Assistant secretary jobs in Newark, New Jersey - Page 2Create job alerts

Job DescriptionDescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library. Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. Some expectations for this role are that within 1 month, this person will: • Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library, • Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday., • Built and worked in partnership with other administrative assistants and coordinators across the library, • Trained in and familiar with using database or project management software used at the library, • Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents, • Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions, • Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose., • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling, • Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information, • Coordinate the collection, compilation and distribution of various reports, forms and other documents, • Develop and maintain a robust user-friendly paperless filing system, • Serve as the recording secretary at various meetings, • Execute special ad hoc projects as needed, • Communicate and correspond clearly and efficiently with internal and external colleagues, • Assist in monitoring department budgets and expenses, • Manage purchasing, reimbursement, expense reports and other financial transactions for the VP’s office, • Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization), • Impeccable written and oral communication skills, • Excellent research writing, editing and proofreading skills, • Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision, • Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion, • Handle sensitive information with care and judgment More...Core Values All team members are expected and encouraged to embody the NYPL Core Values: • Be Helpful to patrons and colleagues, • Be Resourceful in solving problems, • Be Curious in all aspects of your work, • Be Welcoming and InclusiveWork Environment, • Office setting, • Public library setting, • OutdoorsPhysical Duties, • Limited physical effort is required Union/Non Union Non-Union FLSA Status Non-Exempt Schedule • Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required

Executive Secretary/Administrative Assistant.

Clerical - Admin Assistant/Secretary III.

Executive Secretary/Administrative Assistant.

Executive Assistant/Board Secretary. Our client, a prominent academic institution, is seeking an experienced Executive Assistant/Board Secretary to work closely under the direction of the Head of School.

This 10-month elementary school secretary is under the direct supervision of the principal.

Secretarial/Clerical/Assistant Secretary. Assistant Secretary - Group II.

Minimum of 2 years’ experience as a secretary, administrative assistant, or in a legal office setting.

Bank Holding Company" or "BHC") is seeking an Assistant Corporate Secretary to support the BHC and related subsidiaries' Boards of Directors, as well as Corporate Secretary Team ("CoSec") matters. Execute, support and coordinate governance-related operations and projects as assigned by the Managing

Minimum of 2 years’ experience as a secretary, administrative assistant, or in a legal office setting.

Executive Secretary/Administrative Assistant.

Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job). About the job Legal Secretary / Executive Assistant.

Assistant Secretary - Group II. Secretarial/Clerical/Assistant Secretary.

The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Core Medical Group is seeking a travel Long Term Care (LTC) Physical Therapy Assistant for a travel job in Livingston, New Jersey. Client in NJ seeking Physical Therapist Assistant: LTC/SNF.

Synergy Medical Staffing is seeking a travel Physical Therapy Assistant for a travel job in Cranford, New Jersey.

Client in NJ seeking Physical Therapy Assistant: LTC/SNF. Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Westfield, New Jersey.

Synergy Medical Staffing is seeking a travel Physical Therapy Assistant for a travel job in Westfield, New Jersey.

The Executive Assistant is a critical function that supports several senior leaders within College Board. At the core of this role, you serve as an Executive Assistant who maximizes leader impact by scheduling meetings, managing expenses, and booking travel.

RWJBarnabas Health, in partnership with Montgomery Medical Associates, is seeking an Physician Assistant to join a collaborative practice serving Somerset County, NJ. Active New Jersey Physician Assistant License.

A national investment firm that partners with leading companies is looking for an Executive Assistant to the CEO.

Medical Receptionist – Ophthalmology (FT, M-F, $22-26/hr).Forest Hills, Queens | Full-Time | ASAP Start Date | Near Public Transportation.Join our thriving ophthalmology practice in Forest Hills, where we've been providing exceptional eye care to our community for over 22 years.We're looking for a

Legal Assistant / Senior Legal Assistant. Springer Nature is seeking a Legal Assistant or Senior Legal Assistant who will provide administrative. US Annualized Base Salary Range: Legal Assistant - $70,000 - $85,000 / Senior Legal Assistant - $85,000 - $100,000.

Employment type: Full time 40 hours including evenings and weekends What you’ll be working on: Treating patients via tele-health visits, including telephonic triage calls, video visit appointments, and email follow-ups Continuous learning during weekly Clinical Rounds and through other modalities

We're seeking an Assistant Manager to join our growing team at one of New York City's premier tanning salons.

Part-Time Recreation Center Receptionist.We are currently seeking a friendly, reliable and professional part-time Recreation Center Receptionist to work at a high-profile company's fitness center located in Midtown, Manhattan.Greet members and guests with warmth and professionalism as they enter the

Guggenheim Administration Team Position.About the position: Guggenheim is seeking an exceptional individual to join its Administration team.

Duration: 0-4+ Months (Temp to Engage) Shift: 8 AM to 5 PM (M-F) Dress Code: Business Casual.Daily responsibilities will include checking emails for requests for access, also handling mail and packages, responding to questions on packages, etc.Outlook calendar to see if meetings/reservations have be

Front Desk Receptionist/Data Entry Specialist.Remote Career is in need of a virtual front desk receptionist.The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.A strong ability to take charge and meet tig

Medical Receptionist FT Oncology.Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey.We are dedicated to fostering a supportive and inclusive work enviro

Responsible for ensuring customer service and the front desk processes of registration, scheduling and payment collection are to standards operationally and financially.Essential Duties and Responsibilities (including but not limited to the following) :.Provide quality customer service to the patien

Receptionist - State Farm Agent Team Member.Diane Smith - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.Our ideal candidate is

Receptionist / Front Office Coordinator.Our client, a global investment firm with offices across the U.Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office.This is a unique opportunity to join a growin

Receptionist - State Farm Agent Team Member.Hemant Jiwnani - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.Our ideal candidate

This busy insurance and financial services office has a passion to make a difference in the lives of others and better the community.We are an established, growth-oriented agency with a team of highly motivated individuals.We want to work alongside those who are equally committed to excellence and p

Handle multiple tasks to include, but not limited to event preparation such as envelope stuffing or name tag preparation, Excel projects, short correspondence, photocopying, faxing, mailing, and light assistant duties.

SportsCare Physical Therapy is a leading provider of physical therapy and rehabilitation services, committed to helping individuals achieve their health and fitness goals.We are currently seeking a motivated and friendly Medical Receptionist to join our team and contribute to our mission of providin

Friedman Vartolo LLP is seeking a Receptionist/Office Assistant to join our rapidly growing team and work out of our Financial District location. The Receptionist/Office Assistant will function as the primary administrative employee at the office. Receptionist/Office Assistant - NYC.

Looking for a friendly, organized receptionist to handle phone calls, welcome visitors, and assist with back office duties.Excellent multilingual communication skills in English and Spanish, reliability, and multitasking ability.

Reception, switchboard or administrative assistant experience preferred.

OOMC is seeking a highly skilled and adaptable Medical Receptionist.As a Medical Receptionist you will provide administrative support to our medical offices to ensure seamless patient care and efficient front office operations.Provides support with the daily activities at the Front Desk in the Medic