedules and arrange installations., • Analyse logistics quotes and timelines to recommend the best options., • Prepare and review customs documentation and ensure compliance with international shipping regulations., • Track and manage temporary import/export (TR) deadlines and returns., • Communicate proactively with clients on delivery updates, customs requirements, and project timelines., • Work with sales, post-sale, and client services teams to finalise shipping and delivery plans., • Respond to internal queries and coordinate artwork collections and returns with warehouse teams., • Monitor multiple ongoing shipping projects and ensure all deadlines are met., • Lead or contribute to regular logistics meetings to resolve shipment challenges., • Maintain accurate records and documentation for audits and internal processes., • Support warehouse and studio teams with operational logistics needs. What We’re Looking For: • Previous experience in logistics within the moving, shipping, luxury goods or fine art industry., • Excellent understanding of international customs and shipping procedures., • Strong communication and coordination skills across internal teams and external providers., • High level of organisation and attention to detail in managing multiple shipments., • Proficient in Microsoft Office, logistics software, SharePoint, and Teams., • Ability to work under pressure and adapt quickly to changing priorities. Interested? Reach out to Alchemy Global Talent Solutions today.

Are you looking for a new challenge in a merchandising role? If so, we have an exciting opportunity for you to join our Merchandising team as a Merchandising Administrator within the Beauty category! We offer hybrid working between your home and our functional space based in our Wigmore Street office in Central London. When you join Fenwick, you’ll receive: • 33 days annual leave (inclusive of 8 bank holidays) and a buying holiday benefits scheme in which you are eligible to buy a further 5 days across the year., • Your birthday off as an additional day annual leave – this can be taken any day within your birth month., • Up to 25% discount in all Fenwick stores and fenwick.co.uk., • 'Perks*' - a great way to get Retail, Leisure & Hospitality discounts, exclusive deals, and cashback on a wide range of products., • WeCare -24/7 GP, wellbeing advice & support service, • Hybrid working (Typically Thursday & Friday working from home) About the role Our Merchandising Administrators play a key part in the smooth end-to-end trading of stock, helping to drive availability, accuracy and commercial performance in a fast-paced, premium retail environment. You’ll work closely with Buying, Merchandising, Digital and Retail teams to ensure stock is in the right place, at the right time. You’ll be responsible for a wide range of stock and sales administration, including maintaining product and stock data in D365, supporting Auto Replen processes, raising purchase orders, managing inter-store transfers and monitoring stock availability across the estate. Working alongside Merchandisers and Buyers, you’ll help produce key sales, stock and OTB reports, action price changes and markdowns, and liaise with suppliers on sell-through and performance. Collaboration with Logistics and Warehouse teams will be essential to resolve stock issues quickly and keep product flowing through the business. The ideal candidate will be highly numerate, confident using Excel, and comfortable working under pressure to tight deadlines. You’ll bring strong attention to detail, good commercial awareness and the ability to build effective relationships across teams and with suppliers. If you enjoy working with data, spotting trends and solving problems, this is an excellent opportunity to grow your career in merchandising. What we are looking for in a candidate… • Very organised and structured in way of working, • 1-2 years of Allocator experience would be beneficial, • Microsoft D365 experience is advantageous, • Able to work under time pressure to prioritise, make decisions and meet deadlines, • Highly numerate and IT literate – especially in excel, • Good at communicating and building relationships, • Good financial and analytical skills - trend identification and risk management critical, • Innovative and uses initiative, • Good commercial awareness of the industry About Fenwick Fenwick is rich with heritage and history and have been style pioneers since 1882 when our first store opened. We know luxury and are proud to remain the largest independent, family-owned group of department stores within the UK. We are on an exciting journey to exceed our customers' expectations and we are always on the lookout for new talent to join us. Our collaborative spirit unites a workforce of over 2,000 individuals across our stores, as well as in our support functions, encompassing Digital, Buying & Merchandising, IT, Finance, People, Customer Service teams, and our cherished restaurants and distribution centres. Together, we form the beating heart of Fenwick, driving forward our vision for excellence and innovation. Join us as we pave the way toward an even brighter tomorrow, where tradition meets transformation!

BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey! British American Tobacco UK has an exciting opportunity for an Executive Assistant in London, Chiswick CONTRACT: Limited Term CITY & COUNTRY: London, Chiswick We’re looking for an experienced and highly organized Executive Assistant to join our Western Europe team, based in our modern London Chiswick offices. This role is perfect for someone who thrives in a fast-paced, dynamic environment — balancing multiple priorities, anticipating needs, and ensuring seamless support to our senior leadership team. You’ll play a pivotal role in keeping our operations running smoothly, managing complex schedules, high-profile meetings, and key business events across multiple time zones. Your key responsibilities will include: • Proactively manage and maintain complex calendars for Western Europe Leadership Team members, • Coordinate meetings, conferences, and events across internal and external stakeholders — often spanning multiple time zones, • Arrange detailed international travel plans, including flights, accommodation, visas, and logistics, with flexibility to adapt to last-minute changes, • Prepare high-quality communications, presentations, and reports, • Manage expense claims, purchase orders, and invoice tracking via Coupa/SAP, • Support departmental administration and act as the first point of contact for general enquiries, • Coordinate large-scale events, including conferences, offsites, and executive visits, • Maintain accurate internal distribution lists and records in compliance with company policy, • Collaborate with other administrators to ensure seamless cover and team support across the Western Europe region What are we looking for? • Relevant experience as an Executive Assistant or Administrator supporting senior leaders, • Proven ability to manage multiple tasks, prioritise effectively, and maintain strong attention to detail, • Confident communicator, comfortable interacting with senior stakeholders at all levels, • Strong budgetary and administrative acumen – experience with Coupa, SAP, or Concur is highly desirable, • Excellent MS Office skills (Outlook, Word, PowerPoint, Excel), • Discretion, professionalism, and a proactive mindset are a must, • Experience coordinating large events or complex business meetings, • A degree-level education is preferred but not essential WHY JOIN BAT? We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions. At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, color, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognize that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives. We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture. Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award-winning employee experience here. We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimizing your prospects of success by making suitable arrangements so that you may showcase your full potential.

About Us Insight222 is a specialist global professional services firm. Over the last eight years we have rapidly become one of the leading voices and authorities on the topic of people analytics. Our team members are widely recognized as some of the world’s most influential people in Human Resources, HR Technology, Employee Listening, and People Analytics. We provide solutions to help HR leaders and their teams deliver business value - by helping them create a data-driven HR culture. We interact directly with Chief Human Resources Officers and their key staff in Analytics, Strategy, Employee Listening, Workforce Planning, L&D and Digital HR. Our clients are Fortune 500 and FTSE 100 companies based in North America and Europe. They represent some of the world’s leading brands. Collectively, our clients’ work impacts millions of employees across the world and delivers several hundred million dollars in value back to their organizations, through effective people analytics. Working at Insight222 will allow you to help us continue to influence the future of HR through driving the adoption of a data-driven approach to HR. Role Summary We are seeking a highly organised and detail-oriented Business Support Manager to support the smooth running of the business. This is a hands-on role covering client procurement processes, financial administration (including invoicing), technology and systems management, people operations, commercial operations governance, and logistics for internal and client events. The ideal candidate is structured, calm under pressure, and able to manage multiple priorities with clarity and professionalism. They take pride in strong process discipline, reliable execution, and operational efficiency. This role is a hybrid position, with the requirement to be in the Insight222 London office at least once a week. Key Responsibilities Procurement & Client Onboarding Administration • Manage client procurement processes, including completing vendor registration and onboarding forms., • Chase and track purchase orders from client teams, ensuring timely receipt and accuracy., • Collaborate with internal teams (IT, Finance, Sales/CS) to complete client security questionnaires, compliance forms, and supplier assessments., • Upload and maintain documentation in client procurement portals., • Keep procurement-related records organised and up to date. Financial Operations • Prepare and issue client invoices accurately and on time., • Track accounts receivable and flag overdue payments or payment risks., • Monitor cashflow and operational spending with structured monthly reporting., • Manage expenses, credit card reconciliations, reimbursements, and general financial admin., • Support budgeting inputs, monthly financial reporting, and operational forecasting., • Manage the end-to-end recruitment process: drafting job descriptions, posting roles, screening candidates, scheduling interviews, and coordinating with hiring managers., • Maintain recruitment trackers, documentation, and templates to support an efficient hiring process., • Ensure a professional, positive candidate experience from application to offer., • Prepare monthly payroll inputs and maintain accurate employee and benefits records., • Support onboarding and offboarding workflows, ensuring correct setup of systems, access, and documentation., • Serve as administrator for systems including HubSpot, Xero, SharePoint, and project tools., • Maintain clean, accurate data structures and support user adoption across teams., • Act as the internal owner of HubSpot governance — managing workflows, permissions, fields, templates, and general configuration., • Troubleshoot HubSpot issues and support team members with system usage., • Manage software licences, renewals, and tech procurement., • Liaise with external IT providers as needed. Event Logistics Support (In partnership with the Event Lead) • Support logistics for client-facing events and internal company events, including meetings, offsites, and roundtables., • Assist with venue research and booking, catering, printing, stationery, materials preparation, and shipments., • Coordinate restaurant bookings, travel arrangements, attendee lists, and event-day logistics., • Liaise with client administrative teams on access requirements and schedules., • Ensure all materials and equipment are prepared and delivered on time. Skills & Experience Must Have • 3–6 years in business operations, finance operations, project coordination, or similar roles., • Strong organisational skills with exceptional attention to detail., • Experience managing client procurement processes or compliance documentation., • Comfort managing invoicing, accounts receivable, and financial reporting., • Experience coordinating recruitment processes and managing candidate pipelines., • Experience supporting logistics for internal or client-facing events., • Strong stakeholder management and calm, clear communication style., • Hands-on HubSpot experience (highly preferred)., • Experience with Xero, SharePoint, or other operational tools., • Background in consulting, professional services, or event-heavy environments., • Experience improving processes or implementing new workflows. Salary • £40,000–£50,000 per annum depending on experience What Success Looks Like • Smooth, timely invoicing and clear visibility of payments due., • Reliable client procurement and commercial operations processes., • Well-governed HubSpot data, workflows, and dashboards., • A polished recruitment process and excellent candidate experience., • Organised people documentation and accurate payroll inputs., • Strong logistical support for internal and client events., • Clean, well-maintained operational systems and documentation., • A calm, dependable presence supporting the business day to day. Career & Development: Our business is growing, providing opportunities for individual growth and development for team members. We believe that it is critical for growth to happen in both expertise and personal development. We invest in our people to build expertise in line with what our clients are requesting. • You will work across all levels of the organisation including the CEO and Leadership Team, bringing opportunities to learn and develop from a wealth of experience., • You’ll have the opportunity to work in a fun and fast paced environment that offers autonomy, encourages innovation, and gives you the freedom to test and explore new ideas., • We offer continuous feedback in-the-moment in respectful ways – up, down and across the organisation., • We offer a generous vacation policy and several company holidays throughout the year., • We have a fully remote team in the US. We embrace a hybrid working environment at our headquarters in the UK, where employees work from home and in our central London.

Job Specification: Operations Administrator - Shipping.The Operations Administrator – Shipping is responsible for coordinating and executing all aspects of international artwork shipments.This includes liaising with internal teams, external logistics providers, and clients to ensure timely, secure

Job: Warehouse Administrator - Amazon PO & Dispatch Oversight Location: Stratford Upon Avon Employment Type: Full-time Experience: 2+ years minimum Salary: £23k - £26k per annum 🚀 About Us Keplin Group Ltd is a UK-based company owning 11 leading FMCG brands. With a strong presence in import and distribution, we deliver quality, innovation, and competitive pricing to customers across the UK and Europe. From product design and compliance to top-tier logistics, we provide end-to-end solutions that help businesses thrive in today’s dynamic market. 🌟 Life at Keplin Group Ltd Our culture is one of our greatest strengths. We pride ourselves on fostering a collaborative, approachable, and inclusive environment where everyone feels part of a shared journey. Our team is made up of individuals from diverse backgrounds, united by a drive to excel and a commitment to being the best version of ourselves. If that resonates with you, we believe you’ll thrive here. We’re looking for a highly organised, detail-driven Warehouse Administrator to act as the key link between our office team and warehouse operations, with a strong focus on Amazon Purchase Orders and dispatch accuracy. This role is ideal for someone with e-commerce or warehouse admin experience who enjoys problem-solving, working cross-functionally, and keeping operations running smoothly in a fast-paced environment. What You'll be doing • Act as the main point of contact between office and warehouse teams for Amazon-related operations, • Review, process, and verify Amazon Purchase Orders (POs) to ensure accuracy and correct execution, • Oversee dispatch by cross-checking PO requirements against outbound shipments, • Proactively identify discrepancies, delays, or supply issues and escalate them quickly, • Maintain accurate order records across systems and spreadsheets, • Provide clear operational guidance to warehouse teams based on office and marketplace requirements, • Use Excel, Microsoft Teams, ClickUp, and Linnworks daily to track progress and manage communication, • Support wider warehouse administration as required What we're looking for • Previous administrative experience within e-commerce or a warehouse environment, • Strong understanding of Amazon fulfilment processes and PO management, • Confident user of Excel, Teams, ClickUp, and Linnworks, • Excellent communication and problem-solving skills, • High attention to detail and ability to prioritise in a fast-moving operation Recruitment Process 1. CV Screening – Our Recruitment Team will carefully assess your CV to ensure a fair and thorough evaluation of your experience and suitability, 2. Initial Screening Call – A friendly conversation with our Recruitment Team to explore your background and discover what excites you about joining Keplin Group, 3. First Stage Interview – A competency-based interview with our Hiring Managers, where you'll have the opportunity to showcase your skills and experience, 4. Second Stage Interview – A deeper discussion with our Head of HR and Chief Operations Manager to align on values, vision, and your potential impact, 5. Offer, Onboarding and Contract – We’ll reach out with a formal offer, begin your onboarding journey, and wrap things up with your official contract, 6. Welcome to Keplin Group Ltd! – We’ll be counting down the days to your start date and can’t wait to celebrate your arrival Apply now if you enjoy structured work, clear processes, and being the person who keeps operations on track. 📣 Know someone perfect for this role? Share this opportunity! #Hiring #Ecommerce "Ecommercejobs #opentowork #KeplinGroup #Careers #administrative "warehousejobs

We’re hiring | Inventory Administrator (14-month FTC) 📍 Hayes, Middlesex (hybrid – Fridays WFH) 💷 £30,000 per annum 🕒 Monday–Friday | 40 hours per week We’re looking for an Inventory Administrator to join a busy Purchasing & Customer Experience team on a 14-month fixed-term contract. This role is ideal for someone with experience in purchasing, supply & demand or inventory control who enjoys working with data, systems and cross-functional teams. What you’ll be doing: • Managing weekly stock orders and monitoring demand trends, • Keeping systems accurate with delivery dates, lead times and product data, • Working closely with Customer Service, Logistics, Warehousing and suppliers, • Monitoring stock levels, out-of-stocks and overstocks, • Supporting reporting, new product launches and SKU setup, • Assisting with stock counts across head office and stores (occasional travel) What we’re looking for: • At least 2 years’ experience in purchasing, supply chain or inventory roles, • Strong Excel and systems skills, • Confident communicator with good attention to detail, • Dynamics D365 experience is a bonus If this sounds like you — or someone in your network — please get in touch or apply directly. 📩 Feel free to message me for more details.

Customer Service Administrator | High-End Interiors Brand | London Harmonic are delighted to be working with a well-established luxury furniture company in their search for a Customer Service Administrator. Growing on an international scale, this is a fantastic time to join the business and get exposure to a fast-growth and fun business. Working alongside various members of the Sales, Operations and Marketing teams, you will gain a high level of knowledge of the products sold. The company have gained recognition in the industry due to their unique and exclusive projects. Working closely with the Head of Sales, you will be main point of contact for client queries and quotations as well as attending external meetings to discuss various projects. Our client is looking for an enthusiastic and ambitious individual who is passionate about the design industry to join their team. Responsibilities: • Generating orders and quotations, • Managing the end-to-end order process including providing details regarding dispatch and delivery., • Meeting clients to discuss their brief and requirements, • Working closely with the sales and production teams to ensure a positive customer journey, • Greeting clients, running showroom tours, • Responding to client queries, • Administrative duties What we need to see (essential): • Previous admin experience, • Experience communicating with suppliers and clients, • Previous experience in retail, hospitality, fashion, interiors, stores, ecommerce, logistics, merchandising, purchasing, • Proactive and enthusiastic attitude, • Excellent communication skills, • A genuine interest in furniture and design What we would like to see (bonus): • Current experience in a Luxury Design or Furniture company, • B2b / B2c exposure would be beneficial Salary: £30,000-£33,000 Benefits: Vitality Health Cover, Socials, Summer Trips, Training, Career Progression Start date: ASAP Location: Central London If this role is of interest, please apply online. Due to the high volume of applications we are receiving, if you have not heard back from us, please assume your application was unfortunately unsuccessful on this occasion. Please feel free to share this with any friends or colleagues who may be interested. Follow us on twitter: @HarmonicGroupHQ At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.

London, fully on site Salary up to £45k Permanent Operations Executive (HR Administrator) – London We have the most amazing and varied role for an applicant seeking an outstanding opportunity in a finance house based in the City to be the Operations Executive for the business, which is a role encompassing Ops/HR/Front of house/facilities and IT with a myriad of variety! The role is working five days onsite from 9.00 – 5.30pm in the most outstanding company who are utterly supportive and the opportunity is immense as it offers longer term career progression for the right candidate. We are seeking an individual who thrives in a busy role and is warm and engaging and confident when communicating as part of the role will be front of house cover and reception and facilities duties daily, including full-time holiday reception cover. The role is a split position between Operations/HR, Facilities and IT and we are looking for an individual who has a keen attention to detail and is happy to handle any task with willingness and professionalism. Job spec: This role is critical in ensuring operational delivery across the HR spectrum and you will provide regular cover and back up to a busy front of house. Working within a small team, the work is varied and interesting. This role would suit someone who is looking to progress in a career in HR within a small team with expertise and deep experience across the employee life cycle – or to learn the nuts and bolts of office and facilities management. We are looking for a professional and career committed individual and in return, you will be rewarded with a warm and friendly environment, exposure to many interesting things and tailored training and development. Responsibilities: HR - 50% of your time will be spent supporting the Director and HR Manager with a variety of tasks including: • Responsibility for end to end administration of all HR processes across the employee life cycle, under the guidance of the HR Manager., • Managing candidates including arranging interviews and communications with candidates., • Organising the pre-employment screening and references, induction and any training needed during first few weeks and months, • Administration of the leaver process and providing employment references., • Organise training and development activities under the guidance of the HR Manager., • Manage HR systems to ensure information and documentation is up to date, and prepare reports and statistics as required., • Assist with the running of regular staff surveys and presenting the data., • Prepare letters and contractual documentation as appropriate., • Become the first point of contact for general HR queries., • Ad hoc tasks and projects commensurate with a busy HR team. Front of House and Facilities Management - 35% of your time will be spent providing cover to Front of House and Facilities Management and support to the FOH/Facilities Coordinator. • Providing lunchtime and late afternoon front of house cover daily and additional holiday cover, warmly welcoming guests and assisting during the busiest times., • Organising the catering and logistics for senior level lunches and breakfasts., • Assisting with planning offsite internal events such as staff away days or staff social events., • Supporting meeting room tech setup and manage meeting room bookings system., • Supporting building management relationships as needed., • Maintaining office supplier spreadsheets and vendor information., • Participating in the health and safety protocols that the team needs. (First aider and fire marshal training will be provided). IT support and liaison: 15% of time: • Handling basic IT queries from stakeholders., • Manage IT accessories and assist with laptop stock orders., • Liaising with external IT support. Desirable skills: • Proactive, enthusiastic, and collaborative with good interpersonal skills., • Very strong service attitude and enjoys solving problems., • Must be very well organised and happy to juggle a busy task list., • Attention to detail and accuracy., • Clear written and verbal communication., • Proficiency in Microsoft 365 and able to learn and adapt to internal systems., • Previous office administration experience., • Familiarity with HR processes and some systems preferred., • Experience in event coordination or facilities management advantageous., • Basic IT troubleshooting experience desirable.

Job Title: Team Administrator Location: St Regent's Street, London, UK Remuneration: £20.00 per hour Contract Details: Start date: ASAP; End date: 30th June 2026; Working hours: 5 days/week (4 days in-office, Monday-Thursday) Responsibilities: • Calendar Management: Proactively manage complex, evolving calendars across multiple time zones for team members. Prepare agendas, briefing materials, and logistics to optimise decision-making time., • Meeting Follow-Through: Circulate agendas, capture notes, collate actions, and ensure timely follow-up across stakeholders., • Operational Excellence: Own day-to-day operational tasks, identify gaps, propose scalable solutions, and leverage productivity tools to enhance efficiency., • Onboarding Support: Collaborate with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding processes, including equipment provisioning and security setup., • Expense Management: Manage expense documentation, purchase orders, and budget tracking while ensuring compliance with policies., • Event Coordination: Plan and execute internal and external events, arrange complex travel and itineraries, and may accompany executives as needed., • Space Planning: Manage desk assignments and utilise data to plan future space needs, negotiating with facilities partners as necessary., • Communication: Draft team communications, build strong relationships across the organisation, and represent leaders with discretion., • Community Contribution: Share best practices and contribute to the growth of the Business Support discipline. Candidate Profile: We seek a resilient Team Administrator with proven experience in fast-paced environments. You are energetic and enthusiastic, eager to support leaders and teams in achieving their best work. Colleagues describe you as positive, warm, trustworthy, and efficient, with a strong can-do attitude and a commitment to learning. • Proactive Problem Solver: A self-starter who anticipates needs, identifies issues early, and implements practical solutions independently., • Highly Organised: Excels in prioritising competing demands and managing multiple deadlines while setting clear expectations., • Adaptable Under Pressure: Comfortable with ambiguity and rapid change, able to pivot priorities while maintaining quality., • Administrative Excellence: Meticulous attention to detail and consistent follow-through on tasks and documentation., • Strong Communicator: Clear and concise writing, active listening, and high emotional intelligence when interacting with senior leaders., • Relationship Builder: Fosters trust across teams, collaborates effectively, and represents leaders with professionalism and discretion., • Continuous Improver: Curious about new tools and workflows, proactively seeking time-saving solutions and driving process improvements., • Technical Familiarity: Experience with Microsoft Office is preferred but not required. If you are ready to make an impact in an innovative environment, apply today! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

About Online Filings Our mission is to empower entrepreneurs to realise their dreams, giving them more time to focus on what truly matters. Our platform simplifies all administrative tasks, allowing entrepreneurs and small business owners to manage their business admin effortlessly and without the usual complexities. By harnessing cutting-edge technology and data analytics, coupled with outstanding customer service, we provide a seamless experience that emphasises simplicity, efficiency, and rapid execution. Our goal is to remove obstacles, enabling you to achieve success faster and more effectively. Role Overview As PA to the CEO and Office Administrator, you will be a key point of coordination for the CEO and the registered office service, ensuring smooth day‑to‑day operations, accurate handling of confidential mail, and an efficient office environment. You will combine executive support (calendar, communication, logistics) with hands‑on responsibility for mailroom workflows, invoice management and office administration. Key Responsibilities Executive & Personal Assistance • Manage the CEO’s calendar, meetings and travel, ensuring effective use of time across time zones., • Support inbox and communication management by prioritising messages and following up on agreed actions., • Prepare and maintain documents, presentations and reports required for internal and external meetings., • Organize internal events, offsites, and leadership meetings, including agendas, notes, and action tracking. Mailroom & Document Management • Receive, sort and collate all incoming mail and courier deliveries into bundles for scanning or delivery to agreed drop‑off points, in line with service levels., • Open, validate and batch confidential documents; log and record all mail transactions in the relevant spreadsheets or systems., • Prepare, name and scan mail into the document management system or shared drive; ensure accurate archiving of scanned items and coordinate off‑site storage., • Process outgoing mail, including printing, packaging and arranging postage or courier, ensuring high‑priority items are handled in line with their urgency., • Shred confidential documents securely and resolve issues with both hard‑copy and electronic postal scanning systems, redirecting inaccurately addressed mail where required. Office Administration & Invoice Management • Act as first point of contact in the office for deliveries and visitors; book and track deliveries as needed., • Support with office and operations tasks, including procurement, vendor coordination, subscriptions and tools access., • Liaise with the Customer Experience team regarding any issues or queries related to mail received for clients., • Maintain office supplies, equipment and a tidy, secure office environment suitable for handling confidential information., • Accurately complete daily paperwork and routine reports related to mail, scanning and office operations., • Support basic finance administration, including collecting and checking supplier invoices, coding and submitting them for approval and payment, and maintaining up‑to‑date invoice records. People & Process • Support with team onboarding and offboarding, as required., • Identify opportunities to improve processes and documentation to increase efficiency and accuracy in mail, invoice and office operations. Qualifications and Key Skills • Proven experience as a Personal Assistant, Executive Assistant, Office Administrator, or similar role, ideally in a tech, SaaS or professional services environment., • Minimum of 3 years’ experience in a PA/EA, office administration or similar role., • Strong organisational skills and high attention to detail, particularly with confidential documents and data entry., • Excellent written and verbal communication skills in English; additional languages, namely Portuguese, are a strong plus., • High proficiency in Excel, Word, PowerPoint and their G‑Suite (Google Workspace) equivalents., • Confident user of office software and document management systems; experience with basic invoice or finance tools is an advantage., • Ability to handle sensitive information with discretion and maintain strict confidentiality., • Comfortable working in an office‑based or hybrid environment with time‑sensitive workloads and clear service level expectations. Benefits and Perks Our comprehensive offering is designed around flexibility, well-being, and continuous growth, ensuring that you have the support and resources to excel both professionally and personally. • Competitive Salary: £30,000 to £32,000 per year, with the opportunity for salary reviews and increases (based on performance)., • Generous Holiday Allowance: 25 days holiday plus bank holidays., • Health insurance: private health insurance including regular health screenings and consultations, dental care, and vision tests., • Lifestyle Benefits: benefit from up to 50% discounts at selected gyms and exclusive lifestyle accessory offers and rewards to support your physical health and well-being., • Mental Health Support: access to up to 8 free Cognitive Behavioural Therapy (CBT) sessions and annual subscriptions to mindfulness apps like Headspace., • Retirement: We contribute 3% to your pension, for every 5% you contribute., • Training: 10% of your time is dedicated towards learning., • Powerful computer to work from your home., • Cycle to work scheme., • Flexible Working Options: hybrid setting (3 days in the office from the creative studio, in the heart of London). Online Filings is an equal opportunity employer. We celebrate diversity and are committed to equal employment and creating an inclusive environment for all employees, irrespective of race, gender, sex, religion, nationality, age or disability.

Learning & Development Administrator – Maternity Cover Farringdon, London | £28,500 | Full-time - 6mth FTC Are you a detail-oriented, organised administrator with a passion for learning and development? I'm working with a leading professional membership organisation that is seeking a proactive individual to support the delivery of training programmes and qualifications. 💡 About the Role As a Learning & Development Administrator, you’ll play a key role in ensuring smooth course operations, handling logistics, supporting delegates, and liaising with trainers and stakeholders. This is a fantastic opportunity to contribute to the education and professional development of governance professionals. 🚀 Key Responsibilities: ✅ Coordinating online and face-to-face training sessions, ensuring seamless delivery ✅ Managing delegate bookings, refunds, transfers, and Learning Management System (LMS) administration ✅ Acting as the main point of contact for delegates, providing outstanding customer service ✅ Supporting trainers with contracts, training materials, and logistical requirements ✅ Monitoring course evaluations and maintaining accurate records to improve processes 🔎 What We’re Looking For: ✔ Strong organisational & administrative skills with high attention to detail ✔ Excellent communication & customer service abilities ✔ Proficiency in CRM, LMS, and Microsoft Office ✔ Ability to multitask and collaborate with internal and external stakeholders ✔ A proactive, independent, and adaptable approach to work 🎁 Why Join? ✨ Competitive hybrid working options ✨ Work with a respected organisation in the professional education sector ✨ Be part of a supportive and collaborative team ✨ Gain valuable experience in learning & development administration

My client is a construction company who are looking to grow their team and are looking for a PA/Administrator to support the directors. Job Title: PA / Administrator Location: Hornchurch Hours: Monday – Friday, 8:00 AM – 4:00 PM or 9:00 AM – 5:00 PM Salary: £32,000 – £35,000 per annum + Bonus Contract Type: Full-time, PAYE Reporting to: Company Directors About the Company This is a dynamic and growing construction business based in Essex, with a strong reputation for delivering high-quality projects across commercial, industrial, and domestic sectors. The company offers a complete builder’s package solution, including groundworks, structural works, fit-outs, finishes, M&E services, and landscaping. Operating as both a main contractor and subcontractor, the team prides itself on professionalism, innovation, and a people-first culture. With a dedicated workforce and ambitious growth plans, this is an exciting time to join and play a key role in shaping the future of the business. Role Purpose The PA/Administrator will provide comprehensive administrative and commercial support to the directors and wider team. This role is pivotal in ensuring smooth day-to-day operations and supporting project delivery across all stages—from pre-construction through to completion. Key Responsibilities • Act as a primary point of contact for directors, managing diaries, scheduling meetings, and handling correspondence., • Provide administrative support across tendering, procurement, and document control., • Assist with preparation and submission of tenders and bids., • Manage variations, invoicing, and payment tracking., • Maintain accurate records and filing systems (digital and physical)., • Liaise with clients, suppliers, and subcontractors professionally via phone and email., • Support internal processes and systems implementation as the business expands., • Proven experience in an administrative role within the construction industry(essential)., • Strong understanding of tendering and procurement processes., • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with OneDrive and Bluebeam., • Excellent written and verbal communication skills., • Professional telephone and email etiquette., • Experience supporting senior leadership or directors., • Competitive salary (£32,000 – £35,000) plus bonus., • Opportunity to join a growing, ambitious company with a strong team culture.

Customer Service Administrator | High-End Interiors Brand | London Harmonic are delighted to be working with a well-established luxury furniture company in their search for a Customer Service Administrator. Growing on an international scale, this is a fantastic time to join the business and get exposure to a fast-growth and fun business. Working alongside various members of the Sales, Operations and Marketing teams, you will gain a high level of knowledge of the products sold. The company have gained recognition in the industry due to their unique and exclusive projects. Working closely with the Head of Sales, you will be main point of contact for client queries and quotations as well as attending external meetings to discuss various projects. Our client is looking for an enthusiastic and ambitious individual who is passionate about the design industry to join their team. Responsibilities: • Generating orders and quotations, • Managing the end-to-end order process including providing details regarding dispatch and delivery., • Meeting clients to discuss their brief and requirements, • Working closely with the sales and production teams to ensure a positive customer journey, • Greeting clients, running showroom tours, • Responding to client queries, • Administrative duties What we need to see (essential): • Previous admin experience, • Experience communicating with suppliers and clients, • Previous experience in retail, hospitality, fashion, interiors, stores, ecommerce, logistics, merchandising, purchasing, • Proactive and enthusiastic attitude, • Excellent communication skills, • A genuine interest in furniture and design What we would like to see (bonus): • Current experience in a Luxury Design or Furniture company, • B2b / B2c exposure would be beneficial Salary: £30,000-£33,000 Benefits: Vitality Health Cover, Socials, Summer Trips, Training, Career Progression Start date: ASAP Location: Central London If this role is of interest, please apply online. Due to the high volume of applications we are receiving, if you have not heard back from us, please assume your application was unfortunately unsuccessful on this occasion. Please feel free to share this with any friends or colleagues who may be interested. Follow us on twitter: @HarmonicGroupHQ At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.

Logistics Administrator Salary £28-30,000 ( dependant on experience) Monday - Friday - office based 09:00-17:30 Are you ready to take your logistics career to the next level? Our client, a thriving & well regarded business, is seeking a dedicated Logistics Coordinator to join their Import

Job Specification: Operations Administrator - Shipping Department:.The Operations Administrator – Shipping is responsible for coordinating and executing all aspects of international artwork shipments.This includes liaising with internal teams, external logistics providers, and clients to ensure ti