Executive Assistant / Office Operations Manager
4 days ago
Lockport
Job DescriptionPosition Overview: We are seeking a highly organized, proactive, and detail-oriented professional to serve in a hybrid role supporting executive leadership while also managing day-to-day office operations and operational coordination. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping people, processes, and priorities moving forward seamlessly. This role helps leadership stay organized, aligned, and moving forward. Key Responsibilities Include: Executive Assistant Support • Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and correspondence, • Prepare meeting agendas, presentations, reports, and follow-up action items, • Serve as a trusted gatekeeper, handling sensitive and confidential information with discretion, • Assist with special projects, strategic initiatives, and executive communications as needed, • Monitor follow-up items, deadlines, and leadership priorities to ensure timely execution.Office Management, • Oversee daily office operations to ensure a professional, organized, and welcoming environment, • Coordinate executive visitors, internal meetings, and hospitality needs, • Coordinate office logistics including supplies, vendors, facilities, and equipment, • Serve as the primary point of contact for office-related needs and internal administrative questions, • Support onboarding logistics for new employees, including workspace setup and coordination with HR and IT, • Help plan internal meetings, events, and company gatheringsOperations Support, • Assist with internal process coordination and follow-up across departments., • Support project tracking, timelines, and execution of operational initiatives., • Maintain internal documentation, procedures, and organizational systems., • Coordinate vendor relationships, service requests, and operational contracts as needed., • Help improve workflows and identify efficiencies that enhance day-to-day operations., • Provide administrative support related to company systems, reporting, and organizational priorities.Education and Experience:, • 37+ years of experience in an executive assistant, office management, administrative, or operations support role (hybrid experience strongly preferred), • Strong organizational and time-management skills with exceptional attention to detail, • Experience supporting executive travel and calendar management, • High level of professionalism, discretion, and sound judgment, • Advanced proficiency in Microsoft Office Suite; ability to quickly learn internal systems and platforms., • Excellent written and verbal communication skills, • Ability to manage multiple priorities, anticipate needs, and work independently, • Comfortable working in a hybrid environment with both in-office and remote responsibilities Flexible work from home options available.