Construction Project Coordinator
17 hours ago
Paramus
Atrium is seeking on behalf of our client a Construction Project Coordinator based in Paramus, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Construction Project Coordinator Location: Paramus, NJ Employment Type: Full-time Compensation: $80-100k Position Overview The Construction Project Coordinator will provide administrative and operational support to the Construction department, ensuring smooth coordination of projects from inception to completion. This role involves managing documentation, facilitating communication among internal teams and external partners, and maintaining accurate project records. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States. Responsibilities • Answer telephones, assist callers, take accurate messages, and provide needed information; coordinate with other admins for coverage and arrange conference calls., • Organize and reply to email messages; manage calendar, schedule meetings, and maintain contacts within Outlook., • Scan, file, and organize documents; oversee document retention for the division., • Draft contracts, follow up with contractors and architects for necessary documents, and prepare contracts for attorney review., • Process contracts, change orders, invoices, Broker Commissions, Tenant Allowance, mail, new vendor requests, and other documents., • Interact with outside consultants (architects, engineers, attorneys, contractors), tenants, tenant consultants, and internal departments (Leasing, Legal, Lease Administration, Property Management, Accounting)., • Read and understand documents related to planning, entitlement, and construction of new developments and redevelopments; interact with utility companies., • Read and understand Lease documents and prepare tenant notices., • Track Tenant Construction budgets and maintain Tenant Construction reports., • Offer general support to the Construction department and manage multiple assignments with contingency plans. Required Experience/Skills • 3–5 years’ experience in an administrative support role, real estate accounting, construction support, and/or project administration required., • Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint)., • Ability to quickly learn and apply new information and systems., • Skilled in problem-solving, critical thinking, and managing workload during high-demand periods., • Strong written and verbal communication skills with attention to detail. Preferred Experience/Skills • Experience in project administration at a REIT strongly preferred but not required., • Knowledge of MRI, Nexus, and Chrome River highly preferred., • Familiarity with project management principles and cross-functional collaboration., • Ability to work independently, demonstrate integrity, and exercise sound judgment. Education Requirements • High school diploma or equivalent required; associate or bachelor’s degree in business administration, construction management, or related field preferred., • Additional coursework or certifications in project management or construction administration is a plus. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please ___ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our ___ and ___.