Procurement Administrator
9 days ago
Aberdeen
Job Title: Administrative Assistant Location: Aberdeen, Scotland, UK Job Type: Full-time contract, 06 Months Work Model: Hybrid (4 day/week onsite) Job Duties/Responsibilities: • Maintain department tracking sheets for Equipment costs, personnel costs., • Required to utilise Oracle to understand where the efficiencies in spend could be achieved., • Required to utilise Maximo when creating requisitions etc., • Help the AMO team to mob and demob equipment within Maximo., • Ensure timely execution of orders, instructions and directions from the UK Operations Manager or delegate., • Contribute to pre-jobs and post jobs with account managers to help with completing and tracking paperwork., • Work with account managers to scan job paperwork into correct place in the job folders., • Maintain effective communication with suppliers and utilise this to get the best deal possible on 3rd party rentals., • Contribute, as part of operations Team, HSE, Quality and Compliance culture through the UK., • Develop a yearly project plan/tracker for all work scopes for the next financial year. Keeping the plan up to date with internal team., • Participate in the On-call rota (Full time personnel only), • Perform other assigned duties as required., • Cover tasks in the Personnel or AMO Team for holiday and sick leave cover., • Create any spreadsheets that are seen beneficial to the department. Qualifications: • Knowledge of Maximo or Oracle would be advantageous., • Excellent computer Microsoft skills., • Strong interpersonal skills are essential., • Very organised and methodical is a must., • Must be an excellent communicator, both verbal and written., • Must have exemplary record keeping and an eye for detail., • Must be a self-starter who can work with little to no supervision., • CRM Experience (Fieldglass)