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  • Junior Administrator
    Junior Administrator
    5 days ago
    £25000–£28000 yearly
    Full-time
    London

    Junior Administrator (PPM & Reactive Maintenance) Company: Landmark Facilities Management Location: Ealing, West London Job Type: Full Time, Permanent Salary: £25,000 to £28,000 per annum, depending on experience Working Days: Monday to Friday, office based initially with option to hybrid. About Us Landmark Facilities Management is a family run business based in West London, providing planned preventative maintenance, reactive repairs, building compliance and refurbishment services across London, Buckinghamshire and the surrounding areas. We're a growing business looking for an organised, motivated and reliable individual to join our operations team. About the Role We are looking for a Junior Administrator to support the daily coordination of both our Planned Preventative Maintenance (PPM) and Reactive Maintenance departments. This is a varied role involving scheduling engineers, managing maintenance requests, communicating with clients and contractors, and ensuring jobs are properly tracked from initial instruction through to completion. You'll work closely with our Operations Manager and wider team, receiving training and support while developing your skills within the facilities management industry. Previous experience in facilities management is not essential. We're looking for someone who is organised, enthusiastic and willing to learn. Key Responsibilities Planned Preventative Maintenance (PPM) • Assist with planning and scheduling routine maintenance visits., • Coordinate engineers and subcontractors, ensuring appointments and site access are arranged., • Monitor upcoming, outstanding and overdue maintenance tasks., • Maintain accurate maintenance schedules and records., • Chase engineers and contractors for completed job sheets, reports and certification., • Update clients on maintenance schedules and progress. Reactive Maintenance • Receive and log maintenance requests from clients., • Raise and allocate jobs to engineers and subcontractors., • Coordinate attendance, appointments and access arrangements., • Monitor outstanding jobs and follow up to ensure timely completion., • Keep clients updated on job progress and any delays., • Assist with obtaining quotations and raising purchase orders., • Ensure completed job sheets, photographs and supporting documentation are received and recorded. General Administration • Maintain accurate records within our Joblogic facilities management system., • Respond to telephone calls and emails professionally., • Assist with preparing maintenance reports and client updates., • Support the operations team with general administration and coordination., • Help improve existing processes and maintain organised records. What We're Looking For • Excellent organisational and time management skills., • Confident communication skills, both written and verbal., • Good working knowledge of Microsoft Outlook, Excel and Word., • Ability to manage multiple tasks and changing priorities., • Strong attention to detail and a proactive approach to problem solving., • A positive attitude and willingness to learn., • Ability to work independently and as part of a team. Desirable but not essential: • Previous experience in an administrative or office based role., • Experience in facilities management, property maintenance or a similar industry., • Experience using Joblogic or another CAFM system., • Experience coordinating engineers, contractors or maintenance schedules. What We Offer • Competitive salary based on experience., • Full time, permanent employment., • Training and support from an experienced operations team., • Opportunity to develop your knowledge of facilities management and building maintenance., • A friendly, family run working environment., • Opportunity to grow with the business as we expand. How to Apply Please submit your CV along with a brief introduction outlining your experience and why you're interested in joining Landmark Facilities Management. We welcome applications from individuals at the beginning of their careers as well as those with previous administrative experience.

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  • Construction Project Manager
    Construction Project Manager
    1 month ago
    £37.5 hourly
    Full-time
    London

    DPD BUILDERS LTD is seeking an experienced and organised Construction Project Manager to join our team. The successful candidate will be responsible for planning, coordinating and overseeing construction projects from initial planning through to completion, ensuring that works are delivered safely, on time, within budget and to the required quality standards. Main Duties and Responsibilities Plan, manage and oversee construction projects from commencement through to completion. Prepare and monitor project budgets, timescales and work schedules based on project and client requirements. Coordinate project activities with clients, architects, surveyors, contractors, subcontractors and suppliers. Brief and coordinate project teams, contractors, suppliers and site personnel. Arrange and monitor the delivery of construction materials and equipment to project sites. Supervise and coordinate site staff and subcontractors where required. Regularly inspect construction sites and monitor the progress and quality of works. Ensure works comply with applicable building regulations, contractual requirements and health and safety standards. Identify defects, delays and other project issues and arrange appropriate corrective action. Monitor project expenditure and ensure projects remain within agreed budgets. Maintain accurate records of project progress, costs and key milestones. Prepare progress reports and provide updates to management, clients and other relevant parties. Assemble and maintain information required for project accounts and invoicing. Resolve operational and construction-related issues arising during the course of projects. Ensure projects are completed within agreed deadlines and handed over to the required standard. Skills, Qualifications and Experience Applicants should have relevant experience in construction project management or a closely related construction role, with a good understanding of construction processes, project planning, site operations, budgeting and health and safety requirements. A degree or relevant qualification in Construction Management, Civil Engineering, Building, Quantity Surveying or a related discipline would be advantageous. Applicants with substantial relevant professional or construction management experience will also be considered. The successful candidate should have strong organisational, communication, leadership and problem-solving skills and be capable of coordinating contractors, suppliers and site personnel while managing project budgets and deadlines.

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