Executive Assistant - 12M FTC - Fareham
20 hours ago
Bognor Regis
Introduction Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth. What you will be part of Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters. Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Your role As an Executive Assistant to the Head of Sensor Systems UK, you will provide an efficient and responsive administrative, organisational and logistical service: Executive Support • Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones., • Prepare executives for meetings through agenda development, briefings, and document preparation., • Draft, review, and edit high-level communications, presentations, and reports., • Handle confidential information with the utmost professionalism and discretion., • Arrange domestic and international travel, including flights, accommodations, transport, and itineraries., • Process expenses related to the Head's activities., • Assist with special projects, research and data gathering, as required., • Maintain records and up to date file keeping., • Collaborate with internal departments to ensure smooth operations and timely execution of initiatives., • Provide support, when required, at offsite events, • Ad hoc support and special projects, when required, • Travelling to other offices such as London and Farnborough Your experiences and skills Qualifications: • Experience supporting senior executives in a corporate setting., • Exceptional organisational and multitasking skills., • Strong written and verbal communication skills., • High proficiency in Microsoft Office., • Ability to work independently, anticipate needs, and adapt quickly to changing priorities., • Proactive problem solving, • Professional communication, • Attention to detail, • Confidentiality & discretion, • Time and priority management