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Job DescriptionJCFPL JOB TITLE: Administrative Secretary DEPARTMENT: Administrative LOCATION: Priscilla Gardner Main Library REPORTS TO: Director (and Assistant Director) CIVIL SERVICE JOB TITLE: Administrative Secretary STARTING SALARY RANGE: $58,196 - $73,646 per year FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.m. to 5:00 p.m. (35 hours/week). May be required to work evenings and weekends as needed. APPLICATION DEADLINE: October 20, 2025 BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey. The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others. JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community. ABOUT THIS POSITION: The Jersey City Free Public Library is looking for an Administrative Secretary to perform highly specialized and responsible secretarial and administrative clerical work requiring experience and familiarity with departmental functions and procedures. This role requires a person who can frequently exercise independent judgment and make decisions in accordance with delegated responsibilities. Work is performed independently, requiring minimal review upon completion. Positions in this title may be required to take a lead over or supervise other clerical personnel. JOB DUTIES: • Performs varied, complex secretarial and administrative clerical work, involving some elements of troubleshooting., • May supervise the secretarial, clerical and related operations of a department or autonomous government agency., • Maintains calendar and schedule of appointments for an administrative official., • Schedules and maintains travel arrangements for an administrative official, as authorized., • Prepares administrative correspondence, memoranda, and statements on behalf of an administrative official, as authorized., • Where authorized, reviews, prioritizes and responds to voicemail and various correspondence on behalf of an administrative official., • Prepares meeting agendas, attends meetings and records minutes., • Greets and directs visitors., • Screens and routes incoming calls., • May order and distribute office supplies and equipment., • Assists an administrative official in the formulation of policies and procedures for the office and other clerical operations of a department or autonomous government agency., • May draft proposed ordinances and/or resolutions on behalf of an administrative official., • Collects and analyzes data required in the formulation of administrative decisions., • May directly supervise designated phases of the clerical and related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices/vouchers, and collecting/depositing money., • Conducts special projects as requested., • Makes decisions requiring knowledge of the organization., • Maintains essential records and files. Support/Collaboration with Library Director and Leadership Team • Assists with initiatives to execute enterprise-wide deliverables by monitoring individual department-level operational plans, encouraging strategic use/coordination of resources and eliminating operational obstacles, • Performs a variety of responsibilities inherent in managing system-wide services and staff including timely and quality decisions, process management, conflict management, motivating and developing staff, and policy development and implementation, • Understands the nuances of local politics and how to work with mayors, city managers, and other elected officialsCommunication/Collaboration, • Communicates effectively using a variety of methods, • Effectively communicates relevant and timely information to appropriate stakeholders, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Communicates effectively with a variety of audiences and individuals from diverse backgrounds, • Selects and applies the most appropriate and effective communication means to meet situational needsCustomer Service, • Contributes to and models customer service standards that enhance the user experience, • Models standards and practices for the delivery of quality internal and external customer service, • Applies customer service skills to enhance the level of user satisfaction, • Applies effective techniques to address difficult situations with users and staff, • Understands and acts in accordance with the basic values and ethics of library serviceLeadership, • Aligns efforts with the vision and direction of the organization, • Demonstrates leadership qualities and behavior, critical thinking, and problem-solving skills, • Employs sound project management principles and procedures in the planning and implementation of programs and services, • Anticipates and adapts to change and challenges effectively, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Demonstrates critical thinking and problem-solving abilities, • Uses leadership skills to provide vision and guidance to library staff, board members and the community, • Contributes effective strategies and decisions regarding library services and resources, • Embraces change and fosters understanding and acceptance by all stakeholders, • Contributes to a productive workforce through effective recruitment and selection, • Leads and empowers employees to deliver effective, high-quality library service, • Establishes effective strategies for performance management, • Leads work teams with clear direction and effective communication, • Monitors and evaluates projects and adapts as needed, • Performs ongoing evaluation to gauge the success of division and enterprise-wide initiatives, programs, and servicesProfessional Development, • Manages the development of one’s own learning and ongoing improvement of skills and knowledge, • Uses creative and innovative approaches, • Establishes strategies and long-range initiatives to create a learning environment within the division and the library, • Plans for and supports staff career development opportunities, • Contributes to the development and implementation of a culture that embraces ongoing learningCommunity Engagement, • Demonstrates the impact and value of the library to the community through ongoing evaluation and assessment of library services, • Maintains positive public relations through communication and promotion of the library’s values, services, accomplishments and needs to all stakeholders, • Builds relationships and support for the library with community organizations, • Contributes to creating a welcoming and user-friendly physical environment that encourages all community members to use library servicesTechnology, • Performs basic functions of email, calendar applications, and task management, • Understands and uses basic computer hardware, peripherals, software, and operating system functions Five (5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization NOTE: Successful completion of a 2-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience. LICENSE: • Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. ADDITIONAL RELEVANT SKILLS: • Knowledge of Microsoft 365., • Knowledge of office methods, practices, and equipment., • Knowledge of Jersey City’s population, geography, and/or local government. For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer. Work hours are assigned according to the Library’s operational needs. Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee’s supervisor. This vacancy is associated with a New Jersey Civil Service job title. The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title. This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship. Powered by JazzHR IgeAuGvisW

Job Description JCFPL JOB TITLE: Principal Library Assistant - Bookmobile DEPARTMENT: Outreach Branch LOCATION: Five Corners – Bookmobile REPORTS TO: Supervising Library Assistant CIVIL SERVICE JOB TITLE: Principal Library Assistant SALARY RANGE: $47,479 - $50,615 per year FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.m. to 5:00 p.m. or 10:00 to 6:00 PM (35 hours/week). May be required to work evenings and weekends as needed. APPLICATION DEADLINE: October 23, 2025 BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey. The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others. JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community. ABOUT THE POSITION: The Principal Library Assistant, under general direction the Supervising Library Assistant, performs technical and/or paraprofessional duties of considerable difficulty in one or more of the functional areas of librarianship; and does other related duties as required.in order to perform day-to-day paraprofessional work directly related to the acquisition, organization, and distribution of library materials on the Bookmobile, including all aspects of circulation, evaluation and selection for weeding, processing of new books, organization of shelves and re-shelving, and managing holds. The Principal Library Assistant coordinates and collaborates with team and department members, to address the activities of a library unit or section such as circulation desk, periodical section, shelving of library material, microfilm section, book processing section, or interloan section. The Principal Library Assistant will also conduct programs such as story hours, preschool programs, programs and events for school students, children and teens, and programs for senior citizens, convalescents, ethnic groups, and other members of the general community. The Principal Library Assistant also answers patrons' inquiries pertaining to library hours, physical location of library material, offices, or personnel including explanation of basic index systems (for example, card catalog, readers' guide, microfilm, and topical files). The Principal Library Assistant determines and prepares content and arrangement of library material for displays, exhibits, and special library programs. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units. The Principal Library Assistant may be required to drive the Bookmobiles as needed. JOB DUTIES: * Participates in implementation of library extension programs on mobile units, at community agencies, and in other non-library settings throughout the community; conducts programs for which objectives and general procedures have been established or outlined such as story hours, preschool programs, and programs for senior citizens, convalescents, ethnic groups, and school students; promotes library extension programs; makes personal contacts and provides routine information to community residents. * Coordinates activities of a library unit or section such as circulation desk, periodical section, shelving of library material, book processing section, or interloan section; follows established policies and procedures with responsibility for revising work methods or processes to increase efficiency; issues assignments and trains subordinate personnel assigned to such units. * Processes interloan requisitions for library material between area/branch libraries and the main library; charges and discharges library material to users; examines collections of books, films, periodicals, and so forth to weed material for purpose of discarding due to obsolescence; inspects books for damage; lists overdue library material and completes overdue notices for notifying patrons; performs filing or shelving tasks involving the use of the Dewey Decimal Classification System and alphabetical filing systems beyond the initial letter of a subject or topic. * Promotes good customer service; registers new members; reviews library card applications for completeness as to name, address, and similar personal identification and records changes of such information; answers patrons' inquiries pertaining to library hours, physical location of library material, offices, etc.; explains library services to community residents or groups; answers patrons' inquiries pertaining to library hours, physical location of library material, offices, or personnel including explanation of basic library resources and services; meets the needs of a diverse community; Maintains cooperative relationships with local community residents and system-wide library staff; meet the needs of a diverse community. * Determines and prepares content and arrangement of library material for displays, exhibits, and special library programs. * Gathers data; compiles numerical reports on circulations, accessions, or other aspects of library operations using basic arithmetic. * Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units. * Performs other duties as assigned. CORE COMPETENCIES: Communication/Collaboration * Communicates effectively using a variety of methods * Effectively communicates relevant and timely information to appropriate stakeholders * Develops and maintains effective relationships with others to achieve common goals * Works effectively on teams with strong team-building skills and attitudes * Applies effective strategies to manage organizational politics, conflict and difficult behaviors among colleagues and patrons * Communicates effectively with a variety of audiences and individuals from diverse backgrounds * Selects and applies the most appropriate and effective communication means to meet situational needs Customer Service * Contributes to and models customer service standards that enhance the user experience * Model standards and practices for the delivery of quality internal and external customer service * Applies customer service skills to enhance the level of user satisfaction * Applies effective techniques to address difficult situations with users and staff * Understands and acts in accordance with the basic values and ethics of library service Professional Development * Manages the development of one’s own learning and ongoing improvement of skills and knowledge * Uses creative and innovative approaches to address daily challenges within various job duties and strives to develop initiatives that serve the needs of the Outreach Branch services. * Establishes strategies and long-range initiatives to create a learning environment within the division and the library * Plans for and supports staff career development opportunities * Contributes to the development and implementation of a culture that embraces ongoing learning Community Engagement * Demonstrates the impact and value of the library to the community through ongoing evaluation and assessment of library services * Maintains positive public relations through communication and promotion of the library’s values, services, accomplishments and needs to all stakeholders * Builds relationships and support for the library with community organizations * Contributes to creating a welcoming and user-friendly physical environment that encourages all community members to use library services Technology * Performs basic functions of email, calendar applications, and task management. Familiarity with MS Office and Google applications desired. * Understands and uses basic computer hardware, peripherals, software, and operating system functions * Demonstrates information literacy and understands common security protocols related to Internet use REQUIRED EXPERIENCE/EDUCATION: * Ability to demonstrate a practical knowledge of library functions, services, terminology, techniques, procedures, and standard tools such as ILS (Integrated Library Systems), shelving arrangements, Dewey Decimal Classification System, and successful completion of relevant manager training within the organization. * Two (2) years of experience demonstrating practical knowledge of library functions, services, terminology, techniques, procedures, and standard tools (card catalog, microfilm, shelving, circulation systems, and so forth.) OR Satisfactory completion of a two-year library technician course at an accredited college or university. ADDITIONAL RELEVANT SKILLS: * Preference given to applicants currently earning a master's degree in library or information science from a library program accredited by the American Library Association or from a New Jersey college master's program in Library Science that has been deemed acceptable by Thomas Edison College. * Ability to manage and administer library programs. * Knowledge of Jersey City’s population, geography, and/or local government. * Facility in a non-English language spoken in Jersey City (such as Spanish, Hindi, Arabic, Tagalog, etc.).is desired. * CDLB License highly desirable * NJ Driver’s license is required NOTES: For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer. Work hours are assigned according to the library’s operational needs. Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee supervisor. This vacancy is associated with a New Jersey Civil Service job title. The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title. This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship. Powered by JazzHR ieqEZhuDfn

Job DescriptionEMPLOYMENT OPPORTUNITY WITH MARCHESINI GROUP USA Seeking an Experienced SALES Manager/Director to generate and handle sales for our Beauty Division line of packaging machinery. Who we are… Marchesini Group USA is a leading supplier of primary and secondary packaging solutions to the pharmaceutical, biotech, and cosmetic industries. Established in 1992, our 23,000-square-foot North American headquarters supports the USA, Canada, and parts of the Caribbean and is backed by 2,500 Marchesini staff members worldwide. Our modern facility is equipped and staffed to meet the ever-increasing demands of today’s sophisticated and quality-conscious packaging clients. In today’s high-tech global marketplace, you need the right people and a commitment to providing the highest level of innovation, craftsmanship, reliability, and service. Our years of collective experience are at the service of our clients every day. Every member of Marchesini Group USA is here to satisfy our clients’ packaging requirements in the most effective way possible. Our sales team comprehensively analyzes and defines the customer’s packaging requirements to translate technical challenges into effective unique packaging solutions. By combining the most-advanced technology with our knowledge and understanding of the pharmaceutical, cosmetic and consumer products industries, we have made solving packaging challenges our specialty. All precision packaging machinery available through Marchesini Group USA has been manufactured to meet the highest level of quality certification using established production benchmarks and testing procedures. No single element of our business is as important to our reputation and our success as quality…and it has never been compromised. About the position… RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: • Develops, generates and manages sales activity for beauty/cosmetic sector customers., • Manage and generate sales activity for large key accounts as well as small to mid-size customers., • Executes the complete sales cycle from initial contact onwards., • Creates and maintains strong working customer relations., • Maintains and manages customer data base and reports in CRM., • Sales forecast planning., • Drives growing sales in expanding market.The person... Pivotal Experience & Expertise Functional Experience: Brings strong commercial experience. Demonstrates an independent, results-driven work ethic. A self-starter and team player who is motivated to succeed. Superior people/customer relationship skills as well as strong interpersonal skills. Industry Experience & Tenure: Minimum of 5 years’ broad experience and knowledge of cosmetic processes and packaging equipment. Brings strong network connections and relationships. Business Acumen: Understands business implications of decisions. Displays orientation to profitability. Demonstrates knowledge of market and competition. Aligns work with strategic goals. Competencies: • Adaptability: Adapts to changes in the work environment. Manages competing demands and changes approach or method to best fit the situation., • Collaboration and Teamwork: Balances team and individual responsibilities. Contributes to building a positive team spirit., • Customer Service: Focuses on serving customers as the organization’s top priority. Understands needs, creates distinctive value, and builds meaningful relationships. Aligns organization and resources to deliver on customer commitments. Driven to create value for customers., • Expert Communication: Excellent verbal and written communication skills. Responds promptly to customer needs to meet commitments., • Innovation: Displays original thinking and creativity and meets challenges with resourcefulness., • Learning: Curious, open-minded and an avid listener who welcomes broad input, criticism and feedback., • Motivation: Sets and achieves challenging goals. Demonstrates persistence and overcomes obstacles and measures self against standard of excellence., • Planning/Organizing: Prioritizes and plans work activities while efficiently managing time., • Problem Solving: Identifies and resolves problems in a timely manner. Gathers and analyses information skillfully and develops alternative solutions. Microsoft O365 including Excel, Word, OneDrive, Outlook, PowerPoint, SharePoint, Teams. Benefits: The well-being of our employees and their families is our top priority. Therefore, Marchesini Group USA offers a generous and attractive benefits packaging including: Paid Time Off • Paid Holidays • Pension Plan • 401(k) Plan • Medical Insurance • Dental Insurance • Vision Insurance • Short- and Long-Term Disability Insurance • AD&D Insurance • Life Insurance • Employee Assistance Program • Optional Identity Theft Protection Coverage • Car Allowance (for applicable sales positions) Work Status Eligibility and Requirements: Applicants must have a pre-existing legal US work status. Will not sponsor visas. Travel 60%+ Additional Language Knowledge: Not required but always a plus! ITALIAN/SPANISH LANGUAGE Salary: $90,000 to $115,000 annually depending on experience level + commission Job Location: Position is a Remote/Telecommuting Position. Powered by JazzHR kANZiAEOd0

Job Description JCFPL JOB TITLE: Library Assistant (Spanish/English) LOCATION: Priscilla Gardner Main Library – Biblioteca Criolla REPORTS TO: Biblioteca Criolla Department Manager SALARY RANGE: $21.98 FULL-TIME/PART-TIME: Part-time WORKWEEK: 16 hours per week (schedule may vary). Evenings and weekends will be scheduled as needed. APPLICANTION DEADLINE: October 10, 2025 BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey. The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others. JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community. About the Position: Biblioteca Criolla is JCFPL’s dedicated Spanish-language library, serving as a vibrant hub for the city’s Spanish-speaking community. With a wide-ranging and largest print collection in NJ, bilingual programming, and community events that highlight Latino culture and heritage, Biblioteca Criolla is a cornerstone for engagement, learning, and cultural celebration. Job Duties: • Assist patrons with library resources, services, and technology, in both English and Spanish., • Support bilingual programs for children, teens, and adults, including story hours, book clubs, and cultural events., • Provide circulation support: checkouts, returns, library card applications, and shelving materials., • Assist with outreach efforts to connect the Spanish-speaking community with library services., • Help ensure a welcoming, inclusive, and accessible environment for all patrons.Required Experience:, • Bilingual fluency in English and Spanish (spoken and written) required., • Strong communication, customer service, and interpersonal skills., • Ability to work collaboratively in a diverse team environment This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship. Powered by JazzHR 9ox4DuwpAe

Job Description:\n\nJCFPL JOB TITLE: Supervising Library Assistant - Bookmobile DEPARTMENT: Outreach Branch LOCATION: Five Corners Branch REPORTS TO: Librarian III - Outreach Branch Manager CIVIL SERVICE JOB TITLE: Supervising Library Assistant SALARY RANGE: $56,390 – $60,000 FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.m. to 5:00 p.m. or 10:00 to 6:00 PM (35 hours/week). May be required to work evenings and weekends. APPLICATION DEADLINE: October 16, 2025 BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey. The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others. JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community. ABOUT THE POSITION: The Supervising Library Assistant – Bookmobile, under general direction and in a supervisory capacity over a small staff of employees, performs technical and/or paraprofessional duties in one or more of the functional areas of librarianship; does other related duties as required. May issue and control subordinates’ work assignments and schedules. The Supervising Library Assistant supervises a small staff in the day-to-day activities of the Bookmobile to ensure the smooth functioning of the Bookmobile, and to promote the services of the Jersey City Free Public Library in its outreach activities and in its efforts to meet the needs of the Jersey City community on site, beyond the walls of a physical library. In addition to providing reference help and general customer service to patrons, this person will develop, oversee, and participate in programming initiatives such as story hours, preschool programs, programs and events for school students, children and teens, and programs for senior citizens, convalescents, ethnic groups, and other members of the general community. The Supervising Library Assistant will oversee both the current Bookmobile and the new one, expected to arrive shortly. This person will also be required to drive one or the other of the two bookmobiles on occasion. For this reason, a CDL license is highly desirable. This person will be responsible for ensuring the technical and/or paraprofessional duties, such as circulation, weeding, new book orders, holds requests, etc., are met on each of the Bookmobiles. This person will contact appropriate organizations, develop appropriate Bookmobile routes, and make sure they are communicated and updated on a timely and regular basis using tools and departments that are available to library staff for this purpose. JOB DUTIES: Manage the day-to-day operations of the mobile library department Supervises, develops, and implements library extension programs on mobile units, at community agencies, and in other non-library settings throughout the community. Supervises and conducts programs such as story hours, preschool programs, and programs for senior citizens, convalescents, ethnic groups, and school students. Promotes library extension programs; makes personal contacts and provides routine information to community residents. Supervises and coordinates activities of a library unit or section such as circulation desk, periodical section, shelving of library material, book processing section, or interloan section; follows established policies and procedures with responsibility for revising work methods or processes to increase efficiency; issues assignments and trains subordinate personnel assigned to such units. Processes interloan requisitions for library material between area/branch libraries and the main library; charges and discharges library material to users, etc., lists overdue library material and completes overdue notices for notifying patrons; performs filing or shelving tasks involving the use of the Dewey Decimal Classification System and alphabetical filing systems beyond the initial letter of a subject or topic. Examines collections of books, films, periodicals, and so forth to weed material for purpose of discarding due to obsolescence; inspects books for damage; and prepares lists for purchases of replacement and new materials for the collection. Promotes good customer service; registers new members; reviews library card applications for completeness as to name, address, and similar personal identification and records changes of such information; answers patrons' inquiries pertaining to library hours, physical location of library material, offices, etc.; explains library services to community residents or groups; answers patrons' inquiries pertaining to library hours, physical location of library material, offices, or personnel including explanation of basic library resources and services; meets the needs of a diverse community; Maintains cooperative relationships with local community residents and system-wide library staff; meet the needs of a diverse community. Determines and prepares content and arrangement of library material for displays, exhibits, and special library programs. Gathers data; compiles numerical reports on circulations, accessions, or other aspects of library operations using basic arithmetic. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units. Performs other duties as assigned. EXAMPLES OF WORK: Issues and controls subordinates’ work assignments and schedules. Supervises and provides guidance, instruction, and training to employees. Supervises and coordinates activities of a library unit or section such as circulation desk, periodical section, shelving of library material, microfilm section, book processing section, or inter-loan section. Supervises and processes interlibrary loan requests by filling out those received and requesting materials from other libraries. Supervises and conducts established library programs such as story hours, preschool and school programs, programs for senior citizens, etc. Answers patrons’ more complex inquiries regarding general reference and information topics, use of online resources, and utilization of library material and equipment. Supervises, determines, and prepares content and arrangement of library material for displays, exhibits, and special library programs. Supervises the checking of library email and keeps current with library news, announcements, programs, initiatives, etc. Under the direction and oversight of a Librarian, continually reviews library material and discards obsolete books, films, periodicals, etc. Supervises the charging and discharging of library material to users. Supervises the computation and collection of fines; makes changes and inspects books and other library material and equipment for damage; performs basic repairs of audio-visual and other library equipment and accessories. Reviews library membership applications for completeness as to name, address, and similar personal identification and records changes of such information. Lists overdue library material and completes overdue notices for notifying patrons. Supervises and compiles numerical reports on circulations, accessions, or other aspects of library operations. Supervises and files or shelves material using the Dewey Decimal Classification System and alphabetical filing systems beyond the initial letter of a word. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. CORE COMPETENCIES: Communication/Collaboration Communicates effectively using a variety of methods Effectively communicates relevant and timely information to appropriate stakeholders Develops and maintains effective relationships with others to achieve common goals Works effectively on teams with strong team-building skills and attitudes Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors Communicates effectively with a variety of audiences and individuals from diverse backgrounds Selects and applies the most appropriate and effective communication means to meet situational needs Customer Service Contributes to and models customer service standards that enhance the user experience Models standards and practices for the delivery of quality internal and external customer service Applies customer service skills to enhance the level of user satisfaction Applies effective techniques to address difficult situations with users and staff Understands and acts in accordance with the basic values and ethics of library service Professional Development Manages the development of one’s own learning and ongoing improvement of skills and knowledge Uses creative and innovative approaches to address challenges within various job duties and develops initiatives that serve the needs of the Outreach Branch services Establishes strategies and long-range initiatives to create a learning environment within the division and the library Plans for and supports staff career development opportunities Contributes to the development and implementation of a culture that embraces ongoing learning Community Engagement Demonstrates the impact and value of the library to the community through ongoing evaluation and assessment of library services Maintains positive public relations through communication and promotion of the library’s values, services, accomplishments and needs to all stakeholders Builds relationships and support for the library with community organizations Contributes to creating a welcoming and user-friendly physical environment that encourages all community members to use library services Technology Performs basic functions of email, calendar applications, and task management. Familiarity with MS Office and Google applications desired. Understands and uses basic computer hardware, peripherals, software, and operating system functions Demonstrates information literacy and understands common security protocols related to Internet use REQUIRED EXPERIENCE/EDUCATION: Ability to demonstrate a practical knowledge of library functions, services, terminology, techniques, procedures, and standard tools such as ILS (Integrated Library Systems), shelving arrangements, Dewey Decimal Classification System, and successful completion of relevant manager training within the organization. Three (3) years of experience demonstrating practical knowledge of library functions, services, terminology, techniques, procedures, and standard tools (card catalog, microfilm, shelving, circulation systems, and so forth.) OR Satisfactory completion of a two-year library technician course at an accredited college or university may be substituted for two (2) years of the non-leadership experience. Six (6) months of which must have been in a lead role over subordinate employees CDL B license is highly desirable. A NJ Driver’s license is required. ADDITIONAL RELEVANT SKILLS: Preference given to applicants with a master's in library science or currently earning a master's degree in library or information science from a library program accredited by the American Library Association or from a New Jersey college master's program in Library Science that has been deemed acceptable by Thomas Edison College. Experience and/or demonstrated ability to manage staff and administer library programs. Knowledge of Jersey City’s population, geography, and/or local government preferred. Facility in a non-English language spoken in Jersey City (such as Spanish, Hindi, Arabic, Tagalog, etc.) desired. CDLB License highly desirable or commitment to earning this license within first year of employment in this position. NJ Driver’s license is required NOTES: For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer. Work hours are assigned according to the library’s operational needs. Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee supervisor. This vacancy is associated with a New Jersey Civil Service job title. The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title. This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship. Powered by JazzHR QxSDKyqxhY