Bid Coordinator
7 hours ago
Coventry
Bid Coordinator – Work Winning Location: UK-wide (Hybrid working, based from a UK office) We are currently seeking an experienced Bid Coordinator to join an established Work Winning team within a leading organisation operating in the construction and infrastructure sector. This is an excellent opportunity for an organised, detail-oriented professional who enjoys taking ownership of bid coordination, managing multiple deadlines and supporting the successful delivery of high-quality tender submissions. The successful candidate will play an important role in coordinating the end-to-end bid process, ensuring submissions are professionally presented, compliant with client requirements and delivered within agreed timescales. Key Responsibilities • Coordinate and support the preparation of written bid submissions, including Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), tenders, case studies and presentations., • Format and produce professional, engaging documents, ensuring consistency and adherence to corporate brand guidelines., • Work closely with the wider proposals team and internal stakeholders to gather, coordinate and compile high-quality bid responses., • Produce engaging graphics and visual content to enhance tender submissions., • Ensure all client requirements and submission criteria are accurately addressed., • Develop and prepare presentation slides and supporting materials., • Manage workloads effectively, ensuring all submission deadlines are achieved., • Attend bid kick-off meetings and progress meetings as required., • Proofread and review submissions, checking grammar, spelling, punctuation, readability, consistency and overall presentation., • Undertake quality reviews of colleagues' work, providing constructive feedback to support continuous improvement., • Coordinate the production and delivery of hard-copy submissions where required., • Maintain and develop knowledge management systems, ensuring bid content, supporting evidence and relevant information are accurately captured and accessible., • Review client feedback and lessons learned from both successful and unsuccessful bids to improve future submissions., • Participate in post-submission reviews and contribute to ongoing improvements in bid processes., • Use CRM systems to record, update and manage project and framework opportunity information., • Maintain client portal records and access information., • Manage client portals, including downloading tender documentation, uploading submissions and coordinating correspondence to ensure all deadlines are met. Location & Working Arrangements The position offers hybrid working, with the successful candidate able to be based from one of several UK office locations. What's on Offer? The organisation offers a competitive benefits package, including: • 8% pension contribution., • Private medical insurance., • Dental plan., • 26 days annual leave, increasing with length of service., • Two additional wellbeing days per year., • Enhanced maternity and paternity benefits., • Learning and development opportunities., • Opportunities for career progression and internal development., • A collaborative and supportive working environment within an established Work Winning team., • Additional employee benefits. Essential Skills & Experience, • Educated to at least GCSE level in English and Maths., • Strong working knowledge of Microsoft Word, Excel and PowerPoint., • Previous experience in a bid coordination or proposals role, ideally within the construction or infrastructure sector., • Experience using Adobe and document design software., • Knowledge of bid writing and proposal development processes., • Relevant proposals training, such as Shipley or Winning Bids Masterclass., • Excellent written communication, proofreading and organisational skills., • Ability to manage competing priorities and work effectively to tight deadlines. Desirable Experience, • Experience with design and graphics packages such as Adobe InDesign, Visio and Illustrator., • Familiarity with knowledge management systems., • Experience using CRM platforms such as Microsoft Dynamics 365 or Salesforce., • Experience managing client portals and electronic tender submission processes. Interested? If you have previous bid coordination experience and are looking for an opportunity to develop your career within a well-established construction and infrastructure environment, we'd love to hear from you. JBRP1_UKTJ